Page 1 of 25 Pages May 2, 2005 THE NORTH AMERICAN MISSION BOARD MISSIONARY PERSONNEL MANUAL June 2004 Page 2 of 25 Pages May 2, 2005 FOREWARD The Missionary Personnel Manual provides the general guidelines and practices for missions personnel of the North American Mission Board (NAMB). It is for use by agency leaders and missions personnel, and not intended for general distribution. State convention guidelines and policies may differ from those of NAMB in some areas. These differences usually have been discussed and agreed upon by both NAMB and state convention leaders. As autonomous bodies, each Baptist entity has the right to maintain its distinctives and expect missions personnel to comply with its own personnel requirements. Most missions personnel of NAMB are jointly- funded and serve as both state convention and NAMB missionaries. As NAMB missionaries, they relate to NAMB ministries through which their work is coordinated. Missions personnel may serve as approved or appointed missionaries. NAMB desires to provide the greatest level of support for missionaries and state convention partners. Therefore, the administration of NAMB reserves the right to change these and all other operating policies without or without notice. It is the intent for this manual to facilitate the approval, appointment, and support of missions personnel and does not create or constitute a contract, expressed or implied, between NAMB, the State convention, or any approved and or appointed missionary. It is acknowledged that cooperative efforts among NAMB and its missions partners are vital to missionary expansion and the evangelization of the United State and Canada Page 3 of 25 Pages May 2, 2005 NORTH AMERICAN MISSION BOARD OUR MISSION The North American Mission Board exists to proclaim the gospel of Jesus Christ, start New Testament congregations, minister to people in the name of Christ, and assist churches in the United States and Canada in effectively performing these functions. OUR VISION We see a day when every person in every community in the United States and Canada will have the opportunity to hear the gospel, respond with faith in Christ, and participate in a New Testament fellowship of believers. CORE VALUES Kingdom Perspective o Matthew 6:33 Evangelistic Passion o Matthew 28:19-20 Multiplication Mindset o Acts 1:8 Servant’s Heart o Matthew 20:27-28 OUR CENTRAL MESSAGE Ans wer His Call Tell His Story Change Our World Page 4 of 25 Pages May 2, 2005 CHAPTER I PERSONNEL POLICIES AND GUIDELINES INTRODUCTION Establishme nt of Personnel Policies and Guidelines North American Mission Board missions personnel should be aware that each church in the Southern Baptist Convention (SBC) is autono mous. However, messengers from these churches attending annual meetings of the SBC have, over the years, adopted resolutions on a variety of subjects ranging from broad concepts of freedom of religion and separation of church and state to matters concerning the approval and appointment of missions personnel. The personnel policies and guidelines stated below have been adopted by the Board of Trustees. Purpose of Personnel Policies and Guidelines Personnel policies have a two- fold purpose. They are utilized to initially select missions personnel, and they communicate the continual expectations of missions personnel. Coope rative Agreements and Jointly-funded Missionaries The strategic plan for selection, approval/appointment, placement, and support of jointly- funded personnel shall conform to procedures and requirements as set forth in the Cooperative Agreement between the State Convention and NAMB, and adopted by the boards of the two entities. PERSONNEL POLICIES Divorce The North American Mission Board desires that Missions Personnel receiving NAMB support who are appointed or approved, or those endorsed as Chaplains, set the finest possible example in terms of marriage and family in keeping with biblical teachings. Therefore, divorced people will rarely, and only under unusual circumstances, be appointed, approved or endorsed for mission service. The biblical rationale for divorce is recognized as: A. For cause of sexual unfaithfulness. (Matthew 5:32; 19 :1-12) B. For cause of desertion on the part of the unbelieving spouse. (I Corinthians 7:10-17) Page 5 of 25 Pages May 2, 2005 Pastoral Role No one will be considered for appointment, approval, or endorsement for service in a pastoral role, unless the divorce is biblically- based and the person has not remarried. In the same manner, the wife cannot be divorced and remarried. Other Roles Divorced people may be considered for missions personnel appointment, approval or endorsement to other types of service if the divorce is determined to be biblically based. Guidelines Regarding Divorce For Use By Missionary Personnel Staff For Evaluating Paid Missions Personnel Candidates and Chaplains: 1. From the official date of divorce, the missions personnel or chaplaincy candidate shall ha ve waited two years before remarriage. 2. In the event of remarriage, the missions personnel or chaplaincy candidate will have experienced five years of successful years of second marriage. 3. In the event of divorce and no remarriage, a candidate will be considered after five years from the date of divorce to the date of appointment, approval or endorsement. 4. People now serving who have been divorced and remarried shall remain in service. 5. All missions personnel and chaplains who are currently serving and who get a divorce and/or remarry after acceptance of this policy, as it pertains to them, will be evaluated under the term of this policy. A. This means that appointed or approved missions personnel serving prior to June 19, 1997, and chaplains serving prior to May 3, 2000, who have been divorced and/or remarried shall remain in service. B. This also means that appointed or approved missions personnel serving after June 19, 1997, and chaplains serving after May 3, 2000, and divorcing and/or remarrying will be evaluated under the terms of this divorce policy. Glossolalia No person who is actively participating in or promoting glossolalia shall be appointed, approved or endorsed by NAMB. This includes having a private prayer language. A representative of NAMB shall counsel any missions personnel serving under NAMB appointment, approval or endorsement, who becomes involved in glossolalia. Continued participation will result in termination. Page 6 of 25 Pages May 2, 2005 Women Pastors No salary assistance from NAMB will be given to a congregation whose pastor is a woman. Ordination Women serve in numerous institutional settings and roles that are not that of “pastor.” They are called and gifted to serve in many caring roles and have a tremendous role in evangelism and spiritual care as they minister on the edge of crisis. The issue of ordination is not addressed in the Baptist Faith and Message and the Bible does not clearly set forth a detailed description of the practice of ordination as it is commonly observed today. However, Southern Baptists, following Scriptural principles, have developed a rich and meaningful tradition of ordaining God called men into the ministry. The generally agreed upon understanding held by the most Southern Baptists is that ministerial ordination is related to a man’s being “set aside” for the office of a pastor. In 1984, the Southern Baptist Convention passed a resolution encouraging “the service of women in all aspects of church life and work other than pastoral functions and leadership roles entailing ordination.” Most Southern Baptists are not comfortable with the practice of ordaining women into the ministry. The trustees of the North American Mission Board, SBC, affirm this resolution and follow its guideline in all appointments. The trustees who serve on the Missions Personnel Subcommittee are entrusted with the responsibility of approving all NAMB missionary appointments. Effective October 9, 2002, we will refrain from appointing ordained women as missionaries, unless they are willing to rescind their ordination. Furthermore, women under appointment who seek or accept ordination will be asked to resign their appointment with the North American Mission Board. GENERAL EXPECTATIONS Missions personnel are expected to comply with the following requirements: Christian Experience NAMB fills each position with a person who has accepted Jesus Christ as personal Lord and Savior, who lives his/her Christian faith, and who is a participating church member. There is to be evidence of a commitment to Christian discipleship, spiritual growth, and personal evangelism. Theological Integrity A. Missions personnel are to maintain theological convictions consistent with the most current edition of The Baptist Faith and Message as adopted by the SBC. B. Missions personnel are expected to sign the theological agreement statement which states: “In accountability to the North American Mission Board and Southern Baptists, I covenant to Page 7 of 25 Pages May 2, 2005 carry out my responsibilities in accordance with and not contrary to the current edition of The Baptist Faith and Message as adopted by the Southern Baptist Convention.” C. Missions personnel are expected to unapologetically acknowledge their adherence to biblical inerrancy as articulated and explicated in the 1978 and 1982 Chicago Statements on Biblical Inerrancy and Hermeneutics as well as The Baptist Faith and Message (Article 1). Education and Experience All missions personnel are required to have sufficient educational and work experience for the category in which they will serve: Missionary: The candidate must have a minimum of two years full time experience in the field to which they are to be appointed. Furthermore, they must have an accredited college and seminary degree. Missionary Associate: The candidate must possess either sufficient education or work experience and demonstrate exceptional potential for work in the field to which they are to be appointed. Nehemiah Church Plante r: The candidate must be recommended by a Nehemiah Professor and must have completed an accredited seminary degree or be accepted to the 2+2 Church Planting Program. USC-2: Must have an accredited 4 year college degree. Physical and Emotional Health Missions personnel are to have sufficient physical and emotional health to meet essential ministry responsibilities. Financial Responsibility Missions personnel are to practice sound biblical stewardship, both personally and professionally. They should not go in debt beyond their ability to pay. Missions personnel should understand that their support is a result of generous giving through the Cooperative Program and Annie Armstrong Easter Offering. Therefore, they should promote and lead others to participate in these offerings. Church Membership Missions personnel are to be an active member, in good standing, of a cooperating Southern Baptist church. A Missionary candidate is to be an active member of a Southern Baptist church for two years immediately prior to approval. Residency Missions personnel are to be residents of the United States. For other categories, a permanent resident visa is required for non-U.S. citizens. Page 8 of 25 Pages May 2, 2005 Personal Growth and Development Missions personnel are expected to show continued personal growth and professional development. Evangelism Commitme nt Missions personnel are expected to be committed to and consiste nt in presenting the gospel. Personal evangelism is considered to be a foundational expectation for all missionaries and missionary candidates. Missionary candidates are required to complete a comprehensive evangelism course. Appropriate courses include those with class study and field mentorship. Should a missionary candidate not meet the evangelism training requirement, approval is granted with the commitment by the candidate to receive the training within 12 months following appointment. Coope rative Baptist Fellows hip Affiliation with the Cooperative Baptist Fellowship (CBF) is a sensitive issue. Missions personnel are expected not to be in a leadership role, or be in sympathy with, the CBF. LIFESTYLE EXPECTATION Missions Personnel are expected to conduct themselves in a Christian manner. All missions personnel should be aware that their personal lifestyles may be more subject to scrutiny than if they were employed in a secular organization. All missions personnel should be aware that, in the event their personal lifestyles cause embarrassment to NAMB, or, in the judgment of NAMB administration, impact their effectiveness, they may be terminated, although their service is otherwise satisfactory. Alcohol and Substance Abuse Missions personnel are expected to abstain from the use of alcohol and illegal drugs. They will neither advocate nor condone the use of alcohol as a beverage or the illegal use of drugs, marijuana or other controlled substances. When candidates are considered for appointment, there must be at least 12 months abstinence prior to appointment. Tobacco Use Since tobacco use is harmful to the physical body, offensive to many Christians and non- Christians, and detrimental to a Christian witness, missionaries are expected to refrain from the use of tobacco in any form. Page 9 of 25 Pages May 2, 2005 Purity Missions personnel who practice sexual immorality or deviance, such as adultery, fornication, homosexuality, pornography, pedophilia, etc., will be terminated. Abortion Missions personnel must embrace the sanctity of human life, both of the born and unborn. Other Issues There may be other issues that are critical to mission service. Should missions personnel assume or advocate a position or practice that embarrasses NAMB, appropriate procedures will result and they may be terminated, although their service is otherwise satisfactory. WORK EXPECTATIONS Position Description All jointly- funded positions will be documented by written position descriptions, outlining the role the missionary is to fulfill and the responsibilities and qualifications of the position. These position descriptions will be prepared according to a standard format. All job descriptions must be in alignment with the NAMB Continental Strategy and have been discussed and agreed upon by both NAMB and state convention leaders. Employme nt Eligibility Verification All missions personnel are to complete the Employment Eligibility Verification form (I-9) from the U.S. Department of Justice. This document verifies the eligibility of the missionary to work in the United States. Proper documentation must accompany the completed form. Appointed missions personnel are required to have the form and appropriate documentation on file at their local place of employment. Missions personnel serving in Canada must have the appropriate documentation on file. Harassment NAMB is committed to a Christian environment that is free of any form of harassment. Actions, words, jokes, or comments based on an individual’s gender, race, ethnicity, age, or any other personal characteristic will not be tolerated. All forms of harassment, both overt and subtle, are a form of misconduct that demeans another person, creates a hostile working environment, and undermines the integrity of the missionary relationship. All actions of this type are strictly prohibited. Page 10 of 25 Pages May 2, 2005 Missions personnel who want to report an incident of harassment should follow the polic ies of their employers and the laws in the states of their employment. Annual Performance Evaluation An annual performance evaluation is expected to occur for appointed missions personnel. This is to be conducted by the immediate supervisor. A copy of the annual evaluation must be filed with NAMB Missionary Personnel. Discipline and Termination In the event of a personnel violation of the Guidelines and Policies or poor work performance, local, state convention, and NAMB supervisors will confer and seek agreement as to the disciplinary measure. However, it is the right of any autonomous entity to choose to exercise disciplinary measures it deems necessary, to include probation or termination. While NAMB is a Christian agency and seeks redemption in resolving all disputes, there are infractions which will result in immediate termination. Outside Employment Primary workers are expected to serve on a full- time basis in the assigned missionary role, and other than Military Reserve or National Guard, are not permitted to have other employment. There may be occasions where interim involvement in another religious position would enhance the missionary's service. Such positions would need to be approved by the individual's supervisor. Spouses of primary workers who choose to work outside the home are free to secure employment that does not damage their Christian witness or reflect negatively on NAMB. Raising Support The basic financial support of NAMB's work is by generous giving through the Cooperative Program and the Annie Armstrong Easter Offering for North American Missions. Appointed missions personnel of NAMB are not to go directly to churches to solicit funds for their personal support. SBC RELATIONSHIPS Missions personnel should lead others into active relationships with their local associations, state conventions, and SBC. Missions personnel should cooperate and have good working rela- tionships with other church leaders and mission partners. Page 11 of 25 Pages May 2, 2005 CHAPTER II PERSONNEL CATEGORIES AND STATUS INTRODUCTION All missions personnel, regardless of their category and unless otherwise indicated, must meet the Personnel Policies and Guidelines (see Chapter I). APPOINTED PERSONNEL All appointed missions personnel are approved and appointed by the Missionary Personnel Subcommittee of NAMB . The following category definitions relate to appointed missions personnel who serve with NAMB. Missionary The Missionary category is for a qualified person in long-term service. There must be a sense of call into career mission service, and adequate training and experience. Missionary Associate The Missionary Associate category is for an individual who does not meet all of the educational and/or work experience for the Missionary category but, otherwise, demonstrates, exceptional potential for appointed service. This category may be used when the term of service is expected to be a defined period of time, such as two or three years. Nehemiah Church Plante r A Nehemiah Church Planter is appointed to a two- year, non-renewable term. It is intended for individuals who are in the Nehemiah Church Planting program. The Nehemiah Church Planter is to be supervised closely by an experienced church planter or pastor. US/C-2 Missionary The US/C-2 missionary is appointed to a two- year, non-renewable term. It is for individuals who have earned a four year college degree. In the case of couples, one or both may be considered as a primary worker. Page 12 of 25 Pages May 2, 2005 Family and Church The Family and Church category is for the approval/appointment of a spouse whose mate serves as the primary worker. The health and attitude of spouses, as well as marital and family relationships, are important in the overall effectiveness of mission work. Therefore, these aspects of the spouse are essential, even though the spouse is not salaried. The spouse is expected to be cooperative and supportive of the mate’s ministry. The spouse is free to work outside the home. In the event a single appointed missionary becomes married, the spouse of the missionary must be appointed. The spouse must meet the appropriate guidelines for appointment in the family and church category. If the spouse cannot meet these requirements, the missionary may be terminated. NATIONAL MISSIONARIES National Missionaries are missions personnel who are funded and selected exclusively by NAMB. They serve in either a national, regional, or local capacity. National Missionaries are appointed missions personal. They must meet the same requirements and follow the same procedures for appointment as jointly- funded missions personnel. Supervision may be assigned to NAMB staff or delegated to a state or local missions leader. The National Missionary Manual contains information on benefits and other employee obligations. APPROVED MISSIONS PERSONNEL Approved missions personnel are those who are assigned to categories in which a person serves in missions while receiving a financial supplement from NAMB. This financial supplement is available for a limited period of time. Approved missions personnel receive administrative approval by the Missionary Personnel Team. The person must be a member in good standing of a Southern Baptist church. The person must meet employment eligibility verification. Field Pe rsonnel Assistance This category is for a person who serves in a missions role. Inte rim Missionary Interim is the category in which a person serves temporarily, for less than one year, in a vacant budgeted and appointed missionary position. Page 13 of 25 Pages May 2, 2005 Contract Missionary Contract Missionary is the category in which a person has contracted to perform a specific mission or evangelism project. It is the responsibility of the state convention to enter into all contractual agreements. Seminary Student Intern Seminary Student Intern (SSI) is the category in which a seminary student serves in a short-term church planting mission. State Administrative Personnel State Administrative Personnel (SAP) is the category in which a person serves in a missions or evangelism capacity on a state convention staff. SAP must meet and maintain the same qualifications as jointly appointed missions personnel. Approval for SAP requires the approval of two vice presidents― The vice-president of Missionary Personnel and the assigned ministry group vice president. Service time accrues and is recognized by NAMB. SAP are not eligible for Margaret Fund Scholarships. The spouses of SAP are not processed nor approved and do not accrue time for service a wards. Mission Volunteers Short-term volunteers, who serve from one week to four months and receive financial assistance from NAMB, include student summer and semester missionaries. College students who are working toward a degree may qualify for these opportunities of service. Short-term volunteers who receive no financial assistance from NAMB include Student Mission Groups, World Changers, Disaster Relief volunteers, Construction and non-construction adult individuals, youth and adult groups, and high school youth. Opportunities for service include Sojourners, Innovators, and Special Projects. Revival workers, renewal team members, and witness training volunteers are also utilized. Long-term volunteers are approved and assigned through the Mission Service Corps (MSC), but do not receive financial support for salary or housing from NAMB. MSC missionaries serve for four months or longer. MSC missionaries who serve 20 hours per week or more, who serve for at least two years, are recognized as part of the total NAMB missionary count. Page 14 of 25 Pages May 2, 2005 TYPES OF SERVICE The following is a list of types of mission service in which missionaries serve. This is not an exhaustive list, but represents the vast areas of potential mission service. Associational Missionary Baptist Center Director Church Planting Missionary Pastor Literacy Missions Missionary Local Collegiate Evangelism Missionary Migrant Ministries Director Multihousing Church Planting Missionary Resort Missionary Special Ministries Missionary State Director of Missions RESERVE STATUS Reserve status is available to missionaries and missionary associates who have been appointed by NAMB for a minimum of one year. Reserve status is granted when the following conditions are met: The person whose field of responsibility has become self-supporting (no longer requires a NAMB supplement), and who, from the standpoint of denominational loyalty and spiritua l effectiveness, would still be acceptable for appointment; and who remains in a work and locality that would not entitle them to remain under NAMB appointment. Reserve status is requested by the state convention and granted by action of the Missionary Personnel Team of NAMB. Reserve status must be renewed annually and can be granted up to a maximum of three years. The initial action, and each subsequent renewal or termination of reserve status, must be shown on the Personnel Action Form. This form must be submitted by the state convention. Missions personnel on reserve status will not be included in the annual missions personnel count. Missionaries participating in NAMB’s group medical and/or dental plan at the time of change to reserve status may choose to continue coverage for a limited time and at their full cost. Participation as an active employee in all benefit plans ends on the last day of employment. Continuation of benefits is subject to the guidelines of the COBRA plan administrator. Missionaries placed on reserved status may have options for portating or converting life and/or supplemental life insurance policies to individual policies. These options must be exercised within 31 days of the last day worked. Page 15 of 25 Pages May 2, 2005 CHAPTER III FINANCIAL MATTERS INTRODUCTION NAMB desires to implement a fair and equitable salary administration program for missions personnel. The Missionary Compensation Manual contains the compensation philosophy, strategy, federal compliance requirements, the rationale and elements of the compensation program, definitions, salary ranges, and information on compensation related policies and practices for all jointly appointed missionaries. These guidelines are designed to serve state convention partners and NAMB in ensuring consistent and equitable salary administration practices throughout the North American missions. When necessary, these guidelines may be changed to meet individual or partnership needs. Please discuss any questions you may have regarding the interpretation or application of the compensation program with the Director of Missionary Personnel. JOINTLY-FUNDED MISSIONARIES When missions personnel are jointly- funded by NAMB and the state convention, salary guidelines are determined in concurrence with the state convention and reflected in the cooperative budgets of NAMB and state convention. No changes to the compensation package can be made without the consent of NAMB, the state convention, and local organization(s) with whom appointed missions personnel work. Jointly- funded missions personnel are not considered employees of NAMB but, rather, are employees of the agencies which issue their payroll checks and W2s. REQUESTING FINANCIAL RESOURCES For jointly- funded personnel, all financial resources are requested through the state convention. INITIAL ASSIGNMENT OR TRANSFER Appointed missions personnel should be certain, before they move or transfer to a field, they understand all that is involved in the agreement with the state, NAMB, and local organization. Therefore, they should not move to a new field of service until proper approval has been given. Should appointed personnel choose to do otherwise, NAMB assumes no responsibility, financial or otherwise. Page 16 of 25 Pages May 2, 2005 MOVING EXPENSES NAMB considers the cost of moving appointed missions personnel to be primarily the responsibility of local organizations with whom appointed missions personnel work. NAMB may assist with moving costs in accordance with NAMB guidelines for moving missionaries. This occurs in agreement with the state convention and with approval of the appropriate NAMB staff. Each state convention is responsible for making the necessary arrangements for the relocation. Negotiation of funding for the relocation will be between the state convention and the appropriate strategy coordinator. This should be done prior to any contractual agreements with a moving company. Funding requests are to be according to the Cooperative Agreement. It is strongly encouraged that each participant in the ministry assignment be fiscally involved in the relocation. For additional information contact the NAMB Missionary Personnel Team. For relocation of retires see Chapter V: Retirement. MARGARET FUND SCHOLARSHIPS Margaret Fund Scholarships are provided through the Annie Armstrong Easter Offering and administered by NAMB. For information contact the NAMB Wellness and Benefits Services Team. BENEFITS NAMB is committed to provide rich benefit plans to eligible missionaries who are appointed missionaries serving in a cooperating state convention. Eligible missionaries may elect to provide coverage for their eligible dependents, who are typically a spouse and unmarried children up to age 19. Full- time students who are solely dependent on the missionary for support may remain eligible until their 25th birthday. Missionaries participate in the cost of some benefits available. Benefits are generally effective on the date of appointment. The types of benefits NAMB makes available to eligible missionaries include: Major medical health and prescription drug insurance plan Dental insurance plan Term life insurance for the missionary Disability coverage is provided for income protection should a non-work related disability occurs due to sickness or injury. The coverage is coordinated with other disability benefits and is 60% of pay. Other optional and voluntary benefits such as Supplemental Life Insurance and Accidental Death and Dismemberment Wellness resources to develop and maintain emotional and physical health Page 17 of 25 Pages May 2, 2005 WORKERS’ COMPENSATION NAMB does not provide Workers' Compensation coverage for jointly appointed missions personnel. The employing entity that issues the payroll check has the obligation to provide thes e benefits. TAX INFORMATION/SOCIAL SECURITY All missions personnel are responsible for proper filing and reporting of all federal, state, and local taxes. All missions personnel must file Form W-4 with the office issuing the payroll check before the first pay period. Ordained and licensed personnel, who do not file Form W-4 for withholding income tax, must file a Declaration of Estimated Tax (Form 1040-ES). When questions arise, missions personnel should contact a professional tax advisor. GIFTS Appointed missions personnel are not permitted to solicit funds for their personal benefit. However, if individuals or churches voluntarily and on their own initiative desire to send gifts to them, they are permitted to receive and administer them as the donor designates. Page 18 of 25 Pages May 2, 2005 CHAPTER IV ABSENCES FROM THE FIELD GENERAL GUIDELINE Policies regarding vacation, sick, bereavement, revival, and all other leave will be at the discretion of the state convention for jointly- funded missions personnel. MISSION OPPORTUNITIES/EVENTS Appointed missions personnel are required to be available to NAMB for two weeks of service annually outside the state convention in which they serve. Potential engagements include On Mission Celebration (OMC), assemblies, state, regional and associational meetings, and other convention-wide meetings. On Mission Celebration Assignments for appointed missions personnel to represent NAMB in OMC will be made by the Mission Opportunities/Events Unit at NAMB. Commitments should be made by appointed missions personnel to represent NAMB in OMC through Mission Opportunities/Events Unit. Associations conducting OMCs will be responsible for travel expenses, meals, and lodging for appointed missions personnel. If pulpit supply is needed, appointed missions personnel should discuss this need with the Mission Opportunities/Events Unit when they make the commitment to serve in an On Mission Celebration. Conventions, Annual Meetings, and Other Convention-wide Meetings The Mission Opportunities/Events Unit at NAMB assigns North American missionaries for service in SBC, state convention, WMU, and other meetings when requested. The sponsoring entity will be responsible for all expenses. Although appointed missions personnel may be asked to speak at state, associational, district or church meetings, only those commitments for service assigned through Mission Opportunities and Events will satisfy the two weeks which are required. TRANSFERS Either state conventions, NAMB, or the appointed missions personnel may initiate discussion regarding transfers to another field of service. Missions personnel desiring to transfer to another field under the state or NAMB should not resign or leave their present fields of service until transfers have been approved by the state convention and NAMB. Matters of moving and commensurate costs for housing should be negotiated prior to agreeing to a move. Page 19 of 25 Pages May 2, 2005 RESIGNATIONS If, for any reason, a resignation is decided upon, appointed missions personnel should give notice in writing to the local supervisor and appropriate state convention leader. The state convention will notify NAMB by completing a Personnel Action Form (PAF). MILITARY LEAVE NAMB will provide uniformed military- leave benefits for staff and missionaries in compliance with the Uniformed Services Employment and Reemployment Rights Act (USERRA). Definitions Uniformed service is defined as active duty, active duty training, inactive duty training (such as drills), initial active duty training, and funeral honors performed by National Guard and reserve members. Additionally, anyone who needs to be absent from the job to take a fitness exam for military service is covered. For purposes of this policy, there is no difference between voluntary and involuntary military duty. Guidelines 1. Employees must provide advance notice of their service whenever possible in writing to their immediate supervisor and NAMB Human Resources, unless precluded by military necessity or otherwise impossible to do so. 2. Employees are expected to report their intended return to work date to their immediate supervisor as soon as they are discharged from duty in accordance with USERRA guidelines. Failure to do so may result in the loss of job reinstatement eligibility. 3. Employees returning from military leave will be placed in the position they would have attained had they remained continuously employed or a comparable one depending on the length of military service in accordance with USERRA. Compensation and Benefits 1. For staff and missionaries who receive their paycheck directly from NAMB, NAMB will pay the difference between their military pay and their NAMB base pay (if greater) for up to 90 days. Jointly appointed and funded missionaries will be paid in agreement with the State Convention Executive Director and NAMB Coordination but not to exceed the above guidelines. NAMB will require that the employee provide written documentation from the military about the amount of military pay. Staff a nd missionaries who receive their paycheck directly from NAMB may also elect to use earned vacation time during the first 90 days of military leave. After 90 days, the employee will be placed on an unpaid leave of absence. Jointly appointed and funded missionaries may elect to use earned vacation time in agreement with the State Convention Executive Director and NAMB Coordination but not to exceed the above guidelines. 2. NAMB will continue all benefit programs for absences of 90 days or less. 3. For absences greater than 90 days, continuation of health insurance benefits is available as required by USERRA based on the length of the leave and subject to the terms, Page 20 of 25 Pages May 2, 2005 conditions and limitations of the applicable plans for which the employee is otherwise eligible. Benefit accruals, such as paid leave, will be suspended after day 90 of the leave and will resume upon the employee’s return to active employment. 4. Upon returning from military leave, employees will be treated as though they were continuously employed for purposes of determining benefits based on length of service. MISSIONARY BENEFITS DURING NONMILITARY APPROVED LEAVE OF ABSENCE If a missionary is on a Nonmilitary Leave of Absence (LOA) approved by the employer and state convention, NAMB will continue benefits for up to 12 weeks in a calendar year as long as the missionary continues normal monthly contributions. Procedures When a missionary anticipates a LOA, he should contact his employer and the state convention office to discuss leave options. The state convention office should submit a Personnel Action Form to initiate the leave of absence and another one when the missionary returns to work. Timely reporting of a LOA is important because of the limited window of eligibility to make changes to benefits. MISSIONARY DISABILITY Short-Term Disability (STD) NAMB does not provide a short-term disability (STD) benefit to missionaries. Check with your employer or state convention office for these benefits. See Missionary Benefits During Approved Leave of Absence Policy. Long-Term Disability (LTD) NAMB provides long-term disability (LTD) benefits to missionaries in the event of personal medical disability. To be eligible for LTD benefits, the missionary must have been appointed by NAMB for six consecutive months and meet LTD insurer requirements. Long-Term Disability (LTD) If the missionary is unable to return to work at the end of 90 days of disability, the missionary may apply for LTD income benefits. The LTD insurer will provide income benefits of 60% of the disabled missionary’s most recent base salary (up to maximum limits) directly to the missionary for as long as the disability is approved and based on plan documents. The state convention should inform NAMB of the leave of absence by submitting a Personnel Action Form (PAF) for the LTD. Missionaries who are unable to return to work after 180 calendar days from the date of disability will either be retired (if eligible) or terminated. Page 21 of 25 Pages May 2, 2005 Since LTD income benefit recipients are not active missionaries, participation in other NAMB benefits are based on retirement benefits eligibility or continuation coverage. No other benefits will be provided by NAMB and service credit will no longer accrue. Requesting LTD Income Benefits The Wellness & Benefit Services Team will provide the appropriate application to be completed by the missionary and his or her physician. The forms must be completed and returned to the Wellness & Benefit Services Team before benefits may begin. Page 22 of 25 Pages May 2, 2005 CHAPTER V RETIREMENT RETIREMENT QUALIFICATIONS For benefit purposes, missionaries must be age 55 or older and have a minimum of 10 years of credited service at the date of retirement. A missionary may retire after 30 years of service, regardless of age. Missionaries, missionary associates, apprentices, and US/C-2-ers receive one year of credit for each year of appointed service, provided they participated in NAMB benefit program. SAP receive one year of credit for each full year of approved service, provided they participated in NAMB benefit program. CASH GIFT Eligible appointed missionaries and missionary associates who retire will receive a lette r from the NAMB president and a cash gift of $150 for each year of the primary worker's service through NAMB, which also includes Home Mission Board, Brotherhood, and/or Radio and Television Commission service. In order to be eligible for this cash gift, the retiree must retire at the age of 62 or over. Retirees with 30 or more years of service are not subject to the age 62 requirement. SAP must meet the same eligibility requirements as stated above, and have at least five years of service through NAMB/HMB. RELOCATION The North American Mission Board does not provide for the cost of relocating household goods from the retirees primary residence. Relocation needs are at the discretion of the state and/or Canadian convention. Prayer Calendar Retiring missions personnel will continue to be placed on the missionary prayer calendar. Page 23 of 25 Pages May 2, 2005 CHAPTER VI RESOURCES, SERVICES, RECOGNITION PUBLICATION INFORMATION Many SBC publications desire stories and articles written by missions personnel. Missions personnel are encouraged to write for any SBC agency publications: state papers; WMU, Lifeway, NAMB, various SBC publications, and others. Contact Convention Relations, NAMB, for guidelines and suggestions on how to write a mission story. Personal letters to appropriate people are also important. These may be written to those interested in knowing about your work. Be alert to news that should be communicated to state Baptist papers, local newspapers or to a Baptist Press office, one of which is in the Convention Relations office at NAMB. They welcome news of national significance or interest. NORTH AMERICAN MISSION STUDY Each year in the spring, most Southern Baptist churches observe a Week of Prayer for North American Missions emphasis. Not only is this a time to spotlight North American missions but also allows churches to emphasize giving to the Annie Armstrong Easter Offering, 100 percent of which benefits missionaries and their ministries. Some churches elect to conduct a special North American Mission Study during this emphasis. The North American Mission Board provides free materials to help church members prepare and lead the study, which is based on a different theme each year. Study materials are available in the free Annie Armstrong Easter Offering Promotion Kit, mailed to each church in January. Age- level teaching plans and video segments are primary components of the study, with complementary material available on the Web at www.anniearmstrong.com/study. At times, missions personnel are requested to provide information relating to their work that can be used in preparing these study materials. Requests for this information will be made by the NAMB Convention Relations Team. MISSIONARY PRAYER CALENDAR Appointed missions personnel may be asked to provide information for those preparing the Missionary Prayer Calendar. This information should be brief accounts of prayer needs or experiences relating to appointed missions personnel, their co-workers, or their work. INTERCESSORY PRAYER LINE NAMB has a 24- hour PRAYER LINE. All missions personnel are encouraged to call and express prayer needs that will be shared with prayer partners across the country. The toll- free PRAYER LINE telephone number is 1 800 554-PRAY (7729). Page 24 of 25 Pages May 2, 2005 PHOTOGRAPHS AND SLIDES Black-and-white photographs and color slides can be valuable in helping to tell the North American missions story. If slides or black-and-white photographs are needed, contact the photo librarian at NAMB . Slides are available on loan without charge, or you may pay for duplicates. There is no charge for black-and-white photographs. PERSONNEL DIRECTORY A NAMB Personnel Directory lists all missions personnel, appointed, approved, and employed by NAMB and retired missions personnel. Biographical sketches and glossy prints (portraits) of NAMB staff and appointed missions personnel are available free, upon request, from the Mission Opportunities/Events Unit, NAMB. BOOKS AND OTHER MATERIALS NAMB study books are excellent in-depth source material for programs and special needs. Missionaries should purchase these books each year from their nearest Lifeway Store to stay informed on all areas of North American missions. Motion pictures and videos are available from Lifeway, state conventions, or directly from NAMB. LITERATURE AND MATERIALS A NAMB catalog of resources is printed annually and lists priced items, such as North American Mission Study books, posters, tracts, slides, and videos. This catalog is available by calling the toll- free number, 1 866 407-NAMB (6262) or on the Web at www.namb.net/catalog. IN-SERVICE DEVELOPMENT NAMB desires that appointed missions personnel continue their development of appropriate knowledge, attitudes and skills to achieve full potential, make the greatest contribution to the kingdom of God and have complete personal satisfaction in service. Only appointed missions personnel in missionary or missionary associate categories are authorized to request In-Service Development funds. Priority will be based on length of service, job-relatedness of the request, and date application is received. For information and application form contact the NAMB Missionary Personnel Team. Page 25 of 25 Pages May 2, 2005 SERVICE RECOGNITION Service recognition is given to all missions personnel serving in the Missionary, Missionary Associate, and State Administrative Personnel categories. Spouses in the Missionary and Missionary Associate categories also receive service recognition. Recognition is based on completed years of service through NAMB, which also includes Home Mission Board, Brotherhood, and/or Radio and Television Commission service. The intervals of recognition occur on five year increments, such as 5, 10, 15, etc. The awards are distributed throughout the year in which the award is due. The Missionary Personnel Team is responsible for the maintenance of service records. NAMB WEB SITE Information about NAMB and specific ministry updates can be found by accessing the Internet at either www.namb.net or www.onmission.com.