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					                                                           Board of Directors Meeting 
                                                                December 2, 2009 
                                                      Capital Room, University Union, CSUS 
                                                                    AGENDA 
      
     1.        Call to Order, Chair ‐ 7:30 a.m. Lindsey Nakano 
  
     2.        Time Certain: 7:35am 
               IRS Form 990 Approval: Shelley Walker‐Davey, CPA, Macias Gini & O’Connell LLP 
                
     3.        Consent Calendar: 
               a.      Approval of Board of Directors Minutes – September 23, 2009.  (Attached) 
           
     4.        Old Business: 
               A.       Budget and Strategic Plan Timeline 
               B.       Policies: 
                        1. The WELL 
                                   a. Membership 
                                   b. Facility Utilization 
                        2. The Union 
                                   a. Academic Use 
                                   b. Acceptance of Gifts 
                                   c. Access to Tennant Spaces 
                                   d. Accident injury and illness 
                                   e. Affirmative Action 
                                   f. Art Exhibit and Gallery program 
                                   g. Audit Firm Selection 
                                   h. Bicycles 
                                   i. Building Overtime cost calculations 
                                   j. Catering for Cultural Events (or special needs) 
                                   k. Catering in the Union 
                                   l. Displays, Booths and Tables 
                                   m. Petty Cash Handling 
                        3. Collaborative Services 
                                   a. Child Care 
     5.        New Business: 
               A.       Retreat: Visioning 
               B.       SB 218: 
               C.       Elect a New Chairperson of the Board 
           
     6.      Reports and Comments 
          A. Board Members 
          B. Executive Director: Davis 
      
     7.      Information:  Activity Reports 
          A. Union AG: Olmsted 
          B. The WELL AG: Gavric 
          C. Collaborative Services: Sorensen 
      
     10. Adjournment 
     UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                                                DECEMBER 2, 2009   -1-
                                                                    
                                                                    
                                                                    
                                                                    
                                                                    
                                                                    
                                                                    
                                                                    
 
                                                            
                                                                
                                                Board of Directors Meeting 
                                                   September 23, 2009 
                                         Capital Room, University Union, Sac State 
                                                              
                                                         MINUTES 
                                                               
1.        Call  to  Order,  Chair:  Lindsey  Nakano,  Chair,  called  the  meeting  to  order  at  7:31  am.    Members 
          present:    Lindsey  Nakano,  Brent  Lofy,  Terry  Martin,  Monica  Barba,  Marianne  Ceballos,  Nick  Allen, 
          Lori  Varlotta,  Ron  Richardson,  Nick  Allen,  Jim  Reinhart  and  Missy  Anapolsky.  Also  Present:  Leslie 
          Davis, Bill Olmsted, Mirjana Gavric, Dean Sorensen, Shelley Walker‐Davey and Lisa Oman. 
           
2.        Welcome and Introductions 
           
3.        Seating New Board Members:   
          A. Seating  three  Board  members  from  the  Advisory  Groups.  Terry  Martin  and  Marianne  Ceballos 
               from  the  University  Union  Advisory  Group  and  Brent  Lofy  from  The  WELL  Advisory  Group:  
               (MSP: Martin/Anapolsky) 
                
4.        Audit Presentation: 
          Shelley  Walker‐Davey,  CPA,  Macias  Gini  &  O’Connell  LLP,  reported  that  the  University  Union 
          received a clean opinion on their audit. She also reported on the following: 
                         New accounting standards 
                         No difficulties with the audit 
                         One mis‐statement to the Board (one uncorrected mis‐statement accrual from last 
                             year – corrected in this years’ financial statements) 
                         No consultations were needed 
                         Recommendations: 
                                 o Journal entries – All backup should be submitted with entries. 
                                 o Duplicate payments – Controls need to be adhered to at all times. 
                         The following explanations were given in regard to Financial Statements: 
                                 o Unqualified opinion 
                                 o Statement of position 
                                 o Expenses up (due to The WELL) 
                                 o Tax status added format 
                                 o LAIF investments 
                                 o Functional expenses 
                    Motion to accept the Audit:  (MSP: Martin/Anapolsky) 




UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                                               DECEMBER 2, 2009      -2-
 
    5.        Consent Calendar: 
              A. Motion to approve Board of Directors Minutes – May 8, 2009.  (Attached) 
                         (MSP: Martin/Ceballos) 
          
    6.        Old Business: 
              A. One Hat! – Leslie explains the philosophy and hands out hats to the Board of Directors. 
              B. Reorganization:  Resolution  09‐01  Bylaws.  Advisory  Groups  and  Board  of  Directors  restructuring. 
                  Amend  09‐01  to  remove  “student  chair”  from  #5  and  #7  and  add  “board  appointed”  from 
                  University Union and The WELL Advisory Groups. (MSP: Martin/Richardson) 
              C. Fiscal Discussion: Budget  Changes. Davis explained  budget  issues  and reduction  of  head  count at 
                  the University. Cuts will amount to three percent and there will be staffing adjustments. Working 
                  on the ten year financial plan.  Looking at 3,000 down in headcount across a two year span. 
              D. Meeting Dates: Davis went over the Board of Director meeting dates for this year and announced 
                  that there may be one additional meeting planned in November that will be dedicated to The WELL. 
                                     
    7.        New Business: 
              A. Authorizing  Resolution,  Resolution  09‐02:  Annual  resolution  authorizing  signers  for  checks, 
                  contracts, etc. (MSP: Anapolsky/Allen) 
              B. Appointment  of  Legal  Counsel  2009‐2010,  Resolution  09‐03:  Law  Offices  of  Gregory  D  Thatch 
                  (Gregory Thatch) (MSP: Martin/Allen) 
              C. Appointment  of  Auditor  2009‐2010,  Resolution  09‐04:    Macias,  Gini  &  O’Connell,  LLP  (MSP: 
                  Anapolsky/Martin) 
              D. Election of Officers 2009‐2010:  
                  a. Nomination  and  election  of  the  Vice  Chair:  Ceballos  nominated  Barba,  Anapolsky  seconds. 
                      Davis explains Vice Chair duties. Barba accepts. 
                  b. Nomination of Secretary Treasurer: Ceballos nominated Lofy, Allen seconds.  Davis explains the 
                      role of Secretary Treasurer. Lofy accepts. 
                  c. Motion to seat officers: (MSP: Martin/Allen) 
              E. Committee  Assignments:  Two  student  Board  members  to  the  Budget  and  Finance  Committee: 
                  Barba and Lofy are nominated. ASI will appoint someone. (MSP: Martin/Anapolsky) 
                  a. The Audit Committee at large member will be appointed by Vice President Garcia. 
              F. Naming of rooms in The WELL: (MSP: Anapolsky/Martin) 
              G. HR  Study:  This  issue  has  been  on  the  docket  for  three  years  and  Davis  reported  that  an  RFP  has 
                  been  sent  out.  Davis  explained  that  by  next  year  the  FTE’s  will  increase  to  60,  and  Student 
                  Assistants will increase to 200. The RFP was sent out to hire a consultant to study HR issues and 
                  come back with a solution for the Board of Directors. 
              H. Davis also reported that the University Union will be hiring a Business Manager/Controller position. 
                  This position will handle the following: 
                  a. Banking with our own Bank 
                  b. Electronic transfers 
                  c. CSI into MIP 
                  d. Daily cash (memberships in Spring) 
                  e. Credit Card processing 
                  f. The Business Manager position will help with the merger of ASI, the University Union, and The 
                      WELL into one business office. 
                  g. By the spring of 2010 – one or two accountants/bookkeepers will also be hired. 




    UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                                                   DECEMBER 2, 2009       -3-
                       
8.        Reports and Comments: 
          A. Davis handed out Phlagleblast bags and Board of Director jackets. 
               
9.        Information: Activity Reports 
          A. Olmsted reported on the following: 
                   I. The  Advisory  Group  met  last  Thursday  and  elected  a  Chair  (Jermaine  Wilson)  and  two 
                      representatives to the Board of Directors (Terry Martin and Marianne Ceballos.) 
                  II. No announcement yet on the new Event Services Coordinator position being filled. 
                 III. Will be hiring two student Building Supervisors. 
                 IV. Hired a new custodian that works later in the afternoon for issues that may come up. 
                  V. Furniture: Acquired new furniture in the Gallery Lounge and throughout the building.  
                 VI. Upgrades: New paint and graphics for the Gallery. New lighting in the Redwood Room. 
                VII. Reconfigured the two television lounges and one TV was eliminated. The smaller TV room 
                      is now a quiet study room.  
                VIII. Retrofit lighting in the old parts of the building 
                 IX. Jamba Juice has opened! 
          B. Sorensen reported on the following: 
                   I. 10th annual Phlagleblast 
                  II. Unique events 
                 III. Will be filling a new IT position. 
                 IV. Gallery rebranding 
          C. Gavric reported on the following: 
                   I. Building construction and logo 
                  II. The  WELL  is  on  schedule  –  the  dry‐in  should  be  completed  by  October,  and  they  will  be 
                      framing out the offices 
                 III. The Preview Room is still open 
                 IV. Please contact Mary for a tour of The WELL 
                  V. The  Fly  Fishing  Club  won  $25,000  in  second  place  and  donated  it  to  Sac  State  and  the 
                      University Union. 
                 VI. The WELL grand opening will be held on September 2, 2010. 10 am to 10 pm. 
                       
                       
10.       Adjournment: Meeting adjourned at 8:52 pm (MSP: Martin/Anapolsky) 
 
 
Approved: 
 
 
______________________________________                          _____________________                 
Signature                                                       Date:         




UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                                                  DECEMBER 2, 2009      -4-
                                                  
                                                  




                                                                     


                   THE WELL MEMBERSHIP POLICIES & PROCEDURES OUTLINE




     A. POLICY- STUDENT

     1. The WELL is a student-fee funded facility and does not charge an additional fee to
        full-fee paying Sac State students to become a member. WELL membership is
        based on full payment of the University Union fee for all Sac State students.

     2. Any student who receives a fee waiver, based on University policies will need to pay
        the membership fee, equal to the current University union fee for students.

     3. Sac State students will have to fill out a WELL Membership and Waiver form and
        show a valid one card in order to become an official member. No student will be
        allowed to participate in the WELL as a member without an application and waiver
        on file. Sac State students will be permitted to fill out a WELL membership
        application and waiver. Students will be required to resubmit a new application and
        waiver if they have missed two consecutive semesters.

     4. Active membership for new students begins one week prior to start of classes and
        ends the first day of the following semester.

     5. Active membership for those students who are returning the following semesters will
        continue without any disruption to the membership.

     6. Summer school students will be able to continue their WELL membership if they are
        enrolled in summer session. If a Sac State student is not enrolled in the summer
        session, then he/she will be required to pay a fee which matches the University
        Union/WELL summer fee.

     7. The WELL has the right to refuse membership to any Sac State student who has
        violated any California State University, Sacramento campus codes of conduct,
UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                          DECEMBER 2, 2009   -5-
          policies, and/or WELL rules and regulations, or is not within good standing with the
          University for any reason.

     B. POLICY-ADMINISTRATORS, FACULTY, STAFF, EMERITI

     1. Administrators, faculty, staff and emeriti faculty and staff of Sacramento State are
        eligible for membership at the WELL with completion of a WELL application, waiver,
        valid one card and payment of the established membership fee. Full-time and part-
        time faculty and staff are eligible. A faculty or staff member must be currently
        employed by Sacramento State; University Enterprises, Inc; or Associated Students
        Inc. All current faculty/staff members and emeriti must have current OneCard as
        proof of employment/emeriti status during registration.

     2. Memberships can be paid by semester (spring, summer, fall) with cash, credit or
        check, or on a monthly basis by automatic bank draft deductions.

     3. The WELL has a right to refuse membership to any Sacramento State faculty, staff,
        and emeriti who has violated any California State University, Sacramento, campus
        codes of conduct, policies, and/or WELL rules and regulations, or is not within good
        standing with the University for any reason.

     C. POLICY-SPECIAL GUESTS AND COMMUNITY MEMBERS

     1. A guest is a member-sponsored user of the facility. Guests will be the responsibility
        of the member at all times while visiting the WELL.

     2. Day passes are available for guests of current WELL members. All members are
        allowed one free guest pass per semester. Only one guest per member, per day
        without prior approval from the Customer Service Manager will be allowed.

     3. All guest passes are $10.00 with a valid photo identification.

     4. All guests will be required to fill out and sign the WELL application form and the
        WELL waiver form before participating in any activities at the WELL.

     5. The WELL will not be opened to the general public for membership, but will be
        opened for public tours of the building; advance scheduling is preferred.

     6. The WELL has the right to refuse a day pass to any Sac State guest who has
        violated any California State University, Sacramento, campus codes of conduct,
        policies and/or WELL rules and regulations, or is not within good standing with the
        University for any reason.




UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                             DECEMBER 2, 2009   -6-
     D. POLICY-FAMILY

     1. Membership is available to spouses/domestic partners of students, faculty, staff,
        emeriti and alumni. A membership may be purchased with a valid photo ID. The
        WELL member must be present when the spouse/domestic partner is filling out
        his/her application and sign off on the waiver. The definition of a domestic partner is
        the state recognized classification.

     2. All spouses/domestic partners will be required to fill out and sign a WELL application
        form and the WELL waiver form and pay the established membership fee, before
        participating in any activities at the WELL.

     3. Memberships can be paid by semester: spring, summer, and fall, with cash, credit
        card, debit card - or check, or on a monthly basis by bank draft deductions.

     4. The WELL has the right to refuse membership to any Sac State spouse/domestic
        partner who has violated any California State University, Sacramento, campus
        codes of conduct and/or WELL rules and regulations, or is not in good standing with
        the University for any reason, on a case by case basis.

     E. POLICY –PRE PAID ALUMNI

          1. Alumni who have paid the full University Union student fee as approved by the
             2004 referendum for the WELL and did not get to utilize the facility, will be
             eligible to become members of the WELL at a discounted rate.

          2. For those alumni who have not pre-paid into the WELL, and/or graduate before
             fall 2006, the WELL staff will assess use patterns annually, in order to determine
             the maximum facility impaction and the possibility of opening up membership to
             alumni who have not pre-paid membership into the WELL.

          3. All eligible alumni will be required to fill out and sign a WELL application and
             WELL waiver form, and pay the established membership fee, before participating
             in any activities at the WELL. An additional discount will be received upon
             verification of membership with the Sacramento State Alumni Association.
             Applications to become a Sacramento State Alumni Association member can be
             filled out at the Well customer service counter.

          4. Memberships can be paid by semester: spring, summer, and fall, with cash,
             credit card, debit card or check, or on a monthly basis by bank draft deductions.

          5. The WELL has a right to refuse membership to any Sac State alumni who has
             violated any California State University, Sacramento, campus codes of conduct,
             policies, and/or WELL rules and regulations, or is not in good standing with the
             University for any reason.

UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                             DECEMBER 2, 2009   -7-
     F. POLICY-CONTINUING EDUCATION STUDENTS

          1. The College of Continuing Education students will have eligibility to become
             members of the WELL upon completion of a WELL application and waiver, a
             valid One Card and payment of the established membership fee.

          2. Memberships can be paid by semester: spring, summer, and fall, with cash,
             credit card or check, or on a monthly basis by bank draft deductions.

          3. The WELL has a right to refuse membership to any CCE student who have
             violated any California State University, Sacramento, campus codes of conduct,
             policies, and/or WELL rules and regulations, or is not in good standing with the
             University for any reason.



     G. MEMBERSHIP DUES

          Summer Membership Fee for Students: The summer session fee includes the
          months of June, July and August. This fee does not apply to students who are
          enrolled in the summer semester.

          Administrator, Faculty, Staff and Emeriti membership: The fees are broken down by
          spring and fall session fee, each semester. The summer session fee which includes
          the months of June, July and August. A monthly fee is available with payroll or
          automatic bank draft deduction.

          Alumni membership: The fees are broken down by spring and fall session, each
          semester. The summer session, which includes the months of June, July and
          August. A monthly fee is available with an automatic bank draft deduction.

          Spouse / domestic partner membership The fees are broken down by spring and
          fall session, each semester. The summer session fee which includes the months of
          June, July and August. A monthly fee is available with an automatic bank draft
          deduction.

          Membership fees to not include the cost of programs or classes offered by The
          WELL staff.

     H. MEMBERSHIP

          1. Members who allow unauthorized users access to the WELL may have
             membership privileges suspended or revoked.

          2. The WELL staff reserves the right to check photo identification when necessary.

          3. Members must abide by all facility policies, participant guidelines, and staff
             requests.

UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                              DECEMBER 2, 2009   -8-
          4. New registration and/or membership applications must be purchased in person,
             while renewals may be completed on-line with an approved debit or credit card.

          5. Membership fees are based on the annual review of the (CPI) customer price
             index attached to Sac State student fees. Each March the CPI will be
             determined, and a new membership fee may be initiated on July 1st of each
             calendar year.

          6. First time registrants will need to present a valid photo ID, and/or a valid one card
             and proof of Sacramento State affiliation in order to purchase membership.

          7. Cash, check, debit card or approved credit cards are acceptable forms of
             payment.

          8. There is a $40.00 processing fee for a cancelled check.

          9. Cancellation of membership has to be in writing, dated and turned in to the
             Customer Services Manager, 30 days prior to date of cancellation.

I.THE WELL HOURS OF OPERATION
   1. In an effort to maximize the optimal use of the WELL facility the hours of operation
      will be based on customer use patterns. Each year the Director and Associate
      Director will review all building use patterns to determine any changes in order to
      improve customer satisfaction.

     2. Hours of operation will be subject to change by the Director each year after review of
        the facilities use patterns with the exception of emergency or unforeseen
        circumstances.

     3. Hours of operation

          Monday-Friday 6:00 a.m.-12:00 midnight
          Saturday 8:00 a.m.-8:00 p.m.
          Sunday 10:00 a.m.-8:00 p.m.

     4. All University Union holiday schedules and CSUS campus closures will be observed.


 
 
 
Motion Approved:  ___________________________       Date: ______________________ 




UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                               DECEMBER 2, 2009   -9-
 




                                                                                 
 
 
 
 
Conference Suite: Utilization Policy
Updated 11-04-09

GENERAL STATEMENT:

The following procedures have been developed in order to facilitate the efficient and
equitable utilization of the WELL conference suite for programs, special events and
meetings.

GUIDELINES AND PROCEDURES:


A.        Booking Conference Space in the WELL:

          1. All conference suite reservations will be handled through the University Union,
             Inc. (UU, Inc.) Event Services office. The conference suite shall be available for
             program scheduling with priority given to : 1) UU, Inc. and 2) tenants of the
             WELL. All other conference suite reservations will be on a first come first serve
             basis through Event Services either in person or in writing. Please see complete
             priority listing in Section 6.

          2. Conference suite rental in the WELL will be available during regular operating
             hours. Any request for use of the conference suite outside of regular business
             hours will need to be approved by the Director of the WELL.

B.        Charges for use of scheduled conference space shall be:

          1.         RECOGNIZED STUDENT ORGANIZATIONS: No charge if admission and/or
                     participation is free. (Charges to participants for food service and when
                     donations are required or actively solicited will be considered an admission
                     charge).

          2.         UNIVERSITY DEPARTMENTS AND AUXILIARY ORGANIZATIONS: For a
                     function of a University department or organization, expenses, including cost of labor
                     and overhead, will be charged a minimum two hour fee.
UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                                      DECEMBER 2, 2009   - 10 -
          3.         UNIVERSITY-SPONSORED OFF-CAMPUS ORGANIZATION: A Non-
                     University organization event sponsored by a University Department, in which
                     the Department handles the event arrangements and payment of invoices,
                     will include cost of labor plus any additional overhead, and will be charged a
                     minimum two hour fee.

          4.         OFF-CAMPUS ORGANIZATION, NOT UNIVERSITY-SPONSORED: For a
                     non-University organization, expenses, including cost of labor and overhead,
                     will be charged a minimum two hour fee .

                     a. Overtime, insurance and/or other special fees will be additional fees in all
                        cases. Special events, which require unusual or complex set-up or
                        staffing, will be charged additional fees accordingly.

                     b. No charges will be made for an event where a meal or major reception is
                        served by Foundation Dining Services, as long as the meal and related
                        program lasts no more than four hours. Boxed lunches and continental
                        breakfasts are not defined as a served meal. (Leslie will check on food
                        contract restrictions)

                     c. Equipment rental or other outside charges incurred by the WELL for a
                        scheduled event will be billed to the scheduling organization or individual.

                     d. Excessive cleanup, repairs, and damages will be charged to the
                        scheduling organization or individual in all cases.

          5.         CANCELLATIONS/NO SHOWS

                     Scheduling of facilities which are ultimately not used incurs unnecessary cost,
                     diverts staff from support for occurring events, precludes use by other
                     organizations and prevents the offering of events to the Campus, therefore:

               a. Should a scheduled space be neither cancelled nor used (a no show), a $120
                  charge will be incurred.

               b. Should a group of three or more rooms, each scheduled for more than a two
                  hour time period, be cancelled with less than two weeks remaining prior to the
                  scheduled event(s), a charge of $90 will be incurred.

               c. Late cancellation and no show fees may be waived at the discretion of the
                  Assistant Director of Event Services when circumstances warrant it, such as a
                  request received and cancelled within the deadline period and/or the event is
                  postponed to a later date, not cancelled. If the postponed event does not
                  eventually take place then it is considered a no show and the applicable
                  charges will be applied.

               d. Should a scheduled event run over scheduled time allotment and prevent the
                  following scheduled event from being held, an additional charge of $50 or
                  actual costs involved, whichever is greater, will be made for each event that is
                  affected by the time change.
UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                                  DECEMBER 2, 2009   - 11 -
6. Prioritiy Scheduling of WELL space:

     a. Activities programmed by UU, Inc.

     b. Activities programmed by the tenants of the WELL shall be made and reserved no
        more than 2 weeks in advance. These requests must be made in writing or in person
        with Event Services.

     c. For all other campus organizations and departments, requests shall be made and
        reserved no more than 2 weeks in advance. These requests must be made in writing
        or in person with Event Services.

     d. Following the priority deadlines, space will be schedulable on a first request, first-
        booked basis.

     e. No confirmed space shall be cancelled except by agreement of the scheduling party
        or in case of overriding University need.

     f. The UU, Inc reserves the right to assign or reassign rooms to best accommodate
        the event size and needs for all groups.

     g. Conference space may be used for an event by an organization only when such
        event and organization is in accord with all applicable University regulations. All
        regulations are available through the University Union Event Services Office, and no
        space can be scheduled until all such policies are complied with and all necessary
        approvals given.

     h. Any number of events may be scheduled by non-UU, Inc. organizations. For regular
        group meetings, no more than two meetings per week may be reserved so as to
        allow the largest possible number of groups to use the building.

     i.   When events require security personnel, the Event Services Office will arrange for
          all security personnel and such costs as may be incurred will be billed to the event's
          sponsor. Determination of security needs will be made by Public Safety in
          consultation with UU, Inc. staff.




UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                              DECEMBER 2, 2009     - 12 -
                                                 WELL Academic Use Policy

GENERAL SATEMENT

The University Union Inc., of Sacramento State is not supported by academic funding;
therefore, the use of WELL facilities primary function will be to program recreational
activities for members of the WELL. Occasional academic classes and/or meetings may be
scheduled on a pre approved basis, provided such use by an academic class will not pre-
empt a function for which the area of the WELL would normally be utilized.

      1. The number of academic classes that have been pre approved to utilize space within
          the WELL building during a given semester will be determined by impact on overall
          WELL programming and use of the building. In order to minimally impact the WELL,
          typically academic class utilization will not exceed three classes per semester.

      2. Scheduling of an academic program will be done through the WELL Director.

      3. Academic use of the facility will be limited to experiential teaching formats. No
          lecture type classroom areas will be provided.

      4. All facilities and equipment will be treated with respect at all times and put back in
          the proper place at the end of the academic session.

      5. Instructors and students will follow all policies and rules of the WELL while in the
          facility and follow any instructions given by the WELL staff during any academic
          session. Replacement or repair charges can and will be levied to recover any costs
          associated with damage to or loss of facility or equipment.

      6. These policies are subject to change and revision at any time as determined by the
          WELL management staff. Proper notice will be provided in advance of any policy
          change.

      7. Failure to follow these policies may result in termination of academic use privileges
          by that instructor and/or department.




UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                              DECEMBER 2, 2009   - 13 -
                                         2010‐2011 Budget Timeline 
                                                   Advisory Group Action 


                                                    Union Board Action 


                                                        To President 


                                                        Union Action 


 
 
             Due Dates                                                    Action 
      February 10                           Draft of complete Strategies and Action plans submitted to 
                                            Director 
      February 17                           Feedback on Strategies and Actions plans to Units. 


      February 17 to                        Budget preparation 
      March 17 

      February 26                           Final Strategic  Plan: Ready for Advisory Groups to Review 


      February 26                           Year End Financial projections due to Director 

      February 26 to March 7                Strategies and Action Plans to Committees and Advisory Groups 
                                            for review 

      March 5                               Draft of Budget due to Director 

            March 24                        Strategic Plan to Board of Directors:  
                                                 Action Requested   
      March 12                              Complete Budget Package Returned to Director. 

      March 7‐April 14                      Budget reviewed by B&F Committee 


      April 12 (TBC)                        Joint Advisory Group Meeting:  Budget Approval 


      April 15                              University Review and approval 


      April 21                              Final Budget and Strategic Plan to Board of Directors 
                                                 Action Requested 
      No later than May 17th                Budget Package to the Vice President Garcia and President 
                                            Gonzalez.   



UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                                                    DECEMBER 2, 2009   - 14 -
 
                                                            
                                                   UNIVERSITY UNION 
                                                  BOARD OF DIRECTORS 
                                                 MEMBERSHIP 2009‐2010 
                                                            
 
Lindsey S Nakano, Board Chair                             Monica Barba, Elected Student Representative 
Student Representative The WELL AG                        6000 J Street 
6000 J Street                                             Sacramento, CA 95819‐6017  
Sacramento, CA 95819‐6017                                 Phone: 630‐329‐6990 
CELL: (530) 908.7396                                      Email: mb2548@saclink.csus.edu 
Email: Rv95@saclink.csus.edu  
 
 
Terry Martin, Student Representative                      Nick Allen, ASI Student Representative 
The Union AG                                              Vice President of University Affairs 
6000 J Street                                             6000 J Street 
Sacramento, CA 95819‐6017                                 Sacramento, CA 95819‐6017  
Phone:                                                    Phone:  
Email: tm637@saclink.csus.edu                             Email: asivpua@csus.edu 
                                                           
 
Marianne d Ceballos, Student Representative               Brent Lofy, Student Representative The WELL AG 
The Union AG                                              Sutter Hall Manager, Housing and Residential Life 
6000 J Street                                             California State University, Sacramento 
Sacramento, CA 95819‐6017                                 Phone:  (916) 278‐4694 
Phone: (209) 679‐0933                                     CELL: (209) 479‐2194 
Email: mdceballos@gmail.com                               Email:  bsl43@saclink.csus.edu 
                                                            
 
David Lang, Faculty Representative                        Missy Anapolsky, Alumni Representative 
Assistant Professor/Director Ctr For Economic Edu         C I R C L E   D E S I G N 
6000 J Street                                             1734 34th Street  
Sacramento, CA 95819                                      Sacramento, CA 95816 
Phone: 916‐278‐7077                                       Phone: 916.736.3322  
Email: lang@csus.edu                                      Email: missy@circledesign.net  
                                                           
 
Lori Varlotta ,Chief Student Affairs Officer              Jim Reinhart, President's Designee              
LAS 3008 (ZIP 6062)                                       Bookstore 3rd. (ZIP 6063)            
Phone: Ext. 8.7765                                        Phone: Ext. 8.7001 
Email: varlotta@csus.edu                                  Email:  jreinhar@saclink.csus.edu 
                                                           
 
Ronald Richardson, Chief Fiscal Officer’s designee        Leslie Davis, Executive Director (STAFF) 
FMS 0103B (ZIP 6002)                                      University Union 
Phone: Ext. 8.6241                                        H: 530.644.4514,  W: 8.6745 (8.2904 D)  
Email: ronrich@csus.edu                                   CELL: 916.417.1070 
                                                          Email: leslied@csus.edu  
                                                           




UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                                               DECEMBER 2, 2009   - 15 -
 
 
                                                              
 
 
 
 
 
                                                              
                                                              
Agenda posting:  (This should be removed prior to printing the agenda for the BOD!) 
 
One copy of the Agenda  must be posted in the lobby and  one copy  must be posted outside the Union Administration 
office on November 25th.  A copy is mailed to President Gonzalez, the State Hornet, Roberto Torres, (President of ASI) and 
Cheryl Johnson (Faculty Senate) on the 25th as an FYI. A copy e‐mailed to Arlette Bernard to post at Bookstore.   A copy to 
Tiffany Dreyer to post on the Board of Directors Website on November 25th  
 
No attachments go with any of these.   
          
The letter, attachments and agenda for the members must be placed in the mail or sent by e‐mail on the 25th  in order to 
hold the meeting on the 2nd. 
 
 
 
 




UNIVERSITY UNION BOARD OF DIRECTORS BOD PACKET                                                 DECEMBER 2, 2009       - 16 -

				
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