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					  NSTec Risk & Work Configuration as a Function of ISM



                    Risk & Work Configuration Management
                as a Function of Integrated Safety Management
                                   Lana Buehrer & Paul Cakanic
                                National Security Technologies, LLC

                                                         November 2007
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  NSTec Risk & Work Configuration as a Function of ISM




                         The Nevada Test Site (NTS)
                • Covers approximately 1,350 square miles; provides
                  experimental capabilities in support of the Stockpile Stewardship
                  Program
                    – Subcritical experiments to obtain technical information on US nuclear
                      weapons stockpile
                    – Joint Actinide Shock Physics Experimental Research (JASPER)
                    – Atlas Pulsed Power machine testing
                    – Big Explosives Experimental Facility (BEEF)
                    – Device Assembly Facility (DAF)
                    – Criticality Experiments Facility (CEF) – under construction
                • Work for Others
                    –   Nonproliferation Test and Evaluation Complex (NPTEC)
                    –   WMD/First Responder Training
                    –   Radioactive Waste Management Sites
                    –   Environmental Restoration
                    –   Additional Department of Defense (DoD) support
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                                                         NTS (cont.)
                • Extremely diverse missions conducted by multiple organizations
                   – National Security Technologies (NSTec) is the primary M&O contractor
                   – Three National Weapons Laboratories (NWLs) maintain a presence to
                     conduct experiments (LANL, LLNL, SNL)
                   – Other NWLs also participate (e.g., BNL)
                   – Department of Homeland Security and DoD missions
                   – Non-defense research and development
                • Unique challenges
                   – Physical size (1,350 square miles)
                   – Distance between Nevada facilities (NTS and NLV/LV)
                   – Facilities in Nevada, California, New Mexico and
                     Washington, D.C.
                   – Maintain over 700 buildings plus associated
                     utilities & roads
                   – Multiple NWLs & Contractors
                   – Diversity of missions
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                                          Step One:
                                   The Plan and the System




                                        Lana Buehrer, PMP
                                    Manager, Facility Services
                               National Security Technologies, LLC
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                     Risk & Work Configuration Management
                •   Past
                    – Documented chain of responsibility did not exist prior to PLN -1014
                    – No written direction/Company Directives to cover:
                       • Acceptance of performance direction
                       • Acceptance of business risk
                       • Approval of physical risk
                •   Present
                    – Company directive for Risk and Work Configuration Management
                    – Software being used to ensure work authorization
                    – e-FOM provides replacement for Support, Facility, & part of Project
                      Execution Plans
                •   Future
                    – Establish Configuration Management for the Facility Manager Program
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                    – Establish full integration with the sitewide Work Control Process

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                  Risk & Work Configuration Management
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                   Risk & Work Configuration Management
                • PLAN-1014
                  – Establishes electronic ISM implementation process
                  – Establishes management structure for acceptance of business & physical
                    risks
                  – Establishes a risk-based graded approach for work authorization
                  – Implements ISM & Safety Chain Responsibilities for Work Authorization
                  – Establishes General Employee Safety (GES) concept
                  – Senior Managers/staff are default GES
                       • Does not require further controls or authorization
                       • Hazards at transient locations are controlled by host operations and Facility
                           Managers.

                  – Creates electronically applicable DOE/NNSA-required permits
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                        Integrated Safety Management (ISM)
                                  Implementation
                • NSTec Written Authorization                             • NNSA/NSO Real Estate
                  Basis                                                     Permit (REOP):
                   – Identify work scope                                           – Work scope is well-defined
                                                                                     within geographical
                   – Identify hazards                                                boundaries

                   – Establish standards &                                         – Identify hazards
                     requirements for performing
                                                                                   – Implement controls to
                     work
                                                                                          mitigate hazards
                   – Feedback & improvement
                     mechanisms                                                    – Authorized work

                                                                                   – Managed effectively
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                                    e-FOM Software Application
                • Created as a Company Information Officer Business System
                • Eighteen Basic Questions to Cover:
                   – Work Scope
                   – Conduct of Operations
                   – Hazard Analysis
                   – Security Activity Analysis
                   – National Environmental Policy Act (NEPA)
                   – NNSA/NSO REOP Risk Management Checklist
                   – Identified Implemented Controls
                   – Facility Characteristics
                   – Facility Hazard Category
                • Real Estate Permitting Process
                • Data Mining of Facility and Authorization Basis
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                     Facility Managers’ Main Menu (e-FOM)
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                                Conduct of Operations Survey
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                                       Security Activity Analysis
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                Integrated Risk Management Analysis (IRMA)
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                                                     Expanded IRMA
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                Integrated Facility Characteristics Analysis (IFCA)
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                                                                                          Facility Data Warehouse
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                                        Step Two:
                                 The Work Control Process




                                      Paul Cakanic
                        Defense Facilities and Nuclear Operations
                          National Security Technologies, LLC
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    Implementation of ISM into the NSTec Activity Level
            Integrated Work Control Process
                                                                                          C1 – C5




                                   P1 – P8
                                                                                                    8th Guiding Principle
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                                                                                                         anticipated




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                Process Driver: NNSA
                 Activity Level Work
                Planning and Control
                     Processes
                   (January 2006)




                 Roadmap for
                     ISM
                Implementation
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                                   Planning Activity Level Work
                                    CORE ISM Function 2-3, Guiding Principles 1-6, 8

                • Job Hazard Assessment required
                   – Field walk-down to identify hazard information BEFORE planning of work
                       • Work Planners, Workers, Subject Matter Experts (SMEs)
                       • Focus is on the ENTIRE SCOPE OF WORK and co-located work
                   – One Form/Process for ALL activity level work – data feeds into Binning
                • Activity Screening/Binning Process
                   – Scope of Work Complexity – How “easy” or how “difficult” the ENTIRE
                     scope of work is to accomplish. Consists of many tasks.
                   – Consequence of Improper Performance – The undesired
                     consequences of things that can happen if work is improperly performed
                       • Health and safety, equipment damage, environmental impact, legal
                         ramifications, mission impacts, financials
                   – Frequency of Performance – Deals with how often the work is
                     performed. Not how often a worker performs the work.
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                   – Human judgment and experience must always be applied during this
                     process
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                       Activity Screening/Binning Guidance
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                          Work Scope Complexity Examples
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  NSTec Risk & Work Configuration as a Function of ISM              Activity Screening/Binning Tool




                “Establishes a process”
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                  3 Integrated Work Control Documents (IWDs)
                • Four Work Package Types (I, II, III, IV)
                   –   Each based upon the level of rigor required
                   –   Type I is most rigorous with strictest controls
                   –   Type IV is “minor work”
                   –   Standardized template planned
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                  3 Integrated Work Control Documents (IWDs)
                • Technical Procedures
                  – 3 Categories (In-Hand, General Use, Reference Use)
                     • Used for Routine/Repetitive work
                     • Based upon DOE-STD-1029, Writer’s Guide for Technical Procedures
                • Project Level Construction Documents
                  – Applies to new or major alterations that require REOP/EP
                  – Work packages not required IF and ONLY IF other more
                    appropriate mechanisms are used to ensure safety
                     • Design documents
                     • QA Plans, Hold Points, Safety Manuals, Inspections, etc.
                  – Responsible Manager can always use Work Packages
                  – All other Construction work requires work packages
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                                      Skill of the Worker (SOTW)
                • Broadened definition vs. SOT “Craft”
                    – Applicable to all trades and professions
                • Concept is applied as an Administrative Control
                • Applicable to all levels of work
                • Allows more focus on the control of hazards
                • Reduces details of the instruction set when SOTW is
                  verified
                • Requires a Skill of the Worker Record
                    – Listing of the tasks
                    – Proof of training and qualification required
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                             Work Planner Training & Qualifications




                                                                          Maintenance &              Nuclear Maintenance
                                      Core Work
                                                                        Construction Work               Work Planner
                                  Planner Qualification
                                                                       Planner Qualification            Qualification




                 Organizational     Diagnostics Work Planner
                 Work Planner
                 Quals – Based
                upon the “Core”
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                 Work Planner      Homeland Security Work Planner
                  Qualification




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                                                         Implementation

                • NSTec was given a Performance Objective by local Nevada Site
                  Office to integrate the existing work control programs
                • Met the Performance Objective by developing the
                  NSTec Integrated Work Control Manual
                • Work Control affects many organizational documents
                • Developed an Implementation Plan
                • Full implementation targeted for September 19, 2008
                  (Future Effective Date)
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                                               Contact Information

                • Lana Buehrer
                   – (702) 295-2575
                   – E-Mail: BUEHRELK@NV.DOE.GOV


                • Paul Cakanic
                   – (702) 295-7502
                   – E-Mail: CAKANIP@NV.DOE.GOV
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