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Probate Checklist

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					Wealth Management Guide for Private Clients

Probate Checklist
April 2008
Contents



      Introduction

      Part A

      Part B


      Appendix 1 – Information relating to executors and beneficiaries under the Will

      Appendix 2 – Family tree

      Appendix 3 – Additional information




Private and Confidential
Introduction



The following checklist is intended to help when
making an initial search through the deceased’s
papers. Not all of the items will be relevant or
readily available in your particular case. Please
ignore any sections that are not relevant in your
case.

We will acknowledge receipt of any papers or
documents which you forward to us. We suggest
that any original documents (for example the
original Will) are sent to us by special delivery.
Answers to the preliminary questions will also help
us with some of the general information we will
need in dealing with the estate.

You may wish to complete the checklist in full or,
alternatively, use it as an aide memoire to prepare
for the initial meeting in relation to the estate
If you have received this document in paper form
and would like it emailed to you to complete on
screen, please let us know.

If you need any help please contact


Carol Cummins
Associate (FCCA)
t +44 (0)117 917 3242
f +44 (0)117 917 3243
carol.cummins@osborneclarke.com




                                                      1
Part A


1.    Registration of death                                           Yes     No   Comments

(a)   Has the death been registered?

(b)   Please confirm who paid for the death certificates and how
      many were obtained.

(c)   If registered, please let us have the death certificates
      obtained. Death Certificates are now Crown Copyright so we
      are unable to produce certified copies. Where necessary we
      will obtain further certificates from the Registrar.




2.    The Will                                                        Yes     No   Comments

(a)   Do you have the original last Will and Testament of the
      deceased?

      If no, where is the original held?

(b)   Are there any special directions in the Will or other written
      request relating to the disposal of the body?




3.    The Funeral                                                     Yes     No   Comments

(a)   The relatives usually make the funeral arrangements with the
      help of the funeral director. Do you require any help or
      advice from us in this connection?




(b)   Do you wish us to advise anyone of the details of the funeral
      arrangements?




(c)   If the funeral has already been arranged, please let us have    Name:
      the name, address and telephone number of the funeral
      director.
                                                                      Address:



                                                                      Telephone:




                                                                                              2
 Part A


4.       The deceased's residence                                             Yes     No    Comments

(a)      Is anyone going to be physically occupying the property?

         If 'yes' please go to question 4.(c)

(b)      If the property is unoccupied:


                                                                          s           No

(i)      Please confirm that all valuable items have been removed to
         safe custody. You should make a list of any items you
         remove from the property.

(ii)     Have arrangements been made for redirection of mail?

(iii)    Have deliveries to the property been cancelled?

(iv)     Who will regularly inspect the property?

(v)      Please confirm that the property, as far as possible, has been
         made physically secure.


(vi)     Do you wish us to have a set of keys to the property?



(vii)    If the property is rented, has the landlord been informed?

(viii)   Please let us have the name, address and telephone number            Name:
         of the landlord if the property is rented.


                                                                              Address:



                                                                              Telephone:

                                                                              Yes     No   Comments


(c)      Has the insurance company been notified of the death?


         If not, please let us have the name and address of the               Name:
         insurers, together with the policy numbers of the buildings
         and contents policies.                                               Address:




                                                                                                       3
 Part A


4.      The deceased's residence                                        Yes     No    Comments

                                                                        Telephone:


                                                                        Contents
                                                                        policy
                                                                        number
                                                                        Buildings
                                                                        policy
                                                                        number



5.      Car                                                             Yes     No   Comments

        Is there are a car?

        If so:

(i)     Is it required for immediate use by anyone, subject to
        insurance arrangements being made?

(ii)    Will it be kept in a locked garage when not in use?

(iii)   Who holds the keys and registration documents                   Name:

                                                                        Address:




6.      Pets and other livestock                                        Yes     No   Comments

        Did the deceased have any pets or other livestock at the date
        of death? If so:

(i)     Have you made arrangements for someone to take care of
        them?

(ii)    If yes, is this a temporary arrangement or

        a permanent arrangement for their care

(iii)   If no, would you like us to assist in contacting organisation
        who may be able to care for them on a temporary or
        permanent basis?




                                                                                                 4
Part A



7.    Banking arrangements                                            Yes   No   Comments

      Have the bank(s) where the deceased held active current
      account(s) been notified of the death so that the account can
      be frozen for ongoing standing orders and direct debits?

      If not:

(a)   Would you like us to notify the bank(s)?

      If yes, please provide the bank and account details for each
      relevant account:

      Bank 1                          Bank:

                                      Branch:

                                      Account number(s):

                                      Sort code:

      Bank 2                          Bank:

                                      Branch:

                                      Account number(s):

                                      Sort code:




                                                                                            5
 Part B



 Where relevant, please provide all information and documents requested below to enable us to make an
 early and efficient start on the administration of the estate

1.     Will and Family Details                     Papers passed to Osborne Clarke   Notes

(a)    All original Death Certificates issued by
       the Registrar

(b)    Original Will and any Codicils (if not
       already held by us).

(c)    Letters or notes (if any) left by the
       deceased expressing wishes about gifts
       to be made or giving instructions for the
       funeral.

(d)    Names of any beneficiaries named in
       the Will who have died.

(e)    The addresses of all executors and
       beneficiaries named in the Will.

       See appendix one.

(f)    The deceased's birth and marriage
       certificates may be needed in the
       administration. Please forward to
       Osborne Clarke, if available.

(g)    A family tree showing the immediate
       family, (e.g. spouse, children and
       grandchildren but if none of these
       relevant please show details of
       surviving parents, siblings,
       nephews/nieces, great
       nephews/nieces). Please indicate the
       full dates of birth of any family members
       under the age of 18.




       See appendix two.




                                                                                                        6
Part B



Check list of papers needed by Osborne Clarke (continued). Please provide a copy of any valuations
already obtained

       Assets (In each case indicate
2.                                             Papers passed to Osborne Clarke    Notes and information
       whether in sole or joint names)
       Title deeds of any property
       (or address where held).



       Share certificates (or address where
       held).



       Name of stockbroker and address.




       Details of bank accounts - bank,        Bank:
       branch, sort code and account number.
       There is no need to repeat details      Branch:
       already given on page 4.
                                               Sort Code:

                                               Account Number:

                                               Bank:


                                               Branch:

                                               Sort Code:

                                               Account Number:

                                               Bank:


                                               Branch:

                                               Sort Code:

                                               Account Number:




                                                                                                      7
Part B



                  Assets                    Papers passed to Osborne Clarke   Notes and information
    (In each case indicate whether in
           sole or joint names)

  Details of Building Society accounts -    Society:
  society, branch address and account
  number.                                   Branch address:




                                            Account number:

                                            Society:

                                            Branch address:




                                            Account number:

                                            Society:

                                            Branch address:




                                            Account number:

  Premium Savings Bonds – please
  supply bonds and holder's number
  card.

  National Savings Certificates – please
  supply certificates and holder's number
  card

  Uncashed cheques e.g. dividend
  warrants – please supply these as we
  will usually be able to bank them on
  client account.

  Details of the amount of any cash in
  deceased's possession – e.g. in the
  deceased's wallet/purse and around the
  property.



                                                                                               8
Part B



                  Assets                    Papers passed to Osborne Clarke   Notes and information
    (In each case indicate whether in
           sole or joint names)

  Life assurance policies (or address
  where held).

  Where not already held by us, please
  supply the original policy documents
  and original trust deeds relating to
  them.

  Details of any pension or state benefit
  deceased received i.e. name and
  address of payer, pension number,
  pension book if any and details of
  account to which pension paid.

  Recent statements of pension
  payments or tax

  Deduction certificates are generally
  useful to have.

  Details of any salary or fees due,
  please include a list of name of
  employer/client and amount due.

  Details of interests in a business (if
  any).

  The registration document and
  insurance details of any car owned.




  Details of any personal effects and
  where stored.




                                                                                               9
     Part B



                         Assets                      Papers passed to Osborne Clarke     Notes and information
          (In each case indicate whether in
                  sole or joint names)
        Details of any foreign assets.

        Papers relating to membership of
        Lloyd's (if applicable).

        Papers relating to trade union or
        professional subscriptions.

        Papers relating to clubs, memberships,
        subscriptions e.g. charities, voluntary
        organisations, consumer and motoring
        associations.




3.     Debts and liabilities                         Papers passed to Osborne Clarke   Notes and information

        Funeral account (when available).


        Unpaid bills e.g. gas, electricity, water,
        telephone, mortgage, overdraft or loan
        account, council tax, rent or service
        charge.

        All credit cards and charge cards and
        recent statements.

        Recent papers relating to tax matters –
        i.e. all income and chargeable
        disposals from the 6 April following the
        year of assessment for the last tax
        return submitted by the deceased.

        Name, address and telephone number           Name:
        of accountant (if any)
                                                     Address:


                                                     Telephone:


                                                     Contact name:



                                                                                                          10
Part B



          Debts and liabilities                          Papers passed to Osborne Clarke           Notes and information


          Paperwork relating to items on hire or
          borrowed items e.g. library books,
          hospital equipment, tv rental.



4.       Insurance                                     Papers passed to Osborne Clarke        Notes and information
         (In each case indicate whether in
         sole or joint names)
 (a)   Details of home insurance cover
       including policy documents and renewal
       notices

(b)    Details of household and personal
       possessions insurance cover including
       policy documents and renewal notices.

(c)     Details of car insurance including policy
        documents and renewal notices.



                                                                   Papers passed to
5.      Other Papers and information                                                          Notes and information
                                                                   Osborne Clarke
        Details of gifts made in the last seven
        years which exceeds the annual
        inheritance tax exemptions e.g. total
        gifts in any one tax year which together
        exceed £3,000.

1.      Details of standing orders or direct
        debits which will need amendment.

2.      Details of any Trusts from which the
        deceased benefited

3.      The deceased's passport, driving
        licence, National Insurance and medical
        cards.



NOTE:
This list is intended to help clients in making an initial search through the deceased's papers.

Not all of the items will be available or relevant in all cases.


                                                                                                                    11
appendix one
information relating to executors and beneficiaries under the Will



Please note that it is our standard practice to write formally to beneficiaries under the Will to notify them of their legacy and will do this
unless you instruct us otherwise

        Name of Executors                        Full Postal Address,          Date of Birth              Where under 18 – Parents names and
                                                 Telephone Number and          (where under 18)           address (where different)
                                                 Email Address
1.

2.

3.

4.



        Name of Beneficiary                      Full Postal Address           Date of Birth              Where under 18 – Parents names and
                                                                               (where under 18)           address (where different)

1.

2.

3.

4



                                                                                                                                                 12
appendix one
information relating to executors and beneficiaries under the Will



     Name of Beneficiary   Full Postal Address   Date of Birth      Where under 18 – Parents names and
                                                 (where under 18)   address (where different)

5

6

7

8

9

10




                                                                                                         13
 appendix two
 family tree



 Where the deceased did not leave a Will but left a spouse, child, grandchild or great-grandchild it is not necessary to give details of other
 relatives

                               Name                            Address                                            Date of Birth


 Spouse and
descendants:

Surviving spouse

      Child

      Child

      Child

      Child

      Child

      Child

  Grandchild

  Grandchild



                                                                                                                                                 14
 appendix two
 family tree



                   Name   Address   Date of Birth


  Grandchild

  Grandchild

  Grandchild

  Grandchild

  Grandchild

  Grandchild

Great-Grandchild

Great-Grandchild

Great-Grandchild

Great-Grandchild

Great-Grandchild

Great-Grandchild


                                                    15
 appendix two
 family tree



                   Name   Address   Date of Birth


Great-Grandchild

Great-Grandchild

Great-Grandchild

Great-Grandchild

Great-Grandchild

Great-Grandchild




                                                    16
appendix two
family tree




               Name   Address   Date of Birth


 Surviving
other family
 members::

   Mother

   Father

   sibling

   sibling

   sibling

   sibling

   sibling

niece/nephew

niece/nephew



                                                17
appendix two
family tree



               Name   Address   Date of Birth


niece/nephew

niece/nephew

niece/nephew

 grandniece/
grandnephew

 grandniece/
grandnephew

 grandniece/
grandnephew




                                                18
appendix three
additional information



         This page is left blank for you to give additional information as you consider appropriate




                                                                                                      19

				
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