ENTRY FORM Scottish Championship Qualifier 4 / 5 July 2009 Barstobrick Equestrian Centre Ringford, Dumfries and Galloway By Kind Permission of Mr Robin Austen Level: Class: Pairs Name: First Rider Second Rider Name: Name: Address: Address: Tel No: Tel No: E-Mail: E-Mail: Age: Age: BHS No: BHS No: Riding Club No: Riding Club No: Horse Horse Name: Name: Age: Age: Type: Type: Height: Height: A Bar-B-Q will be held on the Saturday evening from 7.30pm Entry fee includes – maps, lunch on Saturday, a ticket for the Bar-B-Q on Saturday night. Additional Tickets for Bar-B-Q £8.50 per head No of £ I/We enclose cheque/s for £………........ made payable to BHS - STAG. I/We have seen, read, understood and agree to abide by the rules of BHS TREC 2009 and the Competitors Code of Conduct. The organisers / landowners accept no responsibility for any accident, loss, damage, injury or illness to any horse, rider or spectator on the premises. If entering as a pair, both riders must sign. (NB for competitors under the age of 16, parent or guardian must sign) . Name: Signature: Date: Name: Signature: Date: ENTRY FEES: BHS Gold members: £55.00 per person Affiliated Riding Club members: £55.00 per person NB: Riders under the age of 14 may only compete in Pairs classes and must be accompanied by an adult over 16. All competitors must be BHS Gold members or Affiliated Riding Club members. Entries for the competition will close on Wednesday 24 June 2009. Classes Level 2 Individual / Pairs Level 3 Individual and Pairs Level 4 Individual As this is a qualifier all horses will be vetted on the Friday night and the Sunday morning. Level 3 and 4 will also be vetted during the POR phase; Level 2’s will be vetted during POR if routes permit. Competitors should arrive in time for the vetting on the Friday evening between 5 pm and 8 pm. Horses are to be presented to the vet in a head collar or bridle. Saddles and/or any protective boots must be removed. The vet will take the horse’s pulse and then perform a brief clinical examination. The horse is then to be trotted up for approximately 30 metres on a firm level surface. The horse should be trotted in a straight line on a relatively loose rein and turned away from the handler at the far end. The vet may eliminate the horse from the competition on the following grounds: 1. Lameness 2. Poor bodily condition or inadequate size to carry the rider 3. Wounds, saddle sores or mouth injuries which in the opinion of the vet are likely to be made worse or cause the horse distress if the horse is ridden 4. Pulse greater than 64 beats per minute (in some circumstances re-presentation for this parameter may be possible after a specified period of rest) 5. Unfitness to continue due to exhaustion, dehydration etc. The sole purpose of the veterinary examination is to protect the welfare of the horses and in these terms the vet’s decision is final. In some circumstances there may be cause for concern, insufficient to warrant elimination of the horse, but such that the vet may recommend a specified period of rest, the rider is obliged to comply with this advice. All horses eliminated from the competition must be passed by the vet as ‘fit to travel’ before leaving the venue. HOW TO ENTER: Please send your Entry Form and cheque to Karen Waite, 19 Young Terrace, Cowdenbeath, Fife, KY4 9LB. Start times will be available from Tuesday 30 June after 7pm by calling 01383 610723. If an email address is provided times will be emailed to you. FACILITIES There are toilets on site. Cafe Stabling / corralling can be provided. Please fill in the additional form and return with your entry form. On-site stabling is limited. Camping is provided for on site. Websites for information on B&B - www.kirkcudbright.co.uk and www.visitsouthwestscotland.com Horse Hire – Helen Maxwell, Lochhill Farm, Ringford – www.lochhill.net, email enquiries email@example.com Tel – 01557 820225 or mobile 07885 168093, ACCESS TO THE VENUE Access to the venue is from Friday 3rd July 2009 until Monday 6th July 2009. JUDGES / HELPERS Anyone willing to volunteer as Judge / Helper for the day, please contact Karen on 07850 847096 or 01383 610723 as soon as possible. All Judges / Stewards will be provided with lunch on the day, anyone who commits in advance to helping for the whole weekend will also receive a ticket to the Bar-B- Q on Saturday night. Note - even for judging horse and riding knowledge is not always necessary. All dogs must be on a lead. SCOTTISH CHAMPIONSHIPS PERPETUAL TROPHIES Class Trophy Name Donated by Reason For Donation As a young boy Mark was a member of the Pony club, and after seeing his first TREC Level 2 The Curran Mark Curran competition in Irvine in May this year, he Individual Quaich was delighted to see that TREC offered Pony club fun to riders of all ages!! In memory of her dad Charlie Tomlinson The Seaforth Level 2 who served as a Seaforth Highlander. He Highlander Claire Hardie Pairs was a great man and a great dad who is Quaichs very much missed. Bobby, true to his namesake "Greyfriars Bobby", was a loyal and trusted Level 3 The Bobby Lesley Donald & Labradoodle who died before his time. Individual Donald Quaich Ciaran Donnelly Bobby loved horses, and will always be remembered by his huge smile as he rode out with his extended "pack". Level 3 The Fraoch James & Carolyn In celebration of our best friend. Pairs Quaichs Macdonald In celebration of Brenfield Mhairi’s rise from Level 4 The Brenfield David Hay - the most meagre of beginnings to becoming Individual Mhairi Trophy Thorburn a World Champion. Highest The Lucky Star In memory of a great horse and a special Carol Calder POR Score Quaich friend. Sadly missed and never forgotten. Highest PTV The Argyll Tove Gray - In celebration of the very first TREC Score Quaich Stephens competition held in Britain; which was held in Scotland and was won by the Argyll Trail Riding team. Highest The STAG The STAG The Scottish TREC Advisory Group are Score Trophy Committee dedicated to raising the profile our sport in achieved by Members Scotland. a Scottish Rider Please note, if you are lucky enough to win one of these trophies, these are perpetual trophies and MUST be returned to the STAG Trophy marshal 1 month before the next Scottish Championships. Winners will be asked to sign a confirmation of receipt and commitment to return one month before next Scottish Championships. The Scottish TREC Advisory Group (STAG) would like to thank the sponsors for providing the TREC Scottish Championships with such magnificent perpetual trophies. Your generosity means that these trophies will be enjoyed by Championship winners for many years to come – thank you. 2009 BHS TREC RULES Rules as per the current BHS TREC Rulebook (Fourth edition - 2009) and general rules detailed below. Some events may additionally have rules specific to their event and circumstances. BHS TREC Rulebook is available priced £5.95 plus £2 P&P from the British Horse Society Bookshop, Stoneleigh Deer Park, Kenilworth CV8 2XZ. Cheques payable to ‘British Horse Society’. 1. BHS TREC Competitions are open to all horses and ponies providing that they are a minimum of four years old in 2009 (i.e. a horse born in 2005 may compete in BHS TREC in 2009). 2. Mares more than four months pregnant should not be competing. 3. Competitors must hold suitable third party liability & personal accident insurance. 4. Riders under the age of fourteen on day of competition may only compete in Pairs classes and must be accompanied by a rider of 16 years or older. Pairs ride together for POR and separately for CoP and PTV. Parents/guardians of competitors under the age of 16 will be required to complete a Parental Consent Form. 5. Competitors competing in BHS TREC Qualifiers or the Championship of Great Britain must either be a BHS Gold Member or a BRC member. 6. Clearly visible coloured tail wraps/ribbons should be worn to advise other riders of a potential hazard – Red = Kicker, Green = young/inexperienced horse, Blue = Stallion. 7. For Level 1 and Level 2 competitions any riders who have represented Great Britain at TREC in the last two years will be ineligible to compete as individuals. They may compete as part of a pair but will be penalised 25 points per phase for both the POR and the PTV. 8. No rider will be permitted to start any phase of the competition unless wearing a hard hat, which meets a standard currently recommended by the BHS (PAS 015, EN1384 or ASTM F 1163, and bearing the kite mark or SEI). 9. Riders may choose to wear a body protector during any phase of the competition. If worn, Beta 3 standard is strongly recommended. 10. Riders must wear suitable riding footwear, or use suitable enclosed stirrups. 11. Standing Martingales and other fixed reins are forbidden. 12. Whips must not exceed 75cms (1m for side-saddle). Spurs if worn must be rounded, not exceeding 3cms in length and pointed downwards. 13. Mobile phones may be carried for use in emergency but must be declared prior to entering the map room and be switched off. 14. Riders in BHS TREC competitions must wear fluorescent/reflective hi-viz clothing during the POR phase. The minimum requirement is clearly visible fluorescent strips (or garment) on the rider's torso. It is strongly recommended that this is also reflective, and is supplemented by a fluorescent/reflective hatband and fluorescent/reflective hi-viz on the horse. 15. Riders will be required to carry personal ID during the POR. This should be visible, and should consist of (minimum) rider name; competitor number; emergency telephone number for event. 16. ID will also be required to be carried on the horse during the POR. This should be visible, and should consist of (minimum) competitor number, and emergency telephone number for event. 17. All competitors are required to display a medical armband or similar during all phases of the event. This should contain basic information to help any First Aid staff to assist you and should be easily visible. Information should include: Name; Address; Next of Kin with contact details; Registration number of vehicle; any relevant medical information; Allergies; Any current medication. Medical armbands can be purchased from the BHS Bookshop priced £5.99 Tel: 01926 707762. 18. The decisions of the BHS Technical Delegate and the Judges are final and must be complied with at all times. Competitors may be eliminated from the competition for any of the following reasons: Excessive use of the whip Dangerous riding Abusive language/rudeness COMPULSORY EQUIPMENT Tack and equipment will be checked. The following must be carried on the POR phase: Hard hat to current BHS standard* Fluorescent/hi-viz clothing ID tag on rider and on horse Compass Map marking pen Torch or suitable light Headcollar and rope (or combination bridle) Waterproofs (ie jacket) Basic First aid kit for horse and rider Whistle Medical Armband (or similar)* Emergency farrier's tools and equi-boot (only compulsory at level 3 and above) RECOMMENDED: Map case, Drink/snack for rider, Coins for emergency phone call, Digital watch (or stopwatch), mobile phone (switched off). NB Pairs competitors may have all the compulsory items between them unless advised otherwise. However, they must EACH have hard hat, waterproofs, headcollar / rope, whistle, competitor ID, horse ID, medical armband and fluorescent clothing and are encouraged to carry the full list if possible. *Hard hat and medical armband required for ALL phases of the event. HEALTH AND SAFETY The event manager/organiser has taken all reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective, everyone must take all reasonable precautions to avoid and prevent accidents occurring and must obey the instructions of the officials and stewards on the day. Trained First Aiders will be present at the event and should be summoned through an official in the event of an accident. The event manager/organiser will have contact telephone numbers for emergency veterinary and farriery service. Please take care to safeguard valuable tack and possessions. Young children must be supervised at all times. Neither the Event Manager / Organiser nor the land / course owners can accept responsibility for loss or injury to persons or animals howsoever caused. Please take care to safeguard valuable tack and possessions. Neither the event organiser nor the land / course owners can accept responsibility for loss or injury to persons or animals howsoever caused. Competitors Code of Conduct All competitors must keep in mind the true ‘spirit of the sport’ – to demonstrate the abilities and techniques to successfully navigate through unknown countryside, safely and with respect and responsibility to all. Competitors should treat all fellow competitors, judges, officials and members of the public as they would wish to be treated themselves. Competitors should remember that they are an ambassador for the sport of TREC, the BHS and the wider use of Equestrianism in the countryside. Respect for other users of the countryside is most important. Judges & Officials instructions should be followed at all times. Respect Judges and Officials decisions – competitors should make themselves aware of the correct procedures to follow if they wish to question any Judges / Officials decisions. Competitors must accept that in the event of a dispute, that the decision of the Ground Jury is final. Competitors should remember that the welfare of the horse is paramount, throughout the duration of the competition. Competitors should be aware of the correct presentation methods / requirements, for all phases of the competition, as detailed in the current rules. Follow the countryside code. Ensure due attention is paid to the specific rules of particular venues. Please remember! Competitions would not happen without the generous giving of time from the judges and helpers – please smile and thank them for their effort! Camping / Corralling Form Scottish Championship Qualifier 4 / 5 July 2009 Name: Address: Tel. No: No of Horses Name Stabling Corralling Camping £ Nights Total Payable: Stabling - £15 per night Corralling - £10 per weekend Camping - £5 per weekend Please enclose with your entry form.