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ETD _ Wits

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					ETD @ Wits
 By

 Charl Roberts & Felix N. Ubogu
 University of the Witwatersrand, Johannesburg.
 E-mail: Charl.Roberts@wits.ac.za
IR at Wits - General
 • Making use of a DSPACE system with Manakin
 • Around 900 ETD’s currently on the system
 • 100’s past exam papers
 • Uploads are done by Library Technical Services
   and not by students, uploads done when hard copy
   is catalogued
 • Students are assisted by online tutorials and the
   Library Education & Training Section to prepare
   their documents for submission
 • Students can book online to get help and have
   their work converted into PDF

                  NETD Workshop,5 November 2007
Faculty Support for ETD at Wits
 • Met with Faculty and discussed proposed
   workflow
 • Investigated how ETD would affect the
   Faculty workflows
 • At Wits each Faculty has their own
   workflow
 • Process is streamlined at Wits with
   contacts in the Library and at Faculty
   level

               NETD Workshop,5 November 2007
             ETD Workflow at Wits
                                                Faculty sends
                   Student submits to
                                                   copies
                   Faculty final copy
                                         to the University Archives




 Rejected Copies forwarded                           Archives keeps unbound copy,
to Faculty who contacts the                         send the digital and bound copy
           student                                    to the Cullen Library (WCL)




                                                   WCL
                       WWL –                       sorts
                    Catalogued and                copies,
                     loaded onto                 sends it
                     ETD system                on to WWL
                                        NETD Workshop,5 November 2007
                                          (Wartenweiler Library)
Present and future of CDs produced
for the ETD Project
 • Currently at Wits the CD’s or DVD’s are
   sent back to the Cullen Library to be
   stored
 • Wits is investigating the best way to
   handle and benefit from these materials
 • Any feedback from other participants on
   this issue would be appreciated




               NETD Workshop,5 November 2007
Access Policies
 • Wits is restricting access off campus for
   the first 4 months after publishing, with
   full text becoming available after this
   period
 • Any thesis with an embargo is not
   uploaded to the system
 • This policy recently changed from a 2
   year embargo on full text


                NETD Workshop,5 November 2007
Student Declaration
 •   I hereby certify that the work is original and its making does
     not constitute and infringement of any copyright and that
     copyright subsists in the work of which I am the owner.
 •   I hereby certify that where any document of which I am not
     the owner is to be included in my Thesis or other Degree
     document, I have obtained and attach hereto the written
     consent of the owner who holds the copyright to such
     document, allowing distribution as specified below. I further
     certify that the version I submitted to the University is the
     same as that approved by my Faculty and, in the case of a
     doctoral Degree, by Senate.
 •   I hereby grant to UNIVERSITY OF THE WITWATERSRAND,
     Johannesburg and its agents the non exclusive right to archive
     and make accessible to the public upon such conditions as the
     University may determine, my Thesis or other Degree
     document in its entirety in all forms of media, now or
     hereafter known.



                        NETD Workshop,5 November 2007
Issues with ETD at Wits
 • Workflow and communication
 • Rejected ETD’s
 • Long term preservation
 • Cataloguing Issues
 • Image copyright
 • Access Policy



               NETD Workshop,5 November 2007
Positive aspects of ETD at Wits
 • PDF and student help system working well
 • Acceptance that ETD is here to stay and
   mandatory if students want to graduate
 • Reduction of 2 year embargo (now only 4
   months)
 • Library staff well informed
 • Showcase for our IR


               NETD Workshop,5 November 2007
 Thank you




NETD Workshop,5 November 2007

				
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