Ilo Osh 2001 Management System Review by kbi18197

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									ILO-OSH 2001 and National
OSH-MS profiles




      Pavan Baichoo
      InFocus Programme on safety
      and health at work and the
      environment
      (SafeWork)                 11/04/2011
Introduction
   The development of management systems
    for OSH
   Why OSH-MS?
   ILO-OSH 2001 in detail
   Profiles of a few national systems
   OSH-MS implementation



     Pavan Baichoo, SafeWork, ILO Geneva    11/04/2011
The development of OSH-MS
   Liberalisation of trade and economies
   Increase in occ. acc.& diseases
   Traditional command-control mechanisms
    inadequate
   « Systems » approach pioneered by
    Edward Demings
   Development of standards by ISO


     Pavan Baichoo, SafeWork, ILO Geneva     11/04/2011
Why OSH-MS?
   Systematic way to manage OSH activities
    in the organisation
   OSH as integral part of the organisation’s
    value system
   Reduction of hazards and risks, accidents,
    diseases
   Low absenteeism, high productivity, job
    satisfaction

     Pavan Baichoo, SafeWork, ILO Geneva         11/04/2011
ILO response
   ILO-OSH 2001
   Unique model
   Compatible with other
    OSH-MS
   Action on 2 levels:
    – National level
    – Organisation level


     Pavan Baichoo, SafeWork, ILO Geneva   11/04/2011
National OSH-MS Framework
   Formulation of a national policy on OSH-
    MS
   Development of national guidelines (based
    on ILO-OSH 2001)
   Formulation of tailored guidelines,
    reflecting the specific conditions and needs
    of organisations


     Pavan Baichoo, SafeWork, ILO Geneva       11/04/2011
Elements of the national
framework




  Pavan Baichoo, SafeWork, ILO Geneva   11/04/2011
OSH-MS in the organisation
   Main elements
    – Policy
    – Organising
    – Planning and
      implementation
    – Evaluation
    – Action for
      improvement

     Pavan Baichoo, SafeWork, ILO Geneva   11/04/2011
ILO-OSH 2001 - Policy
   Basis of the OSH-MS
   Sets direction for the organization to
    follow
   Contains elements of:
    – OSH policy
    – Worker participation



     Pavan Baichoo, SafeWork, ILO Geneva     11/04/2011
ILO-OSH 2001 - Policy
   OSH Policy
    – Foundation from which all management
      system components originate and are
      developed
    – Short, easily understood, known by all
    – Expression of the organization’s
      commitment to OSH
    – Reflects integration of OSH values into all
      strands of the organization’s fabric

    Pavan Baichoo, SafeWork, ILO Geneva             11/04/2011
ILO-OSH 2001 - Policy
   Worker participation
    – Along with management commitment and
      leadership, it is the most important
      component of OSH arrangements
    – Active involvement in emergency
      preparedness, task analysis, safety
      assessments, SOPS and work instructions,
      training progs., evaluations and audits


     Pavan Baichoo, SafeWork, ILO Geneva         11/04/2011
ILO-OSH 2001 - Organising
   Makes sure structure is in place
   Establishes the building blocks
   Allocation of responsibilities/accountability
   Contains elements of:
    –   Responsibility and accountability
    –   Competence and training
    –   OSH documentation
    –   Communication


     Pavan Baichoo, SafeWork, ILO Geneva            11/04/2011
ILO-OSH 2001 - Organising
   Responsibility and accountability
    – Addresses manner in which roles and
      accountability structures of OSH-MS
      involved personnel and employees are
      defined
    – High degree of resp. results in employees
      knowing who is doing what and that there are
      OSH concerns, these will get done in a
      timely manner


     Pavan Baichoo, SafeWork, ILO Geneva         11/04/2011
ILO-OSH 2001 - Organising
   Competence and training
    – All employees should possess the necessary
      skills and knowledge to work safely
    – Management and workers should
      demonstrate competence to safely conduct or
      supervise
    – Should be appropriate to the organisation’s
      OSH hazards/risks

     Pavan Baichoo, SafeWork, ILO Geneva            11/04/2011
ILO-OSH 2001 - Organising
   OSH documentation
    – Essential for those companies seeking
      registration/certification
    – Key indicator of conformance
    – Tailored to size/need of the organisation
      (SMEs)




    Pavan Baichoo, SafeWork, ILO Geneva           11/04/2011
ILO-OSH 2001 - Organising
   Communication
    – A defining component of an OSH-MS
    – Means whereby information is transmitted
      throughout the organisation
    – Ensures that those with OSH responsibilities
      have the structures to recieve and transmit
      information



    Pavan Baichoo, SafeWork, ILO Geneva              11/04/2011
ILO-OSH 2001 – Planning/Imp
   Show the current status of the organization
   Baseline for OSH policy implementation
   Contains elements of:
    – Initial review
    – System planning, development &
      implementation
    – OSH objectives
    – Hazard prevention

     Pavan Baichoo, SafeWork, ILO Geneva      11/04/2011
ILO-OSH 2001 – Planning/Imp
   Initial review
    – Necessary before a robust OSH-MS can be
      formed and implemented
    – Identifies OSH hazards and risks
    – Audit with a difference as it is more thorough
      as eye is always geared to implementation
    – More attention placed on organisational
      culture

     Pavan Baichoo, SafeWork, ILO Geneva           11/04/2011
ILO-OSH 2001 – Planning/Imp
   System planning, dev. & implementation
    – Addresses initial OSH-MS development and
      ongoing revision/modification of the system
    – Nucleus of OSH-MS as it addresses overall
      planning, dev. & impl. of ILO-OSH 2001
    – Performance based nature of ILO-OSH 2001
      implies a number of structures
    – crucial, if not well done, problems in impl.

     Pavan Baichoo, SafeWork, ILO Geneva             11/04/2011
ILO-OSH 2001 – Planning/Imp
   OSH objectives
    – Follows naturally from OSH policy
    – Represents beginning of progressional realm
      of OSH policy to operational realm
      expressed in system desing/structure and
      measurement
    – Should be measurable and appropriate to the
      size and nature of the organisation
    – Should refelect the organisation’s values

     Pavan Baichoo, SafeWork, ILO Geneva            11/04/2011
ILO-OSH 2001 – Planning/Imp
   Hazard prevention (5 sub-elements)
    – Prevention and control measures
    – Management of change
    – Emergency prevention, preparedness and
      response
    – Procurement
    – Contracting


     Pavan Baichoo, SafeWork, ILO Geneva       11/04/2011
ILO-OSH 2001 – Planning/Imp
   Hazard prevention (5 sub-elements)
    – Prevention and control measures
                    Proactive measures for controlling
                     hazards/risks
                    Hierarchy of controls (eliminate, substitute,
                     minimise through eng., minimise through
                     admin., PPE)
                    According to national laws and regulations
                    Training an essential component as
                     workforce needs to understand hazards/risks


     Pavan Baichoo, SafeWork, ILO Geneva                             11/04/2011
ILO-OSH 2001 – Planning/Imp
   Hazard prevention (5 sub-elements)
    – Management of change
                    Addresses OSH concerns when there is
                     installation of new processes or operations
                     (internal changes) or changes in law or
                     regulations (external changes)
                    Organisation should assess here how
                     changes in work processes or law can affect
                     work safety and health


     Pavan Baichoo, SafeWork, ILO Geneva                           11/04/2011
ILO-OSH 2001 – Planning/Imp
   Hazard prevention (5 sub-elements)
    – Emergency prevention, preparedness and
      response
                    Manner in which the organisation responds
                     to OSH emergencies and accidents
                    Actions initiated and conducted immediately
                     when events occur
                    Fire safety, disaster/incident management,
                     evacuation/contingency plans, training, back-
                     to-work systems, communication etc.


     Pavan Baichoo, SafeWork, ILO Geneva                         11/04/2011
ILO-OSH 2001 – Planning/Imp
   Hazard prevention (5 sub-elements)
    – Procurement
                    Knowledge of items entering the facility
                    MSDS for identifying hazardous substances
                    Identification of substitute materials through
                     review




     Pavan Baichoo, SafeWork, ILO Geneva                              11/04/2011
ILO-OSH 2001 – Planning/Imp
   Hazard prevention (5 sub-elements)
    – Contracting
                    Contractor selection and on-site work
                     practices covered
                    Ensure contractor work is performed safely
                     by informing them of hazards/risks
                    Stopping their work if unsafe
                    Potential contract termination due to unsafe
                     work

     Pavan Baichoo, SafeWork, ILO Geneva                            11/04/2011
ILO-OSH 2001 - Evaluation
   Shows how the OSH-MS is functioning
    (measures performance)
   Identifies weaknesses
   Contains elements of:
    –   Performance monitoring & measurement
    –   Investigation
    –   Audit
    –   Management review

     Pavan Baichoo, SafeWork, ILO Geneva       11/04/2011
ILO-OSH 2001 - Evaluation
   Performance monitoring & measurement
    – Addresses the manner in which OSH
      performance is measured
    – Iterative process that evolves as the overall
      OSH-MS matures
    – Part of OSH-MS performance meas. sub-
      system that starts with OSH policy, then
      incorporates objectives, and is followed up
      with audit & management review

     Pavan Baichoo, SafeWork, ILO Geneva              11/04/2011
ILO-OSH 2001 - Evaluation
   Investigation
    – Purpose to determine the root-causes
    – See at what points the OSH-MS failed
    – Provides: narrative description,
      employee/equipment/task characteristics,
      time factors, Preventive measures, injury
      characteristics, training issues, warnings, root
      causes (both proximal physical and
      systemic cause(s))

     Pavan Baichoo, SafeWork, ILO Geneva             11/04/2011
ILO-OSH 2001 - Evaluation
   Audit
    – Part of the OSH-MS performance
      measurement sub-system
    – Addresses the manner in which OSH
      performance can be determined
    – Should be undertaken for all elements
      periodically
    – Either internal or third-party

     Pavan Baichoo, SafeWork, ILO Geneva      11/04/2011
ILO-OSH 2001 - Evaluation
   Management review
    –   Should assess the overall OSH-MS
    –   Agregate lessons learned
    –   Improve performance
    –   Modify system in response
    –   Through this activity that the OSH-MS, the
        org., and environment external to the org. are
        linked – necessary for successful OSH-MS
        as it provides the feedback

    Pavan Baichoo, SafeWork, ILO Geneva                  11/04/2011
ILO-OSH 2001 – Action/Impr.
   Implements corrective actions identified in
    Evaluation stage
   Continual improvement in OSH
    performance
   Contains elements of:
    – Preventive and corrective action
    – Continual improvement


     Pavan Baichoo, SafeWork, ILO Geneva          11/04/2011
ILO-OSH 2001 – Action/Impr.
   Preventive and corrective action
    – Actions taken in response to, or in
      anticipation of, system breakdowns or high
      hazard/risk events
    – Key concept is that actions should be taken
      as anticipatory as possible (i.e. in advance)
    – Suggested goal is to reach a pt. where
      workforce take P & C actions when
      confronted with a situation

     Pavan Baichoo, SafeWork, ILO Geneva              11/04/2011
ILO-OSH 2001 – Action/Impr.
   Continual improvement
    – Provides guidance on how OSH performance
      can be provided on an on-going basis
    – Measurable improvement is only attainable if
      measurable OSH objectives are chosen
    – May mean reduction in injury rates or
      meeting objectives
    – Requires that the org. collects suitable
      performance data.

     Pavan Baichoo, SafeWork, ILO Geneva         11/04/2011
Profiles of national systems
   Asia
    – Voluntary OSH-MS with certification
      support: Australia, New Zealand, China
      Thailand
    – Mandatory OSH-MS with regulatory and
      third party certification: Singapore, Indonesia
    – Promotion of OSH-MS: Japan, Korea
    – Enabling steps: India, Malaysia

     Pavan Baichoo, SafeWork, ILO Geneva            11/04/2011
Profiles of national systems
   Singapore
    –    Factories Act 1994
    –    Mandatory external audits
    –    14 mandatory elements in org. OSH-MS
    –    Govt responsible for mandatory safety
         audits, formulation of criteria for approval
         and accred. of 3rd party auditing companies
         and providing further guidance for
         implementation (COP’s usually)

     Pavan Baichoo, SafeWork, ILO Geneva                11/04/2011
Profiles of national systems
   Australia/New Zealand
    – National OSH-imp. Framework
    – States produced state guidelines on OSH-MS
    – JAS-ANZ for organisations to certify
    – Accreditation controlled by state
      governments
    – Joint national standard AS/NZS 4801


     Pavan Baichoo, SafeWork, ILO Geneva           11/04/2011
Profiles of national systems
   Japan
    – National guidelines promotion
    – Voluntary certification by organisations –
      provided by JISHA
   India
    – Enabling steps toward improved OSH
      management
    – Private certification – no Govt. involvement

     Pavan Baichoo, SafeWork, ILO Geneva             11/04/2011
Profiles of national systems
   Norway
    – Internal control (self-regulation regime)
    – Mandatory under Norwegian law
    – 7 elements in OSH-MS
    – Led to change in way of inspection
    – Inspect smooth functioning of system as
      compared to detailed traditional inspection
    – Incentives/penalty driven

    Pavan Baichoo, SafeWork, ILO Geneva             11/04/2011
Profiles of national systems
   Poland
    – National standard developed by Government
      and standard body, recently amended in line
      with ILO-OSH 2001
    – Training provided by CIOP
    – Certification by govt. accredited institution
      (CIOP)
    – Incentives to certified organisations

    Pavan Baichoo, SafeWork, ILO Geneva               11/04/2011
OSH-MS Implementation
   Taking an idea, plan or policy to fruition. 6
    steps can be identified:
    –   Initiation: initial assumptions and goal setting
    –   Estimation: organisational dynamics
    –   Selection: choosing an approach
    –   Implementation: taking action
    –   Evaluation: measuring effectiveness
    –   Correction: continual improvement or
        termination

     Pavan Baichoo, SafeWork, ILO Geneva                   11/04/2011
OSH-MS Implementation
   Initiation
    –   First actions or issues to be considered
    –   Why the effort is being done
    –   Value gained and anticipated outcomes
    –   Consideration of alternative approaches




     Pavan Baichoo, SafeWork, ILO Geneva           11/04/2011
OSH-MS Implementation
   Estimation – Organisational dynamics
    – Resources, both human and financial
    – Organisational buy-in (selling the plan to
      upper management)
    – Costs
    – Organised labour perspective and involvement
    – Support
    – Integration

     Pavan Baichoo, SafeWork, ILO Geneva         11/04/2011
OSH-MS Implementation
   Selection
    – Approach to be taken
    – Market demands
    – Integration
    – Augmenting the selected approach
    – How organisational dynamics will affect
      implementation
    – The desire for « certification »

     Pavan Baichoo, SafeWork, ILO Geneva        11/04/2011
OSH-MS Implementation
   Implementation
    –   Confirm organisational support & resources
    –   Implementation action plan
    –   Support team
    –   Information management
    –   Well defined goals and milestones
    –   Clear lines of communication
    –   Updates between team members
    –   Maintaining support and focus
    –   Overcoming breakdowns and resignation
    –   Timeline – notion of implementation cycles
     Pavan Baichoo, SafeWork, ILO Geneva             11/04/2011
OSH-MS Implementation




  Pavan Baichoo, SafeWork, ILO Geneva   11/04/2011
OSH-MS Implementation
   Evaluation
    – Same as management review in ILO-OSH
      2001
    – Overall assessment of OSH-MS effectiveness
    – Evaluation criteria – 2 types:
            Outputs: for what has been implemented
            Outcome: results generated from outputs (eg.
             Accident and injury rates)


     Pavan Baichoo, SafeWork, ILO Geneva                    11/04/2011
OSH-MS Implementation
   Correction
    – Step addresses correction, modification,
      evolution and possibly termination
    – Continuous improvement




     Pavan Baichoo, SafeWork, ILO Geneva         11/04/2011
Where to get more information
   SafeWork Website
    (www.ilo.org/safework)
   SafeWork secretariat (safework@ilo.org)




     Pavan Baichoo, SafeWork, ILO Geneva      11/04/2011
                       Thank you




Pavan Baichoo, SafeWork, ILO Geneva   11/04/2011

								
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