General forms

Sample forms used at CHICAGOPEX 2007 General forms:  Show committee list  Societies contact info  General show invitation letter*  Jury name memo  Jury contact info Internal reports:  Philatelic exhibits, literature exhibits, jury relations, palmares report to show chair and show committee (about monthly)  Philatelic exhibits, literature exhibits report to show treasurer (about monthly)  Last year, planned, and actual budget by category (from Al)  Show chair report (about monthly) (from Al)  Show review report (annually, in January) (from Al)  Action report (annually, early October) (from Al) Literature Exhibits:  Literature exhibit prospectus*  Literature exhibit application form*  Database on literature exhibits  Literature exhibit acknowledgement letter  Literature exhibit acceptance email  Literature exhibit acceptance letter  Literature exhibit invitation letter and data file (mail merge)  Literature exhibit critique sheet template, sample data file, sample critique sheet packet (mail merge)  Sample packing lists for literature jury (six sending in 2007 to three jurors)  Literature jury address labels  Literature jury mailing schedule  Literature exhibit list for jury (“final”)  Literature donation list (list of literature entries available for donation to philatelic libraries)  Literature donation solicitation letter (letter offering donations to philatelic libraries) Dealer Bourse  Invitation letter‡  Dealer invoice‡  Dealer information request (for dealer index in program) ‡  Dealer “landing instructions” ‡ * Created in .doc format, published on show website in .pdf format. ‡ Sent on paper; to follow electronically as soon as possible. Page 1 of 2 2/24/08 Jane & Kevin Doyle Sample forms used at CHICAGOPEX 2007 Philatelic Exhibits:  Philatelic exhibit prospectus*  Philatelic exhibit application form*  Chicagoland Stamp Club Single Frame exhibit prospectus*  Chicagoland Stamp Club Single Frame exhibit application form*  Chicago Philatelic Society Member Showcase exhibit application form*  Court of Honor email to society president (inviting him/her to nominate one CoH exhibit)  Court of Honor philatelic exhibit application form  Invited philatelic exhibit application form  Database on philatelic exhibits  Philatelic exhibit acknowledgement email  Philatelic exhibit acknowledgement letter  Philatelic exhibit acceptance email  Philatelic exhibit acceptance letter  Philatelic exhibit decline letter and datafile (mail merge)  Philatelic exhibit invitation letter and datafile (mail merge)  Philatelic exhibit invitation letter for foreign exhibitor  Letter to editors of convening societies asking them to publicize CHICAGOPEX.  Philatelic jury address labels  Competitive philatelic exhibit list for jury (initial, before frame layout, supplement, and final with frame numbers)  List of competitive youth philatelic exhibits for jury  Letter to exhibit depository with predicted mail-in philatelic exhibits  Email/letter to philatelic exhibitors mailing in exhibits and data file (mail merge)  Email/letter to philatelic exhibitors bringing exhibits and data file (mail merge)  Email/letter to philatelic exhibitors sending exhibits via agent and data file (mail merge) Show Program:  .pdf of complete show program  Event schedule  Welcome letter Awards and Palmares:  Philatelic medal reporting form  Literature medal reporting form  Philatelic special award reporting form†  Literature grand award reporting form†  Complete Palmares* * † Created in .doc format, published on show website in .pdf format. Not included on CD or on paper; to follow as soon as possible. Page 2 of 2 2/24/08 Jane & Kevin Doyle