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CMI Assessment Checklist - Assessment Checklist

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					Assessment Checklist
Health & Safety risks must be considered before conducting this audit.



ACC No.:                               CMi Membership No.:                                       British Sugar Account No.: __ __ __ __ __ __ __ __ __ __
                                                                                                 (Where applicable)



Date of Assessment:                                  Assessor No.:                               Business Name:

                                                                                        Reply Key: ✓ - Conformance    X - Non-conformance   O - Not Applicable

                                                                               Report     NC
Scheme Standard Clause                                                                            Reply                    Objective Evidence
                                                                                Code     Grade
1       Literature for Inspection                                                                SB   ACC
1.0     Are you aware of the standards in the DEFRA Codes for Good             1.1.1
        Agricultural Practice for Soil, Air and Water relating to
        combinable crops, and do you conform to them?

1.0     Are copies available for inspection?                                   1.1.2

1.1     Is a copy of either the DEFRA Code of Practice for the Safe Use        1.1.3
        of Pesticides on Farms and Holdings or the Code of Practice for
        Using Plant Protection Products available for inspection?

1.2     Is a copy of the LEAF Handbook for Integrated Farm                     1.1.4
        Management available for inspection?

1.3     Is a copy of the HGCA "Grain Storage Guide" available                  1.1.5
        for inspection?

1.4     Is a copy of the DEFRA Code of Practice for the Control of             1.1.6
        Salmonella available for inspection?

1.5   Is a copy of either the Food Safety Act and You 1990 or the              1.1.7
SB1.3 FSA Guide to the Food Safety Act 1990 available for inspection?

1.7   Is a copy of the DEFRA Fertiliser Recommendations for                    1.1.9
SB1.5 Agricultural and Horticultural Crops (RB209) available for inspection?

1.8   Is a copy of the Single Farm Payment Scheme Cross Compliance 1.1.10
SB1.6 Guidance for Soil Management available for inspection?

2       Crop Protection
2.0     Is your pesticide adviser on the BASIS registered?                     2.1.1

2.0     Name: ……………………………… No.:………………………….                                     2.1.2

2.1     Do all sprayer operators have:

2.1     A NPTC Certificate of Competence, PA1 - PA2?                           2.2.1      C*

2.1     Name: ……………………………… No.:…………………………..                                    2.2.2       C

2.1     Name: ……………………………… No.:…………………………..                                    2.2.2       C

2.1     Name: ……………………………... No.:…………………………..                                  2.2.2       C

2.1     Grandfather rights? (Born on or no later than 31/12/64)?               2.2.3

2.1     Grandfather rights and undergone training?                             2.2.4

2.2     Is the Pesticide Store:

2.2     Locked and Secure?                                                     2.3.1       C

2.2     Warning sign displayed?                                                2.3.2       C

2.2     Bunded?                                                                2.3.3       C

2.2     Impervious walls and floors?                                           2.3.4       C

2.2     Inventory of stored pesticides kept?                                   2.3.5       C

2.2     Supply of absorbent materials?                                         2.3.6       C



                                                                                                                                 Revised October 2005
                                                                                  Reply Key: ✓ - Conformance    X - Non-conformance   O - Not Applicable
                                                                         Report     NC
Scheme Standard Clause                                                                      Reply                    Objective Evidence
                                                                          Code     Grade
2       Crop Protection                                                                    SB   ACC

2.3     Are all stored pesticides approved for current use?              2.4.1       C                Product Name            Reg No./MAFF No./DEFRA




2.3     Are unwanted or non-approved pesticides disposed of              2.5.1
        according to the Code of Practice?                                           C

2.10 Pesticide applications. Do you record:
SB2.9
2.10 Date of application?                                                2.6.1      C*
SB2.9
2.10 Start and finish time?                                              2.6.2
SB2.9
2.10 Wind speed?                                                         2.6.3
SB2.9
2.10 Wind direction?                                                     2.6.4
SB2.9
2.10 Products and rates?                                                 2.6.5      C*
SB2.9
2.10 Water rates?                                                        2.6.6       C
SB2.9
2.10 Growth stages?                                                      2.6.7
SB2.9
2.10 Reasons for application?                                            2.6.8
SB2.9
2.10 Operators name?                                                     2.6.9
SB2.9
2.11   Is action taken to avoid contamination when spraying near          2.7.1
SB2.10 watercourses (LERAPS)?                                                        C

2.12    Are post-flowering applications applied for any other reason     2.8.1
        than those listed below?

2.12    Pest and disease thresholds exceeded?

2.12    Harvest Aid?

2.12    Perennial / couchgrass control?

2.13 Is the beekeepers liaison telephone number known?                    2.9.1
SB2.11

2.13 Where applicable are beekeepers notified 48 hours in advance        2.10.1
SB2.11 if pesticides hazardous to bees are to be applied at flowering?

2.14 Are all sprayers before and during the season:
SB2.12
2.14 Calibrated?                                                         2.11.1
SB2.12
2.14 Maintained?                                                         2.11.2
SB2.12
2.14 Recorded?                                                           2.11.3
SB2.12
2.15 Do you dispose of sprayer washing according to the Code of          2.12.1
SB2.13 Practice (Groundwater Regulations)?                                           C

2.15 Do you dispose of empty pesticide containers according to the       2.13.1
SB2.13 Code of Practice?                                                             C

2.7     Are all pesticides applied according to the Code of Practice     2.14.1
SB2.6   COPR, PPPR and COSHH (including PPE's)?                                      C

2.8     If reduced spray volume applications are used are they in        2.14.2
SB2.7   accordance with the Code of Practice?

2.16 In all cases, are the label recommendations adhered to?             2.15.1
SB2.14                                                                              C/S

2.4     Are containers used for transporting pesticides around the       2.16.1
        farm secure, lockable and display a warning sign?                            C

1.2     Is a crop protection policy adopted to avoid unnecessary         2.17.1
        chemical applications?

2.6     Are "long term arrangements" or "specific off-label approval"    2.18.1
SB2.5   used for any crops and are they recorded?                                    C



2
                                                                              Report    NC
Scheme Standard Clause                                                                          Reply     Objective Evidence
                                                                               Code    Grade
2       Crop Protection                                                                        SB   ACC

2.9     Are high pollution risk areas identified?                             2.19.1
SB2.8

2.17 Is there a written contingency plan in the event of spillage/leakage? 2.20.1
SB2.15                                                                                  C

2.17 Are emergency contact numbers available?                                 2.20.2
SB2.15

2.17 Are washing facilities available?                                        2.20.3
SB2.15

2.18 Are all your spray operators members of the National Register            2.20.4
SB2.16 of Sprayer Operators (NRoSO)?                                                    C

2.18 Have you completed a crop protection management plan for                 2.20.5
SB2.16 your farm(s) as detailed under the VI?

2.19 Has your sprayer(s) been tested and passed The National                  2.20.6
                                                                                        C
SB2.17 Sprayer Testing Scheme at an approved A.E.A. test centre?
       (N/A until harvest 2007 if combinable crops and sugar beet
       hectarage less then 50 HA)

3       Granular / Dust Application of Pesticides

3.0     Is the equipment calibrated?                                          3.1.1

3.0     Is the date recorded?                                                 3.1.2

3.1     Do farm staff have the relevant certificate of competence             3.2.1     C*
        PA4 (PA2 prior to 06/94)?

3.1     Name: ………………………………. No.: ………………………                                    3.2.2     C

3.1     Grandfather Rights (Born on or no later than 31/12/64)?               3.2.3

3.1     Grandfather rights and undergone training?                            3.2.4

4       Seed Treatment

4.0     When treating home saved seed, are approved chemicals used?           4.1.1     C*

4.0     Are applications recorded?                                            4.2.1     C

4.1     Do the farm staff have Certificate of Competence PA11?                4.3.1     C*

4.1     Name: ………………………………… No.: ………………………                                    4.3.2     C

4.1     Grandfather Rights (Born on or no later than 31/12/64)?               4.3.3

4.1     Grandfather rights and undergone training?                            4.3.4

4.2     With purchased seed, are all certificates/lot numbers available?      4.4.1

4.4     Are adequate segregation measures in place to separate treated        4.5.1     C/S
        seed and stored grain?
5       Fertilisers and Crop Nutrition

5.0   Is your fertiliser advisor FACTS registered?                            5.1.1
SB4.0
5.0   Name: ………………………………… No.: ………………………                                      5.1.2
SB4.0
5.1   Is granular fertiliser stored under cover or on a suitable surface      5.2.1
SB4.1 away from water courses?                                                          C

5.1   Are you aware of the legislation covering the carriage and              5.2.2
SB4.1 storage of dangerous substances/goods?

5.2   Does liquid fertiliser have:
SB4.2
5.2   Suitable storage tanks?                                                 5.3.1     C
SB4.2
5.2   Secured outlets?                                                        5.3.2     C
SB4.2
                                                                                        C
5.3   Is there a written contingency plan in the event of spillage/leakage?   5.3.3
SB4.2
5.4     Fertiliser application. Has the equipment been:
SB4.4
5.4   Calibrated?                                                             5.4.1
SB4.4
5.4   Maintained?                                                             5.4.2
SB4.4
5.4   Recorded?                                                               5.4.3
SB4.4


                                                                                                                               3
                                                                                   Reply Key: ✓ - Conformance      X - Non-conformance    O - Not Applicable
                                                                          Report     NC
Scheme Standard Clause                                                                       Reply                       Objective Evidence
                                                                           Code     Grade
5      Fertilisers and Crop Nutrition                                                       SB   ACC

5.5   Is any action taken to avoid ditches, field margins, etc when       5.5.1
                                                                                      C
SB4.5 applying fertiliser?

5.6   Does each field have a record of:
SB4.6

5.6   Fertiliser type?                                                    5.6.1
SB4.6

5.6   Application rate?                                                   5.6.2
SB4.6

5.6   Date?                                                               5.6.3
SB4.6

5.8   Are soil analysis results available for previous 4/5 years?         5.7.1
SB4.8

5.9/ Are fertiliser rates and production practices adjusted for            5.8.1
5.10 previous cropping, soil analysis and soil types in line with the
SB4.9 standards laid down in RB209?
/4.10

5.12 Do you take appropriate action to avoid leaching of fertilisers?     5.9.1
SB4.11

5.12   If in an NVZ is the producer aware of the legal obligation to      5.9.2
SB4.11 comply with Action Programme Rules?

5.7   Are sewage sludge applications in accordance with the Code          5.10.1
                                                                                     C*
SB4.7 of Practice (see Appendix 3 or Appendix 2 of Sugar Beet Manual)?

5.7   Are sewage sludge applications recorded?                            5.10.2
SB4.7                                                                                 C

6      Crop Storage and Handling

6.0    Are all temporary stores/bins:


6.0    Weatherproof?                                                      6.1.1      C/S


6.1    Solid Floors?                                                      6.1.2      C/S


6.1    Suitable walls?                                                    6.1.3      C/S


6.2    All light/glass protected?                                         6.1.4      C/S


6.4    In rapeseed storage areas, are floors free from bitumous filler?   6.1.11

6.3    Are all long term stores/bins:


6.3    Weatherproof?                                                      6.1.5      C/S


6.4    Solid Floors?                                                      6.1.6      C/S


6.4    Suitable walls?                                                    6.1.7      C/S


6.4    Suitable doors?                                                    6.1.8      C/S


6.2    All light/glass protected?                                         6.1.9      C/S


6.5    Bird, rodent and domestic animal proof?                            6.1.10     C/S


6.4    In rapeseed storage areas, are floors free from bitumous filler?   6.1.11
                                                                                                       Detail Food Safety Issues
       Have any non conformances (x) in 6.1.1 - 6.1.12 resulted in
       an identifiable food safety risk to crops in store. Detail under
       Food Safety Issues.


6.15   Are effective rodent control measures in place?                    6.2.1      C/S
6.15   Are they recorded?                                                 6.2.2

6.16   Are out loading areas of suitable construction?                    6.3.1      C/S




4
                                                                            Report     NC
Scheme Standard Clause                                                                         Reply     Objective Evidence
                                                                             Code     Grade
6      Crop Storage and Handling                                                              SB   ACC

7.0    Stores Hygiene. Are stores:

7.0    Cleaned?                                                              6.4.1     C/S

7.0    Recorded?                                                             6.4.2

7.1    Livestock buildings power washed and sanitised.                       6.4.3     C/S

7.1    Recorded?                                                             6.4.4

7.2    Insect Control: (Long Term Storage)

7.2    Do you undertake pre-harvest insect baiting?                          6.5.1

7.2    Is this recorded                                                      6.5.2

7.3    If used, do you record product and rate of application of             6.6.1
                                                                                       C
       pre-harvest grain store insecticide?

7.3    Are there any commercial restrictions on products used?               6.6.2

6.7    Are long term stores monitored weekly for:

6.7    Temperature?                                                          6.7.1

6.7    Moisture?                                                            6.7.12

6.7    Birds?                                                                6.7.2

6.7    Rodents?                                                              6.7.3

6.7    Insects?                                                              6.7.4

6.7    Are these recorded?                                                   6.7.5

6.8    Do you have a moisture meter?                                         6.7.6

6.8    Is it calibrated annually?                                            6.7.7

6.8    Do you record this?                                                   6.7.8

6.8    Do you have a temperature probe?                                      6.7.9

6.8    Is it calibrated annually?                                           6.7.10

6.8    Do you record this?                                                  6.7.11

6.9    If used, do you record product, rate and date of application          6.8.1     C/S
       of post-harvest insecticides?

6.9    Are only SCOPA approved products used in the treatment of OSR?        6.8.2     C/S

6.9    Are there any commercial restrictions on products used?               6.8.3

6.10   Are bulk/bins labelled with varieties and fields of origin?           6.9.1

6.0    Is the date of clearance of temporary holding areas recorded?         6.9.2     C

7.4    Grain handling equipment hygiene:

7.4    Are the combines cleaned?                                            6.10.1

7.4    Is this recorded?                                                    6.10.2

7.4    Are the grain trailers cleaned?                                      6.10.3

7.4    Are the grain trailers power washed and sanitised if used for FYM?   6.10.4     C

7.4    Is this recorded?                                                    6.10.5

7.4    Are the bulk loaders cleaned?                                        6.10.6

7.4    Are the bulk loaders power washed and sanitised if used for FYM?     6.10.7     C

7.4    Is this recorded?                                                    6.10.8

7.4    Is the grain plant cleaned?                                          6.10.9

7.4    Is this recorded?                                                    6.10.10

6.6    If grain is dried or conditioned is it carried out as soon as        6.11.3
       possible to avoid damage through heat, mould or smell?

6.11   Is the drier serviced and maintained by a demonstrably               6.11.4
       competent and trained individual?

6.11   Is this recorded?                                                    6.11.2

6.11   Is a drier manual available?                                         6.11.5

6.11   Does the fuel used meet the ISDN/ISO fuel standard?                  6.11.6

6.12   Are combine settings checked regularly to avoid damage?              6.12.1



                                                                                                                              5
                                                                                                                  Reply Key: ✓ - Conformance                                X - Non-conformance                     O - Not Applicable
                                                                                                      Report         NC
Scheme Standard Clause                                                                                                                 Reply                                         Objective Evidence
                                                                                                       Code         Grade
6       Crop Storage and Handling                                                                                                     SB      ACC

8.0     Are lorries checked before loading for cleanliness?                                           6.13.1

8.1     Do you ask what the lorry was previously carrying?                                            6.14.1

8.2     Is a signed grain passport given to the driver with current                                   6.15.1
        ACCS sticker attached?

6.14    Are representative samples taken of each load leaving the farm? 6.16.1

6.13    Do you retain representative samples of each bin/silo at the time of filling? 6.17.1

6.14    Are receipts obtained for each load leaving the farm?                                         6.17.2

10.0    If GM crops are grown or stored, are they physically divided                                  6.18.1
        from other crops?                                                                                                C

10.1    If GM and non-GM crops are mixed, are they labelled as GM?                                    6.18.2
                                                                                                                         C
10.1    If GM crops are stored separately from non-GM crops are they                                  6.18.5
                                                                                                                         C
        separated by a physical barrier to prevent mixing?

10.2    If GM crops are grown are they in accordance with the Code                                    6.18.3
                                                                                                                         C
        of Practice on the provision of information for GM crops?

10.3    Are all GM crop growing and storage records kept for a                                        6.18.4
        minimum of 5 years?                                                                                              C

11.0 Is a complaints procedure in place and are complaints                                            6.19.1
SB6.0 adequately dealt with?

11.0 Are complaints recorded?                                                                         6.19.2
SB6.0
      Are ACC grain passport stickers kept secure?                                                    6.20.1

        If used, is the ACC logo used in accordance with the scheme procedures? 6.20.2

6.17    Has all the production and storage been covered by this assessment?                           6.21.1            C*
7       Contractors - It is the producer's responsibility to ensure that
        all contractors have the relevant certificates of competence
        and are aware of ACC protocols
9.0   If you use the services of spray contractors, do they have the                                   7.1.1             C
SB5.0 relevant certificate of competence, NRoSO number and current
      sprayer test certificate number?
9.0                                                                                                    7.1.2             C
SB5.0 Name: …………………………. NPTC No.: …………………......
9.3
                                                                                                                         C
SB5.0                                   NROSO No: …………………...
9.3
SB5.0                                   NSTS Cert No: ………………...                                                          C

9.1     If you use the services of mobile seed dressing contractors, do they                           7.2.1
                                                                                                                        C*
        have a certificate of competence or are they members of the
        NAAC Verified Seed Scheme, if so list company and number?

9.1     Name: ………………………….. NPTC No.: PA11a……………..                                                      7.2.2             C

9.1     Or NAAC Verified Seed No: ………………………………………                                                      7.2.2             C
9.2   If you use the services of granular dust application contractors,                                7.3.1
SB5.1 do they have the relevant certificate of competence?                                                              C*
9.2
SB5.1 Name: ………………………………NPTC No.: …………………..                                                            7.3.2             C

11      Fuel Storage
12.0 Are holding areas for fuel and waste environmentally safe?                                       11.1.1
SB7.0
8       Repeated Failure Points
8.1.1 Are there any critical failure points in the assessment                                          8.1.1
                                                                                                                       C/S      YES        NO
      which have not been rectified since the previous visit?

8.1.2 Are there any minor failure points not rectified since the last visit?                           8.1.2             C      YES        NO


9       Delivery Point Rejections
        Has the producer been notified of any complaints or rejections on deliveries based on storage related food safety issues?                                                       YES          NO
        If yes, what corrective action was taken to solve the problem? Please give brief description ........................................................................................................

         ..........................................................................................................................................................................................................................................
10      Other Inspection Bodies
        Are there any other units used by the member which are covered by another grain inspection/assurance scheme?

        Name of Unit: ................................................ Certification Body .......................................................... Membership Number:..............................................



        I have completed the above assessment in accordance with the Scheme Standard Protocol and assessor guidance notes and have adhered to the CMi Health & Safety Policy.

        Assessor Signed: .............................................................. No: .............................. Date: ....................................................................

6
Where Non-Conformances are found in the areas detailed below, please expand with any additional information
which may be useful to your Regional Operations Manager.

Pesticide Store




Grain Store




Rodents




Birds




Records




Other




  Notes for Assessors During Assessment Visits

  1. Farm allocation sheet must be stapled to the back page.
  2. Once completed, the Assessment Checklist and Non-Conformance Report must be returned to the
     Regional Operations Manager within 48 hours of assessment. The top copy of the Non-Conformance
     Report to the Producer, bottom retained by the Assessor, with the middle to be returned with the Checklist.
  3. Please ensure that the CMi and ACC number is quoted on both the Checklist and the Non-Comformance
     Report.
  4. All boxes must be filled in as marked with a:      ✓ - Conformance
                                                        X - Non-conformance
                                                        O - Not Applicable
  5. Key:         C/S = Suspension for Crop in Store    C = Critical Failure Point
                  C* = Suspension for Crop in Ground

        There must be no blanks on the forms.


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                                               Staple Allocation Sheet Here - Face Up




    CMi Certification, Lodge Road
    Long Hanborough, OXON OX29 8LH
                                     Insert N/C Sheets loosely inside back cover (DO NOT STAPLE)

				
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