"Formal Invitation Letter Professor - DOC"
Suggested Invitation Letter for EXCHANGE PROFESSORS Ensure visit is for maximum two academic years. Formal exchange agreement must be in place. Terms of agreement must stipulate that professors will be allowed to carry out activities of a professor in Canada. Before or during foreign visitor’s stay, if there will be changes to: duration of stay, financial support, location/type of activities to be carried out, contact U of A Immigration Advisor before implementing changes. A separate immigration procedure (and letter) may be required. <<insert date>> <<insert name and address>> Dear <<insert name>>, It gives me great pleasure to invite you to the Department of <<insert dept name>>, University of Alberta, as an Exchange Professor for a period of <<insert duration of stay (e.g. three months, one year)>> beginning on or about <<insert start date>>. This exchange is based on a formal agreement signed between <<insert name of host institution>> and <<insert name of institution abroad>> on <<insert date agreement was signed>>. As an Exchange Professor, your stay in Canada must not be longer than two academic years. During your stay, you will <<insert list of activities that will be carried out>>. These activities will take place in << insert geographic location(s) where activities will take place (e.g. Edmonton, Banff, various locations in Alberta, etc.) >> While at the University of Alberta, we will provide you with financial assistance in the form of <<insert type of financial assistance. e.g. a salary, >> of $<<insert amount>>. <<If applicable, insert: We will also provide (reimbursement for receipted travel costs, reimbursement for receipted accommodation; reimbursement for receipted meal costs).>> This amount will be in addition to any financial support provided by your home country/institution. As an Exchange Professor, you must apply for a work permit. You should be exempt from advance confirmation of employment by Service Canada under Regulation R205 (b), of the Immigration and Refugee Protection Act. Please note that you must hold a continuous (permanent) position at your home institution to be admissible as an Exchange Professor under this exemption code. To enter Canada and obtain a work permit, you must provide Canadian immigration authorities with: this letter of invitation a completed application for a work permit, which can be found at the following link: (http://www.cic.gc.ca/english/information/applications/work.asp) a copy of the exchange agreement between <<insert name of host institution>> and <<insert name of institution abroad>> a statement from your home university confirming that you hold a permanent position to return to when your appointment at the University of Alberta expires a valid passport (Some rare exceptions may apply to this requirement, however; we strongly recommend that you have a valid passport.) You may also be required to obtain additional documentation, such as a: temporary resident visa (http://www.cic.gc.ca/english/visit/apply-how.asp) police certification (http://www.cic.gc.ca/english/information/security/police-cert/intro.asp) medical examination (http://www.cic.gc.ca/english/information/medical/medexams-temp.asp) re-entry permit. If you are not a citizen of the country where you currently reside, you may need to obtain a separate permit to re-enter that country. Before traveling to Canada, please contact the immigration authorities of the country where you reside, to determine whether you will require such a permit. It is highly recommended that you contact Canadian immigration authorities directly to discuss your planned visit to Canada. For a list of Canadian Consulates, Embassies and High Commissions, please refer to: http://www.cic.gc.ca/english/information/offices/apply-where.asp Immigration Processing Fees The fee for a work permit is $150 (Cdn). If your spouse/partner applies for an open work permit there will be a processing fee of $150 (Cdn). In addition, all citizens of visa countries (http://www.cic.gc.ca/english/visit/visas.asp) must obtain temporary resident visas to enter Canada. Processing fees are charged for this type of visa, however; rates depend on the number of individuals who apply together, at the same place. Spouse/Partner Employment Providing your work permit is valid for at least six months, your spouse/partner may apply for an open work permit without advance confirmation by Service Canada. The open work permit can be obtained either at the same time, or after you apply for your own work permit. Your spouse/partner will need to provide evidence supporting his/her relationship to you. For information, see Spousal Program at www.cic.gc.ca/english/work/apply-who-permit.asp. Accompanying Children If your children accompany you to Canada and will attend school in this country, immigration may require that you obtain study permits for them. Please contact the nearest Canadian Consulate, Embassy or High Commission for instructions. Health Care Insurance Providing your work permit is valid for at least one full year, you should normally be able to obtain Alberta Health Care Insurance. If you will be remaining in Canada for less than one year, it will be your responsibility to obtain and to produce proof of medical insurance, prior to coming to Canada. Social Insurance Number If you do not have a Social Insurance Number (SIN), please obtain one after you have received your work permit. If you already hold a SIN, please update it after your work permit arrives. For information on SIN’s, please refer to the following web site: http://www.servicecanada.gc.ca/en/sc/sin/index.shtml Inviting Non-Canadians to Canada If, during your stay in Canada, you would like to invite a foreign national to visit, please contact our University Immigration Advisor at (780) 492-2796 or by e-mailing email@example.com, prior to extending the invitation. ____________________________________________________________ Before or during your stay in Canada, if there will be changes to: duration of your stay, financial support, or the location/type of activities that you will carry out, please contact the U of A Immigration Advisor before implementing these changes. Please present this letter to the admitting Customs/Immigration Officer at the Canadian border crossing or airport. To help streamline the admission process, you may wish to notify us in advance of your expected date and time of arrival so that we can advise the Immigration authorities in Canada. <<insert closing paragraph>> Sincerely, <<name of U of A Host>> <<name of Chair/Dean/Director>> cc Immigration Advisor, Academic Services, 2-60 University Terrace Those who contravene provisions of Section 127 of the Immigration and Refugee Protection Act (i.e., failure to disclose (1) possession of a criminal record, (2) previous immigration problems, (3) previous illegal work in Canada, (4) a serious medical condition or history of an applicant or an accompanying dependent, or (5) failure to report changes of conditions of work since the issuance of a work permit) are liable for prosecution in the criminal courts of Canada.