Common Origination and Di COD Disbursement COD

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					     Common Origination and 
Disbursement (COD) – C
Di b                      t L b
           t (COD) Computer Lab

      2010 RMASFAA Conference
           Grand Forks, ND

       Matt Staples, Federal Student Aid
      What Does a “Pro” Need to Know

    •R        h/R l     dit d      j t
      Research/Resolve edit code rejects
               p
    • Access reports 
    • Reconciliation




2
    COD CBT‐ Download from IFAP




3
                “Pro” Practice Time
    • Log into COD
      – Choose Person or Batch menu
             hf           h l’       d
      – Search for your school’s SLG data…. or
      Use the COD CBT to complete
    • Use the COD CBT to complete
              g
      – Working with Batches




4
         Research/Resolve Rejects
    • Why is it important to fix edit code 
        j    ?
      rejects?
        More efficient processing
      – More efficient processing
      – Avoid hitting duplicate rejects
      – Better cash flow 
        Easier reconciliation
      – Easier reconciliation
                                  j
    • Where do I find a list of rejects and 
      how to fix them?
5
    FSADOWNLOAD.ED.GOV




6
    COD Technical Reference: Volume II 
            Section 4: Edits
            S ti 4 Edit




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    COD Implementation Guide




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        Two Reject Research Methods


    • Date range batch level rejects 
    • Searching by specific student
      – Student history




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     Batch Search: Date Range




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     Batch Date Range Results




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     Batch Detail Information




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                                 18
                                20
     Filter by Status




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         Summary of Batch Level Edit Reject 
                    Research
     •   Select Batch menu
         S l tB t h
     •   Enter in date range search
     •   Click on batch ID
     •   Filter by program/status
         Filter by program/status
     •   Click on word “reject”
     •   Refer to student record 
     •   Make corrections as necessary
         Make corrections as necessary


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                                  Batch Search: SSN




     Enter SSN and
     choose specific award year
     or select all award years
     for complete history




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     SSN Batch Search Results




16                              24
     Record Reject




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     View Response




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     Loan Fee and Interest Rebate




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       Summary of Student Level Edit 
            Reject Research
            R j tR         h
 • Select Batch menu
 • Enter in SSN and award year or choose all
   Enter in SSN and award year or choose all
 • Review history to see when rejects first started 
   occurring
 • Click on word “reject”
 • Correct either award, disbursement or 
   identifiers


20
              “Pro” Practice Time

   Log into COD
 • Log into COD
       Choose Batch Menu
     – Choose Batch Menu
     – Perform Date Range or SSN search
 • Use the COD CBT
     – Working with Batches 



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              Accessing COD Reports
     • Services menu
     • Same login ID as COD
       Separate database
     • Separate database
        – Can have both COD and reports open at 
          same time
          Must log off each separately
        – Must log off each separately
     • Use the CBT Direct Loan or Grant Reports
        – Accessing reports on the web

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     Services Menu: Direct Loan Reports




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     Reports




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30‐Day Warning Report
     Pending Disbursement Listing




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     Comma Delimited Version




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               “Pro” Practice Time

       Practice by logging in and looking at 
     • Practice by logging in and looking at
       a 30‐Day Warning or Pending 
       Disbursement List Report for your 
       school
       Or… continue with the Direct Loan 
     • Or… continue with the Direct Loan
       Reports or Grants CBT to explore all 
       available reports

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            Monthly Reconciliation

                        pp
     • What’s an FAA supposed to do??
     • Check cash screens to see if funds 
       have been drawn to support 
       disbursements
       Read only view in G5
     • Read‐only view in G5
                      y        g
     • Work the 30‐Day Warning and SAS 
       Reports
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     School Summary




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     School Summary Financial




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     Cash Activity




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            “Pro” Practice Time

 • Log on to COD and visit your school’s 
   cash screens
   cash screens
 • Are you currently substantiated for 
   all programs for all years?




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               What’s New in COD?
     • Additional Electronic 
       Correspondence for DL Awards
         If Pnote Print Option set to “Y”
       – If P t P i t O ti       t t “Y”
       Iraq and Afghanistan Service Grants
     • Iraq and Afghanistan Service Grants
          p // p      g /
     • http://ifap.ed.gov/eannouncements
       /100110AddtnlCODSysImp1011Awa
       rdYear.html

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               What else is New?
     • COD Common Record XML Schema 
       Version 3.0d now available
       Version 3 0d now available
       February 18 19, 2011 will update 
     • February 18‐19 2011 will update
       COD for 2011/12 processing
     • 2011/12 COD Tech Ref Draft now 
           l bl
       available
       9/24/10 Electronic Announcement 
     • 9/24/10 Electronic Announcement
       PLUS loan endorser information 
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         Call Center Contacts for Schools
           COD School Relations Center
              http://www.cod.ed.gov
              http://www cod ed gov
                  (800) 848‐0978
                       G5
                http://www.g5.gov
                  (888) 336‐8930
         Direct Loan Consolidation Center
         Direct Loan Consolidation Center
                   (800) 557‐7392
     http://www.loanconsolidation.ed.gov

36                                          36
            Call Center Contacts for Schools
              Servicer                  School Contact
     School Services – DLSS (ACS)         School Phone:
                                          888- 877-7658
                                          888 877 7658
                                    Web: www.dl.ed.gov/schools
      FedLoan Servicing (PHEAA)          School Phone:
     NSLDS Servicer Code: 700579          800-655-3813
                                     Web: www.myfedloan.org
     Great Lakes Educational Loan        School Phone:
               Services                   888-686-6919
     NSLDS Servicer Code: 700581    Web: www.mygreatlakes.org
               Nelnet
               N l t                     S h l Ph
                                         School Phone:
     NSLDS Servicer Code: 700580         866-463-5638
                                      Web: www.nelnet.com
             Sallie Mae                    School Phone:
     NSLDS Servicer Code: 700578           888-272-4665
                                    Web:        p
                                           www.opennet.salliemae.com


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     Direct Loan Web site




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            Direct Loan Resources
     Written Materials (IFAP)
       34 CFR 685
       Direct Loan School Guide
       Direct Loan School Guide
       COD Technical Reference
                     ll
       Direct Loan Bulletins
     National Direct Student Loan Coalition
     – http://www.directstudentloancoalition.org



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         Call Center Contacts for Borrowers
General Federal Student Aid Information
    http://www.studentaid.ed.gov
    http://www studentaid ed gov              (800) 433 7327
                                              (800) 433‐7327
COD School Relations‐Applicant Services       (800) 557‐7394
Direct Loan Consolidation Center
Direct Loan Consolidation Center
    http://www.loanconsolidation.ed.gov       (800) 557‐7392
Federal Student Aid Ombudsman
Federal Student Aid Ombudsman
    http://www.ombudsman.ed.gov               (877) 557‐2575
Direct Loan Information
    http://www.direct.ed.gov
eMPN, Entrance Counseling, PLUS Application
    http://www.StudentLoans.gov


40                                                             40
       Call Center Contacts for Borrowers
               Servicer                  Borrower Contact
                                         Borrower Contact

     Direct Loan Servicing Center      Borrower Services
                                         (800)848-0979
                                       Web: http://www.dl.ed.gov
      FedLoan Servicing (PHEAA)         Borrower Phone:
     NSLDS Servicer Code: 700579          800-699-2908
                                     Web: www.myfedloan.org
     Great Lakes Educational Loan        Borrower Phone:
               Services                   800-236-4300
                                          800 236 4300
     NSLDS Servicer Code: 700581    Web: www.mygreatlakes.org

               Nelnet
               N l t                    B        Ph
                                        Borrower Phone:
     NSLDS Servicer Code: 700580         888-486-4722
                                      Web: www.nelnet.com
             Sallie Mae                 Borrower Phone:
     NSLDS Servicer Code: 700578          800-722-1300
                                     Web: www.salliemae.com

41
     Questions and Comments

          Matt Staples
          Matt Staples
        FSA, Kansas City
        FSA, Kansas City
      DL Onboarding Team
         (816) 268‐0435
      Matt.Staples@ed.gov


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