Impact of Information System on Retail Management

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					                                                                                         Agency System Disposition Matrix
             AgencyName
            Contact Name
         Contact Email Address
            Contact Phone

                    A                                        B                                   C                                   D                       E             F

                                                                                                                                                        SFS Point of
                                                                                 Original System Disposition (Shadow                                    Entry Option
              Agency Name                               System Name                                                        Revised Dispostion                           Comments
                                                                                            System Surveys)                                              (C1, C2, B1,
                                                                                                                                                         B2, R1, R2)

Aging, Office for the                     Bulkload System                                      Retire
Aging, Office for the                     Grants in Aid System (GIA)                         Interface
Aging, Office for the                     Grant System                                       Interface
Aging, Office for the                     Property Management                                  Retire
Aging, Office for the                     Purchase Order                                       Retire
Agriculture and Markets                   DOCS KFMS                                            Retire                              Retire
Agriculture and Markets                   Citibank Credit Card System                        No Impact                             Retire
                                                                                                                       Interface for Licenses; Retire        R2
Agriculture and Markets                   Department Wide Licensing System                   No Impact
                                                                                                                               for Test Fees                 B1
Agriculture and Markets                   MS Office                                          No Impact                             Retire
Agriculture and Markets                   Quick Books                                        No Impact                             Retire
Agriculture and Markets                   State Fair Revenue Contracts System                No Impact                            Unsure
Agriculture and Markets                   State Fair Entry Department System                   Retire                            Interface                   R1
Agriculture and Markets                   Penalty Fee Access Database                                                              Retire                    B1
Alcoholic Beverage Control, Division of   OGS APPX                                             Retire                             Retire

Alcoholic Beverage Control, Division of   ABC Compliance System                               Interface


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                                                                    Source Data as of 05/24/2010                    Printed on 4/12/2011
Alcoholic Beverage Control, Division of   ABC Licensing System                                Interface

Alcoholic Beverage Control, Division of   Sporadic Asset and Inventory System                   Retire
Budget, Division of                       DOCS KFMS                                             Retire                         Retire
Budget, Division of                       Integrated Budgeting System (IBS)                    Unsure
Budget, Division of                       OSCER                                                Unsure
Banking Department                        AS400-2                                             Interface
Banking Department                        FAS (FreeBalance)                                     Retire
Civil Service                             DOCS KFMS                                             Retire                         Retire
                                          NYBEAS - New York Benefits Eligibility
Civil Service                                                                                 Interface                     Stand-Alone
                                          and Account
                                                                                                                     Retire if Billing not complex;   B1 when
Civil Service                             Excel                                                                       interface into billing when    simple; B2
                                                                                                                                complex             when complex
Consumer Protection Board                 OGS APPX                                              Retire                         Retire
Correctional Services, Department of      DOCS KFMS                                             Retire                         Retire

Correctional Services, Department of      Mapics                                              Interface                       Interface                R2
                                          Revenue Contract, Inmate Fees,
Correctional Services, Department of                                                                                           Retire                  R1
                                          Refunds, Misc Revenue
Crime Victims Compensation Board          Claims Assistant                                    Interface
Economic Development, Department of       DOCS KFMS                                             Retire                         Retire

Economic Development, Department of       Contract Reporter Subscriptions                     Interface

Economic Development, Department of       Contract Tracking db                                  Retire

Economic Development, Department of       MWBE Utilization db                                   Retire

Economic Development, Department of       Reporting db                                        No Impact


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                                                                     Source Data as of 05/24/2010                    Printed on 4/12/2011
Elections, Board of             OGS APPX                                               Retire                         Retire
Employee Relations, Office of   DOCS KFMS                                              Retire                         Retire
Employee Relations, Office of   Quicken Petty Cash System                              Retire
General Services, Office of     OGS APPX                                               Retire                         Retire
                                IMMICS (Interagency Mail and Intercity
General Services, Office of     Courier Services) - prepares billing data                                           Interface         B2
                                for mail services and sends to APPX.

General Services, Office of     Access Database for COPS/Pit Bonds                                                  Interface         B2
General Services, Office of     Access Database for NYPA Billings                                                   Interface         B2
General Services, Office of     Access Database for Policy Premiums                                                   Retire          B1
General Services, Office of     MS Navision - Donated Foods                                                         Interface         B2
General Services, Office of     Fleetwave                                                                           Interface         B2
General Services, Office of     Medip                                                                               Interface         B2
General Services, Office of     LOGIC                                                                                 Retire          B1
                                Manual Billing Systems (e.g. Downstate
                                Distribution Center, Federal Property,
General Services, Office of                                                                                           Retire          B1
                                Food Services, Land, Retail Lease,
                                Consumer Protection Board, OHS CSCIC)
General Services, Office of     Cashiers Database                                    Interface                        Retire          R1
General Services, Office of     Central Parking (Visitor parking fees)                                                Retire          B1
                                Parking Services (Permit parking fees
General Services, Office of                                                                                           Retire          B1
                                and Reserved) - Access Db
General Services, Office of     DCNet                                                Interface                      Interface      B2 and R2
General Services, Office of     Escrow Access DB                                     No Impact                        Retire           R1
General Services, Office of     Facility Max / CMMS                                  Interface                      Interface          B2
General Services, Office of     PSG (Procurement Services Group)                     Interface                        Retire
General Services, Office of     Quickbooks (for Special Events Billing)                                               Retire          B1
General Services, Office of     Surplus Properties Access DB                         No Impact                      Interface         R2

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                                                            Source Data as of 05/24/2010                    Printed on 4/12/2011
General Services, Office of               Tenant Reservations                                                                 Interface      R2
General Services, Office of               RealNet                                              No Impact                      Interface      B2
Homeland Security, Office of              OGS APPX                                              Retire                          Retire
Homeland Security, Office of              DCJS: Grants                                          Retire
Higher Education Services Corporation     DOCS KFMS                                              Retire                         Retire
Housing and Community Renewal             DOCS KFMS                                              Retire                         Retire
Housing and Community Renewal             Revenue Tracking System                                Retire
Insurance Department                      DOCS KFMS                                              Retire                         Retire
Insurance Department                      Examiner Billing System                              Interface                        Retire       B1
Insurance Department                      Fire Tax                                             Interface                      Interface      B2
                                          TARIF (Taxes and Accounts Realtime
Insurance Department                                                                             Retire                         Retire       R1
                                          Integrated Fina
                                          LION (Licencing database; must feed SFS
Insurance Department                                                                           No Impact                      Interface      C2
                                          if TARIF is retired)
Insurance Department                      Retaliatory Tax Billing                                                               Retire       B1
IOLA Fund                                 DOCS KFMS                                              Retire                         Retire
Judicial Conduct, Commission on           QuickBooks                                             Retire
Lake George Park Commission               LGPC Financial Management System                     Interface                      Interface      R2
Law, Department of                        DOCS KFMS                                             Retire                          Retire
Law, Department of                        CCAS Revenue System                                  No Impact                      Interface      R2
Law, Department of                        Settlement Case Management System                                                   No Impact
Law, Department of                        Charities Registration Fee System                                                   Interface      R2
                                          Microsoft Dynamics Accounting System
Lottery, Division of                                                                           Interface                        Retire       R1
                                          (formerly Gre
Medicaid Inspector General, Office of     DOCS KFMS                                              Retire                         Retire

Military and Naval Affairs, Division of   Armory Lease Database                                Interface
                                          Facility FOCAS (Access Facilities
Military and Naval Affairs, Division of                                                          Retire
                                          Database)


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                                                                      Source Data as of 05/24/2010                    Printed on 4/12/2011
Military and Naval Affairs, Division of   Microsft Office Database Applications                  Retire
                                          Campsite Reservation Fees (Excel file of
Parks, Recreation and Historic
                                          payments rec'd from an external                                                     Interface      R2
Preservation, Office of
                                          vendor)
Parks, Recreation and Historic
                                          Revenue/Attendance                                    Unsure                         Unsure
Preservation, Office of
Parole, Division of                       DOCS KFMS                                             Retire                          Retire
Public Employment Relations Board         Asset Case Management System                         No Impact
                                          Online Lobbyist Registration application
Public Integrity, Commission on                                                                No Impact                      Interface      R1
                                          credit ca
Public Integrity, Commission on           Excel Spreadsheets                                                                  Interface      R1
                                          Excel. Assessments on Utilities. And
Public Service, Department of             NYS energy research development                      Interface                      Interface      R2
                                          authority.
Public Service, Department of             Quickbooks Accounts Receivable                         Retire                         Retire       B1
Public Service, Department of             UAF (Utilities Assessment Facilities)                Interface                       Unsure
                                          Charitable Gaming and Gaming Machine
Racing and Wagering Board                                                                      No Impact
                                          Manufacturers
Racing and Wagering Board                 Indian Gaming (NPS) Database:                        No Impact
Racing and Wagering Board                 Indian Gaming AR/Revenue Database                    No Impact
                                          Indian Gaming Time Tracking Database
Racing and Wagering Board                                                                      No Impact
                                          (ITGGS or TAS
Racing and Wagering Board                 Racing Licensing Database                            Interface
Racing and Wagering Board                 The PO System                                          Retire
Real Property Services, Office of         DOCS KFMS                                              Retire                         Retire
Real Property Services, Office of         Asset Tracker                                        Interface
Real Property Services, Office of         Inventory System                                       Retire
Real Property Services, Office of         Quickbooks                                            Unsure
Real Property Services, Office of         RPSV4 (RPS System)                                   No Impact
Regulatory Reform, Governor's Office Of OGS APPX                                                 Retire                         Retire


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                                                                      Source Data as of 05/24/2010                    Printed on 4/12/2011
State Police, Division of             Central Billing Database                                                             Retire       R1
State Police, Division of             Seized Asset System (Unisys mainframe)
State, Department of                  DOCS KFMS                                            Retire                          Retire
State, Department of                  Revenue                                             No Impact
State Emergency Management Office     OGS Pronto

State Emergency Management Office     OGS VisiFlowD

Taxation and Finance, Department of   DOCS KFMS                                             Retire                         Retire
                                      CARTS (Case and Resource Tracking
Taxation and Finance, Department of
                                      System)
Taxation and Finance, Department of   EMPIRE                                              Interface                      Interface      R2

Taxation and Finance, Department of   Misc. Billing Systems

Taxation and Finance, Department of   Model 204 Manual Refunds                                                           Interface      R2

Taxation and Finance, Department of   Quickbooks (Sale of real property)                                                   Retire
Technology, Office for                DOCS KFMS                                             Retire                         Retire
Technology, Office for                Pinnacle billing and inventory system               Interface                      Interface      B2
                                      Staff Augmentation Contract System.
                                      System not in place yet (available
Technology, Office for                                                                                                   Interface
                                      August 2010). Handles contractual bills
                                      for OFT services
Technology, Office for                Various spreadsheets and databases                    Retire                         Retire       B1
                                      On-Line Permit Assistance and Licensing
Technology, Office for                                                                    Interface
                                      (OPAL)
Unified Court System                  ADMN - Administrative Systems                         Retire                                      R2
Unified Court System                  Attorney Licencing billing system                                                  Interface      R2

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                                                                 Source Data as of 05/24/2010                    Printed on 4/12/2011
                                       FIMS - Financial Information                                                Retire A/R and Billing
Unified Court System                                                                       Retire                                           R1
                                       Management System                                                               functionality
                                       Mandatory Surcharges (Penalty
Unified Court System                                                                       Retire                        Interface          R2
                                       Assessment)
Unified Court System                   NYS DOCS recording of Index fees                  No Impact
Unified Court System                   Revenue Transfers                                  Retire                         Interface
Unified Court System                   Cashiering Systems                                No Impact                       Interface          R2
Veteran's Affairs, Division of         OGS APPX                                           Retire                           Retire
Welfare Inspector General, Office of   DOCS KFMS                                          Retire                           Retire




                                                                               f4bba0b6-34b3-46df-8b11-78092c4202fb.xls
                                                                Source Data as of 05/24/2010                    Printed on 4/12/2011

				
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