student handbook for 10-11

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					Olanta Elementary
Student Handbook
                                            Olanta Elementary School
396-4457 (telephone)                  “Act your Best!     Do Your Best!   Believe & Achieve!”                   396-9512 (fax)

Becky Hobbs, Principal                                                                          Teresa James, Assistant Principal                                                            

           Welcome back to an exciting school year at Olanta Elementary. We have a wonderful school year planned for our
children. We need each and every person in our community to help us mold and shape our future. It truly takes a village to
raise a child. Please commit to being an active part of our learning community this year.

There are so many ways to ensure that your child is successful at school and in life. Please read and sign your child’s agenda
daily, review your child’s school work each week and most importantly communicate with your child’s teacher. You can do
this by writing notes in the agenda, e-mailing your child’s teacher and/or calling your child’s teacher. The better the
communication between home and school, the more successful your child will be. Please take time to read through this
handbook so that you will be familiar with our school.

          I would like to invite you to contact us anytime that you have a concern about what is happening with your child. I
know that there is nothing more troubling than to drop your child off at school and try to work when you are worried about
your child all day. Even if you think it is small or silly, please call and let us try to help. There is nothing in our day more
important than our children. We may not always have all the answers, but we will do our best to find them! We realize the
enormous trust that you place in all of us to take care of and educate your child each day. We take that job very seriously.
We appreciate you being a part of our school community.

                                       OLANTA ELEMENTARY STAFF
                             4K                                                 Teresa Cusaac
                             5K                                                 Nicole Craft
                             5K                                                 Lisa Spigner
                             1st                                                Angie McGuire
                             1st                                                Angela Welch
                             2nd                                                Kay Coleman
                             2nd                                                Beth Hall
                             3rd                                                Candice McKenzie
                             3rd                                                Barbie Ward
                             4th                                                Diane Carter
                             4th                                                Alvin Perhealth
                             5th                                                Harley Marlow
                             5th                                                Deane McGee
                             Master Teacher                                     Amanda Rosales
                             Resource                                           Wanda Weber
                             Speech                                             Marilyn McClam-Mack
                             Art                                                Jessica Morningstar
                             Music                                              Jamie Hodgens
                             Physical Education                                 Ashley Powell
                             Librarian                                          Laura Ward
                             Guidance                                           La'Thonau Singletary
                             4K Teacher Assistant                               Saundra Beard
                             5K Teacher Assistant                               Melanie Hudson
                             5K Teacher Assistant                               Mary Welch
                             Academic Instructional Assistant                   Dianne McKenzie
                             Computer Lab                                       Jamal Clark
                             Shadow                                             Alma Spate
                             Interventionist                                    Cheryl Hanna
                             Nurse                                              Barbara Brown
                             Cafeteria Manager                                  Charlene Reyes
                             Cafeteria Staff                                    Jacklyn Burgess
                             Cafeteria Staff                                    Elsie McKenzie

                             Cafeteria Staff                                    Marilyn Walker

                             Lead Custodian                                     Tommie Hickson
                             Custodian                                          Arthur Brayboy
                             Clerical Assistant                                 Cyndi Yarborough
                             Secretary                                          Cathy Ackerman
                             Assistant Principal                                Teresa James
                             Principal                                          Becky Hobbs
         It is so important that your child attend school every day. If your child has to be out of school,
please be sure to send a written excuse for each absence. This note is to be presented on the first day
back at school and should contain the student’s name, date absent, teacher’s name, reason for absence,
and signature of parent/guardian. Notices will be mailed home throughout the year if your child missies
more than five days.
          If your child misses five unexcused days of school you will need to meet with the principal and
guidance counselor to develop an intervention plan. If attendance does not improve after that, the matter
is turned over to the district attendance clerk who makes a home visit to discuss this matter. If it is not
resolved after this point, the case will be turned over to family court. Examples of lawful absences
include but are not limited to:
1. absences caused by a student’s own illness and whose attendance in school would endanger his/her
health or the health of others.
2. absences due to an illness or death in the student’s immediate family,
3. absences due to a recognized religious holiday of the student’s faith, and
4. absences due to activities that are approved in advance by the principal.
     Unlawful absences include but are not limited to:
1. absences of a student without the knowledge of his/her parents,
2. absences of a student without acceptable cause with the knowledge of his/her parents.
    A child is deemed truant, if a child is at least six but not yet 17 years old, and has accumulated three
consecutive unlawful absences or a total of five unlawful absences. A child is considered a habitual
truant when a child fails to comply with the intervention plan developed by the school, child, and parents
and accumulates two or more additional unlawful absences.

“If a student plans to learn, a student must learn to plan.” An agenda has been prepared for every student
to help with the planning and organizing of assignments. This is a valuable tool to help you and your
child keep up with what is going on in the classroom and in the school. Each student is expected to keep
all assignments in the agenda, take the agenda home each night, use the agenda to complete the
homework assignments, and have a parent/guardian check the work and sign the agenda in the appropriate
locations. If a student loses the agenda, there will be a $5.00 replacement fee. If a student routinely
forgets his/her agenda, or forgets to get it signed he/she may receive ISS. It is very important to teach
your child organizational skills at a young age. *Please feel free to write any comments or concerns in the
agenda. This is another way of keeping communication going between home and school.

Children should not arrive at school before 7:15 a.m. Students arriving prior to this time are not properly
supervised. Please drop your child off in front of the new primary building (adjacent to the Olanta ball
park). Someone will be on duty to supervise. Please follow the road and don’t attempt to do a U turn in
front of the school. Doing so poses a safety hazard for students and teachers. Please work with us in
keeping our children safe. If the gate is not open, please do not drop your child off. After 7:45, you will
need to walk your child in and sign him/her in late in the office. Those students who arrive after 7:45, will
be walked to class by a staff member so as to minimize the loss of instructional time. After 7:45,
parents will not be allowed to walk late students to class. The first two weeks of school will be an
exception. After the first two weeks, if a student is late, a staff member will walk your child to class..
After 3 late arrivals ore 3 early dismissals, a student may be placed in ISS or lose Snack Shack and
other fun activities, as well as run the risk of losing his/her perfect attendance award.
Bus Rider Procedures
The public school transportation system is designed to be safe, economical, and efficient. We view the
system as an integral part of your child’s education program. Transportation for students on a
state-owned bus is a privilege and not an absolute right. We expect all passengers to behave and act in a
mature, responsible manner. We believe that all students can behave appropriately when required to do

         A student must ride his/her assigned bus at all times. Permission to ride a different bus may be
granted only by the school’s administrator, provided there is space available and a signed, written parental
request for such permission is submitted to the school. A copy of the parental request will be kept on file
at the school. Telephone calls will not be accepted. This places your child at risk.

Keep hands feet, and objects to yourself.
Sit in assigned seat and remain seated while the bus is in motion.
Do not use profane or obscene language, gestures, or loud noises.
Do not vandalize the bus and equipment in any manner.
Do not use tobacco, radios, or any other unauthorized materials on the bus.
Obey the bus driver’s requests at all times for safety reasons.

Child Development – Fifth Grade
1st offense = 1 day suspension from the bus – contact parent through referral slip

2nd offense = 3 days suspension from the bus – contact parent through referral slip

3rd offense = 5 days suspension from the bus – contact parent through referral slip

4th offense = 10 days suspension from the bus - parental contact required

5th offense = Suspension from the bus for the remainder of the school year

Grades CD - 5 may receive a verbal warning on first offense if the parental contact is sufficient. After the
warning, the 1st offense starts.

For an offense that the principal/bus supervisor considers major and may endanger the safety of
passengers /driver, the student may be removed from the bus immediately and the principal/bus
supervisor may impose a more severe punishment.

          Please be sure you have your child at the bus stop before the bus actually comes to a complete
stop. If the driver has to wait on children to come out of the house, it will cause him/her to run late for
school. Please do the right thing and have your children ready and waiting at the appropriate time.
If you want to talk with your child’s bus driver, please call the school to arrange a meeting. For safety and
time reasons, please do not attempt to talk with the driver at the bus stop.

Car Rider Procedures
ALL car riders are to be dropped off and picked up in front of the new primary building (adjacent to the
Olanta ball field). Due to safety reasons, students are not to be dropped off at the front of the

elementary building (across from the IGA, Post Office, etc.). Someone will be on duty to supervise at our

car rider drop off area (in front of the primary building near the ball field). Please follow the road and
don’t attempt to do a U turn in front of the school. Doing so poses a safety hazard for students and
teachers. Please work with us in keeping our children safe. If the gate is not open, please do not drop
your child off. If the gate has been locked you will need to bring your child to the front office to sign
her/him in.

         If your child will go home a different way than usual, we must have a note stating how and who
the child will go with. Telephone calls will not be accepted. If a child goes home with another student
there must be a note from both parties. If we do not have a note, your child will go to the usual location
for transportation home.

Early Dismissal Procedures
         If you need to take your child out of school prior to regular dismissal time, we ask that you pay
close attention to his/her class schedule. Students will only be taken out during class transition times.
Instruction is our primary concern, and we do not want this valuable time interrupted. To ensure a safe
and orderly dismissal for all students, we will not dismiss students after 2:00, per board policy, JBF,
except due to extenuating circumstances and approval by the principal or his/her designee. Also, be sure
to send a note or call before 1:00 if you know you will be picking up your child. As stated previously,
after 3 early dismissals in a 9-week period or 3 late arrivals, a student may be placed in ISS or lose Snack
Shack and other fun activities, as well as run the risk of losing his/her perfect attendance award. Please
make all appointments after school hours so your child does not continuously miss instruction.

Tardy Procedures
          Arriving to school late is disruptive to the learning environment and interferes with the progress
of all students. Please have your child here on time. If your child is late more than 3 times in a 9 week
period, regardless of the reason, he/she may lose snack shack and other fun activities with a risk of losing
his/her perfect attendance award as well as a possible ISS. For your child’s protection, you must come in
and sign your child in at the office.

Transportation Guidelines (BP-JGG)
         Questions concerning transportation should be directed to the school’s Assistant Principal or the
district’s Director of Transportation, Sharon McClam. Ms. McClam may be reached at 374-8652 ext.

     Students at certain grade levels will take state and district assessment tests. The following are
     examples of state assessment tests by grade level:

        Grade 5K         Early Childhood State Assessment
        Grade 1          Early Childhood State Assessment
        Grade 2          CogAt/ITBS
        Grade 3-8        PASS - State Test for English/language arts/mathematics/science/social
        Grade K-8        MAP -Measures of Academic Progress in ELA/math/science


        Students are assigned to schools according to the location of the residence of their

parents/guardians. Residence is defined as the home in which the child resides four out of five school
nights during the year. Custody of the child will be accepted only if the student actually resides with
his/her legal custodian who is vested and with the power and charged with the duty of managing the
student’s affairs.

Proof Of Residency (BP-JBCD)
         In order to register a child, a parent/guardian must provide picture identification, a current utility
bill (electricity, water/sewer) to establish residency within the district. A rental receipt, post office box,
cable bill or electricity disconnect notice will not be accepted as proof of residency.

Intra District Transfers (BP_JBCD)
        Transfer requests may be granted by the Superintendent for a one year period on the basis of
exceptional and compelling personal hardship issues. Transfers are reviewed annually and should be
completed prior to June 15th of each year. Transfer paperwork is available at the child’s assigned

Changes In Residency (BP_JBCD)
         If a student moves within the Florence School District Three attendance zone during the school
year, a parent may elect for the student to remain until the end of the year in the original school. In such
cases, transportation will be furnished by the parent/guardian.

        If a student moves outside of the Florence School District Three attendance zone during the
school year and wishes to remain in the original school for the remainder of the year, the parent must
request/obtain a written release from the district of residence and submit a written request from the
Florence School District Three office of the Superintendent. Parents will be notified in writing of the

        Any student needing to withdraw will need to complete a withdrawal package. This information
can be obtained in the main office. Student records will be released when the proper checkout procedure
has been completed.

         Students will be issued textbooks that they are responsible to maintain in good condition. All
books will be accounted for at the end of the school year. Any book, textbook or library book, lost or
damaged, is the responsibility of the student. If the books are not located, replaced, or paid for, the student
will not be considered in good standing with the school and will not be allowed to participate in special
activities such as fun days and field day. Please help teach your child the life skill of responsibility.

Healthy breakfasts and lunches are served daily. The cost for each meal is as follows:
                Breakfast -          free
                Lunch -             $1.00
                Reduced Lunch       $0.40
Parents and grandparents are always welcome to eat with their children.

          A free breakfast will be available to all students and will be served each morning. A student
who desires to eat breakfast must be at school so that he/she may finish breakfast and be ready to begin

class activities.
       One carton of milk is included with each lunch. Students are encouraged to drink milk with their
lunch. Children who have special dietary needs must bring a doctor’s note.

         In order for a child to eat in the cafeteria, he/she must bring money daily or pay in advance in
weekly, monthly or yearly increments. With this system, you may elect to have your child eat in the
cafeteria every day or you may send lunch from home on any given day. Your child will receive a
reminder the day his/her funds are near depletion. Parents will be notified when they forget to send
money. We appreciate your continued cooperation.

       If you have any questions or concerns in regard to the Child Nutrition Program, please contact
Mr. Donald Navorska, Director of Food Services, at the District Office, Tel: 843-374-8652 Ext. 1128.

         The use of communication devices by students, during the school day, may have an adverse effect
on classroom instruction. Therefore, students may not use cellular phone, electronic pagers or any other
communication devices within the school building during school hours. These items will be seized in
accordance with South Carolina Code of Laws (Section 50-630-280) and board policy. Students who are
determined to be in use of these items will be subject to disciplinary action as defined by the student code
of conduct. Use is defined, for the purpose of this policy and accompanying administrative rule, as any
visible or audible presence.
For the first incident in each case, devices will be returned to parents/guardians who must sign a contract
outlining the conditions of return. Subsequent violations will result in confiscation of the item. Devices
that are confiscated as a result of subsequent violations will be returned to parents/guardians on the first
day of June of each year. Devices not claimed within 30 days will be donated to charity.

Grievance Procedures for Students
In all cases of legitimate dissatisfaction on the part of a student, the guidance counselor of the school must
first be appealed to and if his/her decision or advice is unsatisfactory, the assistant principal shall be
appealed to. If the decision of the assistant principal proves unsatisfactory, the matter shall then be
referred to the principal. If dissatisfaction prevails, the matter shall be brought to the attention of the
superintendent. If the decision of the superintendent is unsatisfactory, the matter shall be referred to the
Board of Trustees. The channel of redress for parents in matters of dispute with school authorities
consists of the following successive conferences:
         1) Student and/or parent, teacher
         2) Student and/or parent, teacher, principal, or assistant principal;
         3) Student and/or parent, teacher principal superintendent.

Acceptable Use of Computers:
        In order to provide a safe learning environment, students must have a signed permission form
from a parent or guardian to access the internet. Students will not be allowed to use school computers
for music, games, personal e-mail or “surfing” the internet. Students’ internet use will be monitored by
teachers and the district and limited to school assignments. Violation of this policy may result in loss of
computer use.
         The principal or his/her designee will contact law enforcement immediately upon notice that a
person is engaging in, or has engaged in, activities on school property or school-sanctioned or sponsored
activity that may result, or do result, in injury or serious threat of injury to the person or another person or
his/her property or property belonging to the school/district.

        If there is a family custody issue that involves the school in any manner, the parent/guardian must
provide the school office/principal with the appropriate legal documents. This proper documentation
protects your child.


Times                             School Events
7:15 a.m.                         Building open to students – breakfast served
                                  There should be absolutely no children at school before this time
                                  because there will be no adult supervision.

7:45 a.m.                         Tardy bell rings. Announcements and instruction begins.

2:25 p.m.                         Walkers are dismissed.

2:25 p.m.                         Car riders are dismissed.

2:30 p.m.                         Bus riders are dismissed.

4:00 p.m.                         Building closed.

         The children enjoy getting special deliveries throughout the year on special occasions. In order
to prevent distractions from instruction, these items will not be delivered until the end of the day. Please
keep in mind that glass containers or bulky containers/balloons will not be permitted on the bus for safety

DISCIPLINE as per Board Policy JCDA
          Olanta Elementary believes that most disciplinary problems will be handled in a calm,
reasonable manner between teacher, student, and parent. When the learning opportunities of other
students are affected, the teacher, the administrative assistant, and/or the principal must and will take
appropriate disciplinary action. Consequences could be quick-outs, silent lunches, loss of extracurricular
activities, placement in a different classroom, and/or discipline referrals. Teachers and administrators may
question students about any matter pertaining to the operation of the school and/or enforcement of its
         Each student consequence is handled on an individual basis, depending on the nature of the
disciplinary event and the number of office referrals on file at the time of the new referral. The actions
taken with any other children involved in the incident will NOT be discussed with anyone other than that

child’s parent. If a fight should occur, with both parties passing licks, both students will be sent home

regardless of who started the fight. The principal has the discretion, depending on the circumstances and
the number of previous office referrals, to determine the number of out of school suspension days. Again,
the actions taken on other students will NOT be discussed with anyone but that student’s parents.

         Students are prohibited from bringing weapons of any kind to school. If this should happen, it
will be an immediate suspension pending a district hearing. In addition, students should not bring
personal toys, cell phones, or other non-school items to school. These will be held until the end of the
school when a parent or guardian may pick up the items. Items not picked up on the last day of school
will be thrown away or donated.

          A specific plan has been developed for managing student behavior in the classroom. The plan
will be discussed with students and a copy of the rules and consequences will be sent home for parent’s
signature at the beginning of the school year.


         Florence County School District Three recognizes and understands that there is a strong
correlation between a positive learning environment and appropriate attire. To help create not only the
best learning environment, but also the safest, the following expectations for student dress have been
established. Apparel or appearance, which tends to interfere with the instructional process and draws
attention to an individual rather than to the education process and learning environment, must be avoided.

       All clothing must not have holes, be cut-off, ripped or see-through and must be size appropriate.

       Pants must be worn at the waist.

       Sagging/Bagging is not allowed.

       Belts are required for clothing designed for belts in grades 6-12.

       No hats may be worn inside the building other than for medical/religious necessity.

       All clothes must be worn appropriately and as intended.


                               ACCEPTABLE                                NOT ACCEPTABLE

                   Jeans must be a solid consistent color,   Pant legs will not drag the floor and will not
                   if bleached must be bleached              be frayed. Cuts in bottom of jeans of more
Pants, Skirts,     consistently so as to remain solid and    than 1 inch creating a flap.     Leggings or
Skorts, Shorts     not spotted. Hip hugger and Low           spandex style clothing.

                   Tops, shirts, blouses must be tucked      Tops, shirts, blouses, sweaters, dresses
                   completely (i.e. when arms are            must completely cover the abdomen, back,
 Tops, Shirts,     raised shirt will remain tucked).         shoulders, midriffs and cleavage. Crop
   Blouses,        Sweaters do not have to be tucked but     shirts may not be worn.
   Dresses         when arms are raised abdomen and
                   midriff will not show.

   Footwear        Must be safe and appropriate for          House shoes, skate shoes, shower type
                   instructional activity. Gym shoes are     shoes; No open toe shoes will be
                   required for PE.                          allowed in laboratory classes.

                   NOTE: Students may wear Sandals
                   at their own risk to their personal

Skirts, Dresses,   No shorter than the height of a dollar
 Skorts, Shorts    bill when placed at the front and/or
                   back of the knee. Slits in skirts and
                   dresses no shorter than the height of a
                   dollar bill when placed at the front
                   and/or back of the knee.

                                                             Racial or ethnic slurs or symbols. Gang
                                                             affiliations. Bandanas. Vulgar, obscene,
  Clothing &                                                 subversive, disruptive of the school
 Accessories                                                 environment, derogatory to any individual
                                                             or sexually suggestive language or images.
                                                             Alcohol, tobacco, illegal drugs or controlled
                                                             substances. Exposed undergarments.

                   Sunglasses with a prescription.           Large, long and/or heavy chains.
                   Head apparel for religious or medical     Studded or chained accessories.
  Prohibited       purpose                                   Sunglasses. Facial jewelry including
    Items                                                    tongue piercing. Distracting or unusual

                                                             hairstyle and/or color, make-up or contact
                                                             lenses. No mouth grills.

Jackets/Coats      Worn to school must be placed in          Trench coats, Hoods of jackets, sweat-
                   designated areas                          shirt, jackets worn inside.
         The school counselor is available to discuss concerns that parents have about their child, their
child’s school experience, or the district’s guidance and counseling program. Counselors are willing to
share information about child and adolescent development, learning styles, exceptional children, the
academic program, behavior management, parenting styles and community resources. Please contact the
guidance counselor if you would like to discuss any of these areas.

Medication Procedures
         There is a form that may be used to allow the school nurse to administer specific over the counter
medications to students. Completion of this form allows the nurse to administer medications such as
cough drops, antibiotic ointment, and acetaminophen, etc. if needed by a student. This will assist parents
in not having to get off from work to come and give simple medications. The school can only provide
this service to students if a form is on file. If for some reason the school nurse is absent, a parent will
have to come and administer the medication. No school personnel, other that the nurse, will administer
any oral medication without a physician’s order. Children should not carry any medication to the school.
Medication must be handled by an adult.

        School personnel, other than the nurse, can assist in the administering of daily medications to
students whose parents have provided the school with a physician’s order.
School personnel will:
        a.     Inform appropriate school personnel of the medication.
        b.     Keep a record of the administered medicine.
        c.     Keep the medication in a safe or locked cabinet.
        d.     Return the unused medication to the parent.

      1. The parents of the child must assume responsibility for informing the school nurse of any
      change in the child’s health or medication.
       2. The school district retains the discretion to reject requests for administration of medicine.
       3. Parents should provide the school with three emergency telephone numbers and a home
      address. This information should be updated as it changes. There is nothing more
      heartbreaking than to have a child sit at school with fever of 104 – because there are no working
      phone numbers.

Special Medical Needs
        If your child has any special health/medical needs, please notify the school nurse immediately.
These problems may include asthma, epileptic seizures, and severe allergies. If you child must take
medication at school the appropriate medical forms must be completed and signed by the doctor before
any medication can be given to the child.

Communicable Diseases
       Florence Three Follows the regulations and guidelines established by the Department of Health
and Environmental Control as stated in Board Policy JGCC.

        If it becomes necessary to close the school because of adverse weather or other emergency

conditions, the information will be broadcast by local radio and TV stations.
         All students must bring a signed parental permission slip with medical insurance/Medicaid
documentation. Brothers and sisters are not allowed to go with siblings in another grade. Younger
brothers or sisters under school age are not allowed to go on the buses. Selection of parents as
chaperones will be prioritized on a first come first serve basis. Field trip money is due prior to taking the
trip so that finance can pay the appropriate companies. Failure to pay or notify school personnel of a
problem may result in the students being unable to attend field trip. Students must be in good standing in
order to participate in this activity.

Parent Notification (Board Policy IHA)
         Student evaluation is an integral part of the teaching and learning process. Regularly issued
report cards, combined with scheduled parent-student-teacher conferences, serve to promote a process of
continuous evaluation of student performance. Report cards will be issued during four nine-week
intervals throughout the academic school year. Interim reports will be issued to each student on or about
the middle of each nine-weeks grading period. Parents are requested to sign the form and return it to the
teacher the following day.

Grading (Board Policy IHA)
Elementary Grades 1-5
A.     Performance levels will be assigned in reading, mathematics, science, and social studies in grades
       1-5. Student progress in these grades will be assigned using the following scale:
            E (Exemplary) = 93 – 100
            M (Met) = 77 - 92
            NM (Not Met) = 76 and below

Homework (Board Policy IHA)
The U. S. Department of Education, 2000, suggested guidelines for assigning homework are
recommended for instructional programs in the district:
No more than 20 minutes daily for grades 1 – 3
20 – 40 minutes daily for grades 4 – 5
Up to two hours daily in grades 6 – 8

Honor Roll
Superintendent’s Honor Roll – All Exemplary (E) scores in the core areas of Language Arts,
Mathematics. Science, and Social Studies. E’s and M’s in Writing, Art, Music and PE. No NM’s.

Principal’s Honor Roll – An overall average 85-92 with Met (M) and at least one Exemplary (E) score in
the core areas of Language Arts, Mathematics, Science, and Social Studies. E’s and M’s in Writing, Art,
Music, and PE. No NM’s.

Promotion and Retention (Board Policy IHE)
        Kindergarten students are expected to learn the skills contained in all state and district
kindergarten academic standards. When formal and informal assessments indicated that a kindergarten
student is not developmentally ready for first grade, retention will be considered by the teacher, principal,

and parent. The parent must concur with a decision to retain a student in kindergarten.
Grades One through Eight (1-8)
        Students in grades one through eight will be instructed in grade-level content specific state
academic standards that are developmentally appropriate and rich in rigor. Students will be promoted to
the next grade if they possess the knowledge and skills to their grade levels and/or abilities as
demonstrated on multiple measurements by their academic performance, attendance and state and
national achievement scores.

District Appeals Process
         The parent/legal guardian may appeal the comprehensive remediation program, summer school,
or retention decision to a District Academic Review Team. Parents who choose to appeal must do so in
writing within seven days after the notification meeting and must specify the reasons for disagreement
with the recommendation. The District Academic Review Team will render a decision on the matter
within ten working days after receipt of the appeal.
The decision and the reasons will be in writing and copies sent to the appellant (parent/legal guardian)
and the principal.

Harassment and Sexual Harassment
         The Florence County School District Three Board of Trustees is committed to safeguarding the
rights of all students, employees and third parties within the school system, on school campuses, at school
events, and on school buses to learn and work in an environment that is free from all forms of harassment
and/or sexual harassment.
         It is the policy of the Florence County School District Three Board of Trustees to maintain a
learning and working environment that is free from harassment of any type. The Board prohibits any
form of sexual harassment or harassment based upon age, religion, disability, color, sexual orientation,
and/or race/national origin. All persons are required to make a conscientious effort to fully consider and
understand the nature and basis of a harassment or sexual harassment complaint.
         It shall be a violation of this policy for any student, teacher, administrator or other school
personnel or the Florence County School District Three Schools to harass or sexually harass a student,
teacher, administrator or other school personnel through conduct of communication of any form as
defined by this policy. The school system will act to promptly investigate all complaints and to promptly
and appropriately discipline any student or school personnel who is found to have violated this policy,
and /or take other appropriate action reasonably calculated to end the harassment or sexual harassment.
         For the purpose of this policy, school personnel includes school board members, employees of the
Florence County School District Three Schools, agents, volunteers, contractors, or persons subject to the
supervision and control of the Florence County School District Three Schools.

        Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, and
section 504 of the Rehabilitation act of 1973 require school districts to have officially adopted policy
statements of nondiscrimination on the basis of sex, disability, sexual orientation, national origin and

Harassment Defined and Prohibited
         It is the policy of the Florence County School District Three Board of Trustees not to discriminate
on the basis of sex, race, national origin, color, creed, religion, age, sexual orientation, marital status, or
disability in its educational programs, activities, or employment policies as required by the referenced
federal and state statutes. Any student or school personnel shall be punished for infractions of the policy
The harassing conduct is sufficiently severe, persistent or pervasive that affects the ability of the student

or school personnel to participate in or benefit from the educational program or activity of the work
environment and/or creates an intimating, threatening or abusive environment. The harassing conduct has

the purpose or effect of substantially or unreasonably interfering with an individual’s academic or work
performance. Harassment may include, but is not limited to:
Graffiti, notes, or cartoons containing discriminatory language; Name calling, jokes, or rumors; Negative
stereotypes and hostile acts which are based upon a person’s sex, race, national original, color, creed,
religion, age, sexual orientation, marital status, or disability; Written or graphic material containing
discriminatory comments or stereotypes that is posted or circulated and which is aimed at degrading
individuals or members of protected classes; Threatening or intimidating conduct directed at another
because of the other’s race, national origin, color, creed, religion, age, sexual orientation, marital status,
or disability; A physical act of aggression or assault, or other acts of aggressive conduct, upon another
because of, or in a manner reasonably related to, an individual’s race, nation origin, color, creed, religion,
age, sexual orientation, marital status, or disability.

Sexual Harassment Defined and Prohibited
Sexual harassment consists of unwelcome sexual advances, requests for sexual favors, sexually motivated
physical contact, or other verbal or physical conduct or communication of a sexual nature when:
Submission to that conduct or communication is made a term or condition, either explicitly or implicitly,
of obtaining or retaining employment or of obtaining an education; or submission to or rejection of the
conduct or communication by an individual is used as a factor in decisions affecting that individual’s
employment or education; or that conduct or communication has the purpose or effect of substantially or
unreasonably interfering with an individual’s employment or education, or creating an intimidating,
hostile or offensive employment or education environment. Any sexual harassment as defined when
perpetrated on any student or employee will be treated as sexual harassment under this policy.
Sexual harassment may include, but is not limited to:
Sexual advances; verbal harassment or abuse; subtle pressure for sexual activity; touching of a sexual
nature, including inappropriate patting or pinching; Intentional brushing against a student or employee’s
body; demanding sexual favors accompanied by implied or overt threats concerning an individual’s
employment or educational status; demanding sexual favors, especially when accompanied by implied or
overt promises of preferential treatment with regard to an individual’s employment or educational status;
graffiti of a sexual nature; displaying or distributing sexually explicit drawings, pictures or other written
materials, including making and playing sexually explicit audio/video tapes; sexual gestures, including
touching oneself sexually or talking about ones sexual activities in front of others; sexual or “dirty” jokes;
or spreading rumors about or rating other students as to sexual activity or performance.

Reporting Procedures
        Any person who believes he/she has been the victim of harassment or sexual harassment as
defined in Section II and III of this policy by a student or school personnel, or any third person with
knowledge or belief of conduct which may constitute harassment or sexual harassment should report the
alleged act(s) immediately to the appropriate school system official as designed by this policy. The
Board encourages the reporting party or complainant to use the report form available from the principal of
each school or available from the school system office.
In Each School – The school principal is the person responsible for receiving oral or written reports or
harassment or sexual harassment at the school level. Upon receipt of a report, the principal must notify
the Superintendent/Designee (as appointed by the Superintendent) immediately. A written report will be
forwarded to Superintendent/Designee. Failure to forward any harassment or sexual harassment report
or complaint as provided herein will result in disciplinary action. If the complaint involves the school
principal, the complaint shall be filed directly with the Superintendent/Designee.

Investigation and Recommendation
        By Board authority the Superintendent/Designee, upon receipt of a report or complaint alleging
harassment or sexual harassment, shall immediately authorize an investigation. This investigation shall

be conducted by the school system official and/or by a third party designated by the Superintendent. The
party making the investigation shall provide a written report of the status of the investigation as soon as

possible to the Superintendent and the Superintendent/Designee.
        In determining whether alleged conduct constitutes harassment or sexual harassment, the
surrounding circumstances, the nature of the sexual advances is sexual harassment is alleged relationships
between parties involved and the context in which the alleged incidents occurred should be considered.
        The investigation shall consist of, but not be limited to, personal interviews with the complainant,
the individual(s) against whom the complaint is filed, and others who may have knowledge of the alleged
incident(s) or circumstances giving rise to the complaint. The investigation shall also consist of any
other methods and documents deemed pertinent by the investigator.
        In addition, the Superintendent shall take immediate steps to protect the complainant, students
and employees pending completion of an investigation of alleged harassment or sexual harassment.

         The Superintendent shall discipline any individual who retaliates against any person who reports
alleged incidents of harassment or sexual harassment (as defined in Section II and III of this policy) or
who retaliates against any person who testifies, assists or participates in an investigation, proceeding or
hearing relating to a harassment or sexual harassment complaint. Retaliation includes, but is not limited
to, any form of intimidation, reprisal or harassment, which creates a hostile environment.

Right To Alternative Complaint Procedures
        These procedures do not deny the right of any individuals to pursue other avenues of recourse that
may be available under state and/or federal law. False accusations of harassment or sexual harassment (as
defined in Sections II and II of this policy) can have a serious detrimental effect on innocent parties.
Any person, who knowingly and intentionally makes false accusations for any reason that would be
contrary to the spirit and intent of this policy, shall be subject to immediate and appropriate disciplinary

Sexual Harassment as Physical Abuse
        Under certain circumstances, sexual harassment may constitute sexual abuse as defined under
South Carolina Law. In such situations, the school system shall comply with South Carolina Law
regarding the reporting of suspected abuse to appropriate authorities.

        Any action taken pursuant to this policy will be consistent with requirements of federal law,
South Carolina statutes, and school system policies. The Superintendent will take disciplinary action
deemed necessary and appropriate.

          There is a $10.00 instructional fee, which is used to help furnish additional Art, Music, and PE
supplies for your child. This fee must be paid in order to be considered a “student in good standing”.
This fee does follow the child from year to year and will exclude your child from certain activities, such
as promotions and extracurricular activities. Please be sure to take care of this as soon as possible so
your child can enjoy the full benefit of school life.


Interrogations by School Personnel:
         Students may be questioned by teachers or administrators about any matter pertaining to the
operation of a school or facility and/or the enforcement of its rules. Questions must be conducted
discreetly and under circumstances which will avoid unnecessarily embarrassment to the student being
questioned. Any student answering falsely, evasively, or refusing to answer a proper question may be

subject to disciplinary action, including suspension.
        If a student is suspected or accused of misconduct or infraction of the student code of conduct, the
principal or building administrator may interrogate the student without the presence of
parent(s)/guardian(s) or legal custodians and without giving the student constitutional warnings.

Interrogations by Law Enforcement (At Administrator’s Request)
         If the principal or building administrator has requested assistance of Law Enforcement to
investigate a crime involving his/her school/facility, the law enforcement officers shall have permission to
interrogate a student suspect during school hours. The administrator shall first attempt to notify the
parent(s)/guardian(s) or legal custodians of the student of the intended interrogation, but the interrogation
may proceed without attendance of the parent(s)/guardian(s) or legal custodians. The principal or his/her
designee shall be present during the interrogation.
         The use of a female law enforcement officer or female staff member is desirable in the
interrogation of female students.
         If law enforcement officers deem circumstances of sufficient urgency to interrogate students at
school for unrelated crimes committed outside of school hours, the law enforcement officers shall first
contact the principal/building administrators regarding the planned interrogation and inform him/her of
the probable cause to investigate within the school. The principal/administrator shall make reasonable
effort to notify the parent(s)/guardian(s) or legal custodians of the interrogation, but the interrogation may
proceed without the attendance of the parent(s)/guardian(s) or legal custodians. The principal or his/her
designee may be present during the interrogation.

Searches by School Personnel:
         Any principal, or his/her designee, having reasonable suspicion may search any student, place, or
thing on school property or in actual or constructive possession of any student during organized school
activity off campus, including buses, vehicles of student or visitors. Notice will be conspicuously posted
on school property at all regular entrances, and any other access point on school grounds advising
individuals that searches may be conducted as outlined in by board policy.
         If a properly conducted search yields evidence that board policy, school rule, or federal or state
law has been violated, appropriate disciplinary action will be taken and, in cases where the evidence
suggests a violation of law, law enforcement will be notified.

Searches of a person or a person’s personal belongings:
         A student may be subject to a physical search or a student’s pocket/s, purse, or other container,
backpack, book bag, etc. may be required to be emptied because of information received from a teacher,
staff member, or other student if such action is reasonable to the principal/administrator.
The standard for reasonable as adopted by the U.S. Supreme Court may met as follows:
A particular student has violated board policy, federal or state law;
The search could be expected to yield evidence of a violation of school rules;
The search may disclose a dangerous weapon or drugs;
The search is in pursuit of legitimate interests of the school in maintaining order, discipline, safety,
supervision, and education of students;
The search shall be reasonable related to the objectives of the search and not excessively intrusive in light
of the age and sex of the student and the nature of the infraction.

Searches of lockers, desks, technology devices, and other school property:
         The district provides lockers, desks, and other such school property to students for their use
during the academic year. Because the district retains ownership of the aforementioned property, school
officials may conduct random, unannounced searches of such property. Students will be notified at the
beginning of each school year that such property may be searched at any time.
Searches by Canines:
         The use of trained dogs to search for controlled substances, weapons, bombs in schools/facilities
will be on random, unannounced basis. At the request of the principal/administrator, a trained canine
with its handler may go into classes and areas to sniff lockers, desks, backpacks, and the exterior of
automobiles. Trained canine will not be used to search students themselves. A qualified and authorized
handler who will be responsible for the dog’s actions must accompany the canine. Should the dog alert
its handler to the presence of any controlled substance, weapon, or bomb, school officials would then
have a reasonable basis to conduct a search in accordance with the procedures set forth in board policy.

         During the school year, articles and news release are written about and for the school system and
may appear in the local, state, or national news media or on the district’s website. Often these are
accompanied by photographs of students. Parents who do not want to have their children’s picture taken
or have their children interviewed for articles and news releases should send the school a written note to
that fact, with the child’s name, grade (teacher’s name) and a parent’s signature. The school principal
will notify the appropriate people and will keep the record at the school.

         South Carolina law places the ultimate responsibility for making sure a child attends school on
the child’s parent. Child abuse or neglect may exist when parents do not provide their children with
education as required by law.
Educational neglect may be indicated if:
1.    The child is too young to be held responsible for his/her own regular attendance
2.    The parents do not respond to requests by school officials to meet regarding the child’s attendance
3.    The parents appear apathetic about school attendance and make no effort to work with the school to
       encourage the child’s future attendance.
4.    The parents refuse to cooperate with an intervention plan instituted by the school to address the
      child’s continued absence from school.

Other indicators of neglect may include:
1.    The child is dressed in clothing that is inappropriate for the weather.
2.    The child exhibits poor hygiene as evidenced by continued body odor, untreated head lice, etc.
3.    The child’s medical needs are not being met; the parents are not making sure that the child receives
       routine or urgent medical care.
4.    The child exhibits excessive sleepiness during the day.
5.    The child comes to school hungry; the child is observed stealing or asking for food.
6.    The child is acting as the caretaker for younger siblings.
7.    The child reports being left alone at home.
8.    The parents appear to be indifferent to the child’s needs.
*School teachers, counselors, principals, and assistant principals are specifically required by law to report
to the Department of Social Services (DSS) when they have reason to believe that a child has been abused
or neglected. Nurses, mental health professionals, social workers, and law enforcement officers are also
mandated to make such reports.

         In order to be considered a “student in good standing”, your child’s instructional fees, lunch fees,
damaged/lost textbook fees, etc. must be paid. Students must be in good standing with the school to
participate in any activity considered extracurricular. Those activities include, but are not limited to

Field Day, Field Trips, Special Activity Days, etc… A student who owes money or who has had
behavior issues is considered to be a student who is not in good standing. The administration reserves

the right to make decisions concerning a student’s standing at school.
          The Talented and Gifted Program (TAG) is designed to maximize the potential of talented and
gifted students by providing programs and services that match the unique characteristics and needs of
these students in grades three through twelve. Talented and Gifted students may be found within any
racial, ethnics, or socioeconomic group; within any nationality; within both genders; and within
populations with disabilities. Identification is a multi-step process, which consists of referral, screening,
and assessment of eligibility by a district evaluation and placement team. The State of South Carolina
has established three dimensions of giftedness as criteria for placement in the academically gifted
program. In order to qualify for placement in gifted/talented programs, a student must meet the
eligibility criteria in two out of the following three dimensions:

Screening/Referral/Assessment Profile                     (a) Criteria

Dimension A:
Reasoning Ability                                       93rd age percentile or
                                                        higher on a nationally
                                                        normed aptitude test
                                                        (Verbal, Nonverbal,
                                                        Quantitative, And/or Composite)

Dimension B:
High Achievement in Reading
and/or Mathematical Areas                               94th percentile or higher on nationally
                                                        normed achievement test
                                                        Advanced on PACT
                                                        Reading and/or Math Subtests

Dimension C:
Intellectual/Academic Performance                        Performance Tasks
                                                        Primary Verbal or
                                                        Nonverbal for placement into:
                                                        Grade 3 : 16 or higher
                                                        Grade 4: 18 or higher
                                                        Grade 5: 16 or higher verbal/22 or higher
                                                         on nonverbal
                                                        Grade 6: 18 or higher verbal/25 or higher
                                                        on nonverbal
                                                        Beginning Grade 7: 3.75 GPA
                                                        in Academic Core Subjects
                                                        at end of 6th grade

Automatic Eligibility for Placement: A composite score of 96th national age percentile or higher on a
nationally normed aptitude or intelligence test.


         It is the policy of Florence County School District 3 not to discriminate on the basis of race,
color, religion, sex, national origin, age, or disability in its educational programs or employment policies

as required by Title VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1973, Title IX (1972
Educational Amendments), Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Acts.

VOLUNTEERS (Board policy IFCD)
        The school is constantly seeking parent volunteers to assist with the instructional program.
Volunteers have provided the school with a much needed and valuable service. If you are interested in
serving the children and the school, please contact the office or your child’s teacher and pick up the
necessary paperwork. We would love to have you!

In order to ensure the safety of all students, reasonable background inquiries and checks are required for
any volunteers who have unsupervised contact with students.


                                       FLORENCE COUNTY SCHOOL DISTRICT THREE
                                              OLANTA ELEMENTARY SCHOOL
                                              312 N. Jones Rd., P. O. Box 628
                                               Olanta, South Carolina 29114
                               Telephone (843) 396-4457    Fax (843) 396-9512

TO:             Patrons of Florence County School District Three

FROM:           Beth M. Wright, Superintendent
                Florence County School District Three

SUBJECT:        Bus Routes and Rules

Listed below are some important state guidelines with which you need to be familiar regarding bus
transportation in Florence County School District Three:

         Buses shall be routed in the most direct way over publicly maintained highways and streets to provide
          service within three-tenths (0.3) mile of each child in grades K-12 who qualifies for transportation.

         School bus stops on each route shall not be closer than two-tenths (0.2) mile apart at safe points.

         It is the policy of the State of South Carolina not to assume the responsibility of transporting any
          students living within one and one-half (1 ½) miles of the school they attend; such distance is to be
          determined by the most direct route over publicly maintained roads or streets.

         State law prohibits anyone other than students, school officials or law enforcement officers to board a
          school bus.

         In consideration of the tight schedule under which the school buses operate, students must be at the
          bus stop at the designated time and be ready to board the bus with the least possible delay. Buses will
          not wait for those who are late.

         Students may ride only the bus to which they are regularly assigned. They may not ride any other bus
          home with friends for any reason unless a note from home is sent to the principal and he/she in turn
          clears it with the transportation office.

         Students may not bring animals, food, drinks, weapons, explosives or other dangerous materials on the

For more details or other information about the school buses and transportation, contact Mrs. Sharon McClam,
transportation supervisor, at 374-8652.
                                       FLORENCE COUNTY SCHOOL DISTRICT THREE
                                             OLANTA ELEMENTARY SCHOOL
                                        312 N. Jones Rd., P. O. Box 628
                                         Olanta, South Carolina 29114
                                Telephone (843) 396-4457      Fax (843) 396-9512

TO:             Patrons of Florence County School District Three

FROM:           Beth M. Wright, Superintendent
                Florence County School District Three

SUBJECT:        Discipline

The School Discipline Code for Florence County School District Three is based on School Laws for South Carolina.

The principal is empowered to take appropriate action against non-students who invade the building, grounds or
other school property. Such action will include the right to call in the police authorities and swear out warrants. The
authority for such is Article 7, 16-17-420 of the South Carolina Code of Laws: “Disturbing schools -- It shall be
unlawful: (1) For any person willfully or unnecessarily (a) to interfere with or to disturb in any way or in any place
the students or teachers of any school or college in this State, (b) to loiter about such school or college premises or
(c) to act in an obnoxious manner thereon; or (2) For any person to (a) enter upon any such school or college
premises or (b) loiter around the premises, except on business, without the permission of the principal or president in
charge. Any person violating any of the provisions of this section shall be guilty of a misdemeanor and, on
conviction thereof, shall pay a fine of not less than one hundred dollars nor more than one thousand dollars or be
imprisoned in the county jail for not less than thirty days nor more than ninety days.”

The following offenses may lead to suspension or expulsion: theft; the use of obscene or profane language or
gestures; the deliberate refusal to obey school personnel when ordered to leave a room or report to the office; an
unauthorized walk-out by a student or students from a classroom, school building or campus; physical abuse of a
student or a member of the staff of a school; blackmailing, threatening or intimidating other students or school staff;
possessing any type of weapon such as gun, knife, blackjack or other deadly weapon; distribution on school property
of materials unauthorized by the principal; possession, sale or consumption or drugs or alcoholic beverages;
deliberate failure to attend classes after reporting to school; the willful destruction of school property or property on
school grounds; any act of disorder which disrupts the conduct of the classroom or obstructs the carrying out of
normal school activities within the school building or on school grounds; or smoking.

Possession of a weapon on school premises and possession, use or distribution of controlled substances are
considered serious offenses and will usually result on the recommendation of expulsion.

In cases such as theft, physical abuse, possession of a weapon, possession, distribution of use of alcohol or
destruction of property, a student will also be subject to other laws and penalties. In these cases, the principal first
will attempt to contact the student’s parents/guardians to inform them of the offenses and that law enforcement will
be notified. The principal then notifies law enforcement and the district superintendent.

Students between the ages of seven (7) and sixteen (16), inclusive, are required to attend school. Failure to comply
with this law can result in a fine of $50 per day or imprisonment for up to thirty (30) days.

Prior to suspending a student for a violation of laws or school policies, the principal is required to give oral notice of

the charge against the student and the opportunity for the student to present his/her version. If the student is
suspended, the principal will notify his/her parents or guardians in writing, citing the reason for the suspension and

establishing a time and place for a conference within three (3) days.
                                    FLORENCE COUNTY SCHOOL DISTRICT THREE
                                      OLANTA ELEMENTARY SCHOOL
                                      312 N. Jones Rd., P. O. Box 628
                                       Olanta, South Carolina 29114
                              Telephone (843) 396-4457      Fax (843) 396-9512

TO:            Patrons of Florence County School District Three

FROM:          Beth M. Wright, Superintendent
               Florence County School District Three

SUBJECT:       Student Dress Code

Students are expected to adhere to standards of dress and appearance that are compatible with an effective
learning environment. Presently, a bodily appearance or wearing clothing which is disruptive, provocative,
revealing, profane, vulgar, offensive or obscene, or which endangers the health and safety of students or
others is prohibited.

Principals shall exercise appropriate discretion in implementing this policy, including making reasonable
accommodations on the basis of students’ religious beliefs or medical conditions. Individual schools are
permitted to specify additional examples of dress or appearance that are prohibited at the schools under this

The following are examples of dress or appearances that are prohibited. The list is not all-inclusive.

        1.  Exposed undergarments
        2.  Sagging pants
        3.  Excessively short or tight garments
        4.  Bare midriff shirts
        5.  Strapless shirts
        6.  Attire with messages or illustrations that are lewd, indecent or vulgar
        7.  Attire that advertises any product or services not permitted by law to minors
        8.  Head gear of any kind
        9.  See-through clothing
        10. Attire that exposes cleavage
        11. Any adornments such as chains or spikes that reasonably could be perceived as or used as a
        12. Any symbols, styles or attire frequently associated with intimidation, weapon or violent groups
            about which students of a particular school have been notified

If a student’s dress or appearance is such that it constitutes a threat to the health or safety or others, districts
attention of other students or staff from their work or otherwise violates this dress code, the principal or the

principal’s designee may require the student to change his/her dress or appearance. A second or repeated
violation of this policy may result in disciplinary action.
                                FLORENCE COUNTY SCHOOL DISTRICT THREE
                                      OLANTA ELEMENTARY SCHOOL
                                      312 N. Jones Rd., P. O. Box 628
                                       Olanta, South Carolina 29114
                              Telephone (843) 396-4457      Fax (843) 396-9512

TO:              Patrons of Florence County School District Three

FROM:            Beth M. Wright, Superintendent
                 Florence County School District Three

SUBJECT:         Federal Program Complaint Resolution Procedures

The South Carolina Department of Education (SDE) has the authority to hear complaints and appeals
regarding federal programs.

Organizations or individuals may file a complaint alleging the state, school district or consortium of
districts is violating a federal statute or regulation that applies to any of the following programs:

            1.    Part A of Title I (Improving Basic Programs Operated by Local Education Agencies)
            2.    Part B of Title I (Even Start Family Literacy Programs)
            3.    Part C of Title I (Migrant Education)
            4.    Part D of Title I (Children and Youth Who Are Neglected, Delinquent, or At-Risk of
                  Dropping Out)
            5.    Part E of Title I (Comprehensive School Reform Demonstration Program)
            6.    Title II (Eisenhower Professional Development Program)
            7.    Subpart 2 of Part A of Title III (State and Local Programs for School Technology
            8.    Part A of Title IV (Safe and Drug-Free Schools and Communities)
            9.    Title VI (Innovative Education Program Strategies)
            10.   Part B, Subpart 4 of Title III (Emergency Immigrant Education)

Organizations or individuals may appeal a decision by a LEA or consortium of districts regarding an
alleged violation of a federal statute or regulation that applies to the above listed programs within thirty
days of receiving the decision by the LEA or consortium.

Complaints and appeals must be in writing containing the following information:

            1. A statement that the state or subgrantee has violated a requirement of a federal statute or
               regulation that concerns a covered program;
            2. The facts on which the statement is based; and
            3. The specific requirement of law or regulation allegedly violated.

Complaints and appeals must be filed with the State Superintendent of Education at the South Carolina

Department of Education, 1429 Senate Street, Columbia, South Carolina 29201.
Upon receiving the complaint, the SDE will conduct an investigation to determine the merits of the
complaint. That investigation may include on-site investigation, as determined by the SDE.

The SDE will send a letter confirming receipt of the complaint within ten (10) business days of receiving
the complaint. This notification may also include a request for additional information from the

The SDE will make a final decision regarding the complaint within sixty (60) days, except under
exceptional circumstances that warrant an extension. In such cases, the SDE will notify the complainant
that an extension of time has been issued. The State Superintendent of Education will make this

The Deputy Superintendent, of the division as appropriate for the federal program in question, will issue a
final decision on the matter within the timeframe set forth. The final decision will include a summary of
findings and the nature of corrective action, if any, to be taken including applicable timelines.

LEAs are required to disseminate, free of charge, adequate information about this complaint procedure to
parents and appropriate private school officials or representatives.

                               FLORENCE COUNTY SCHOOL DISTRICT THREE
                                     OLANTA ELEMENTARY SCHOOL
                                     312 N. Jones Rd., P. O. Box 628
                                      Olanta, South Carolina 29114
                             Telephone (843) 396-4457      Fax (843) 396-9512

TO:             Patrons of Florence County School District Three

FROM:           Beth M. Wright, Superintendent
                Florence County School District Three

SUBJECT:        The Family Educational Rights Privacy Act (FERPA)

This is to advise you that pursuant to the Federal "Family Educational Rights and Privacy Act of 1974"
(FERPA), and its implementing regulations, as well as District policy and regulation parents/guardians or
students under 18 years of age and students over 18 years of age ("eligible students") are entitled to
certain rights with respect to a student's education records. These rights are set forth below:

      1. Parents/Guardians and eligible students have a right to inspect and review the student's
         education records defined by law to include those records, files, documents, and other materials
         which contain information directly related to the student and are maintained by the District or
         by a person acting for the District. A parent/guardian or an eligible student shall make a request
         for access to that student's education records, in writing to the Building Principal of the school
         at which the student is, or was last, in attendance. Upon receipt of such request, arrangements
         shall be made to provide access to such records within a reasonable period of time, but in any
         case, not more than forty-five (45) days after the request has been received.

      2. Parent(s)/guardian(s) and eligible students are also entitled to challenge the contents of such
         records, to ensure that they are not inaccurate, misleading, or otherwise in violation of the
         privacy or other rights of the student, and to ask for the correction or deletion of any such
         inaccurate misleading, or otherwise inappropriate data contained therein. Parents/guardians
         and eligible students are also entitled to notice of any decision by the District not to amend a
         student's education records as requested by the parent/guardian or eligible student, and of
         their right to a hearing regarding the District's denial of a request for such an amendment. Any
         questions concerning the procedure to be followed in making a challenge and/or requesting a
         hearing should be directed to the Superintendent.

      3. Parents/guardians and eligible students have a right that student education records, and any
         material contained therein which is personally identifiable, are confidential and may not be
         released or made available to persons other than parents/guardians or eligible students without
         the prior written consent of such parents/ guardians or eligible students except:

              a. as directory information unless the parent/guardian or eligible student objects by

                 October 1 of each school year. District student directory information includes name,
                 address, telephone listing, date and place of birth, major field of study, participation in

                 officially recognized activities and sports, weight and height (if members of athletic
               teams), degrees and awards received, and the name of the educational agency or
               institution previously attended by the student. Parents/Guardians and eligible students
               may refuse to let the District designate any or all of the above information about the
               student as directory information. Any parent or eligible student who objects to the
               release of any or all of this information without consent must notify, in writing, the
               principal of the school where the records are kept by September 12, 2007. The objection
               must state what information the parent or student does not want to be classified as
               directory information. In no objection is received by September 12, 2007, the
               information will be classified as directory information until the beginning of the next
               school year;
            b. to another school district in which a student seeks to enroll or intends to enroll, upon
               request by such district;
            c. to individuals employed by the District either as an administrator, supervisor, instructor,
               or support staff member including health or medical staff and law enforcement unit
               personnel, school board members when acting as a corporate entity in the discharge of
               statutory duties and responsibilities, and individuals with whom the District has
               contracted to perform a special task. (i.e., the school attorney, auditor, medical
               consultant or therapist) who have a legitimate educational need for access to such
               records. A legitimate educational need for any of these individuals to access a student's
               records without prior written consent of a parent/guardian or eligible student will be
               deemed to exist only when it can be shown that such access and disclosure is necessary
               for any such individual to fulfill his/her professional responsibilities, or
            d. as otherwise expressly permitted

    4. Parents/guardians and eligible students have a right to obtain a copy of the district's policy and
       accompanying- regulation pertaining to the confidentiality of student education records. A copy
       of said policy and regulation may be obtained from the Building Principal of the school at which
       the student is, or was last, in attendance.

If you feel that your rights under the "Family Educational Rights and Privacy Act of 1974" have been
abridged as a result of alleged failures by the District to comply with the requirements of FERPA, you
may file a complaint with the U.S. Department of Education, Family Policy Compliance Office, 600
Independence Avenue, S.W., Washington, D.C. 20202-4605.

                                   FLORENCE COUNTY SCHOOL DISTRICT THREE
                                          OLANTA ELEMENTARY SCHOOL
                                          312 N. Jones Rd., P. O. Box 628
                                           Olanta, South Carolina 29114
                              Telephone (843) 396-4457           Fax (843) 396-9512

TO:           Patrons of Florence County School District Three

FROM:         Beth M. Wright, Superintendent
              Florence County School District Three

SUBJECT:      Immunization Requirements

Pursuant to Regulation 61-8, the South Carolina Department of Health and Environmental
Control has declared the following schedule of required vaccinations, screenings, and
immunizations necessary for a child to be admitted to any public, private, or parochial school,
grades five year old kindergarten through twelve (5K-12).

Minimum Requirements
Four (4) doses1 of any combination of DTP, DT, DTP-Hib, DTaP, Td, or Tdap vaccine with at
least one (1) dose received on or after the fourth birthday.
        This immunization requirement only applies to students entering five-year-old kindergarten,
        first, second, third, fourth, fifth and sixth grades in school year 2010-2011. Students previously
        enrolled in grades 5 through 12 met the requirement as stated for the school year in which they
        entered school.

        If the fourth dose of DTaP, DTP, or DT is administered before the fourth birthday, a booster dose
        is required at 4-6 years of age. The fifth dose is not required if the fourth dose was given on or
        after the fourth birthday. The minimum interval between DTaP dose #3 and #4 or #4 and #5 is
        six months.

Three (3) doses2 of any combination of oral or inactivated Polio vaccine with at least one (1)
dose received on or after the fourth birthday.

        If all four IPV doses are administered after 6 weeks of age and are all separated by at least 4
        weeks, a fifth dose is not needed, even if the fourth dose was administered before 4 years of age.

Two (2) doses of Rubeola (Measles) vaccine with both doses received on or after the first
birthday and separated by at least one month.

One (1) dose of Rubella (German Measles) vaccine received on or after the first birthday.

One (1) dose of Mumps vaccine received on or after the first birthday.

Three (3) doses of Hepatitis B vaccine.
One (1) dose of Varicella vaccine received on or after the first birthday or positive history of
disease for all children admitted to kindergarten, first, second, third, fourth, fifth, sixth, seventh,
eighth, ninth and tenth grades.

Students may be exempt from these immunization requirements for the following reasons:

1. Medical Contraindication
An exemption from these immunization requirements due to a medical contraindication
described on the South Carolina Certificate of Immunization, signed by an individual licensed to
practice medicine or osteopathy, or his/her authorized representative, may be granted to a child
when the physician or osteopath has determined that a particular vaccine(s) required by this
schedule is not advisable for the child. If it is determined that this particular vaccine(s) is no
longer contraindicated, the child will be required to have the vaccine(s). The temporary or
permanent nature of this exemption shall be noted in the appropriate spaces on the South
Carolina Certificate of Immunization (DHEC form 1148).

2. Religious Exemption
A South Carolina Certificate of Religious Exemption may be granted to any student whose
parents, parent, guardian, or person in loco parentis signs the appropriate section of the South
Carolina Certificate of Religious Exemption stating they are members of a recognized religious
denomination in which the tenets and practices of the religious denomination conflict with
immunizations. The South Carolina Certificate of Religious Exemption may be obtained from the
Department of Health and Environmental Control. The Department of Health and Environmental Control
also provides blank forms of the South Carolina Certificate of Immunization to immunization providers,
and blank forms of the South Carolina Certificate of Special Exemption to schools.

3. Special Exemptions
A South Carolina Certificate of Special Exemption, signed by the school principal or his/her
authorized representative, may be issued to transfer students while awaiting arrival of medical
records from their former area of residence or to other students who have been unable to
secure immunizations or documentation of immunizations already received. A South Carolina
Certificate of Special Exemption may be issued only once and shall be valid for only thirty (30)
calendar days from the date of enrollment. At the expiration of this special exemption, the
student must present a valid South Carolina Certificate of Immunization or a valid South
                                  FLORENCE COUNTY SCHOOL DISTRICT THREE
                                   OLANTA ELEMENTARY SCHOOL
                                   312 N. Jones Rd., P. O. Box 628
                                    Olanta, South Carolina 29114
                           Telephone (843) 396-4457      Fax (843) 396-9512

TO:           Patrons of Florence County School District Three

FROM:         Beth M. Wright, Superintendent
              Florence County School District Three

SUBJECT:      Inclement Weather/Media Announcement

In case or severe weather and the possibility of school closing, Florence County School District Three
reminds administrators, faculty, staff, students and parents of the following procedures:

        1. Announcements will be made to television stations – WPDE TV-15, WBTW-TV13 and WMBF
           TV-10 – and radio stations – WMXT 102.1 FM, WHLZ 100.5 FM, WYNN 106.3 FM, WCMG
           94.3 FM, WBZF 98.5 FM and WPDT 105.1 FM.

            Announcements of any closing will also be made on school websites:

                   Lake City Elementary –
                   Main Street Elementary –
                   J.C. Lynch Elementary –
                   Olanta Elementary –
                   Scranton Elementary –
                   Ronald E. McNair Middle –
                   J. Paul Truluck Middle –
                   Lake City High –
                   District –

        2. Decisions about school openings will be made after District officials receive information
           from the Sheriff’s office, weather station and District personnel who inspect road

        3. Announcements to the public will be made no later than 7:00 a.m.

        4. A siege of telephone calls presents a real problem to school officials; therefore, students and
           parents are strongly urged not to telephone, but to stay tuned to their radios and/or
           televisions or check school websites for the official information.

        5. Days lost because of emergency closing of schools for any reason must be made up at times

           designated by the district.

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