Incoming Invoice - DOC

Document Sample
Incoming Invoice - DOC Powered By Docstoc
					                                                 EDI Guide
                                           Trading Partner Set-up




                             Enabling EDI on SAP R/3

                                    EDI GUIDE:
                                Trading Partner Set-up




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                       Page 1 of 18
                                                       EDI Guide
                                                 Trading Partner Set-up



                                                Table of Contents
1.      OVERVIEW ............................................................................................................................... 4
2.      MM APPLICATION - PER VENDOR PER PURCHASING ORGANISATION .............. 5
     2.1. Assumptions ......................................................................................................................... 5
     2.2. MM Relevant IDocs ............................................................................................................. 5
        2.2.1. Sending of an EDI order: ORDERS............................................................................. 5
        2.2.2. Receiving of an order response: ORDRSP .................................................................. 5
        2.2.3. Sending of an order change: ORDCHG ....................................................................... 6
        2.2.4. Cancellation of order .................................................................................................... 6
3.      RECEIPT OF INVOICES......................................................................................................... 7
     3.1. Company code assignment (OBCA) .................................................................................... 7
     3.2. General Ledger accounts(OBCB) ........................................................................................ 7
     3.3. Additional Account Assignments (OBCC) .......................................................................... 7
     3.4. Conversion of external Tax codes (OBCD) ......................................................................... 7
     3.5. Invoice program parameters (OBCE) .................................................................................. 8
     3.6. Partner Profiles (WE20) ....................................................................................................... 8
     3.7. Output in Customer (VD03) ................................................................................................ 8
4.      MULTIPLE OUTPUT: (EDI AND PRINT)............................................................................ 9
5.      SD APPLICATION REQUIREMENTS ................................................................................ 10
     5.1. Create a partner profile - refer appendix A. ....................................................................... 10
     5.2. Update Customer Master records: (XD02) ........................................................................ 10
        5.2.1. Acc at Customer ......................................................................................................... 10
        5.2.2. Output (Invoice only) ................................................................................................. 10
     5.3. Customer and Vendor mappings: (VOED) ........................................................................ 10
     5.4. SD Info Records (VD51) ................................................................................................... 11
     5.5. Set-up Condition table (VV11) .......................................................................................... 11
     5.6. SD Relevant IDocs ............................................................................................................. 11
        5.6.1. Receiving of Order: ORDERS ................................................................................... 11
        5.6.2. Sending of order response: ORDRSP ........................................................................ 11
        5.6.3. Order Change ............................................................................................................. 11
        5.6.4. Cancellation of order .................................................................................................. 12
     5.7. Invoicing - Sending of invoice ........................................................................................... 12
        5.7.1. Output condition record (VV32) (SD) ....................................................................... 12
6.      APPENDIX A: PARTNER PROFILES (WE20) .................................................................. 13
     6.1. Create partner profile record for each Vendor (WE20) ..................................................... 13
        6.1.1. General data ............................................................................................................... 13
        6.1.2. Message Control ........................................................................................................ 14
        6.1.3. Outbound parameters ................................................................................................. 15
        6.1.4. Inbound parameters .................................................................................................... 16
        6.1.5. Consistency Check: .................................................................................................... 16
7.      APPENDIX B ........................................................................................................................... 17

Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                                                         Page 2 of 18
                                                       EDI Guide
                                                 Trading Partner Set-up


     7.1.      Update Vendor Master records: (XK02) ............................................................................ 17
     7.2.      MM Info records: (ME12) ................................................................................................. 17
8.      APPENDIX C ........................................................................................................................... 18
     8.1. Output Determination - Maintain condition table (MNO4) ............................................... 18
        8.1.1. Purchase Order Output Determination (MN04) ........................................................ 18
        8.1.2. Multiple output: Print and EDI .................................................................................. 18




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                                                        Page 3 of 18
                                                 EDI Guide
                                           Trading Partner Set-up




1.     OVERVIEW


       This document describes the set-up required for EDI trading with partners. It shows the steps
       required for changing master data on a per-vendor and per-item level in order to allow EDI to
       be used as the transport mechanism instead of the standard methods, such as printing. Since
       the EDI system requires the Purchasing and Sales applications to be configured in order to test
       the EDI transport mechanism, the necessary transactions in MM, FI and SD are described.
       However, this procedure is normally performed by the MM and SD configuration areas who
       set up a vendor etc. according to their requirements. Only the EDI-specific areas of MM and
       SD need to be set-up for EDI purposes.


       If there are any problems or unexpected behaviour in SAP when following the steps described
       in this guide, please refer to the EDI Configuration Guide, or contact the person responsible
       for EDI Configuration.




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                       Page 4 of 18
                                                 EDI Guide
                                           Trading Partner Set-up




2.     MM APPLICATION - PER VENDOR PER PURCHASING ORGANISATION

       2.1.      Assumptions
                  Interchange agreement has been signed between Company X and the vendor
                   (trading partner) and the following information has been stipulated:
                         Supplier EDI Trading ID
                         Transmission times
                         Whether Supplier's Item number will be transmitted
                         Document types that will be used e.g. Orders, Order response, Invoices
                  All master data has been created successfully.
                  'Paper' orders can be placed successfully.


       2.2.      MM Relevant IDocs

                 2.2.1. Sending of an EDI order: ORDERS
                           Create a Partner profile: (Appendix A)
                                           Message control and
                                           Outbound Parameters.
                           Update Vendor master record and Purchasing info record (Appendix B)
                           Set-up Condition table in Message Control (Appendix C)

                 2.2.2. Receiving of an order response: ORDRSP
                          The purpose of the order response is purely that of confirming that the
                          Customer has received and translated the EDI order successfully.


                           Create a Partner profile: Inbound Parameters. (Appendix A)
                           Update the Purchasing Info record to indicate that an acknowledgement/
                            response is required.


                          An incoming Order Response will update the purchase order item lines - the
                          Acknowl.no field will be updated with the Sales Order number.


                          The update will fail if:
                               - The purchase order is open in the system - e.g. the user is working in
                               any of the change views related to the purchase order.
                               - If their is a mismatch of data, i.e. if quantities differs.
Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                       Page 5 of 18
                                                 EDI Guide
                                           Trading Partner Set-up


                 2.2.3. Sending of an order change: ORDCHG
                          SAP R/3 doesn't allow the changing of the item number, material group, plant
                          and delivery tolerances on an order. Deletion of line items also goes through as
                          order changes.


                           Create a Partner profile: (Appendix A)
                                           Message control and
                                           Outbound Parameters.


                          The supplier might have restrictions on the changing of orders - to be
                          negotiated as part of the interchange agreement.


                          There are no order responses on changed orders. To be negotiated with the
                          supplier.

                 2.2.4. Cancellation of order
                          A cancelled order is treated like a changed order, on cancelling the order in
                          SAP/R3, a ORDCHG message will be generated.


                          Any restrictions from the supplier must be covered in the Interchange
                          agreement.


                          There are no order responses on cancellation of orders. . To be negotiated with
                          the supplier.




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                       Page 6 of 18
                                                 EDI Guide
                                           Trading Partner Set-up




3.     RECEIPT OF INVOICES
       Invoices can either be parked for invoice verification or they can be posted directly. There
       are two types of invoices - MM (with reference to a purchase order) and FI (without reference
       to a purchase order).


       Per Partner do the following:

       3.1.      Company code assignment (OBCA)
                 This transaction maps a partner type, partner number and company code to the name
                 used in the invoice. This ensures that the company code used by a supplier matches
                 the internal company code so that the invoice can be posted.
                 This is mandatory for both FI invoices and MM invoices.
                 IMG  Financial accounting  Account Rec&Pay.  Business transactions 
                 Incoming Invoice/Cedit Memo  EDI  Allocate Company codes
                 Partner type = Vendor
                 Partner number = Vendor number
                 Comp.Code name = name of company as transferred by EDI partner - IDoc segment
                 E1EDKA1, field NAME1. Type in Customer Number.
                 CC=Company code.

       3.2.      General Ledger accounts(OBCB)
                 In this step you allocate the name for the delivery or the goods and services transmitted
                 in the invoice to the G/L account defined in the corresponding company code. The
                 goods/services number corresponds to the name transferred by the EDI partner for the
                 goods supplied or a service performed. An asterisk wildcard character (*) may be
                 used to perform generic name matching. If no name is specified, this wildcard
                 character is used as a default. This table is usually only configured when required, and
                 is primarily used for FI invoices.


       3.3.      Additional Account Assignments (OBCC)
                 This table allocated additional account information (such as payment terms, cost
                 centre, etc.) to the identifier transmitted in the customer invoice. This is usually only
                 used for FI accounting.


       3.4.      Conversion of external Tax codes (OBCD)
                 Conversion of tax codes from an external format (Vendor) to an internal format (SAP).

Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                       Page 7 of 18
                                                 EDI Guide
                                           Trading Partner Set-up




                 This table needs to be set correctly for both FI invoices and MM invoices.


                 IMG  Financial accounting  Account Rec&Pay.  Business transactions 
                 Incoming Invoice/Cedit Memo  EDI  Allocate Tax codes
                 Partner type = Vendor
                 Partner number = Vendor number


                 Add typically for Company X's tax codes (TAXZA) V1 and V0 (Zero rated)
                 Refer IDoc segment E1EDIC04 number 15, field MWSKZ.


       3.5.      Invoice program parameters (OBCE)
                 Configuration of the inbound invoice processing, e.g. to park invoice for invoice
                 verification or to post the invoice (directly or via batch). Can be set-up per partner or
                 can be set-up by default for all partner types, partner numbers and company codes by
                 using '*'in each of the three fields.


                 Invoice DOC TYPE is RE (trade) or possibly KR (sundry).


                 Mandatory for both FI invoices and MM invoices.


                 Park invoice:
                          Select Park invoice and Calculate tax.
                          Complete posting details: Invoice doc type is RE.
                 The parked invoices may then be posted using standard FI-AP procedures.

       3.6.      Partner Profiles (WE20)
                 Set-up Bill to party for Vendor and Customer. (Appendix A)


       3.7.      Output in Customer (VD03)
                 Customer Master  Sales Area data = Output




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                       Page 8 of 18
                                                 EDI Guide
                                           Trading Partner Set-up


4.     MULTIPLE OUTPUT: (EDI AND PRINT)
       To Produce Multiple Output: (EDI and print)
                Set-up partner profile for Outbound Orders.
                Set-up output determination for NEU1.




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                       Page 9 of 18
                                                 EDI Guide
                                           Trading Partner Set-up




5.     SD APPLICATION REQUIREMENTS
       Assumptions:
                SD is only used for testing purposes and configuration is based on a need only basis -
                 only do the minimum.
                Create the Customer in Master data as a Sold-to-Party.
                Reference SAP EDI Course manual Chapter 11.

       Per Customer complete the following:

       5.1.      Create a partner profile - refer appendix A.

       5.2.      Update Customer Master records: (XD02)

                 5.2.1. Acc at Customer
                          Update Account at Customer field in the Vendor master record
                          (Correspondence in Company Data Block) - the customer number should go in
                          this field.

                 5.2.2. Output (Invoice only)
                          Select Sales area data - Output.
                          Change transmission medium to 6 for EDI.

       5.3.      Customer and Vendor mappings: (VOED)
                 Partner  Application  Conversion 
                 (IMGS&DEDIEDI MessagesConfiguring EDI)
                 Update the condition tables in: **
                           Partner Conversion
                          Add Customer for both SP (Sold-to party), BP (Bill-to party) and SH (Ship-to
                            Party). The default ship-to plant for a purchase order should be mapped as a
                            ship-to party in this table. Obtain the default plant from the item delivery
                            address dialog in a purchase order. Leading zeros for the “external party”
                            fields are important.
                           Customer/Supplier Assignments
                              Complete organisational data




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                       Page 10 of 18
                                                 EDI Guide
                                           Trading Partner Set-up


       5.4.      SD Info Records (VD51)
                 Match item numbers between Vendor and Customer (Customer Material Info Records)
                 - must match exactly (refer to relevant IDoc). Leading zeros are important.


                 Repeat for each item to be matched. Go into details and add Plant.
                 Leading zeros for the external party field is important.


       5.5.      Set-up Condition table (VV11)
                 Set-up Condition table in Message Control (Logistics  S&D  Master data 
                 Output  Sales Doc  Create, for output BA00)
                 For Sold-to party output is 6.


       5.6.      SD Relevant IDocs

                 5.6.1. Receiving of Order: ORDERS
                           Create: Partner profile: Inbound Parameters


                          An incoming order will automatically create a sales order - the field will be
                          updated with the purchase order number.


                 5.6.2. Sending of order response: ORDRSP
                           Create: Partner profile: Message Control and Outbound Parameters


                          An order response will automatically be generated on creation of the sales
                          order.


                 5.6.3. Order Change
                           Create: Partner profile: Inbound Parameters


                          Provided that no processing has taken place against the sales order, the sales
                          order will automatically be updated. No order response will be generated.




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                       Page 11 of 18
                                                 EDI Guide
                                           Trading Partner Set-up


                 5.6.4. Cancellation of order
                          Are treated like an order change.


                          Provided that no processing has taken place against the sales order, the sales
                          order items will automatically be deleted. No order response will be generated.
                          A history can be obtained by going down menus Environment  Changes 
                          Execute.


       5.7.      Invoicing - Sending of invoice

                 5.7.1. Output condition record (VV32) (SD)
                          Create output condition record for billing.
                          Logistics  S&D  Master data  Output  Billing doc  Create
                          Partner function =BP
                          Select RD00 for Invoice.
                          Only one option is available under key option - select it.




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                       Page 12 of 18
                                                 EDI Guide
                                           Trading Partner Set-up




6.     APPENDIX A: PARTNER PROFILES (WE20)
       All SAP EDI trading partners are defined with a partner profile in SAP R/3, each one will be
       defined separately. In the partner profile you specify which documents you want to exchange
       as EDI messages with which business partner.


       Prerequisite:
             - Vendor master data, Item master data and Info record must exists.
             - Contract and Interchange agreement must be signed between Business Unit and
             Supplier.


       The message types (i.e. ORDERS, INVOICES) will be agreed between the BU and Supplier.
       For all ORDERS, the message type ORDRSP (Order acknowledgement) should also be
       included.


       6.1.      Create partner profile record for each Vendor (WE20)
                 ToolsAdmin Admin Process Technology IDoc Partner Profile

                 6.1.1. General data
                          Complete this screen once per Partner number and Partner type.
                          Fill in Partner number, Partner type, select create icon and complete fields as
                          follows:


                          MM Vendor or SD Customer:
                            General partner profile      MM Outbound                           SD Inbound
                           Partner number            Vendor id                            Customer id
                           Partner type              LI=Vendor                            KU=Customer
                           Partner class (optional)  Grouping of partners                 Grouping of partners
                           Partner status            Active                               Active
                           Arch **                   Tick
                           Telephony (Ver 3.1H)
                           Receiver of notifications Party to notify e.g. Org             Party to notify e.g. Org
                                                     Unit                                 Unit
                          ** The Arch field is to specify whether contract documents or other info is
                          available on the partner. This will set-up the table EDIPARTNER.




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                              Page 13 of 18
                                                 EDI Guide
                                           Trading Partner Set-up


                 6.1.2. Message Control
                          Specify these parameters if you want to send messages from an application that
                          uses NAST (Message Control). This is relevant for outbound messages.


                          MM:

                                                                     Purchase order            P/O Change
                               Message control                       MM Outbound              MM Outbound
                            Application                       EF                           EF
                            Output type                       NEU                          NEU
                            Partner type                      LI                           LI
                            Change message                                                 Tick
                            Partner Function/Role             Select LF-Vendor, display    Select LF-Vendor,
                                                              as VN                        display as VN
                            Logical Message type              ORDERS                       ORDCHG
                            Process code                      ME10                         ME11




                          SD: (Testing purposes only)

                                                                     P/O response                 Invoice
                               Message control                       SD Outbound               SD Outbound
                            Application                       V1                          V3
                            Output type                       BA00                        RD00
                            Partner type                      KU                          KU
                            Change message
                            Partner Function/Role             Select AG-sold to party,    Select RE -bill to party,
                                                              display as SP               display as BP
                            Logical Message type              ORDRSP                      INVOIC
                            Process code                      SD10                        SD09

                          Further references: SAP Manual 5-6




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                               Page 14 of 18
                                                 EDI Guide
                                           Trading Partner Set-up


                 6.1.3. Outbound parameters
                          When the message is outbound, complete the Outbound options, IDoc type and
                          Receiver of notifications information.


                          MM:
                                Outbound                       Purchase Order                     P/O Change
                            Parameter profile                  MM Outbound                      MM Outbound
                            Partner Function             Select LF-Vendor, display        Select LF-Vendor, display
                                                         as VN                            as VN
                            Message type                 ORDERS                           ORDCHG
                            Receiver port                Port type=file, SAPF01           Port type=file, SAPF01
                            Output mode                  Transfer IDoc immediate          Transfer IDoc immediate
                                                         or collect.                      or collect.
                                                         Don't start subsystem            Don't start subsystem
                            IDoc type                    ORDERS01                         ORDERS01
                            Receiver of                  Party to notify e.g. Org         Party to notify e.g. Org
                            notifications                Unit                             Unit
                            EDI information:
                                   EDI Standard E for EDIFACT                             E for EDIFACT
                                   Message type ORDERS                                    ORDERS
                                        Version S_93A                                     S_93A




                          SD: (Testing purposes only)
                                Outbound              P/Order Ack                                    Invoice
                            Parameter profile         SD Outbound                                SD Outbound
                           Partner Function    AG, display as SP                          RE, display as BP
                           Message type        ORDRSP                                     INVOIC
                           Receiver port       Port type=file, SAPF01                     SAPF01
                           Output mode         Transfer IDoc immediate                    Transfer IDoc immediate
                                               or collect.                                or collect.
                                               Don't start subsystem                      Don't start subsystem
                           IDOC type           ORDERS01                                   INVOIC01(Ver 3.1H)
                           Receiver of         Party to notify e.g. Org                   Party to notify e.g. Org
                           notifications       Unit                                       Unit
                           EDI information:
                                  EDI Standard E for EDIFACT                              E for EDIFACT
                                  Message type ORDERS                                     INVOICE
                                       Version S_93A                                      S_93A




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                                Page 15 of 18
                                                 EDI Guide
                                           Trading Partner Set-up


                 6.1.4. Inbound parameters
                          When the message is inbound, complete the Inbound options, IDoc type and
                          Receiver of notifications information.


                          MM:
                           Inbound Parameter                     P/O Response               MM Invoice            FI Invoice
                                   profile                       Inbound MM                 Inbound MM             Inbound
                          Partner Function                     Select LF-Vendor,          Select LF,
                                                               display as VN              display as VN
                            Message type                       ORDRSP                     INVOIC
                            Process code                       Select function            Select function
                                                               module: ORDR               module: INVM
                            Processing                         Immediate                  Immediate
                            Telephony (Ver 3.1H)
                            Receiver of notification          Party to notify e.g. Org Unit




                          SD: (Testing purposes only)
                               Inbound Parameter                        Purchase order          P/O Change
                                     profile                              Inbound SD            Inbound SD
                           Partner Function                          Select AG, display as Select AG, display as
                                                                     SP                    SP
                            Message type                             ORDERS                ORDCHG
                            Process code                             Select function       Select function
                                                                     module: ORDE          module: ORDC
                            Processing                               Immediate             Immediate
                            Telephony (Ver 3.1H)
                            Receiver of notifications               Party to notify e.g.         Party to notify e.g. Org
                                                                    Org Unit                     Unit


                 6.1.5. Consistency Check:
                          To check if the Partner profile has been successfully created, select the Check
                          icon (F9), a status of R=0 indicates that the profile has been successfully
                          created.




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                                    Page 16 of 18
                                                 EDI Guide
                                           Trading Partner Set-up




7.     APPENDIX B

       7.1.      Update Vendor Master records: (XK02)
                 Logistics -> MM -> Purchasing -> Master Data

                 The following minimum data should exists for the vendor. Update the Vendor Master
                 record accordingly:




                          General Data  Address
                          Company Code Data  Account Management
                          Company Code Data  Correspondence
                                                   Account at vendor: Vendor's Trading partner ID
                          Purchasing Organisation data  Purchasing data


       7.2.      MM Info records: (ME12)
                 Change the MM Info record to cater for the order response:
                 Enter all information on the selection screen - up to Plant level. Select the Purch org
                 data1 button and update the information by selecting either the Ackn.Reqd or
                 ConfContrK fields or both. Both ConfContrK entries of 0001 and 0002 will be valid.




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                       Page 17 of 18
                                                 EDI Guide
                                           Trading Partner Set-up




8.     APPENDIX C

       8.1.      Output Determination - Maintain condition table (MNO4)
                 Message control is a tool that permits output to be determined automatically.
                 Link the vendor to the EDI interface via message control, i.e. maintain the condition
                 table. This is mandatory for EDI to work. Here you specify in more detail what should
                 be send by which Output type (EDI/Fax).


                 8.1.1. Purchase Order Output Determination (MN04)
                          Purchasing Master data  Messages Purchase Order Create
                          Select Output type NEU.
                          Choose a key combination:
                                 Flag Vendor for EDI - all orders against the vendor for a specific
                                  Purchasing Organisation.
                                 Flag Vendor for EDI for a specific Document type for a specific
                                  Purchasing Organisation.
                          This option will typically be used for EDI.
                                 Flag a specific document type for EDI for all vendors with Partner
                                  profiles.
                          Complete the screen as required.
                          Partner function is Vendor.
                          Timing: as agreed on Interchange Agreement.

                 8.1.2. Multiple output: Print and EDI
                          If you want multiple purchase order type - EDI and print - define the proper
                          access for output type NEU1, output medium =1. Specify the Communication
                          medium - which printer to use, timing =4 for immediate or one of the batch
                          options.




Directory: \Project X\phase\confdes\bussol\ALE\C11-EDI\EDI Documents\SAP Configuration\
DOC NAME: 65659534-BFED-4E2E-B5F9-6F36F5670838.DOC
Print Date: 12/04/2011 10:44:00                         Version 1.0                       Page 18 of 18

				
DOCUMENT INFO
Description: Incoming Invoice document sample