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					                             UCD
 Finance Office/Accounting Services
       HOME PAGE: http://www.ucdhsc.edu/admin/finance/
THIS PRESENTATION:http://ucdhsc.edu/admin/finance/documents/NEO.ppt
Accounting Services Agenda
   The Big Picture             Internal Controls
   Stewardship Obligation      Reports
   Fiscal Culture              Personal Liability
   AVC Finance/Admin           Training Resources
   Sponsored Project           Compliance Resources
    Funds                       Contacts
   Gift Funds
The Big Picture
Stewardship Obligation

   The responsibility for sound financial
    management resides with every employee
    or affiliate who spends or manages
    university funds.

   In general, the public nature of University
    funds and State requirements impose a
    more restrictive standard than that used in
    the private sector
Fiscal Culture
   CU's organizational units obtain and utilize resources to
    carry out the university’s missions, the financial impact of
    which is accumulated and summarized in the
    University's financial records.
   CU is obligated to comply with numerous laws, policies,
    rules, regulations, and sponsor / donor requirements.
    External entities trust that the university's financial
    statements are complete and accurate, which cannot
    happen without the help of all employees and affiliates who
    have financial management duties.
   It is important for all employees / affiliates to understand:
       the hierarchy of policies, procedural statements, and guidelines
       the driving forces behind our current fiscal culture, and the main
        tenets of the related policies
Fiscal Culture

   Policy Hierarchy:
Fiscal Culture
   Driving Forces - CU Regents and External Forces
    The Regents of the University of Colorado sit atop our
    policy hierarchy, and create laws and policies that lower
    level policies, like APS, PPS, and campus-specific policies
    strive to support:
       Laws of the Regents https://www.cu.edu/regents/Laws/laws.html
       Policies of the Regents https://www.cu.edu/regents/Policies/index.html
    The Sarbanes-Oxley Act of 2002, which influences best-
    practices in fiscal management, is the driving force behind
    many of CU's new and revised Administrative Policy
    Statements:
       Fiscal Roles and Responsibilities https://www.cu.edu/policies/Fiscal/Fiscal-
        RolesResponsibilities.pdf
       Fiscal Code of Ethics https://www.cu.edu/policies/Fiscal/Fiscal-Code-of-Ethics.pdf
       Fiscal Certification https://www.cu.edu/policies/Fiscal/Fiscal-Certification.pdf
       Officer Disclosure of Interests https://www.cu.edu/policies/Fiscal/Officer-
        Disclosure.pdf
Fiscal Culture
   Driving Forces – Transparency and Accountability
    Other factors, like the need for transparency and
    accountability have impacted APS/PPS:
       Propriety of Expenses https://www.cu.edu/policies/Fiscal/Propriety-of-
        Expenses.pdf
            Sensitive Expenses
             https://www.cusys.edu/psc/policies/downloads/PPS_Sensitive_Expenses.pdf
       Alcohol Purchase and Provision
        https://www.cu.edu/policies/Fiscal/Alcohol-Purchase-APS.pdf
           Alcohol https://www.cusys.edu/psc/policies/downloads/PPS-Alcohol.pdf
       CU Foundation Transfers https://www.cu.edu/policies/Fiscal/CU-
        Foundation-Transfers.pdf
       Recognition and Training
        https://www.cusys.edu/psc/policies/downloads/PPS_Recognition_and_Training.pdf
       Personal Technology and Telecommunications
        https://www.cu.edu/psc/policies/downloads/PPS_Personal_Technology.pdf
AVC Finance and Administration

   Finance Office Responsibilities
     Accounting Services
     Financial Compliance and Training
     Sponsored Programs Accounting (Downtown
      Campus)
     Resource Management
     Student Financial Services
Sponsored Project Funds
(Anschutz Medical Campus)

   Office of Grants and Contracts (OGC)
     Pre-Award
     Contracting
     Accounting
     Post-Award
     Policy and Education
Sponsored Project Funds
(Downtown Campus)

   Division of Sponsored Programs
    Administration (DSPA)
     Pre-Award
     Contracting

   Sponsored Programs Accounting (SPA)
     Accounting
     Post-Award
     Policy and Education
Gift Funds
 Gift funds are financial awards received from
  external donors
 Expenditures must be made in accordance
  with donor wishes, and must be in
  compliance with all applicable rules,
  regulations, policies, and procedures.
 Online training is available at:
  https://www.cusys.edu/controller/documents/Gift_Training.ppt and is
  required for those with gift fiscal
  responsibilities
Internal Controls

   Promote the use of sound business and
    financial management practices.
     One major control is achieved through proper
      segregation of duties so that no single
      individual controls all (e.g. "create" and
      "approve") aspects of a financial transaction.
     Another control is the review of monthly
      financial statements, whether burst or ad-hoc
Reports

 Reports   can be viewed in the my.CU portal:
Reports

 Click   on the my.Reports tab:
Reports
   Depending on your roles and Finance System access, you’ll
    view reports via one or more of the channels:
Personal Liability
   Colorado Governmental Immunity Act
   Three main areas in which an employee can be
    held liable for actions at work:
    •   Criminally
    •   Civilly
    •   Employment discipline
   Personal financial liability if:
    •   After-the-fact purchases
    •   Signing contracts on behalf of University (see signature
        matrix):
        http://www.ucdhsc.edu/admin/finance/documents/Contract_Matrix.pdf
Training Resources
   Blackboard Online training (https://blackboard.cudenver.edu/:
    Use 6-digit Employee ID# to login)
      Research Administration Start to Finish
      Direct Charging to Sponsored Projects
      Electronic Personnel Effort Reporting (ePER)
      Finance / Procurement System Training – multiple courses

   Financial Inquiry Online training
    http://www.kathyillian.com/finance/training/inquiry/index.html
   Instructor-led Finance / Procurement Training
    (http://www.ucdhsc.edu/admin/finance/courses.htm)
   Procurement Card Training
    https://www.cu.edu/psc/purchasing/procurementcard/pc-training.html
Compliance Resources
   UCD Financial Compliance
    http://www.ucdhsc.edu/admin/finance/compliance.htm
       Effectiveness of administrative training programs
       Adequacy of fiscal policies and procedures
       Propriety of financial transactions


   Internal Audit Fraud Hotline
    https://www.cusys.edu/audit/fraud.html
Contacts

   UCD Finance Office website:
    http://www.ucdhsc.edu/admin/finance/.htm
   UCD Finance Office main phone #: 303.315.2250
   DSPA (Downtown Campus) website:
    http://thunder1.cudenver.edu/osp/index.htm
   SPA (Downtown Campus) website:
    http://www.ucdhsc.edu/admin/finance/sponsored.htm

   Grants and Contracts (AMC) website: http://www.uchsc.edu/ogc/

				
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