Effective Teleconferencing For Effective People

							?Teleconferencing is, probably, the most effective social interaction breakthrough of
the 20th century. The idea is to allow a group (three or more people) interactive
communication through an electronic medium between people at numerous locations!

Teleconferencing is being used in the following ways this minute:

- Audio conferencing, using telephones

- Video conferencing, utilizing interactive televisions with sound,

- Computer conferencing, utilizing printed communication through computers and
keyboards.

Advantages:

Big cost saving on group meetings that includes cost of flying, setting up the venue,
food, and other related costs.

Meetings are focused and a reduced amount of time is lost.

People and speakers who cant spare time for face-to-face meetings can participate.

Disadvantages:

The most basic predicament with teleconferencing is technical failure. A nightmare
for all organizers, teleconferencing also requires basic training or orientation for
participants in use of items. Teleconferencing is also a hindrance in interpersonal
communication required for negotiation and bargaining.

It is also difficult to break ice during a teleconference and establish a connection
between participants. A top notch teleconference depends on detailed planning of the
event.

The coming tips can help you have a better teleconferencing session:

Think through the Agenda

It is with out a doubt imperative that you plan your items on the agenda. The agenda
itself should be uncomplicated, well defined and should spell out the expectations
from the participants. Keep in mind the participation and if you expect an input from
everyone on every item, then make sure that you have built in enough time for the
meeting. Also, suggest to the participants that they go through the agenda before the
teleconference.
Technically Sound

It is crucial that all participants have prior access to dial in number and pass-codes.
You must also convey if you are offering a toll-free number. Check all products before
the conference and ensure that you have a back plan for technology failure.

Getting there

If you are the facilitator, it makes sense to be the first one online. A team-building
exercise could help get the meeting to a good start (specifically if the group is diverse
and is meeting for the first time!). Be careful to demonstrate the protocol and the
talking order to avoid confusion and an arrangement where one person monopolizes
the meeting.

Teleconferencing Etiquette

Least disturbance should be the decorum of all teleconferences. As a participant it is
your responsibility to guarantee that you dont introduce noise in the form of noisy
background, buzzing sounds of low class cordless phones, reception errors of cell
phones any other noise like rustling paper or tapping pens. If the calls are long, the
organizers must offer breaks at previously determined times.

If the call is an international one, be aware of accents and keep away from speaking
too fast.

Other Tips for Organizers

- Engage names to get notice.

- Use more than one user to break monologue and boredom.

- Involve everyone and if required go around in circles asking for input.

- During breaks, pair off people to facilitate interaction.

- Share duties, like taking notes, with participants to encourage interaction.

- Do take inputs for which you need to be ready with constructive criticism forms.

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