Information on Downsizing of Company

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					RRI State Implementation                                                                                                                 WAVE 2 PROJECT PLAN
Updated: 11/19/2009                                                                            Deliverables are listed in a recommended priority order. Adjust it as necessary to meet your state's needs.


Project Description: Statewide roll-out and GO LIVE "soft-launch" date for the Rapid Reemployment Initiative (RRI) is scheduled for February 1, 2010, and a "hard-launch" date (e.g., announcement to
the public) is scheduled for March 15, 2010. Our State Workforce Agency (SWA), with the support of NASWA and DirectEmployers Association (DEA), will be prepared to have the RRI implemented in
our state by February 1, 2010, so that our registered employers and registered job seekers will have the opportunity to participate and enroll in the RRI.



# Done?      Project Deliverables                              Category            Responsibiliity        Due By     Notes


 1           Visit the NASWA site (www.naswa.org) and          Education - Staff   SWA                    11/2/09    On the left navigation bar at the home page of NASWA, click on the JobCentral link.
             download all of the resources, education and                                                            Under the section "About NLX", click on "Rapid Reemployment Initiative (RRI)" for
             marketing materials related to the RRI, including                                                       the RRI information and resources.
             the RRI Guide for State Workforce Agencies ,
             and share these materials with the
             implementation team and the appropriate staff.
             Read and learn about the RRI.
 2           Verify our State Workforce Agency has a signed General                SWA                    11/6/09    Currently, there are 47 states plus D.C. who have signed participation agreements
             participation agreement with the National Labor Requirements                                            with the JobCentral National Labor Exchange. The four states who have not yet
             Exchange. This is required for the SWA to       (Mandatory)                                             signed an agreement include Michigan, Pennsylvania, Rhode Island and Puerto
             participate in the RRI.                                                                                 Rico. For questions about the state participation agreement, please contact Pam
                                                                                                                     Gerassimides at NASWA (pgerassimides@naswa.org).
 3           Notify NASWA and DirectEmployers of our           Policy Decisions    SWA                    11/20/09   Email your decision and your preferred soft-launch and hard-launch dates to both
             state's decision to proceed forward and commit                                                          Pam Gerassimides at NASWA (pgerassimides@naswa.org) and Jolene Jefferies at
             to the implementation of the RRI in our state,                                                          DirectEmployers Association (jolene@directemployers.org) by Noon on Friday,
             including our projected "soft-launch" and "hard-                                                        November 20, 2009. The next conference call for those states committed to
             launch" implementation dates, and the contact                                                           implementing the RRI in Wave 2 will be on Friday, November 20, 2009, at 2:00
             information for the lead RRI Project Manager for                                                        p.m. EDT.
             the state. Recommended implementation dates
             for Wave 2: Soft-launch February 1, 2010 and
             Hard-launch on March 15, 2010. Recommended
             implementation dates for Wave 3: Kickoff will be
             by February 1, Soft-launch scheduled for April 5,
             2010 and Hard-launch on May 17, 2010.
             NOTE: The soft-launch date is the date the RRI
             will be in place and ready to use by both
             employers and job seekers, and the hard-launch
             date is the public announcement date.




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4   Verify our state is providing an upload of state    General          SWA              11/20/09   The RRI facilitates connections between downsizing employers and hiring employers,
    job content into the NLX. Contact Charlie Terrell   Requirements                                 and between hiring employers and dislocated workers who are now job seekers.
    at NASWA at cterrell@naswa.org to verify your       (Strongly                                    Because the RRI functions within the framework of the NLX and is part of the NLX,
    state's upload status.                              Recommended) /                               job seekers can connect to job opportunities in your state only if these job
                                                        Policy Decisions                             opportunities can be found on the NLX. To ensure your state’s job opportunities are
                                                                                                     exposed to job seekers using the RRI, it is important to provide an upload of your
                                                                                                     state’s job content into the NLX. When a job seeker finds a job of interest and clicks
                                                                                                     on it in the system, the job seeker will be taken back to the state job bank or the
                                                                                                     employer’s site (e.g., wherever the job was originally posted) to apply.


5   Verify our state is accepting a download of NLX     General          SWA              11/20/09   Many large employers, particularly the Fortune 500 employers, operate in multiple
    job content into the state job bank. Contact        Requirements                                 states and look to the NLX to provide their company’s job content to the state job
    Charlie Terrell at NASWA at cterrell@naswa.org      (Strongly                                    banks electronically and automatically, thereby avoiding the need to manually enter
    to verify your state's download status.             Recommended) /                               and post jobs in all the states where the employer operates. States who are not
                                                        Policy Decisions                             accepting downloads of job content from the NLX are missing out on having many of
                                                                                                     these employers’ jobs entered and visible in your state job bank*. Because the RRI
                                                                                                     functions within the framework of the NLX and is part of the NLX, job seekers can
                                                                                                     connect to job opportunities to these large employers in your state only if these job
                                                                                                     opportunities are listed in your state job bank. The way these jobs can easily get
                                                                                                     listed in your state job bank is for your state to accept a download. Then, when a job
                                                                                                     seeker finds a job of interest and clicks on it in the RRI system, the job seeker will be
                                                                                                     taken back to the state job bank or the employer’s site (e.g., wherever the job was
                                                                                                     originally posted) to apply. * Through VetCentral, the NLX also provides email
                                                                                                     delivery of FCJL (Federal Contractor Job Listings) jobs to all 50 states plus D.C. and
                                                                                                     Puerto Rico. This process meets OFCCP regulations for VEVRAA and JVA
                                                                                                     compliance for employers who are federal government contractors.


6   Determine and assemble the implementation           Planning           SWA            12/2/09    As your state prepares to implement the Rapid Reemployment Initiative, a cross-
    team for the RRI.                                                                                functional team can help to coordinate the efforts of the initiative to ensure its
                                                                                                     understanding and success across all stakeholder groups. You may consider
                                                                                                     including the following internal partners on your implementation team:             •
                                                                                                     State Rapid Response Coordinator
                                                                                                     • Employer Outreach Representative
                                                                                                     • Web Rep of Internal Marketing Team
                                                                                                     • Marketing or Research Representative
                                                                                                     • Employment Services Representative
                                                                                                     • State Job Bank Coordinator
                                                                                                     • Regional Services Representative
                                                                                                     • Unemployment Insurance Representative
                                                                                                     • Information Tech Representative
                                                                                                     • Legal Representative (as needed for consultation)
7   Develop a consistent meeting schedule for the    Planning              SWA            12/2/09
    state's internal RRI implementation team to meet
    on a regular basis to implement and
    communicate the RRI.
8   Discuss and determine how to integrate the RRI      Policy Decisions   SWA            12/2/09    Who will oversee the RRI? What is the state's strategy to ensure that employers
    into the state's rapid response strategy.                                                        input their downsizing information into the RRI? How will we ensure dislocated
                                                                                                     workers and job seekers are educated about the RRI? How could Rapid Response,
                                                                                                     Business Services, Employment Services, Economic Development, and UI work
                                                                                                     together on the RRI?




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9    Determine and develop an RRI integration           Planning         SWA               12/2/09    Use this project plan template and modify it and change it as needed.
     timeline for the state using this template project
     plan to implement the RRI in a timely manner,
     assign responsibilities and deliverables, tasks
     and due dates. Identify any other key milestones
     for implementation.
10   Contact the Public Relations person in the state Publicity Plan     SWA               12/9/09    A sample press release can be found in the RRI Implementation Guide for State
     to provide a "heads up" and advance information,                                                 Workforce Agencies . This Guide can be found on the NASWA site at
     including a sample press release about the RRI.                                                  www.naswa.org. On the NASWA home page, click on the JobCentral link. Under the
     Discuss the state's PR strategy and timing of the                                                "About NLX", click on the "Rapid Reemployment Initiative (RRI)".
     announcement of the state's implementation of
     the RRI.
11   Exchange the PR contacts between our state,        Publicity Plan   SWA               12/11/09   PR contacts for DirectEmployers Association--inquiries about the RRI should go to
     DirectEmployer's Association and NASWA.                                                          jolene@directemployers.org, to nancy@directemployers.org, and to Rich Berman at
     Provide both DirectEmployers and NASWA our                                                       RBerman226@aol.com. PR contacts for NASWA--inquiries about the RRI should go
     state's Public Relations contact.                                                                to pgerassimides@naswa.org and Mark Katz, NASWA's Congressional and
                                                                                                      Intergovernmental Affairs Director (Mark can also provide your state assistance in
                                                                                                      contacting the congressional delegation in your state if desired) at
                                                                                                      mkatz@naswa.org.
12   Exchange the State's Web Rep and/or                Planning                           12/11/09   These are your internal personnel who will be responsible for establishing the links to
     Information Technology Rep names and phone                                                       the state's website(s). As we move through implementation, your internal IT team
     numbers with DirectEmployers Association.                                                        will need to work with the IT team at DirectEmployers Association. Emai these
                                                                                                      contacts for your state to Hal Cooper, Chief Technology Officer, at DirectEmployers
                                                                                                      Association at hal@directemployers.org and to Kyle Totten, Software Developer at
                                                                                                      kyle@directemployers.org with a copy to Jolene Jefferies at
                                                                                                      jolene@directemployers.org.
13   Decide which option our state wants to use to   General             SWA               12/18/09   There are two options for verifying a downsizing employer who enters an
     verify employers who enter outplacement notices Requirements                                     outplacement notice (layoff) as a valid employer. The State Workforce Agency can
     (layoffs) in the RRI system.                    (Mandatory) /                                    choose either option for how this verification can be administered: (1)
                                                     Policy Decisions                                 DirectEmployers Association provides verification services, at no cost, on downsizing
                                                                                                      employers who enter layoffs or outplacement notices in the RRI system, or (2) An
                                                                                                      RRI Administrative Tool has been developed for states and allows a state to verify
                                                                                                      and approve their own downsizing employers and layoffs before being displayed in
                                                                                                      the RRI system.
14   Confirm our state can pass a file to               General          SWA               12/18/09   If your state’s job bank is hosted by a platform other than JobCentral, your state
     DirectEmployers Association of our state's         Requirements                                  workforce agency will need to pass a file to DirectEmployers Association / JobCentral
     employer partners for use in verification of the   (Strongly                                     of your registered employer partners. DirectEmployers Association will create an
     employer to allow RRI access to employers to       Recommended) /                                account for each of these employer users. Data for each employer would need to
     search resumes and layoffs (outplacement           Policy Decisions                              include the name of the employer, address, contact name, email address, employer
     notices), and to post jobs.                                                                      password (the employer’s password for the RRI system should match their password
                                                                                                      for the state system), and user ID. After DirectEmployers Association creates the
                                                                                                      accounts for each of your state’s registered employer partners, the employers will
                                                                                                      then have access to utilize the services and tools of the RRI to include the ability to
                                                                                                      search resumes, search downsizing events or layoffs, and post jobs.

15   DEA to provide the SWA with an updated contact Publicity Plan       DEA / NASWA       12/22/09   When the SWA is ready to announce the implementation of the RRI in the state, a
     list of the DEA employer members operating in                                                    press release can also be sent to these employers in the state.
     our state.




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16   Determine and identify pages on our state's      General               SWA                   1/4/10    Emai this information to Hal Cooper, Chief Technology Officer, at DirectEmployers
     website(s), including our state job bank, for    Requirements                                          Association at hal@directemployers.org and to Kyle Totten, Software Developer at
     where and how we want to establish links to the (Mandatory)                                            kyle@directemployers.org.
     RRI. Provide this information to DirectEmployers
     Association.
17   Will our state offer to input downsizing/WARN     Policy Decisions     SWA                   1/8/09    At some point, the WARN data becomes public information. With the employer's
     data on behalf of our employer partners, with the                                                      permission, can our state create an auto feed of the WARN data into the RRI's
     employer's advance permission?                                                                         employer outplacement exchange similar to what New Jersey has done? The feed
                                                                                                            would not be released to the RRI without the employer's permission.


18   Prior to announcing the implementation of the     Policy Decisions                           1/15/10   Both Connecticut and New Jersey recommend this as a "lesson learned" from their
     RRI, develop a strategy (including periodic and                                                        implementation of the RRI.
     ongoing follow-up) to ensure that layoff
     information is in the RRI's employer
     outplacement exchange first. Job seekers and
     hiring employers will depend on it, and the media
     will also query it.
19   The SWA could opt to feature "hot sectors" on     Policy Decisions     SWA                   1/15/10   This is optional and may require some labor market analyses on the demand side.
     the state's job search and Rapid Response                                                              This information can help steer job seekers in targeting their job search activities.
     pages with a link to the RRI . Updates on
     "emerging trends" on the state's site, including
     employers and/or industries that are hiring right
     now, could also be helpful to job seekers.

20   Provide RRI training to the Rapid Response         Education - Staff   SWA                   1/22/10   Some great resources for the RRI can be found on NASWA's site at www.naswa.org.
     Coordinators, One Stop personnel, business                             (DirectEmployers                On the left navigation bar at the home page of NASWA, click on the JobCentral link.
     service representatives and other internal staff                       will support training           Under the section "About NLX", and then click on "Rapid Reemployment Initiative
     who are involved in providing workforce,                               needs via webinars              (RRI)" for the RRI information and resources. Look for the link to the RRI Webinar
     employment, and unemployment services.                                 at no cost if                   that was done on October 5--"Add Value to Your Rapid Response Strategy with the
                                                                            desired)                        Rapid Reemployment Initiative ". This webinar provides a detailed tutorial of the RRI
                                                                                                            web tools.
21   Create generic pre-recorded webinar                Education &         DirectEmployers 1/25/10         These pre-recorded webinars can be viewed "on demand" by job seekers and
     presentations (e.g., one for job                   Marketing -         with input from                 employers as tutorial guides, and these links could be placed on the state's site for
     seekers/dislocated workers and one for             Dislocated          SWAs and NASWA                  access by each customer group. Downsizing employers who are working with Rapid
     employers) that SWAs can share with their          Worker / Job                                        Response could use these recorded webinars to educate themselves and their
     registered job seekers and registered employers    Seeker and                                          displaced employees about the benefits of engaging in the RRI and having
     to help explain the features and benefits of the   Employers                                           dislocated workers input a resume into the RRI resume database. Hiring employers
     RRI.                                                                                                   can also access the webinar and learn how to use the RRI for recruiting needs.


22   Develop a tracking system, to include as part of Metrics / Publicity SWA                     1/29/10   The SWA could identify the downsizing company, work with some of their displaced
     our state's Rapid Response metrics, to track                                                           employees, and help identify hiring employers in that same state who might be
     dislocated workers affected by a job loss who are                                                      interested in connecting with the downsizing employer. These success stories create
     successful in getting a job through the RRI.                                                           great opportunities for states to demonstrate value to their customers and the public.

23   "SOFT-LAUNCH" - GO LIVE - The RRI in our           Launch              SWA                   2/1/10    At "Soft-Launch", ensure that the RRI is LIVE and linked properly from your State
     State is implemented and ready to go!                                                                  site(s), your staff is fully trained, and all policy decisions about the use of the RRI in
                                                                                                            your state have all been completed. You are now ready to begin using all the tools of
                                                                                                            the RRI and can now begin your statewide education, marketing and planning for
                                                                                                            publicity efforts.




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24   Research the state's site for recent Rapid      Education &      SWA                         2/5/10    Encourage these employers to allow input of their layoff information into the RRI as
     Response / WARN Notices. Contact each of        Marketing -                                            soon as possible.
     these employers and tell them about the RRI and Employer Partner
     how to access it and where to find resource
     materials about it.

25   Compile a list and send an email blast to the      Education & SWA                           2/5/10    Include in the email a link to a pre-recorded webinar for employers to access "on
     state's registered employer partners and           Marketing -                                         demand".
     employers in the state who had recent layoffs Employer Partner
     to to announce the implementation of the RRI
     program, and to explain its benefits and services.
     In the email, attach the prerecorded webinar for
     employers to learn more about the RRI's tools; or
     invite them to a live webinar to explain the RRI.


26   Conduct a live webinar for employer partners of Education &           SWA                     2/5/10   The state may offer to input the employer's outplacement data into the RRI system
     the state to explain the RRI program, its benefits Marketing -        (DirectEmployers                 with the permmission of the employer.
     and services. Solicit action from those            Employer Partner   will co-facilitate this
     employers who are downsizing to input                                 at no cost if
     outplacement data into the RRI database.                              desired)

27   Follow-up the employer email blasts and webinar    Education &      SWA                      2/12/10
     with phone calls to the state's registered         Marketing -
     employer partners to explain the RRI, answer       Employer Partner
     questions, and strongly encourage the
     downsizing employers to input their
     outplacement/downsizing data into the RRI
     database.
28   Monitor the RRI's employer outplacement            Metrics            SWA                    2/19/10   It's important to populate the database before officially announcing the RRI to the
     exchange to ensure downsizing employers                                                                public. Continue to work with downsizing employers to enter their layoffs in the RRI.
     understand and are using the RRI tools and that
     the database is populated with your state's
     layoffs. Continue to follow-up with employers as
     necessary.
29   Compile a list and send an email blast to the      Education &        SWA                    2/26/10   Include in the email a link to the pre-recorded webinar for job seekers and dislocated
     state's registered job seekers to announce the     Marketing -                                         workers so they understand how the RRI works.
     implementation of the RRI program, and to          Dislocated
     explain its benefits and services.                 Worker / Job
                                                        Seeker
30   Compile a list and send an email blast to the Education &       SWA                          2/26/10   Could include in the email a link to a pre-recorded webinar for on-demand viewing,
     state's One Stop Coordinators to announce the Marketing - Other                                        as well as RRI marketing pieces, and the link to the RRI from the State's site.
     implementation of the RRI program, and to     Partners                                                 Encourage these partners to help communicate the RRI to employers and job
     explain its benefits and services.                                                                     seekers/dislocated workers across the state.




31   Compile a list and send an email blast to the      Education &       SWA                     2/26/10   Could include in the email a link to a pre-recorded webinar for on-demand viewing,
     state's LMI contacts to announce the               Marketing - Other                                   as well as RRI marketing pieces, and the link to the RRI from the State's site.
     implementation of the RRI program, and to          Partners                                            Encourage these partners to help communicate the RRI to employers and job
     explain its benefits and services.                                                                     seekers/dislocated workers across the state.




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32   Compile a list and send an email blast to the      Education &       SWA                    3/5/10    Could include in the email a link to a pre-recorded webinar for on-demand viewing,
     state's commerce and economic development          Marketing - Other                                  as well as RRI marketing pieces, and the link to the RRI from the State's site.
     partners, including the urban enterprize zone      Partners                                           Encourage these partners to help communicate the RRI to employers and job
     local coordinators, to announce the                                                                   seekers/dislocated workers across the state.
33   implementation of the RRI program, and to
     Compile a list and send an email blast to the      Education &       SWA                    3/5/10    Could include in the email a link to a pre-recorded webinar for on-demand viewing,
     state's labor and union contacts to announce       Marketing - Other                                  as well as RRI marketing pieces, and the link to the RRI from the State's site.
     the implementation of the RRI program, and to      Partners                                           Encourage these partners to help communicate the RRI to employers and job
     explain its benefits and services.                                                                    seekers/dislocated workers across the state.
34   Compile a list and send an email blast to the      Education &       SWA                    3/5/10    Could include in the email a link to a pre-recorded webinar for on-demand viewing,
     state's other partners to include professional     Marketing - Other                                  as well as RRI marketing pieces, and the link to the RRI from the State's site.
     and trade associations, community colleges,        Partners                                           Encourage these partners to help communicate the RRI to employers and job
     education partners, and others who are                                                                seekers/dislocated workers across the state.
     involved in workforce and employment
     services to announce the implementation of the
     RRI program, and to explain its benefits and
     services.
35   Assemble a focus group of displaced workers to     Metrics / Publicity SWA                  3/10/10   Identify companies who might be hiring in the state--as well as some who are
     help them get a job through this initiative. Get   Plan                                               downsizing--and assist in connecting these employers with Rapid Response to
     the employers involved.                                                                               encourage use of the RRI tools. Begin to track and report the success stories of
                                                                                                           helping dislocated workers find a job through the RRI.
36   Once again, just prior to our state's public     Metrics             SWA                    3/12/10   It's important to that the RRI database is populated with your state's layoffs, with the
     announcement of the RRI, monitor the RRI's                                                            permission of downsizing employers, before officially announcing the RRI to the
     employer outplacement exchange to ensure                                                              public. Job seekers, hiring employers and the media will go to your site and will
     downsizing employers understand and are using                                                         search for outplacement events. To ensure its success, continue to work with
     the RRI tools and that the database is populated                                                      downsizing employers to enter their layoffs in the RRI. Work with hiring employers in
     with your state's layoffs.                                                                            the state to increase awareness of the RRI as a new source of recuiting opportunities
                                                                                                           (e.g., job seekers and career events).
37   "HARD LAUNCH" - PUBLIC ANNOUNCEMENT Publicity Plan                   SWA / DEA /            3/15/10   Both the SWA, DEA and NASWA will coordinate press releases as each state
     DATE - Send out a press release on the major                         NASWA                            prepares to announce the implementation of the RRI in their state.
     news wires.
38   Provide continuous feedback to NASWA and        NLX Partnership      SWA                    Ongoing
     DirectEmployers Association and share our ideas
     and suggestion for how we can improve and
     build upon the RRI.

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Description: Information on Downsizing of Company document sample