Using FTP to Send Large Files by iupon13


									?It was inevitable that our work files would mushroom to sizes far beyond restrictions
imposed by most email services. The reason can be summarized in one word:

Whether you want to send photos, CADD (computer aided drafting & design) files or
encyclopedic volumes of scanned documents, you will hit roadblocks when you try to
send these as email attachments.

Most email systems reliably allow file attachments of 1 megabyte or less. Above that
level, service becomes unreliable, or at worst, nonexistent. Many have been chagrined
to find that their large file transmission never arrived at its destination, yet they
received no error message other than a very upset human one from the awaiting party.

Companies such as architectural and graphics design firms who routinely send large
files have discovered a solution: FTP.

FTP (File Transmission Protocol) is the method by which large files are sent across
the Internet. For example, when I press the "Publish" button in the blogger software I
am using (a free Google service called Blogger (), the service will send this article to
my remote server (the computer which hosts my website) using FTP.

Generally, when you upload or download files from a website, you are using FTP. It is
a more direct connection between you and the server because it is not routed through
email systems at all. However, using FTP you will still use email, but it is just to tell
the other party that a file has been posted to the FTP site.

By now you might assume that unless you have an always-on computer with a URL
(web address) and web-hosting software, FTP might not be in your future. Wrong-o.
There are companies out there including Poingo () who will rent you space on their
remote server for a very nominal monthly charge.

Then the question becomes, "how do I do it?"

You can actually transmit files to a remote server using Windows Explorer(tm),
however there are more robust applications available. We use Wise-FTP (), but we
have heard that CuteFTP () is also good.

These apps will allow you to set up URL, username and password on a one-time basis,
so that your FTP webspace can be accessed later with one click. Use FTP software to
upload your large file to your remote webspace. You then need to teach your recipient
to access and download it.

There are a few ways to do this. For the tech-savvy and trustworthy recipient, teach
her what you learned about FTP software and get her up to speed. After you upload a
file, send her an email which says, "Go to the site and grab this file:___". You will
need to give her the URL, username and password to your webspace, which involves
a leap of faith. After all, anyone with this information can access all of the files you
have posted there, and can also inadvertently delete files.

Now comes the cool part. Have you ever clicked on a download link? Did you notice
that you did not have to supply a username or password in order to download?
Download links are a function of http (hypertext transfer protocol-the way websites
communicate to web visitors). The idea is that you gain download-only rights to a file
if you know its exact URL, path and filename. No username or password required.

Poingo has developed an application called Personal-FTP () which puts the power of
download links in your hands. It is so easy that you will wonder why you never knew
about it before.

You will need a remote webspace and knowledge of the path your webspace provider
uses to specifically access your webspace, not to mention the system rights. Or use
Poingo FTP Service for a more integrated experience.

Using Poingo Personal-FTP software, you see a "browse" screen which allows you to
select files within your local computer or network. When they are selected, click
"Upload All" and watch the file transfer progress. When the upload is complete,
Personal-FTP automatically creates a new email and places download links to your
files in the email. Your recipient either clicks on the link or pastes it into her browser
to get a fast, clean download without access to your other posted files.

This is the type of straightforward, elegant solution poingologists love.

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