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					The Fringe Guide
to Registering a Show   Photograph: courtesy of the Chinese State Circus Mulan
Contents

Where to Start  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 2
Creating or Editing a Show Registration Form
(introductory pages)  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 3
Entering your Organisation and Payout Details  .  .  .  .  .  .  .  .  .  .  . 3
Entering your Show Details  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 6
Paying for and submitting your
Show Registration Form  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 15
Editing a form  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 16
Proofing and preparing your data .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 16
Key dates and fees  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 16
Editing your form after the Fringe Programme
has been published .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 16
Frequently asked questions  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 17
This guide provides all the essential information you need to register your show for the 2011
Edinburgh Festival Fringe. On the pages that follow you will find step by step instructions on
                                                                                                                                    Where to Start
creating a login for edfringe.com, creating and filling out your Show Registration Form, paying                                     Navigate to www.edfringe.com/participants/show-registration
your registration fees and submitting your form to the Fringe Society. We will also outline the                                     You will find some important information to help you register and a link which will take you to
procedures we will follow once you have submitted your form. You can also use this guide to                                         the Registration Form. You will then need to log-in using your edfringe.com account (even if you
help plan your registration and collect all the information you need to register your show.                                         have already signed in as this is a secured area). If you don’t have an edfringe.com account you
                                                                                                                                    can create one at this stage.
We are here to help
While this guide should provide you with most of the information you need to work through                                           Creating a login or logging in
the form, our staff are available to offer help 10:00 to 18:00 weekdays. From the week of 14                                        To begin registering your show with the Fringe, you will need to log in to your edfringe.com
March we will be available 10:00 to 18:00 Monday to Saturday. If you need help outside these                                        account. If you have set up a user account in previous years, you can use the email address and
hours, email programme@edfringe.com and we’ll look into your problem as early as we can the                                         password you used last time.
following working day.
                                                                                                                                    Please note: you must use the email address you registered with,
General notes                                                                                                                       not a user name.
Avoid cutting and pasting out of word processors like Microsoft Word. Many word processors                                          To set up a new account, click the login/register button in the top navigation bar.
add bits of formatting that may confuse our database system. If you wish to cut and paste, cut
all your text and paste into Notepad, Textedit or another text editor to remove the formatting.                                     Enter your email address and click the Continue button below. Do not enter a password at this
Then cut and paste into the form.                                                                                                   stage.

Please make sure you remove any tabs from your copy for similar reasons.                                                            You will be taken to a form in which you will need to enter your name, enter your password
                                                                                                                                    (twice) and answer a couple of questions (note, you only have answer the questions that are
How does the Autofill function work?                                                                                                accompanied by an asterix. Click the Register button to continue. You then need to log in
Any contacts whose details you have provided previously in the form can be quickly re-selected                                      following the instructions below.
using the Autofill function on the form. By choosing a contact name and role from the drop
down list and clicking the Autofill button, the form fields will be automatically filled with the                                   Accessing the Show Registration form
contact’s information. You can also edit this information after it is autofilled, or enter all of the                               Go to www.edfringe.com/participants/show-registration and click the Register your Show
information manually.                                                                                                               button. You will be prompted to log in using your edfringe.com account email address and
                                                                                                                                    password, then click continue. If you cannot remember your password, click the Forgot
Using this Guide                                                                                                                    Password link in the Account panel and follow the instructions.
The Show Registration process is broken into five parts, each covered by a section of this guide
as outlined below. You’ll also note that we have added sections at the end of the document
which explain how the Fringe Society will handle your form after you have submitted it to us and
how you can continue to edit your form after the Fringe Programme has been published.

Creating a login for and logging into edfringe.com ..........................................................right
Creating or editing a Registration Form (introductory pages) ................................................. 3
Entering your Organisation and Payout Details .................................................................... 3
Entering your Show Details ................................................................................................ 6
Paying for and submitting your Show Registration form ....................................................... 15
Editing a Form ............................................................................................................... 16
Proofing and preparing your data .................................................................................... 16
Editing your form after the Fringe Programme has been published. ...................................... 16
Creating or editing a Show Registration Form                                                         Entering your Organisation and Payout Details




                                                                                                                                                                                                             Fringe Guide to Registering a Show
(introductory pages)                                                                                 Organisation details
To create a new Show Registration Form once you have logged in, click the Create a new               An organisation refers to the company or individual with overall responsibility for producing
Registration Form button.                                                                            the event and receiving the Box Office payout at the end of the Fringe. On the Organisation
                                                                                                     Details page you will be asked to identify the person who will be the main contact throughout
If you are editing an existing Registration Form or wish to add a show to an existing Registration   the Fringe. This will be the only person who can make changes to this form, request box office
From, click the Add show or edit form button.                                                        information for shows attached to this form and to whom we send proofs. Be careful to make
Note: Throughout the form we have included text to help you along the way. If you need any           sure this person will be available throughout the process and that the contact details you enter
more information click the Need help? button in the Control Panel where you will find more           are correct. Please also only enter an email address that is checked frequently as this will be the
detailed help text.                                                                                  only address programme proofs are sent to.

                                                                                                     You can print these pages to help collect the information needed to register. The asterisk (*)
Terms and Conditions                                                                                 indicates mandatory fields.
When you create a new Show Registration Form, you are required to read and accept the Terms
and Conditions. There is some important information here, so please read carefully. You will also    *Organisation name:
find information about becoming a member of the Festival Fringe Society. The Fringe Society is a     Organisation website:
membership organisation and anyone can join, but we particularly encourage applications from
individuals with a direct involvement in making the Fringe happen.                                   *Primary contact forename:

Click the tick box at the bottom of the page and then click the Save & Continue button.              *Primary contact surname:

The next page simply informs you of your payment options. Once you are sure you can pay for          *Address line 1:
your registration, click Save & Continue to proceed.                                                 Address line 2:

                                                                                                     *Town/city:

                                                                                                     *Country:

                                                                                                     In order to refine the data we collect, we ask all UK-based companies to register themselves by their
                                                                                                     country of origin within the UK. Please choose Scotland, Wales, Northern Ireland or England if you
                                                                                                     are from within the UK, otherwise please enter the full name of your country.

                                                                                                     *Postcode/Zip Code:

                                                                                                     *Phone (day):

                                                                                                     Phone evening:

                                                                                                     *Phone (mobile):

                                                                                                     *Email:

                                                                                                     Fax:




                                                                                                                                                                                                                     4
Payout Details                                                                                       How would you like us to pay out your Box Office revenue?




                                                                                                                                                                                                            Fringe Guide to Registering a Show
On this page you tell us who will receive your payout from the sales of your tickets through the     ( )UK bank transfer
Fringe Box Office. Be very careful in entering details on this page as only the person registering
your show can change these details at a later date. Also, check your agreement with your venue       if chosen
carefully and ensure you understand the terms and conditions you agreed to before filling out        *Name of account payee:
this page.
                                                                                                     *Account number:
You can print these pages to help collect the information needed to register. The asterisk (*)
indicates mandatory fields.                                                                          *Sort code or BIC
                                                                                                     (please note that your sort code should be a six digit number):
*Who should we send your Box office ticket revenue to?
                                                                                                     *What currency would you like to be paid in?
    ( ) You

    ( ) Your performer/performing company                                                            ( ) International Bank Transfer
    ( )Your venue                                                                                    if chosen
    ( ) Other                                                                                        *Name of account payee:
If other then:                                                                                       *Account number:
Forename:
                                                                                                     *Name of international bank:
*Surname:
                                                                                                     *Address of international bank:
*Address line 1:
                                                                                                     Address line 2:
*Address line 2:
                                                                                                     *Town/city:
*Town/city:
                                                                                                     *Country:
County/state:
                                                                                                     *Post code/Zipcode:
*Country:
                                                                                                     I8BAN/Swift number:
*Postcode/Zip Code:
                                                                                                     Some countries use IBAN numbers, others use SWIFT or BIC codes. Please contact your bank in
*Phone:                                                                                              order to obtain the most relevant information.
Phone (evening)                                                                                      *What currency would you like to be paid in?
*Phone Mobile                                                                                        If payment is to be made to you by international bank transfer, the Festival Fringe Society and its
*Email:                                                                                              bankers can accept no responsibility for funds not received, as UK banks cannot guarantee fund after
                                                                                                     they have left the UK clearing banks.
Fax:

( ) Not applicable – Free show




                                                                                                                                                                                                                    5
Can an organisation submit more than one show?                                                         Entering your Show Details




                                                                                                                                                                                                                Fringe Guide to Registering a Show
Yes, one organisation can create and submit a number of different shows and events. Just click
                                                                                                       On the Registration Overview Page choose the Add show button.
on the add show button to attach another show to the organisation’s registration form. If you
are submitting a large number of shows (over 20), please contact our programme team on
programme@edfringe.com to talk it through.
                                                                                                       Performing Contact Details
                                                                                                       The first page of this section is where you enter some of the essential information about your
                                                                                                       show: its title, the name of the company or performer putting it on, a show/company/performer
What if I need the payout from different shows to go to different individuals?
                                                                                                       website and the primary contact persons for all things relevant to the production.
The organisation and payout details for a given Registration Form must apply to all of the shows
you attach to that form. In cases where payout details vary between shows, you will need to
create a separate Registration Form for each payout recipient and attach the corresponding             *Show name (as it will appear in the Programme):
shows accordingly.

What is the Fringe’s commission on ticket sales?                                                       Please note that the number of words in you Show Name will be taken off the number of words for
The Fringe takes 6% (plus VAT) from the sale of every ticket sold through its Box Office. Every        your Programme Copy. So, your Programme Copy is 40 words less the number of words in your
ticketed show must allocate a minimum of 25% of its tickets to the Fringe Box Office. You will set     Show Name.
the number of tickets you wish to offer for sale through the Fringe Box Office on the Venue and
Ticket Details page. There is no surcharge applied to free shows (ticketed or otherwise).              If you wish to convey in the title line of your Programme listing that there is no admission price to
                                                                                                       see your show, add a dash after the title, followed by ‘Free’ (eg, ‘Comedy Breakfast Buffet – Free’).
When will the payout be issued?                                                                        Do not punctuate after ‘Free’.
The transfer of funds is typically issued no later than the end of September following a given         *Performer or Performing Company name (as it will appear in the Programme) [Max 10 words]:
festival.

If I am bringing more than one show, do I have to register them separately                             The Performer or Performing Company Name field is one of the key fields for identifying your show
or can I put them all in the same listing?                                                             within our database system and for audience members. It appears in both your programme copy and
The Fringe Society enforces a one show / one listing programming policy. That means that every         in the programme index, as well as being searchable on the website. Occasionally editing this field
show in the Programme is entitled to exactly the same listing space as any other – and each            has caused problems. We strongly advise that you take the time now to ensure the name you enter
listing must only be filled by one show. For an open arts festival as big and diverse as the Fringe,   here is as you wish it to appear in the Programme. If you do need to change this in the future, please
defining what makes up a single show can be a tricky task.                                             ensure you contact us first so we are aware of the change and can check it in our proofing process.
In the simplest of terms, if you can explain the experience of your show in your 40 word show          If you need to credit your promoter or some other organisation, separate them with a space-slash(/)-
copy, you likely have a single show. One company performing one play for three weeks is an             space, for example Fringe Company / Promoter”. Do not use hyphens (-) as any text written after the
obvious example of a single show. A comedy review programme featuring different comics each            hyphen will not be shown.
night is also considered one show if the format is the same and you don’t need a breakdown of
                                                                                                       *Show Website:
who is performing on each night (eg, ‘We feature the best comedians on the Fringe each night’).
However, if you need to use a portion of your copy to explain the differences on each date             The Show Website URL above will not automatically appear in your printed programme entry.
(eg, ‘On the 21st, soloist Jane Smith will perform Grieg, on the 22nd John Brown will perform          You will need to add your website URL to your entry copy as part of your 40 word programme copy.
Mozart and on the 24th Aleksandra von Wruck will perform Prokofiev’) you likely have multiple          Do not add the URL to the Web Copy (100 words) as it will be automatically added to your
shows.                                                                                                 edfringe.com website listing.

                                                                                                       *Does the show have a Twitter handle. If so please enter it here:

                                                                                                       Your Twitter handle will not be included in the programme or on the website, but will be used to
                                                                                                       create lists of shows as part of the Fringe’s social media campaign.



                                                                                                                                                                                                                        6
Primary Show Contact                                                                                         Media Contact Details




                                                                                                                                                                                                                          Fringe Guide to Registering a Show
This will not appear in your listing in the printed Programme.                                               Media contacts will be given out to accredited journalists and other organisations which can
                                                                                                             provide useful support in the promotion of your show. Make sure your designated person is
Please note: all your contacts will be added to our mailing lists to ensure your company receives all        aware that they may be approached by journalists.
the information they need. We strongly advise against ‘role specific’ email addresses like admin@
or info@ as they are generally rejected by bulk email systems and may lead to you not receiving              You can change the person designated at a later date through the Show Registration Form.
information vital to your show.                                                                              This can be done even after the programme has been produced. Your media contact will not
                                                                                                             appear in your listing in the printed Programme.
The performing contact should be someone directly involved with your production who will be in
Edinburgh throughout the show’s run. If known, address and telephone details should be provided for          Who should I name as my show’s media contact?
this Edinburgh-based period.                                                                                 The person you name for this role will be the point of contact in all matters relating to media and
                                                                                                             marketing. He or she will need to keep in regular touch with the Fringe Media Office, as well as
*Forename:                                                                                                   answer enquiries from festival journalists. Select someone who can commit fully to working on your
*Surname:                                                                                                    press and marketing: at first on a fairly part-time basis from May to July, and then full-time (preferably
                                                                                                             on the ground in Edinburgh) for the month of August. The first few days after arriving in Edinburgh
*Address line 1                                                                                              are a particularly busy time for the media so it’s best not to nominate someone who will be mainly
Address line 2                                                                                               focused on getting your show up and running (eg, the director).

*Town/City:                                                                                                  *Forename:

County/State:                                                                                                *Surname:

*Country:                                                                                                    *Address line 1

Where is the UK option in the list of countries?                                                             Address line 2
In order to refine the data we collect, we ask all UK-based companies to register themselves by their        *Town/City:
country of origin within the UK. Please choose Scotland, Wales, Northern Ireland or England from the list.
                                                                                                             County/State:
*Post/Zipcode:
                                                                                                             *Country:( dropdown)
*Phone (day):
                                                                                                             *Post/Zipcode:
Phone (evening):
                                                                                                             *Phone (day):
*Mobile phone:
                                                                                                             Phone (evening):
*Fax:
                                                                                                             *Mobile phone:
*Email:
                                                                                                             Fax:
You may also enter secondary contact details at this point. We will require the same information for
your secondary contact.                                                                                      *Email:

Why should I have a second contact for my show?                                                              Your Media Contact will be added to our Media mailing list. We strongly advise against ‘role
If we need to reach your company, it’s useful to have an alternate contact should your primary contact       specific’ email addresses like admin@ or info@ as they are generally rejected by bulk email systems
be unavailable. We will also send out bulletins to all the named contacts so that those members of           and will mean you won’t receive information vital to getting media coverage for your show.
your company can be kept up-to-date on Fringe news.
Later in the form you will be able to enter more email addresses so that any interested party in your
organisation can receive useful emails from the Fringe Society.
All contacts you enter will be sent information pertaining to participating in the Fringe and becoming
a member of the Festival Fringe Society. They can opt out of the mailing list at anytime.
                                                                                                                                                                                                                                  7
Company Details                                                                                            *Are you interested in touring your show after the Fringe or in further professional development




                                                                                                                                                                                                                  Fringe Guide to Registering a Show
The information we collect here helps us refine our services and, in some cases, is required by            for individual company members? ( ) Yes ( ) No
statutory bodies for legal reasons. None of this information will be made public.                          The Fringe Society offers advice and services to help you develop your show and career beyond the
*How many people are in your show (approx.)?                                                               Fringe. Please see www.edfringe.com/participants/participant-development for more details.

*In how many past Fringe festivals has your company taken part?                                            If yes, please tick all that apply.
(Enter zero if this will be your first year on the Fringe.)                                                    ( )Uk dates and tours
                                                                                                               ( )European dates and tours
*Which of the following best describes your group?                                                             ( )World dates and tours
   ( )professional company                                                                                     ( )TV
   ( )semi-professional company                                                                                ( )Film
   ( )student/youth company                                                                                    ( )Radio
   ( ) amateur company                                                                                         ( )Other
8Are any of the members of your company non UK-residents?
                                                                                                           Who is your contact for touring or professional development opportunities? (Please note that this
If you have answered ‘yes,’ please note that if any performer in a company is a non-UK resident, then      contact will be shared with accredited Arts Industry professionals.)
the company must submit an FEU form to ensure that they have any potential tax liability calculated
correctly. For more information about Foreign Entertainers Tax, see The Fringe Guide to Doing a            The Fringe Society operates an Arts Industry office that accredits programmers, producers, promoters
Show, which can be downloaded from the downloads page withing the Participants section of                  and scouts who come to the festival looking for new work and talent. Please provide a contact who
edfringe.com.                                                                                              can be given out to such Arts Industry professionals.

*What is your Company’s country of origin                                                                  *Forename:
(regardless of the nationality of the performers)?                                                         *Surname:
Author of your show/production:                                                                            *Address line 1
*Is your show eligible for a Fringe First Award?                                                           Address line 2
The Fringe Firsts are given in recognition of the best new writing on the Fringe, as decided by the        *Town/City:
Scotsman’s team of critics. They were designed to encourage the bringing of new work to Edinburgh
in the spirit of adventure and experiment. In order to qualify, your show must meet all of the following   County/State:
criteria:                                                                                                  *Country:
   • It must be a new work.                                                                                *Post/Zipcode:
   • It must be making its UK premiere at the Fringe, having had no more than six prior                    *Phone (day):
    performances. In the case of shows that have premiered elsewhere, its first performance cannot
    have been more than two years before its Fringe debut.                                                 *Phone (evening):

   • It must be a piece of drama listed under one of Theatre, Dance and Physical Theatre or Musicals       *Mobile phone:
    and Opera or Children’s Shows in the programme. Abstract dance and movement is not eligible.           Fax:
    There must be a significant element of narrative and/or character.
                                                                                                           *Email:
*Are you using music during your show? ( ) Yes ( ) No

*Are you using recorded music during your show? ( ) Yes ( ) No

If you are using music in your show, you may have to pay royalties to the composers and musicians
who created it. Please see the Participants section of edfringe.com for more details.

                                                                                                                                                                                                                          8
Please list email addresses of other members of your company who you would wish to receive                 Beyond that, you should take into account whether your venue has box office facilities that can




                                                                                                                                                                                                                         Fringe Guide to Registering a Show
information from the Festival Fringe Society.                                                              accommodate the same range of ticket-buying practices as the Fringe (eg, is your venue set up to sell
                                                                                                           tickets over the phone and internet? Does it take payment by a variety of methods? Will it post tickets
All contacts you enter will be sent information pertaining to participating in the Fringe and becoming
                                                                                                           out on request?)
a member of the Festival Fringe Society. They can opt out of the mailing list at anytime. Please
remember that all these email addresses will be entered into a bulk email system. Avoid using generic      Keep in mind also that the opportunity to buy and collect most or all of their tickets in one place is
email addresses such as info@ or admin@ as these are rejected by many of these systems.                    a convenience many customers appreciate. However, the Fringe charges a commission on all the
                                                                                                           tickets it sells (6% plus VAT), so be sure to weigh what the facilities are offered against what they cost.
Please select your promoter from the list below if you have one. A promoter is someone who
                                                                                                           There’s no simple answer for how to allocate your Fringe tickets. Fortunately, you can keep your eye
produces your show and takes care of the marketing and admin side. Please make sure that you
                                                                                                           on ticket sales through our ticket reporting website and can get in touch with the Fringe Box Office to
only pick a promoter from the list on the Form if you have a formal agreement with the company
                                                                                                           redistribute your available tickets depending on where you seem to be doing the most business.
or individual. (You will be offered a list here.)
                                                                                                           The Fringe Office makes four tickets available per performance to Media.
Venue and Ticket Details
                                                                                                           *Please indicate how many you would like allocated:
Here is where you identify your show’s venue and performance space, as well as allocate tickets
to the Fringe.                                                                                             The Fringe Office makes two tickets available per performance to arts industry professionals
                                                                                                           (promoters, producers, venue programmers etc).
*Venue name as it will appear in the Programme:
                                                                                                           *Please indicate how many you would like allocated:
You must have a confirmed venue rental agreement before you submit your Form.
If you knowingly input the name of a venue where you are not engaged to perform, your registration         Ticket Details
could be withdrawn without compensation and be excluded from the Programme.                                *2for1? ( )Yes ( ) No
In the case of a venue or space which begins with ‘the’, be sure to first check that it has not been       This is one of several promotional ticket offers in which your show can participate through the Fringe
alphabetised under T. If your venue or space is still not listed in the first drop-down menu, please       Box Office. Tickets for participating shows are made available at a rate of two-for-the-price-of-one for
contact programme@edfringe.com.                                                                            performances on Monday 8 and Tuesday 9 August. This is a popular way to build early audiences
                                                                                                           and spread word of mouth about your show. No other concessions on tickets that may otherwise
*Performance space within venue:
                                                                                                           apply will be offered on 2 for 1 tickets. Please ensure these dates are in your show run before
What if my venue / performance space is not listed in the form drop-down menu?                             choosing to be included in this offer.
In the case of a venue which begins with ‘the’, be sure to first check that it has not been alphabetised
                                                                                                           *Group bookings? ( )Yes ( )No
under T. If your venue or space is still not listed in the first drop-down menu, please contact
                                                                                                           For participating shows, the Fringe Box Office will offer customers a 10% discount on the purchase
*Is this a ticketed show? ( )Yes ( )No
                                                                                                           price of 10 tickets or more. Customers will be offered normal ticket concession prices only if these
if yes then please answer questions below.                                                                 make for a lower total cost than the 10% discounted rate.
Number of tickets to be sold by the Fringe Box Office per performance.                                     *Friends of the Fringe? ( )Yes ( )No
*How many tickets should I allocate to the Fringe Box Office?
                                                                                                           Taking part in this ticket offer means we will sell tickets for any performance at a rate of two-for-the-
Every Fringe show must allocate a minimum of 25% of its tickets for each performance for sale to           price-of-one to all Friends of the Fringe - audience members who have paid in advance for this and
the Fringe Box Office. When entering this information on the Show Registration Form, you’ll need to        other special services. The Friends are some of the most supportive, experimental and generous
supply it in terms of the actual number of tickets allocated, rather than as a percentage of the tickets   Fringe-goers around, and their word of mouth is one of the best marketing tools there is during the
available.                                                                                                 festival. See edfringe.com for the terms and conditions of the Friends of the Fringe and to learn more
                                                                                                           about the benefits for participants of the Friends 2for1 offer and marketing to the Friends.
Whether you elect to designate more tickets for sale through the Fringe should depend on a number
of factors. First of all, be certain to check the terms of your venue agreement to verify how many (if
any) tickets you’re obliged to sell through your venue’s box office.



                                                                                                                                                                                                                                 9
*Festivals Passport? ( )Yes ( )No                                                                            Show Details




                                                                                                                                                                                                                   Fringe Guide to Registering a Show
The Edinburgh Festivals Passport is a pilot initiative for the Edinburgh Summer Festivals, offering          On this page you’re asked to supply various specific details related to your show that will make
customers the chance to buy a tailored holiday package which includes accommodation and travel               up a large part of your Programme and edfringe.com listings, including your show copy. It’s
and also tickets to events across all of the Summer festivals, including the Fringe. This is a product       also where you can describe your show’s facilities for patrons with disabilities and provide any
which has been developed to assist travel organisations in selling the Edinburgh Festivals ahead of          additional information to be passed on to ticket buyers at the time of sale.
programming information and public ticket sales. The product will guarantee sales prior to public sale
                                                                                                             *Which section of the Programme do you want to be listed in?
and will enable the Fringe to benefit from marketing and PR activities by tour operators and travel
agents throughout the world who will promote holidays to Edinburgh with this new product.                       ( ) Cabaret†
The scheme aims to increase sales by attracting brand new ticket buyers who are interested in                   ( ) Children’s Shows
attending the festival but also want a planned itinerary. This new product is being widely promoted
                                                                                                                ( ) Comedy
to some 400 international trade partners and an extensive PR strategy is being implemented in key
markets. For detailed information on the passport, please visit                                                 ( ) Dance & Physical Theatre
www.edinburghfestivals.co.uk/trade-passport.
                                                                                                                ( ) Events
To be included in the Passport your show must start between the following times:
                                                                                                                ( ) Exhibitions
          •11:00 – 13:00
                                                                                                                ( ) Music
          •14:00 – 17:00
                                                                                                                ( ) Musicals and Opera
          •18:00 – 22:00
                                                                                                                ( ) Theatre
Tickets must be priced between £5 - 15. (If your tickets are priced over £15 you can still participate
                                                                                                             †The Cabaret section has been conditionally added as an option for this year, depending on take
in the Passport but you will only receive £15 for tickets sold through this route). If your ticket is less
                                                                                                             up. Should too few show chose this option, we will not have a Cabaret section in the programme
than £5 then you will only be reimbursed up to the face value of the ticket.
                                                                                                             and will contact you to choose another section.
A maximum of 10 tickets per performance of each show will be allocated to the Passport. In early
                                                                                                             The choice of where in the Programme to put your show should be made based on form rather
July, the Passport will be taken off free sale and the unsold tickets will be released back to the Fringe
                                                                                                             than content. A musical by Rodgers and Hammerstein, for instance, could be classed as ‘Theatre’,
Box Office for public sale. There may be additional Passport requests via trade partners and you will
                                                                                                             ‘Comedy’, ‘Dance & Physical Theatre’ or ‘Music’ if judged by its content, but based on its dramatic
have the option to keep some of your unsold inventory available for these via the Fringe box office.
                                                                                                             form would (and should) be placed under the heading of ‘Musicals & Opera’.
Please note that opting into the scheme does not guarantee any sales. An independent Passport
                                                                                                             The exceptions to this rule are those pieces that belong in the ‘Children’s Shows’ section, as this
administrator will decide on the tickets sold through the Passport and how they will be.
                                                                                                             category is based on an intended audience rather than show type.
*Would you be interested in participating in a young people’s/schools ticket offer which may be
                                                                                                             If you have chosen to go into the Children’s Shows section, then:
introduced for this year’s Festival Fringe? ( )Yes ( )No
                                                                                                             For which age range is this show suited?
The Society is considering running a ticket offer for school or educational groups in Week Three of
                                                                                                             From: (0 to 14) To: (0 to 14 or over)
the Fringe. To be included, the content of your show should be suitable for a school audience, but
does not need to start at a specific time of day. Plans for this ticket offer will be finalised over the
coming weeks and all groups who have expressed an interest will be contacted with more details.




                                                                                                                                                                                                                   10
You may choose up to two subgenres from the list below. These will be included in your listing,     Your show will be listed both in the Fringe Programme and on edfringe.com.




                                                                                                                                                                                                            Fringe Guide to Registering a Show
just below your Show Copy.
                                                                                                    In the first box below, please enter your show copy for the Official Fringe Programme, which is
To help you represent your show in a bit more detail and to inform audiences, you have the option   limited to 40 words less the number of words in the show title. You will not be able to enter more
to pick sub genres within your main genre. You can pick any combination you think will help an      than 40 words.
audience understand your show, but we discourage using the section name you have chosen (avoid
                                                                                                    *Programme copy:
Theatre/theatre for example). The subgenres will appear in the programme.
( ) absurdist             ( ) exhibtion              ( ) music                 ( ) sketch show

( ) a cappella            ( ) family                 ( ) musical theatre       ( ) spoken word

( ) acrobatics            ( ) film                   ( ) opera                 ( ) stand-up

( ) adaptation            ( ) folk                   ( ) painting              ( ) storytelling

( ) ballet                ( ) flamenco               ( ) performance art       ( ) swing

( ) blues                 ( ) game show              ( ) photography           ( ) talk

( ) burlesque             ( ) hip hop/               ( ) physical theatre      ( ) tap

( ) cabaret                  breakin’                ( ) poetry                ( ) tasting
                                                                                                    Your show and web copy will be edited to conform with the Festival Fringe Society’s style guide and
( ) children’s            ( ) historical             ( ) political             ( ) theatre          for grammar. Some key style points that you should be aware of are:
( ) circus                ( ) horror                 ( ) pop                   ( ) tragedy            •We use single inverted commas (‘ ‘) around quotations and show titles.
( ) classical             ( ) improv                 ( ) puppetry              ( ) traditional        •All quotations must be attributed to a publication and verifiable. Identify the source in brackets
                                                                                                       eg, (Metro)
( ) clown                 ( ) installation           ( ) revue                 ( ) true-life
                                                                                                      •Published press sources should be written in italics. Those normally beginning with ‘The’ should
( ) comedy                ( ) interactive            ( ) rock                  ( ) variety
                                                                                                       omit that word in parenthetical citations, eg, (Scotsman), (List).
( ) compilation           ( ) international          ( ) satire                ( ) verbatim
                                                                                                      •For star ratings, use the star button over the programme copy field. Note that these will
( ) contemporary          ( ) jazz                   ( ) science               ( ) visual art          appear as <s>*</s> on your proofs (and italics will appear <i>text</i>.
( ) craft                 ( ) light opera            ( ) sci-fi                ( ) vocal              •URLs will be restricted to two levels of hierarchy below the domain or home page.
                                                                                                       (www.edfringe.com/shows/myshow). We will not accept urls that are based on database
( ) dance                 ( ) magic                  ( ) sculpture             ( ) walk
                                                                                                       queries (www.mydomain/page10.php?ec=f&id_show=52016) as they are not sensible to the
( ) devised               ( ) mime                   ( ) seminar               ( ) workshop            reading audience. You can use them for the web address which will appear as part of your
                                                                                                       edfringe.com listing.
( ) drama                 ( ) modern                 ( ) solo show             ( ) world music
                                                                                                    More information can be found in the Fringe Style Guide found in the Participants downloads section
( ) event                 ( ) multimedia             ( ) site-specific
                                                                                                    of edfringe.com.

                                                                                                    If there are any hings vital to your branding you would prefer us not to edit, please email
                                                                                                    programme@edfringe.com. If your needs do not contravene the style guide, we will attempt to leave
                                                                                                    them as you have requested.

                                                                                                    Do not use long website addresses. They take up undue space in the programme and the audience
                                                                                                    will not use them. We will edit down all web addresses beyond two levels, so www.edfringe.com/
                                                                                                    shows/yourshowname is fine, but no longer.
                                                                                                                                                                                                            11
Why is my word count coming in at over 40 words?                                                          *Additional information for the audience ( ) Yes ( ) No




                                                                                                                                                                                                                Fringe Guide to Registering a Show
You are allocated a total of 40 words for your show title and copy combined. The following are
                                                                                                          Information for the Fringe Box Office regarding your show content (eg, Nudity, adult themes, strong
each counted as one word:
                                                                                                          language, walking involved, strobe lighting, audience interaction). Do not include Age Limits.
  • Website URLs
                                                                                                          if yes then Details:
  • Each of: a, an, and, at, for, from, I, in, of, the, to
  • Any complete words joined by a hyphen                                                                 Is there any warning that should be printed on your tickets? (Do not include age limits.)
  • One-word abbreviations (e.g. UK)                                                                      These will be printed automatically when your tickets are sold through the Fringe Box Office.
  • Discrete number groups (e.g. 10, 23,865)
                                                                                                          ( ) Yes ( ) No
  • Star ratings
   • eg,                                                                                                  if yes then
    • ie,
                                                                                                          Details:
If you still believe that your word count is being incorrectly calculated, please contact the Fringe
                                                                                                          Select the appropriate age range for your audience from the list
Office.
                                                                                                                    Universal (for all age groups), Parental Guidance (PG), 12+, 14+, 16+, 18+
*Please enter your web copy. You may enter up to 100 words which will appear on
                                                                                                          Please note that many Fringe venues are licensed pubs, club and bars which do not allow
edfringe.com. You will not be able to enter more than 100 words. Text must not include HTML.
                                                                                                          children at certain times. Even if your show is U rated, you should choose 18+ if your venue
                                                                                                          will not allow children at the time of your performance. If you have multiple times for your
                                                                                                          show and some are at times when children are allowed entry and some not, contact us on
                                                                                                          programme@edfringe.com and we’ll help you find a solution.




Is your show premiering at this year’s Fringe? ( ) Yes ( ) No

To qualify as a premiere, your show must meet all of the following criteria:

  • Yours must be its first ever production.

  • It must not have had more than six performances prior to its Fringe debut.

  • It must constitute a substantially new work (ie, not a simple reworking of material already in
   existence). In the case of adaptations of existing work, clear evidence of a creative transformation
   of the original must be in evidence. For instance, ‘OJ/Othello’, although using some of
   Shakespeare’s words and plot, was clearly a new work. On the other hand, a stage adaptation
   of ‘The Mill on the Floss’, even if it has never been performed before, is not.




                                                                                                                                                                                                                12
Accessibility                                                                                    Dates/Times/Prices Details




                                                                                                                                                                                                     Fringe Guide to Registering a Show
Audio description refers to an additional narration track for members of the audience who are    Your Fringe Programme listing includes all of your show’s performance dates (including Previews)
visually impaired. Captioning, or subtitling, allows people with impaired hearing to read a      and times, standard ticket prices and concessionary ticket prices. Your show listing will include
transcript of the action. For advice on providing increased access to your show via any of the   grouped datelines where your show starts at one given time, at one venue etc.
facilities mentioned, please contact the Fringe Office on equalities@edfringe.com.
                                                                                                 If your show has multiple start times, durations, or ticket prices, you will need to add
*Audio description? ( ) Yes ( ) No                                                               separate date lines to cover all variations. You will also need separate datelines for Preview
if yes                                                                                           performances.

Please list audio described performance dates                                                    Common instances in which new date lines are required include shows having a matinée and
                                                                                                 an evening performance (two date lines), shows charging a different ticket price during the
*Signed performances? ( ) Yes ( ) No                                                             week than on the weekend (two date lines) or shows charging a different ticket price for preview
if yes                                                                                           performances compared to later ones (two date lines).

Please list signed performance dates                                                             The resulting datelines might look like this:

*Captioning? ( ) Yes ( ) No                                                                         (Prev) Aug 6 16:00 £5.00 (£3.50)
if yes                                                                                              Aug 8-15: 16:00 (1hr) £7.00 (£5.50)
                                                                                                    Aug 11: 12:30 (1hr) £7.00 (£5.50)
Please list audio described performance dates                                                       Aug 19: 14:00 (1hr) £7.00 (£5.50)
*Other disabled facilities? ( ) Yes ( ) No                                                          Aug 19: 20:00 (1hr) £7.00 (£5.50)

if yes                                                                                           *To start adding dateline, click the Add dateline button. There is no limit to the number of
                                                                                                 datelines you can enter. You must enter at least one dateline.
Please list details of services provided for disabled patrons
                                                                                                 Ticket prices can be in whole pounds (eg, £1.00) or with 50p (£1.50).
Please list performance dates when these services will be provided.
                                                                                                 The standard concession rate will be applied to tickets purchased by all of the following:
*Is your show accessible to non-English speakers? ( ) Yes ( ) No
                                                                                                 students, unemployed patrons, disabled patrons, patrons over 60 and children under 16.
                                                                                                 You can also add a second concession for a particular sector. For example, a student show may
                                                                                                 wish to offer an additional concession for students.

                                                                                                 Exhibition Dateline
                                                                                                 If your show is in the Exhibitions section your datelines will be printed in the programme in a
                                                                                                 different format to reflect the nature of these entries.

                                                                                                 Please enter your dates in the following format: Monday to Friday, 10:00 to 18:00, Saturday
                                                                                                 10:00 to 20:00 (free) in the text field below. You can also add extra information such as
                                                                                                 ‘closed August 16’. You must still enter datelines like other shows as that is how your fee
                                                                                                 will be calculated.




                                                                                                                                                                                                     13
Uploading your image                                                                                Suggest-a-tron




                                                                                                                                                                                                        Fringe Guide to Registering a Show
Your entry in the Fringe Programme will be accompanied by a 29mm by 29mm CMYK image.                The suggest-a-tron is meant to help audience members find shows they might be interested in on
This image will be automatically modified to display on edfringe.com as well.                       the website without searching for a specific details, like show name or company name. They will
                                                                                                    be asked a series of seven questions to guide them to shows. We have information on several
While the upload system will resize your image and convert RGB images to CMYK, we strongly
                                                                                                    of these (ticket price, the company’s experience on the Fringe and the size of your venue), but
advise starting out with a square image at 300 dpi and as close to 29mm x 29mm (but not
                                                                                                    need you to define your show for the rest. While these are not compulsory questions, if you don’t
smaller) as possible to get the best results.
                                                                                                    answer them your show will not be amongst the results.
To start the process, click the Browse button and navigate to your image on your computer.
                                                                                                    Thinking about both the audio and visual nature of your show, on a scale of one to five, where
Click the upload this image. The upload system allows you to crop and resize larger images,
                                                                                                    one is ‘gentle and quiet’ and five is ‘all action’, how noisy is your show?
but you cannot increase the size of an image. You can crop a smaller square from your image
                                                                                                        1-quite and gentle
simply by clicking in the highlighted square and moving it to the most appropriate location and
clicking the Alter Image button.                                                                       2

You can also resize your image (before cropping) by clicking the resize radial button below the        3
image and then clicking the Alter Image button. This will reduce the shortest edge to 29mm
                                                                                                       4
at 300dpi. You may still need to crop you image to a square.
                                                                                                       5 - all lights and noise
There are instruction on the page which will help you upload your image.
                                                                                                    On a scale of one to five where one is comfy and five is challenging, how challenging do you
Please be patient when you are uploading images as this process may take some time
                                                                                                    judge your show to be for the audience?
depending on the size of your image and how busy the system is. Once you are happy with
                                                                                                       1- comfy
your image, click Save progress.
                                                                                                       2
If you do not have an image to upload at this time, choose the ‘I do not wish to include an
image with my listing’ button and move on. You will be able to submit your form and can upload         3
an image later, but make sure you unclick the button indicating you don’t want to include an
                                                                                                       4
image at this time before uploading your image or our database will not recognise the image.
                                                                                                       5- challenging
Some image tips
The first step is to look at the 2010 Fringe Programme which you can download from the              On a scale of one to five, where one is serious and five is a laugh riot, how humourous is your
front page of www.edfringe.com. Open to any page and see which images leap out at you.              show?
Remember that you will want to link this image to the imagery you are using for your other             1 - serious
publicity and into future marketing. For example, for their production Smoke & Mirrors, the
                                                                                                       2
Sydney Festival and The Famous Spiegel Tent used a cropped version of a larger publicity image
for their programme copy. The image on its own is striking and then will resonate with audiences       3
seeing it in a different format (eg, a flyer later on.)
                                                                                                       4
Illustrations can work as well or better than photographs They are worth considering, but only if
                                                                                                       5 - laugh riot
all your marketing will allow you to keep using an illustrated image and they capture the essence
of your show.

Be careful to avoid:
  • An image that will not appear on any further print
  • A production snapshot that is not representative of the show
  • Using a low res/unprofessional photo
  • Using an image you don’t have the rights for.
.

                                                                                                                                                                                                        14
Paying for and submitting your                                                                         Checkout




                                                                                                                                                                                                             Fringe Guide to Registering a Show
                                                                                                       This page simply tells you the total due for your registration and which cards are accepted. Our
Show Registration Form                                                                                 payment process is handled by RBS Worldpay. Click the Proceed to Checkout button. You will
                                                                                                       be take to the external Worldpay site at this point, navigating away from the Fringe website. If
There are several steps in this process and it is vital you follow all of them. It is only at the
                                                                                                       you get a warning message that reads ‘You are being forwarded to the payment type selection
final step that your information is actually submitted to the Fringe Society. Prior to this, your
                                                                                                       screen. Should this not happen automatically, please use the Continue button below’, click the
information is stored in a temporary database.
                                                                                                       Continue button if there is any delay.
Registration Overview
Once you have completed filling out your form you will be taken to the Registration Form
                                                                                                       RBS Worldpay
                                                                                                       The total you need to pay is displayed at the top of the page. You can change to a different
Overview page. On this page you will find the status of the Organisation Details and Payout
                                                                                                       currency if you are paying in another country, but it is not necessary to do so.
Details you entered in the first few pages of the form, as well as the status of the shows you have
added to this form. Beside each section there will be a note that says either All Field Complete or    Click the icon representing the card you are paying with. Fill in the details on the following page
Missing Fields.                                                                                        as you would for any online transaction and click the Make payment button. Ensure the email
                                                                                                       address is one you can check as you will be receiving an RBS Worldpay receipt. This receipt
If the form indicated you have missing fields, click the edit button beside the section with missing
                                                                                                       does not indicate that your form has been received by the Fringe Society. You will need to go
fields. You will be taken to the page with missing information. Scan through to ensure that all
                                                                                                       through one more stage to submit your form to us, and your registration will be confirmed by a
required fields (marked with a pink asterisk) are filled out. You will not be able to submit your
                                                                                                       separate email.
form until all forms are filled out. Once you have completed the missing fields, click the Save
and Overview button which will return you to the Registration Form Overview page.
                                                                                                       Transaction Successful page
Once all the Form indicates that all fields are complete and if you are ready to submit your form      This page confirms your payment to RBS Worldpay and is the point where you submit your
(ie you do not want to add another show to this form, but want to move forward to pay for the          form to the Fringe Society. Click the Submit form to the Fringe button. (You may receive a
form and submit it to the Fringe) click the Submit form to the Fringe at the bottom of the             Security Warning about encryption. This is just because you are moving from one secure site
page. (Please note: this does not complete the submission process, you will still need to pay for      to another. Click Continue.) The Notes box allows you to add any notes you wish to send the
and then submit your Form).                                                                            Programme Production team about your Registration Form.

Pre Submission Check                                                                                   Registration Submission Page
By clicking the Submit form to the Fringe button on the Registration Overview page, you                If you reach this page, you will have successfully submitted your Show Registration Form to the
will activate a verification process which will check to ensure that you have not only filled in       Fringe. You can either click Back to overview to return to your form and review (and perhaps
each required field, but also the format of your of your entry. This is to help ensure you have not    edit) your details, or Logout from the Control panel on the right. You will also receive an email
missed a digit in your bank account details, for example, or forgot the @ in an email address.         from the Fringe Society confirming your submission and giving you some details of how we
Pages with errors are listed under Missing and Incorrect Entries. This may read, for example, as:      proceed from here (see below).
Payout Details                                                                                         If you wish to continue to edit the form you have submitted, click the Continue to Edit button,
                                                                                                       you will be taken to the Form Overview page where you can edit your from.
         • UK bank transfer account number – account number must be 8 digits long

Click the blue link text and you will be taken to the appropriate page. Scroll down to the orange
box at the bottom of the page if you need reminding of the error message.

Once you have fixed the problem, click Submit form to the Fringe at the bottom of the page
and you will be returned to the Pre Submission Check page.

Once you fixed all errors, you will be able to proceed.
Click the Proceed to Payment Page.



                                                                                                                                                                                                             15
Editing a form                                                                                     Adding a new Show Registration Form after you have submitted a form




                                                                                                                                                                                                        Fringe Guide to Registering a Show
                                                                                                   You cannot add a show to a form you have paid for and submitted to the Fringe. If you want
Start page                                                                                         to register another show, you will need to create a new registration form. From the Registration
Upon logging in, you will be taken to the Start Page where you have two options, Create            Form List page click Create a new Registration Form button. You then proceed exactly as
a new Registration Form and Add show or edit form. Please note that if you have                    you did when you created your first registration form above.
submitted and paid for a Registration Form, you cannot add a show to it. You will need to create   To reach the Registration Form List page, click Add show or Edit form in the start page when
another form for the new show (see Adding a New Show below).                                       you first login, or click the Back to list of forms button on the Registration Form Overview page.

Editing a form
You can edit any form you have created, regardless of if it has been paid for and submitted or     Proofing and preparing your data
not. Click the Add Show or edit form button.                                                       Once your Registration Form has been submitted, Fringe staff will begin the process of checking
                                                                                                   your form and editing your show and web copy to meet the Fringe Style Guide standards. This
You will now be taken to Registration Form Overview page where you can choose to edit
                                                                                                   includes ensuring that all quotes are attributed and formatted correctly, and that spelling and
different sections of your form. Simply click the Edit button beside each section to review or
                                                                                                   grammar are correct. We will send you a proof to let you see the changes we have made.
update the information you have entered. Here you can also look at any edits the Fringe Society
                                                                                                   Depending on when you submit your form, this process may take a few days or up to a week.
staff have made to your form. In the Show Details section, you can navigate through the pages
                                                                                                   However, if you have not received a proof within a week of registering, please contact us at
using the page links provided.
                                                                                                   programme@edfringe.com or on 0131 226 0034.
Click Save & Overview to return to the Registration Form Overview page or, if you are in the
Show Details section, Save & Continue to move to the next page in the form.
                                                                                                   Key dates and fees
Note that if you remove information from a required field, you will be informed on the             • Discount registration deadline – 17:00 (GMT) Wednesday, 30 March 2011
Registration From Overview page. You will not be able to submit (or resubmit) your form until        Full run registrations (three or more performances) completed by this date will be charged at
you have filled in all the missing fields.                                                           a discounted fee of £246.00 (£295.20 inc VAT) for full run. There is no discount for limited
If you are working on a Form that has been paid for and submitted to the Fringe, you must            run shows (one or two performances) which are charged at £80 (£96 inc VAT).
resubmit your form to the Fringe Society to update your information. While you are editing         • Registration deadline – 17:00 (GMT) 18 April 2011
your form, the changes you have made are held in a temporary database. Click the Submit              This is the deadline for getting your show information included in the printed programme
Form to the Fringe button to resubmit your form and update your details in our database.             Full run registrations completed by this date regular fee of £328.00 (£393.60 inc VAT).
You will be taken through the submission process, but without having to pay for the form. Click      Limited run registration will be charged at £80 (£96 inc VAT).
the Submit form to the Fringe button at the bottom of the Pre Submission Check page
(you may need to fix some fields if they were edited incorrectly). You can edit and resubmit       Editing your form after the Fringe Programme

Section
your information as many times as you need, but all changes intended for the printed Fringe
Programme must be completed by 17:00 on 27 April 2011.                                             has been published




03
                                                                                                   The Show Registration Form closes to editing on 27 April. However, it will reopen once the
If you change the number of performances in a way that moves between limited run (one or two
                                                                                                   printed programme has been completed . You will then be able to edit your Show Registration
shows) or full run (three or more shows) you will be prompted to contact the Fringe Society and
                                                                                                   Form. These changes will only appear on edfringe.com. Changes to show details and venue and
will not be able to resubmit your form.
                                                                                                   ticketing should be discussed with our box office by sending an email to boxedit@edfringe.com.
You will not be able to change the name of your show. If you require this to be changed, please
contact us and we will discuss this .

If you want to look at, edit or add a show to another, existing form, choose the Back to List
Forms button, which will take you to the Registration From List page which is your launch pad
to any forms created under your current login.

If you are editing a form that has not been submitted and paid for and now wish to proceed, see
the Paying for and Submitting your Show Registration form section above.
                                                                                                                                                                                                        16
Frequently asked questions                                                                          Can I submit an event after the programme deadline?




                                                                                                                                                                                                           Fringe Guide to Registering a Show
                                                                                                    Yes, you can register with the Fringe Society after the printed programme deadline.
What should I do if I want to add a show with different                                             The registration is taken offline for a short period to allow us to consolidate the data but is then
organisation and payout details?                                                                    opened again for new registrations. Please note that any events registered after the programme
                                                                                                    deadline will not included in the printed version of the programme but will appear on edfringe.
All shows on a single Show Registration Form will be associated with the Organisation
                                                                                                    com. We recommend that you submit your registration before the programme deadline if
and Payout details entered on that form. Should you wish to register a show with different
                                                                                                    possible, as most audience members use the printed programme as their guide to the Fringe.
Organisation or Payout detail, you will need to create a new Show Registration Form and
enter the other details. Go to the Registration Form List page and click the Create New
                                                                                                    If I am bringing more than one show, do I have to register
Registration Form button.
                                                                                                    them separately or can I put them all in the same listing?
How do I change my Organisation, Payout or Show details                                             The Fringe Society enforces a one show / one listing programming policy. That means that every
                                                                                                    show in the Programme is entitled to exactly the same listing space as any other – and each
after they have been entered?                                                                       listing must only be filled by one show. For an open arts festival as big and diverse as the Fringe,
You can change your Organisation and Payout details at anytime by going to the Show
                                                                                                    defining what makes up a single show can be a tricky task.
Registration Overview page and choosing to edit the section you wish to change. Don’t forget
that if you are editing a form that has already been submitted, you must submit after completing    In the simplest of terms, if you can explain the experience of your show in your 40 word show
your edits to update our database.                                                                  copy, you likely have a single show. One company performing one play for three weeks is an
                                                                                                    obvious example of a single show. A comedy review programme featuring different comics each
How do I delete a show from my Show Registration Form?                                              night is also considered one show if the format is the same and you don’t need a breakdown of
To delete a show from a Show Registration Form, click the Delete button next to its title. Shows    who is performing on each night (eg, ‘We feature the best comedians on the Fringe each night’).
can only be deleted from a form that has not yet been submitted and paid for. If you need to        However, if you need to use a portion of your copy to explain the differences on each date (eg,
cancel a show after the form has been submitted, please contact the Fringe Society directly.        ‘On the 21st, soloist Jane Smith will perform Grieg, on the 22nd John Brown will perform Mozart
                                                                                                    and on the 24th Aleksandra von Wruck will perform Prokofiev’) you likely have multiple shows.
Why can I not submit my form?
Show Registration Forms can only be submitted after all required fields (marked with an *) have
been completed. If any required fields (ie, text boxes, drop-down menus or yes/no decisions)
remain incomplete, they will be indicated in the Show Registration Overview page. Click Edit
next to a section where required data is missing to make the necessary adjustments. Once the
status of the Organisation Details, Payment Details and Show Details sections of the Registration
Form all confirm ‘All fields complete’, the Submit form to the Fringe button will become
active and you’ll be able to submit your form to the Fringe Office.

Will I be able to edit my Show Registration Form after I’ve submitted it?
Once you’ve successfully submitted and paid for your Show Registration Form, you’ll still be able
to access your form to make certain changes until 17:00 GMT on 27 April, 2011. Keep in mind
that when you save your progress, you are only saving in a temporary database. You must re-
submit you form in order to send your changes to the Fringe database so they will be reflected in
the programme, on the web and in our box office system.

We advise you to save changes and resubmit regularly as you update your form to be safe.
There is no cost incurred in re-submitting your form, except in the event that you add dates to
a show’s run that would take it from being a limited run (two performances or fewer) to an
extended run (three performances or more), in which case you’ll be asked to pay the balance of
the different listing costs.

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