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- YOU ARE INVITED TO PARTICIPATE IN MOUNTAIN DAY -
COME - BE PART OF THE EXCITEMENT!!
On Saturday, October 9th from 10:00 am to 4:00 pm, Celebrate Buena Vista, Inc. will host Mountain Day, an
annual celebration of the culture, traditions, history and natural beauty of the surrounding mountains and
Shenandoah Valley. It will be held on the streets of downtown Buena Vista, and is focused on the “lost arts,”
with live demonstrations and informational displays related to our natural heritage, traditions and culture, as
well as arts & crafts, continuous live music and entertainment, children’s activities, living history interpreters,
storytelling, a classic car show, food, fun, and much more. This year’s event promises to be even bigger and
better, especially since Mountain Day is an official Endorsed Event of the Blue Ridge Parkway’s 75th
Anniversary. Several new activities are tentatively planned for this year, including a “Taste of the Mountains”, a
children’s art contest, a cornhole tournament, and more. The location, promotion, and activities promise to
provide a great showcase for vendors and a festive and fun atmosphere for customers. Last year’s festival was
a huge success, attended by an estimated 5,000-7,000 people. This year’s event promises to be even bigger
and better. Make a weekend of it. Who wouldn’t want to be here?
Location: Mountain Day 2010 will take place in downtown Buena Vista on Magnolia Avenue between 20th and
23rd Streets. There are large parking areas within close proximity to the event, offering a convenient location
for vendors and customers to access vehicles. A food court will be set up at one end of the festival, with tables
and seating, for all food vendors who are preparing and selling food on-premise.
Promotion & Attendance: It is expected that this event will attract a wide variety of customers from throughout
the region as a result of extensive newspaper and radio advertisements, promotional flyers, cross-promotion at
Glen Maury Park events and Southern Virginia University, and online exposure, as well as information on our
website at www.celebratebuenavista.org.
Rain Date: This is a rain or shine event
Deadline: Food Vendor Applications for this year’s festival must be returned by September 1, 2010.
Proceeds from the festival benefit the Buena Vista community and support beautification efforts and other
community improvement activities.
For more information on becoming a vendor, or to learn about volunteer or sponsorship opportunities, e-mail
Pat Ohleger, chairman, at mountainday.bv@gmail.com or visit www.celebratebuenavista.org
General Terms and Conditions:
1. Space size is 10x10 on the street. All vendors, demonstrators, and entertainers must park off of Magnolia
Avenue. If you need handicapped parking, please let us know.
2. Registration Fees: Food vendors (other than non-profit) - $50.00 per space.
3. Food Vendors – Please note: This year, there will be a food court set-up for all who are preparing and selling food
onsite. A temporary health permit is required for food vendors – call Katie McIvor with the local Health Dept. at
540-463-3185 ext. 126 for more information. An onsite health inspection will be conducted at the festival, prior to
a food vendor being allowed to prepare and sell food. Food vendors must comply with City/County/State Health
Department regulations and are required to have liability insurance. Please bring certificate of insurance. No
water is available at the event site. Food vendors must provide their own water. All food booths are required to
meet the uniform fire code regulations for tent, canopy and temporary membrane structures
4. Hours of the festival are 10:00 to 4:00 on Saturday, October 9th. Set-up opens at 7:00 a.m. Vendors are to be set
up and ready for business by 9:45 a.m. Vendors are expected to be present for the entire time that the festival is
open.
5. Space is limited for Non-profit organizations, Informational displays, and Food vendors, and will be allocated on a
first-come basis.
6. Spaces are not reserved until the application form is completed, signed, and returned with full payment. An
instruction letter with vendor assignments will be sent out (by email wherever possible) the week before the
festival.
7. Virginia sales taxes on items sold are the vendor’s responsibility.
8. All vendors are responsible for setting up their own booths, tents, displays, etc.
9. All vendors are responsible for providing their own tables, chairs, canopies, displays, extension cords, money for
change and other supplies as needed. You might also consider bringing your own lunch and other refreshments
unless there is more than one of you at your booth.
10. October can be cool and/or windy. Please dress and design your exhibit space accordingly.
11. It is preferred that items sold by vendors be work of the vendors, rather than commercial or buy/sell items.
12. Electricity, if requested, is available at 110 volts, and costs $50.00 for food vendors, in addition to the registration
fee. We need to rent generators for food vendors and a generator can accommodate up to 3 vendors. Please
bring your own heavy-duty outdoor extension cord. Vendors who require more (220, 240) must provide their own
power source.
13. This is a rain or shine event.
14. There will be a $35 charge for all returned checks.
15. Fees are non-refundable.
.
FOOD VENDOR APPLICATION FORM
Use this form to apply for Mountain Day 2010. Deadline for submitting this application is September 1, 2009. Please fill out the form
completely. Applications may be sent to: Celebrate Buena Vista, Inc. – P.O. Box 403 – Buena Vista, VA 24416. NO yard sale or flea
market items, please.
Name ________________________________________ Trade Name (if applicable) _______________________________________
Mailing Address _______________________________________________________________________________________________
City ______________________________________________________ State _________ Zip Code ___________________________
Phone _______________________________ Cell Phone _______________________ E-mail _______________________________
Website ____________________________________________________________________________________________________
How many spaces? _______ (fee is per space) Do you need electricity? _____ Yes _____ No ($50 fee for electricity)
Will you be using a canopy? _____ Yes _____ No Will you be using a trailer? _____ Yes _____ No
Please provide a description of the food to be sold – be specific. To ensure a variety, attempts will be made not to duplicate main menu
items. Please enclose a copy of your menu items with prices and a picture of your display with this application. NO HOT DOGS OR
PIZZA MAY BE SOLD.
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
Please describe your “exhibit/set-up”:
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
I have read and agree to the General Terms and Conditions, attached hereto. _____ Yes _____ No
THIS INDEMITY AGREEMENT made and entered into this _______ day of ___________________, 20 ___, by a participant in Celebrate Buena Vista’s
Mountain Day festival.
WHEREAS, in consideration of the permission granted by the City of Buena Vista to participate in such event at the property located at Magnolia Avenue
and adjacent property, the undersigned agrees to indemnify and hold harmless the City of Buena Vista and Celebrate Buena Vista, Inc. from any and all
liability, loss, damage, cost, or expense, which the participant may incur because of such actions.
NOW THEREFORE, the undersigned hereby agrees to indemnify and save harmless the said City of Buena Vista and Celebrate Buena Vista, Inc. from
any and all liability, loss, damages, cost or expense which the participant may hereafter incur, suffer, or be required to pay by reason of said participation
in the subject activity held on the property specified for the purposes specified.
The undersigned agrees to pay, to the complete exoneration of the City of Buena Vista and Celebrate Buena Vista, Inc., any claim made against the City
of Buena Vista, Virginia, and Celebrate Buena Vista, Inc. for injury or damages to persons or property caused by said participation, and further indemnify
and hold harmless the said parties from any costs incurred with respect to defense of any such claim.
Print Name _____________________________________ Signature ___________________________________ Date _______________________
RETURN TO P.O. BOX 403, BUENA VISTA, VA 24416, BY SEPTEMBER 1, 2010, WITH FULL PAYMENT
