Garland Owensby, Instructor Monica Bray “Dog Gone Peachy” I. About $1,000 can be raised. II. It depends on how many booths you want to put out, but at least two or three teenagers and one leader at each post. III. You will need to purchase the peaches. Around $5 a bushel. You will need some type of a covered tarp for hot summer days - $10 at Academy Chairs and a table – Free from your church Posters/Signs - $.50 from Wal-mart (Could probably get them donated by telling them your fund-raiser) You will also need to go where you think would be the best selling places and ask to use their parking lots or grassed area. This should not cost you anything. IV. For this fund-raiser you will need to have the peaches. You can check around at your nearest farms or farmer markets. You should be able to get them for even cheaper than what I mentioned before. We always bought about 50 to 75 bushels. Then you just sell peaches on a pretty day. We were in Houston and they sold like crazy. We ran out several times in just one day. Sometimes ladies from the church would make peach preserves or jelly and we would sell those as well. You can charge as much as you want for the peaches or jelly. We went at about $8 a bushel. V. After a day of selling, you must make sure that everything is cleaned up and put away properly. Also, you could send a letter of thanks to who’s ever parking lot you used. If Wal-mart or any place like that donated anything, then make sure to send a thank you note as well. You will probably want to use them again in the future. “Flamingo Happy” I. About $300 – Could be more or less depending on the size of your youth group. II. However many people sign up for the fun! You will need at least two people to make the run. III. You will need to buy about 30-50 pink flamingos from a store like Wal – mart, Kmart, or lawn and garden place - $2 a piece IV. Have a table in the foyer of the church for people to sign up to put 10 flamingos in their friends’ yard. This is a secret thing, so the list must be hidden. The consumer will have to pay for how many flamingos they want in the yard. (About $ 3 a piece) The next night two runners will go and put the flamingos in the people’s yards. The next morning when they find out what has happened they will be shocked. Then, whoever gets “flamingoed” will have to pay to get rid of the flamingos. This fund-raiser is a lot of fun. It is funny to see how mean people can get. If you have a large group you could really make a lot of money. It is amazing to see what people will do to embarrass their friends. V. After the fund-raiser is over, you would send thank you cards to the people who were involved. Their cooperation in this is what made it a success. Micah Coop Title: Sunday Driving Projected Income: Minimum of $2000 Number of Participants needed: 15 Responsible Licensed Drivers and 4 Sponsors Items Needed: Traffic Cones, Caution tape or something to close off an area of the church parking lot and two-way radios. Also, signs indicating “Valet Parking Available for $10.” Process: This is a fundraiser that needs to take place during a big service at the church. We do it on the homecoming service of our church. Given the 65 year history of the church it is by far our biggest Sunday morning of the year for us (and especially for the audience that we are targeting). Basically, this is a valet parking exhibition that works really well for us. Our church parking lot is rather spread out and if you aren’t there extremely early, you will end up having to walk quite a ways away. At this service especially, we have a lot of elderly people in attendance and they would rather pay someone to park and retrieve their car than have to walk. An hour before service starts everyone shows up and we section of the back section of parking behind the church and the route to and from the breezeway (This allows a smooth driving pattern for us to maintain, but it is obviously contingent on your facilities). When the people arrive, have two people on either side of the car to open the doors for them, taking their name and then having one of them park the car (Also, make sure the signs are up noting the service you are providing and why). There needs to be one person manning the marked of section of parking in case other cars have trouble understanding what is going on. When the driver returns, he should give the keys and name of the person to the youth sponsor who is logging the information. (You probably want your organized Melancholy-Choleric personality to man this post. Also, as a guide, we usually have between 100 to 200 cars that participate.) Before the service is over, have the recording sponsor give the log and keys to the person who is manning the lot (all drivers should report to the lot). When the people come for their cars they should come to the recording sponsor and give their name, as well as their $10. After that, the sponsor will radio the lot person who will then get one of the drivers to bring the car to the breezeway. It is a pretty simple way to raise a thousand dollars and easy to mold to your group. One of the most important parts of this fundraiser is what occurs afterward. It is extremely important to make sure that the sectioned off parking lot is returned to normal before departing from the church that service. Title: Talent-a-thon Projected Income: $500 per student Number of Participants needed: No Specification (1 per talent) Items Needed: Video Camera, Basketball, Pledge sheet. Process: We have all more than likely participated in rock-a-thons, bike-a-thons or other grueling attempts at raising money. This has never been a personal favorite of mine as far as fundraising goes. I could handle the car washes and things, but I did not like rocking in a rocking chair in the first place, why I would want to see how long I could do it. This idea actually came from some of our students who wanted to raise money for Speed-the-Light (which is probably the best place to use this fundraiser). We had a student who was an excellent basketball player, and he wanted to use that talent for God. So he decided to shoot free throws to see how many he could make while getting people to pledge for this endeavor (sounds the same as before I know). Here is the key though; we put boundaries on the event. He asked 100 people to pledge to sponsor him per free-throw he would shoot and he decided to shoot for a complete hour (no stops). We then scheduled a time for him to do this challenge in our gym and invited people to come. We made it a huge deal. He got excited about it and told all his friends. All of the basketball nuts we had went crazy about it and brought all of their friends and so on. When the actual day comes we had two people rebounding and passing him basketballs, one person timing, one person recording and one person counting (not to mention all those who show up to cheer him on). After a couple of weeks, we show portions of the video on Wednesday Night to encourage other students to do the same thing with their talents. The reason this fundraiser works is not because of how revolutionary it is, but because it gets the students excited about what they can do for God. (We have also done this with cross country runners, baseball players, and a field goal kicker.) David Reusch TITLE: Y O U T H A U C T I O N PROJECT AMOUNT OF MONEY RAISED: Depending on the number of teenagers you have participating you can raise anywhere from $500-1000. When we did this we had around 30 teenagers that sold on average of $25 each. We were able to raise around $750 to put towards reaching our speed the light goal that year! NUMBER OF PARTICIPANTS NEEDED: Once again as I have mentioned above we used around thirty teenagers, but what is cool about this fundraiser is that it can be done with as little as five teenagers. I wouldn’t suggest using less than five. I have seen other group’s auction off as many as fifty plus students to church families for a day of labor. SUPPLIES NEEDED: This fundraiser requires little supplies, but a great amount of preparation to successfully pull off. One of the key components to this is having teenagers who are willing to be auctioned off to work for a day for families in the church. Along with students you will need to have given at least four weeks heads up that this fundraiser will be going on. In order for it to be a complete success you will need to make sure that there are plenty of families eager to get the chance to purchase a student. You will also need to have an auctioneer which I suggest that you use one of your adult youth staff who knows your teenagers on a personal level and can joke with the crowd to make sure that they are having a good time. DETAILED INSTRUCTIONS: Finally your big night has arrived and its time to see if you made it happen. You have put a good amount of time into preparing for this and have made sure that everyone is aware of what will be going on that night and is sure that they will be there. First you have your youth pastor come up and explain to the church the reason for why they will be doing this fundraiser, plus it gives him time to make sure everyone came ready to purchase a teenager that night. Once that is done introduce your auctioneer and begin to auction off your teens beginning the biding always at five dollars. You will be surprised to see how quickly they go to make a bid! One suggestion don’t auction off all your popular faces at once, spread them out, maybe even make them go last! One creative idea that I have seen done once is to make a power point presentation for each student to flash upon the screen just for fun and maybe list their stats, and a picture of them In the crowd make sure that one of your adult staff is keeping track of purchases, by whom and for what amount. After the auction is over make sure that all families know that teens will work this coming Saturday from 9am to 4pm. To close the auctions have youth pastor come back up and thank everyone for their participation in this fundraiser and close with prayer. AFTER THE FUNDRAISER: Within two days after the auction send out thank you cards to the families who purchased a teenager as well with a self addressed return envelope that they can make their payment to. TITLE: B I B L E – R E A D – A – T H O N PROJECT AMOUNT OF MONEY RAISED: The one time that I have seen this done, the youth group raised over five hundred dollars. This is a perfect fundraiser for an all-nighter. That is cool because you can kill two birds with one stone! Why kill yourself over an all-nighter if you can’t make a fundraiser out of it as well? NUMBER OF PARTICIPANTS NEEDED: This event is better with the more students that you have. The youth groups that I saw do this had around twenty students. SUPPLIES NEEDED: Really all you need for this is a Bible, and a bunch of students willing to stay awake and read all night. DETAILED INSTRUCTIONS: This fundraiser is almost so self-explanatory it’s ridiculous. To prepare for this fundraiser you will need to make up sponsor sheets that students can give to families both inside the church and out make pledges for them to read their Bibles. Pledges can be made as a flat donation per hour, or they can make pledges per verse, chapter, or even book of the Bible read. Give students at least three weeks to gather as many pledges as they possibly can, remember it’s also the same nights as your dreaded lock-in. After students have collected as many pledges as they can, have them turn in pledge sheets to youth leader or youth pastor. On the night of your lock-in have students taking turns reading the Bible starting in Genesis heading straight on to the maps! Allow students to read for twenty minutes then switch. While students are reading have a staff member watch and are reading not goofing off! Meanwhile remember that you are also doing a lock-in. This is an easy opportunity for a youth group of any size to immediately raise funds for whatever the reason might be. AFTER THE FUNDRAISER: A crucial part of this fundraiser is giving thanks where it is deserved. Remember to thank your pastor for allowing you to use the facility overnight, thank parents for bringing their teenager to be a part of this event/fundraiser, send thank you card to everyone who made a pledge along with a self addressed envelope that they can send their pledge back with. Finally thank you teenagers, tell them what a wonderful job they did, and how pleased you are with them! Shannon Gay 2002 in 2002 The project is expecting to raise $2002 in 2002 hours. The number of participates vary with the number in your ministry. This is done with a group size of 20 people. The supplies needed in order to work this project are Pringles can and Mini M&Ms containers. They can be purchased at any grocery or convenient store. The cost can vary depending on how many are involved. In this case there will be 20 so it will run about $50 dollars. The Mini M&Ms will be used for quarters only they hold $7 dollars each. The Pringles cans will be used for any other cash, change, or check that is give by the supporters. Participates involved will need to find a sponsor that will be able to give a $1 a day, $7 a week. Flyers will be given in order to promote the fundraiser. Thank you notes will also be given out to those who gave donations. To show the progress of the money being made a Poster Board will be displayed in the shape of a thermometer. A Dollar Tree will also be displayed by the Poster for those who would like to just give a one-time donation. This can be a tough fundraiser. It all depends on the number of people that you have to support the fundraiser. The first and foremost the best thing you can do for this fundraiser is to promote it before you begin it. The best way to do that is through, flyers, pledges for the $1.00 a day giving, and even a pre-fundraiser party, which can be done to collect the Pringles cans and the mini M&M’s containers. Once the word is out the fundraiser can begin. Then the thermometer and the dollar tree can be displayed as well. The first thing you will need to do is get the teams started with the youth group. Each team should have four people if you are dividing a group of twenty. You will issue each person a Pringles can, and a mini M&Ms container so they can begin to raise the money. Instruct them that the Pringle’s can is for any money that you receive or collect from anyone. Including people that are outside of the church. Encourage them to collect at least $25.00 a week. Therefore each group will bring in $100.00 a week. This totals $500.00 a week with the Pringles’ can alone. That still leaves money to be given with the mini M&M’s containers and the other pledges with the dollar tree and $7.00 a week giving. The mini M&M’s containers are only to be used to collect quarters, which maybe easier for some people. The dollar tree will be used for those who may just want to give a one time offering which is very helpful in the long run. Each week on a day that you prefer you will collect the money and tally up the amount that is given and record it in a book and on the thermometer to keep the others aware of how close you are to your goal. If toward the end you do not feel like you re close to reaching the goal, make an announcement to the congregation or place a catchy message in the bulletin that can increase the chance of reaching your goal. The final thing to do is to make the announcement of the final amount of money that was donated and give gratitude to all those that helped with the fundraiser and those who donated to reach the 2002 in 2002 goal. It is very meaningful to some people when the youth give the gratitude themselves. So try to get the youth to make their own appreciation cards to give to the people that helped them the most. Then the youth pastor can thank the church as a whole. RANSOM The amount of money that is to be raised in this fundraiser is $1,000. The amount, though, can vary depending on how many participates are involved. The number of participates needed in is the entire congregation in a normal church service. It is done best during a Sunday Morning Service. The only supplies that are needed are at least 7 youth members or leaders. It depends on the amount of doors you have to your congregation. The reason you need to have at least 7 is because 3 need to stand guard next to the pastor, youth pastor, or a special member that you hold ransom. Then two to stand approximately ten feet in front of the person that you are holding hostage with small black bags or backpacks. The other two need to stand guard near doors or the area that the majority of people are seated. Then the youth pastor or youth leader in charge of the fundraiser will have control of the congregation for the fundraiser-taking place. The supplies you need vary. The first thing you can do is place threats in previous bulletins that are not too overwhelming. You can use either tape to place over the mouth and/or have a bag that the person can breathe through place over his or her head. Then it makes it even better if you have handcuffs, or place tape around the wrist of the person you are holding ransom. If you want to take it even further you can also use rope to place around the body as you tie them to the chair. Last, a camera can be used to take pictures of what is taking place. This fundraiser can be outrageous. It all depends on the group you are participating with in the church. Some may take it out of proportion so be aware of that. The best thing to do is first get the pastor’s approval for this even if he is the one being held hostage. Just do not tell him/her the exact date of the event so you can surprise him or her as well. Once the fundraiser is approved them comes the challenging task and that is to motivate the congregation in giving the money that is expected through the fundraiser. You will begin by bursting through the doors of the church and grabbing hold of the person you will hold ransom. Place them in the chair and begin to tie them or tape them up. In whatever manner you choose to cover their face or mouth do that next. At the same time the other selected participants need to go and guard the doors. Try to keep everyone in the room until the money is raised. As soon as each participant is in his or her place, including the one’s waiting for the money, make the announcement of what is taking place. Let the congregation know that the service will not continue until the expected amount is given. Hopefully the people will begin to come and give money to the baggers or guards by the doors. Every few minutes the leader of the fundraiser will collect money from the bags to get an estimated count of the money so that you can continue to ask for however much until you reach the goal. Continue to motivate the congregation until the amount is raised. Then you will release the person that you held hostage and service will continue. NOTE: If the pastor is going to continue the service it is best to not to put a bag over his/her head, because he/she will still need to look professional when he/she gets back up to minister to the congregation. Once the fundraiser has concluded you can release the person you held ransom and get the 5 youth and youth leaders to clear the stage off of all the supplies that were used. Then at the end of the service or the following service share gratitude with all that participated in the event. It would also be kind to post pictures on the wall with an appreciation note to all in the pictures. Allen Keyes Slave Auction Projected Amount: The total amount raised will largely depend on the number of participants in this activity. In a youth group of 20 or under you can expect to raise around $1,000. A group of 20-40 can raise between $1,000-$2,000. Youth groups over 40 can raise $2,000 and upward. Basically participation will determine your results. You can basically figure in an average of $50-$100 per participating youth in an average church. Number of Participants: As stated earlier the results of this fundraiser will depend directly on the number of participants. The more the better! However, the participants must be willing to work responsibly and cheerfully. A major plus in this event is to have a good auctioneer that can run the event. Supplies: Basically, you need no supplies for this event. A very successful method that can be used to carry out this event is an “afterglow” for a Sunday morning or evening service. Therefore, you must have food! You will need to set up a stage if there is not a stage in the room that you use for this event. The stage must contain a podium for the “auctioneer” and plenty of room for your “slaves.” A PA system must also be used in larger churches. Instructions: First you must ok this event with your pastor. After this you need to take time to explain to your students that once each one of them is “won” they are obligated to carry out their responsibility to do the work that the “winner” requires. You must make them realize that they will be doing manual labor and that they must do it without complaining. Once you have secured a good number of “slaves” it’s time to make the event happen. If you choose to have an “afterglow” to introduce the event wait until everyone is through eating but not gone and have your “slaves” and “auctioneer” come to the stage. Once they are in place you will need to instruct the people as to what is about to happen. The auctioneer will begin by calling up the first “slave” and begin an open bidding auction. The starting price is up to the youth pastor but a good starting bid is $10- 20. The auctioneer will continue to go through each “slave” allowing those in the crowd to bid on each. Once the auction has concluded each “slave” will need to get with their new “master” and set a date for their work-time. Each slave should be required to work at least one day but not more than two. You can also specify by hours, such as 6-10 hours of working time. (After all there may be some actual slave drivers in your church as well as some “easy-goers;” therefore, you need to set down guidelines as to how much time the “slaves” should work.) The “masters” should also be instructed that excessive work will not be acceptable and needs to be completed within one month. The work load must be reasonable and verified with the youth pastor. (Optional) Have a written and signed contract between each “slave” and “master” stating the type of work to be done and the time the work will be done. By doing this there can be no controversy over what is to be done. Post-Fundraiser: One from the auction date contact the winning “masters” and verify that the youth accomplished all work cheerfully, fully, and in a Christian manner. Collect any unpaid money and write thank-you notes to all those who contributed. Envelope Grabber Projected Amount: This fundraiser has great potential. If the fundraiser is completed with all donations coming in the projected total amount to be raised would be $5,000. However, realistically you should raise about $3,000. Number of Participants: This fundraiser does not need a large man-force. Basically, you will need a couple of students to prepare the envelopes and about five students who will help collect money. Mainly, you will be relying on the participation of you adult congregation. Supplies: You will need 100 envelopes of any size, two signs, and two tables. You can use tables from your church and the signs can be made on the computer with ordinary paper or photo paper. If you use this fundraiser as a STL fundraiser, such as we did, you can use Speed-the-Light envelopes which can be supplied by the National Speed-the-Light office. If this project is used as a basic youth group fundraiser you can purchase small envelopes from Wal-Mart for $10- $15. You can then have your youth decorate them or according to how much money you want to spend, print your logo on them using your computer and a printer. Basically, you can complete this project without putting out any initial costs. Instructions: You will begin this fundraiser by talking with your pastor and approving the use of the foyer of the church. You may also talk to him about setting aside a special night in which you can really push this fundraiser with your church. Once he has approved the fundraiser, you should start announcing it about a month ahead. During this time you should acquire 100 envelopes either by contacting the National Speed-the-Light office, Wal-Mart (or any other store that carries office supplies), or a donor. You should then have your youth do any decorating on the envelopes that need to be done. Once the decorating has been done, you should have your youth write the numbers 1-100 on the inside of the envelope flap. It is very important that you can not see the number when the envelope is lying in a normal position. Once the envelopes are prepared you need to set up two tables side-by-side. Prepare two signs to put over each table designating that one table will have envelopes 1-50 and the other table will have envelopes 51-100. This is when the fun begins. Unless you have a special night for this fundraiser the tables should be left up for 3-4 weeks in order to give people ample time to participate. It is very simple to participate. People of your church are to pick an envelope off the table (they are divided into two tables in order to increase participation by those who may not have enough money to foot an $85 or so pledge) and look under the flap to see the amount. Whatever number is under the flap is how much that person will pledge to donate. For instance, if someone takes an envelope off the 1-50 table and the number under the flap is 27 then they are pledged to give $27. A person or family can take more than one envelope if they feel the urge! Once your time-span has ran out and hopefully all of the envelopes it is time for collection. Some people will pay on the spot when they pick their envelope(s); however, the majority of people will pay later. It is best to give the people no more than a month to get their money in. To keep a record of giving each person should write their name on the envelope and turn the money in using that envelope. Post-Fundraiser: Once the amount of time set aside for the fundraiser has ended you should make post-contacts to those who have not yet paid their pledge. Don’t bug these people but make one contact in order to remind them. Once you have given ample time to collect all monies (about 2 weeks after all envelopes have been taken), have your youth write thank-you notes to all those who gave. Mindy Lopez FIVE DOLLAR FAMILY PHOTOS ii.) Over $1000.00 iii.) Runner Someone to tell family to come in Photographer Appointment person Few people to pass out coupons iv.) Paper to print coupons A room (in the church) A photographer (professional – no fee) v.) Call several photograph companies and ask if they will be willing to work with you. There must be a group to make up the coupons. The coupons will read: Redeemable for one Family 8x10 Photo for only $5.00. There is no obligation to purchase more photos. Call for appointment. These coupons are to be handed out in the church and community two weeks prior to scheduled event. Have someone that can schedule the appointments about fifteen to twenty minutes apart when the families call. In your church set up the photographer and appointment book. The family will pose in about three different poses. Have the appointment maker set up an appointment one to two weeks later to look at the proofs. The family will come in and look at the photos and choose their pose. Then they will pay their $5.00. Then they can choose to buy more poses and sizes if they want. If they do order more photos, your group will receive a percentage of the cost/profit. vi.) Clean up after photo session and appointments. Write a thank-you letter to the photographer. Follow up on the money for the photos. August Auction ii.) Up to $3000.00 iii.) Someone to call through the yellow pages Flier Maker Auctioneer Youth to set up (15) Money Handler Bid Recorder Mail-out Person iv.) All the free things that you can get donated. (i.e. free tans, free month of fries, cruise, babysitting, rugs, food, oil change, etc. Look in the Yellow Pages and ask. v.) Have people call businesses and ask if they will be willing to donate items for the auction. Go pick up all the donated items. Post fliers and make announcements about the auction. Set up the church gym or big room with all the items and get your auctioneer ready (or do it yourself). Pass out auction numbers to each family. Start the auction and make sure that your bid recorder writes down the item number and the dollar amount of the bid along with the bidder’s name. Have them bid on items and at the end of the night have them turn the numbers back in. Then their totals are given to them so they can pay then or by a certain date (1-2 weeks later). vi.) Clean up after auction. Send out thank-you letters to all who donated. Send Money reminders to those who bid. Take care of the money that has been turned in. Mike Luna Dinner Auction The projected amount of this fundraiser is about five to seven thousand dollars. It does depend on what items you get donated and how many items you have for the auction. This kind of auction has a cover charge of six dollars to pay for the dinner. For this fundraiser I would need about ten youth to be my servers, six to seven people to prepare the food, three to four people to help with the auction items, and one person to be my auctioneer. So in all I would nee from twenty to twenty five people to help. The supplies I would need for this fundraiser would already be at the church except the auction items. For the auction items I would contact people in the church that own businesses and see if they would donate anything I would also see if they would like to advertise at the auction for a small fee of twenty dollars per fifty business cards. I would see if I had anyone with sports memorabilia contacts to get some autographs. To put this fundraiser on I would call the local radio station to get it advertised because most radio stations allow free advertising to non-profit organizations. I would have my adult leader that is in charge of our fundraising committee take care of the rest. After this fundraiser I would have my servers become my clean-up crew. Then in the next few days I would send out thank you cards to all the businesses and people who donated items. I would have a kind f party for the people who helped out and also send them thank you cards. Dinner Theatre The projected amount for this fundraiser is about one thousand to fifteen hundred dollars. The number of participants of this fundraiser would be about twenty people. The supplies for this project would be a lot of spaghetti some garlic bread some kind of desert, tables and tablecloths. Also plates and silverware would be needed to and some kind of beverage to drink would be needed. To put this fundraiser on it would not be had all that would be needed to get it on is to get people to come at five o’clock to set up the tables and then to have my cooks prepare the spaghetti during the Sunday night service and when the service is over be ready to serve the food when they get there have someone at the door to collect the five dollar fee. Also we would open up with a small skit for an introduction. Then we would serve the food then about fifteen minutes into serving the food we would begin the theatre with some human videos and the move into dramas and so forth. After this my adult leader that is in charge of this would have their already recruited tear down crew clean up. I would send out thank you cards to everyone that helped. I would also send letters to the people in the human videos and dramas about what an awesome job they did. Cassi McCauley Dinner auction (Projected income will vary depending on the number of meals. We made $600.00) Preparations: 10-15 Volunteers needed to cook full dinners. (Each dinner should be self contained in that it has everything needed to eat the dinner at the auction. The containers holding the food are to be festive and given as part of the dinner. Each dinner should be labeled with how many it serves, but should not reveal the dinner enclosed. It is a surprise.) Students could get together and prepare their favorite meal or you could recruit women to donate the dinners. Have fun with it. Announce the event for three weeks prior to the evening. It should be presented as fundraiser and a fellowship. Ask everyone to bring a blanket to have a picnic (indoors if needed) after the auction. Advertise the event in the Church Bulletin Proved music to play during the silent auction biding and during the dinner. Recruit volunteers to help with any set up for the “picnic” and clean-up after the event. On the day of the event set up tables to display the dinners and place a piece of paper with each corresponding dinner (number each dinner) for the silent auction. Our women ministry did this fundraiser for a missionary couple who were leaving our church to go to Mexico in 2000. The evening went well and they raised about $600.00. They had about 15 women prepare and donate meals. You can set a spending limit on it or just let people do what they want. There are a few requirements for the meals. They must be cooked just before the event so they can be enjoyed that evening and they must be in a nicely wrapped box or festive container. Start the event at 6:30p.m. and stop the bidding at 7p.m. and then have the picnic or dinner if you prefer. Collect ALL monies that night and be sure that you communicate that they must pay at the event when making announcements about it. This could be used an opportunity to get parent’s involved in the Youth Ministry or has a church-wide project to raise funds for camp or missions work. I suggest recruiting the support of the women’s ministry at your church! They are always willing to decorate something. This will only be as effective as the involvement that you solicit. Be sure to send thank-you notes to those who donate dinners and help with the set-up and clean up if they are not a part of the group benefiting from the fundraiser. The balding Youth Pastor. The Blue Senior Pastor. (Projected monies will vary. Ours was 1,071.36) Supplies need: Two large vase like Jars Poster board and markers A very willing Pastor A photo of the YP and Senior Pastor What to Do: Announce the fundraiser in the church Bulletin. Create a poster that asks “would you rather see Pastor with BLUE Hair or Joe (YP) with a bald head. Place Photos on the poster that represents each result. Have the Senior & Youth Pastor make the announcement the first Sunday of the Month of the fundraiser. Create a following or team like attitude for each individual. This will encourage giving. Adequately announce what the funds are being raised for. Give instructions that there will be two Jars in the Lobby for the whole month and you can give at any time. The person who raises the MOST money DOES NOT have to meet the “hair” requirement. Our church really did this fundraiser. Our Pastor was actually going to die his hair blue if he lost. For a while into the fundraiser Pastor was way behind and that really got people involved. The Youth Pastor was always talking it up and encouraging giving and “running” his mouth about how he was going to win. The way that Pastor won, was that my parents and another couple went in the office after church on the last day and “paid” so that Pastor would not have to die his hair. This fundraiser really worked well, if you have a willing Senior Pastor, because it had minimal work required and did not require people’s time…except the book keeper who had to count the monies each week after services. We had the competition for one month and raised $1,071.36 for our Summer Missions trip to Mexico in 2001. However you only get away with it about every other summer. Brett Mizzelle Title: Slam Jam (three on three basketball tournament) Projected amount of money that can be raised: two to three thousand dollars To do this fundraiser you will need a minimum of 15 workers. We had thirty. This is the way we ran it. We had 4 referees, 12 concession, 4 for registration, 3 were in charge of getting all the donations, 2 for ticket sales and 2 who were administrating all these jobs and made sure it ran smooth. We started with advertisements. Flyers in all the churches in the area and we went to the two local Christian radio stations. Each radio station entered a team and that was our exhibition match. Because the two radio stations had teams they advertised it for free. It was built up to be this huge rivalry. The 3 in charge of donations went to every place imaginable to ask for donations for what we were doing. They would simply go to the manager of the business and give an official letter from our church with the church heading on explaining this was a mission’s fundraiser and tax deductible. Everything we used from the Jim to the basketballs to the condiments on the burgers was donated. We spent around a hundred dollars to get some candy bars and thing from Sam’s but everything else was donated including all the prizes that we would give out through out the game to the fans. Anything that was donated was used. Prices: we charged each team $20. Each team could have 4 players (three on the court 1 substitute) we would also charge the fans 2 to 5 dollars depending on how many teams and the quality of the door prizes. The fans would get tickets that would enter them in several door prizes that were donated (which were nice). We had exercise equipment, memberships to Jims, free pizza… Tournament rules; To get the rules for three on three basketball go to any or all of these websites. www.hoopitup.com www.Reeboksports.com www.adidas.com www.3on3bball.com Estimated time for tournament: With 20 teams entered in a double elimination. We started at 800am on Saturday and finished by 5pm.That includes break at lunch for the exhibition game and the free throw shoot out. WE charged an extra 5$ to participate in the free throw shoot out and the winner got a trophy (which was donated also) depending on the donations you can give away gift certificates too. Registration: As the teams would register on the day of the tournament we would have another person putting them into the brackets to play. This way they would know what time and who they were playing. The teams that were playing would be given a wristband so they would not be charged twice. Concessions: We made our most money off the concession since almost everything was donated. We had hamburgers and hotdogs, chips, cotton candy, candy bars, and all sorts of other candies. Since the basketball tournament lasted all day most people would just buy there lunch there rather then go to a fast-food place. Clean up: All of the businesses that donated were sent thank you letters. We sent them to the mangers. While we were promoting we would read a list of the businesses on the radio so they were getting free advertisement. And then we read off the list and had signs made up at the tournament. We swept the gym, cleaned up the bleachers, got out all the trash and put up all the foods that were left over which was not very much. We have done this fundraiser twice. The first time we made 2,000 and the second we made 3,000. The best time to do a tournament like this is in March when basketball is the big rage. Be careful not to schedule your tournament during another “real tournament”. Roxanne Moyer Title of Fundraiser: Psychodelic Spaghetti (spaghetti will be died different colors w/ food coloring and everyone will dress up in late sixties or early seventies attire and there will be a contest for the best outfits worn) Projected $ that can be raised: $500 dollars maybe more Number of Participants needed: Set up crew: 10 Cooking crew: 10 Serving crew: 30 Clean-up crew: 20 Judging crew: 10 Total: 60 workers Supplies needed: 500 tickets $ nothing, 3 prizes, 20 large bags of regular spaghetti $15.00, 2 boxes of food coloring $1, 2 extra large pots $ donated, 5 big aluminum(through away kind) pans $4, 5 extra large jars of Spaghetti sauce (Ragu, Prego, what ever is your preference) $20, Cooking utensils $ donated, paper products (plates, cups, forks, knives, napkins, to-go plates) $ 30, 10 loaves of French bread $20, 5 bags of salad mix $15, 2 bottles of Italian dressing $4, and a box of tea to brew $2 Estimated total cost: $96 Instructions: Have your set up crew set up the tables & chairs. Have them put table cloths on the tables and set up a table at the front door to collect tickets and money from those without tickets. Then have them set the salt and pepper shakers on the tables. Next have them set up the plates, napkins, forks, knives and the cups and drinks. While this is going on have the cooking crew cook 4 packs of spaghetti at a time, putting in one of the food coloring packets in one set of four at a time. As part of the cooking crew does this have some others cooking the meat and the sauce. Have at least 2 people cutting up the bread and one person preparing the salad, and one person preparing the tea. After everything is prepared have your serving crew in place. (The people will be seated as the come in and someone will go to them and ask how many plates, and how many drinks each table needs.) As the people come the crew will serve them until the last person leaves. While everyone is eating the judging crew will be looking at all of the different outfits that people have on and they will pick a 1 st, 2nd and 3rd prize winner. (The contest is to see how has the best late sixties, early seventies outfit on, you can pick you prizes how you would like) Towards the middle of the dinner the judges will announce the winners and present them with their prizes. After everything is over the clean-up crew will take out all trash take all table cloths and put them in a plastic bag to be washed by someone, wipe all tables down, pick up all table and chairs, wash all dishes used and put them where they belong, vacuum the floors, and wipe all counter tops and the stove down. Finally have someone appointed to count the money collected and the ammount of tickets collected and give info and money to the church secretary. Post fundraiser: Clean-up discussed above. Send thankyou cards to ladies in the church how donated huge pots, and affirm all workers for such a great job. Title of Fundraiser: Youth Auction Off (Each youth will be auctioned off to an individual in the congregation that gives highest bid.) Projected $ that can be made: $1000 Number of Participants needed: All youth about 150 and the entire congregation about 500 = 650 people Supplies needed: Youth and a description from each individual of what they are good at doing around the house and in the yard. $ Nothing Instructions: Have each youth that is participating to dress in their best Sunday morning attire so to have a really good presentation. You will need to with pastor to plan when this event will take place and give plenty of notice to youth parents and congregation. All of the participants will need to be in a backroom that feeds onto the stage in the order that they will be called out. The Youth Pastor will be the MC for the night and will do all of the presenting of each auctionee. The MC will have all of the descriptions, given by the youth about themselves, with him/her and they will announce each person using this description. As the youth come out they should walk to the center of the stage and stop and then walk to the very front of the stage and wait for the bidding to stop. The bidding for each individual should start at $10 an hour. After the bid has ended the auctionee should then be seated on the front two rows (which should be reserved specifically for them). When a bid closes the MC should give the paper to his helper and that helper should collect the winner’s name, phone number, and type of job the auctionee will be doing and when they will be needed. The money will be collected as the auctionees fulfill their jobs. Post Fundraiser: No clean-up needed! Follow-up will include making the youth to the job they were hired for and that the money pledged is collected. SHAWN QUINNEY KEEP IT OR SHAVE IT PROJECTED AMOUNT OF MONEY: I believe we raised around $300. This all depends on the size of your church and the influence that the shavee has on the congregation. NUMBER OF PARTICIPANTS NEEDED: This fundraiser will include all of your congregation and youth, no matter what size it may be. SUPPLIES NEEDED: -Two ballot boxes $0-$10 (You may be able to just find two old shoe boxes or something of the sort) -Materials for advertisement $30 -A man in the church that is willing to $0 shave any visible hair from his body (head or facial hair, especially if they have had it for a long period of time) -Clippers (these may be borrowed from someone in the church) $0-$60 -Disposable camera and development $15 -Previous picture of the man with it $0 shaved(if accessible) INSTRUCTIONS: This is an oldie in our church but a fun one as well! There needs to be a man that will volunteer to shave hair from his head, chin, etc. In our church this worked very well because the man that had to shave was the youth pastor. He just grew a beard and it was equally liked and disliked in our church. This helps on more competition. Every time before a church service there would be two boxes set up right outside of the sanctuary. On one there was a previous picture of the youth pastor before his beard and the other showed a current picture with his beard. The congregation and even the youth would put money in the box with the picture they liked better. We set a time when the money was all counted and the box with the greater amount of money was the deciding factor if the youth pastor kept or shaved his beard. We had people throwing in money down to the very last second! It was very exciting. The last night to give money we had a fellowship dinner and the results were told then. If he had to shave than it would be done at this time for the entire congregation to see. If it did have to be shaven then one could bid to be the one to shave the hair. The highest bidder would of course then shave it in front of the congregation. POST FUNDRAISER: Following the fellowship dinner, have all of the youth help clean up. The money should be given to the treasurer of the church to be put in whatever fund necessary. Make sure that every participant receives a thank you letter, especially the man who shaves and the bidder who shaved him. Give thanks to all the church and the youth group. Take down any advertisement. Make sure to sit down and evaluate the fundraiser including pros, cons, and suggestions for next time. HAVE FUN!!! UGLY TIE PROJECTED AMOUNT OF MONEY: This may also depend on the size of the congregation. We raised approximately $200. NUMBER OF PARTICIPANTS NEEDED: This fundraiser will require at least one willing pastor and your congregation and youth. SUPPLIES NEEDED: -10 ugliest ties one could find $0-$20 (You can find them in your closet or a thrift store) -10 ballot boxes $0-$50 (You may be able to just find some old shoe boxes or something of the sort) -Materials for advertisement $30 -A willing pastor $0 INSTRUCTIONS: Have the youth find the ten ugliest ties that they can. Display the ties and the ballot boxes outside the sanctuary before and after every service. Let everyone know that the pastor will be preaching in whatever tie that has the greatest amount of money in it’s box by the end of a period of time.(You may want to have the pastor wear it in a less formal or serious setting if it will be to distracting for what the Lord has for the congregation. i.e.: He may wear it in the office for an entire week.) The number of ties may vary; this is completely your prerogative. If anyone offers to bye one of the ties then by all means, let them! Have fun with it and make money. POST FUNDRAISER: Feel free to offer the ties to anyone in the church to purchase or just give them away. If you have a costume room for productions then you can give them away there. Make sure that the pastor is taken out for a nice dinner or something of the sort. Let him know that you love him and he is appreciated. Evaluate the fundraiser for next time. TAMMY REAMSMA I. Title: Pop Bottle Drive (“pop” in Michigan means “soda” or “coke”) II. Projected Profit: $48 per hour III. Number of Participants: Four students; Plus driver of truck (youth leader) IV. Supplies and Expenses: Trash bags - $2 Truck to throw bags of cans in as collected - (borrow one from someone in church) Gloves (optional) - $5 Fliers to post ahead of time in local stores, and around neighborhood - (print on computer) V. Instructions: Make up fliers announcing a pop bottle drive and post them around the neighborhood you are targeting. Be sure to include who, what, when, where, and why. On the day of the drive, break students up in pairs and go to a subdivision. Have one group of students on the east side of the street, and the other pair on the west side going door to door and saying something like, “Hi, my name is Tammy and this is Joe Shmoe; we are from Oil City Assembly of God. We are raising money to support missionaries through Speed-the-Light, and were wondering if you have any bottles or cans you would like to donate.” The youth leader, driver, keeps pace with the teams on the side of the road so that when the students get a lot of bags they can throw them in the back of the truck. It is estimated that each team will be able to hit ten houses in one hour. On average, I figured in Michigan you can collect twenty-four cans and bottles per house since most people there save their cans and bottles to redeem the ten cent deposit. (If you are in another state see additional information in Roman numeral seven.) If you have two teams getting 24 items per house, and going to ten houses per hour, that is 480 cans and bottles or $48 per hour. You must also decide weather or not you will accept various alcoholic beverage cans and bottles that have a deposit. You may wish to consult your pastor, but we received whatever was able to redeem a deposit. VI. Post Fundraiser: When you have finished collecting it is necessary to sort the items collected between store brands and national brands. Pepsi, Coke, and 7- Up products can be returned anywhere. Spartan, Sam’s Choice, and other such “off brands” will only be received back with a refund at the stores that sell that product. After you have sorted the items to determine which store will redeem them, take them to that place, run them through a bottle return machine, get a print-out, and then go through the grocer’s line or customer service to receive cash back. Be sure to keep all your receipts, and of course, never go alone. VII. Additional Information: The following states have a refund per can or bottle, other states (not listed) recycle products such as aluminum, glass, or paper by the pound. State Containers Recycled Deposit (money you get per can/bottle) CA Beer, soda, wine coolers, mineral and soda water $0.025 for containers < 24 oz. $0.05 for containers > 24 oz. CT Beer, soda, mineral water $0.05 DE Non-aluminum beer, soda, mineral water $0.05 IA Beer, soda, wine coolers $0.05 ME All beverage containers (no dairy/ unprocessed cider) $0.05 MI Beer, soda, wine coolers, canned cocktails, carbonated water $0.05 on refillable $0.10 on non-refill NY Beer, soda, wine coolers, carbonated water $0.05 OR Beer, soda, mixed wine drinks, carbonated mineral water $0.02 on refillable $0.05 on non-refill VT Beer, soda, mixed wine drinks, liquor, mineral water $0.05 all except liquor $0.15 liquor I. Title: Croissant Sandwich Sale II. Projected Profit: $772.48 (see Roman numeral four, “supplies and expenses,” for mathematical details) III. Number of Participants: 8 students (This was our fundraiser for camp, so these figures are based upon eight camper ships each costing $95.) IV. Supplies and Expenses: UNIT COSTS: 2 oz. Margarine croissant sliced (48/case) - $0.38 5 lb. Box of 160 slice American Cheese - $0.07 Ham (4 x 6 ckd; 26 lbs/ case) - $0.15 Turkey (2 breasts/ case, each 8-9 lbs.) - $0.24 Sandwich Baggies (Glad fold over, not cheap kind- 3 boxes of 300 count) - $0.02 Labels (colored sticker dots to show ham from turkey) - $0.01 Envelopes for collecting money- $0.12 Plastic gloves for sanitary purposes - (get from church janitor closet) ESTIMATED COST PER CROISSANT - $0.72 (We sold them for $2 each, but if you bought five, you got the sixth one free) To get a free campership, you had to sell eighty-five sandwiches, not counting the free ones. Here’s the math: 85 (croissants sold) x $0.72 (unit cost) $61.20 (total expense) (85 x $2) = $170.00 (Profit) - 61.20 (total expense) free) $108.80 (Adjusted Profit) $108.80 (Adj. Profit) $96.56 /camper - $12.24 (cost of 12 campers x 8 $96.56(/camper profit) VI. Instructions: Supplies from Sysco, Sales Representative Ms. Danny Fuson, 1-800-669-3777 ext. 679 • Double check the cost of: margarine croissants, American cheese, ham, and turkey (package sizes as listed above) since prices may vary year to year. Also check on delivery day (Monday-Friday) so you can plan your sale dates. Ask Danny how soon before delivery day she needs your order. • Order cash on delivery (C.O.D.) from Sysco, and be sure to have a check signed and approved so that all you need to do upon delivery is fill in the amount and give it to the driver of the delivery truck after checking your order. • To assemble the croissants you need seven volunteers, and two tables. 1 4 2 5 3 6 One table is for ham, the other is for turkey. People 1 and 4 put meat on. People 2 and 5 put cheese on and put in baggie. People 3 and 6 put color dot stickers on and re-box sandwiches (double check count- same # goes in that came out on each shelf in box.) The seventh person is the “runner” to maintain supplies. Note: With this set up, seven ladies have made 1123 croissants in three hours. The meat must be sliced in 2oz. slices ahead of time. This must be as exact as possible, or you will be short on meat Have someone zigzag the cheese ahead of time so it can be grabbed and placed on the sandwich easier. Also it works best if the cheese is room temperature. • Be sure to give each camper an envelope for collecting money. Be sure that the color codes for the types of croissants are clearly marked on each student’s order form. The order form should have columns for: name, address, phone #, ham & cheese, turkey & cheese, total sold, # free, amount due, and amount paid. Students fill all information in for each order. • Divide the sandwiches by order. Count and recount to be sure each order is correct in number and kind of croissants ordered. The number divided out must equal the total number of sandwiches ordered and made. • ***Once the sandwiches are made, you must have them delivered to the kids and in turn to the people who ordered on the same day or they must be refrigerated. The Church does not want to be liable for someone getting sick from spoiled meat. Stress same day delivery! VI. Post Fundraiser: Clean up from croissant making day and write thank-you’s to all who helped out. Collect money from the students and pay for camp. VII. Additional Information: This is what our information letter would say: Attention Parents: Summer time is coming just around the next bend, and with it some exciting opportunities for your kids. The Michigan Assemblies of God is hosting summer camps for kids and teens. We would like to help your kids be a part of these opportunities. To do this, we are planning a croissant sale. For every croissant your child sells they will receive credit towards the camp fee. Camp costs $95 per person. We will be selling the croissants and $2.00 each, or a family can buy five and get the sixth one free. So if your child sells 85 sandwiches, their cost will be pro-rated. If they sell more than enough, the extra will go toward helping someone else’s fees, or towards gas for the van. If you are interested in your child attending camp this year, or would like to help some other child, please fill out the permission slip and return it to Tammy Reamsma as soon as possible. If you have any further questions please give the church a call at (555)555-5555. I need completed order forms, and completed camp registration forms turned in by Sunday, June 3rd. I __________________, give my child, __________________, permission to participate in the croissant sale for camperships this year with the Oil City Assembly of God Church. I understand that I will be responsible for collecting all monies and distributing all sandwiches that my child sells. (Sandwiches will be delivered to you on June 9th. Any sandwiches not delivered by you immediately must be refrigerated.) All monies are due to Tammy Reamsma by Sunday, June 10th. ________________ _____________________________ Signature of parent or guardian) __________________ _________________________ (Date) (Phone number) Ryan Rose 1. An Eggsellent Fundraiser Supplies First of all this is a very quick and inexpensive way to raise a lot of money really fast at church. This fundraiser is most appropriate to do around Easter because of its content. To make this idea work you will need at least a minimum of ten people, however more than ten would be better. For every ten people you have participating you must buy one bag of 100 plastic assorted colored eggs, which will cost around $1.88 a dozen from Wal-mart. You will also need to buy large bags of small Easter candies such as chocolate bars or other types to put in each egg, which will cost between $5.00 and $6.00 per 100 candies. Directions Next you will need to take a day to have your kids and sponsors visit various Restaurants, Department stores, Florists, Health Spas, etc., to get donations of coupons for free services or free meals or discounts, but make sure that you get at least one donation for each person in the group. For each 3 kids you will need one adult to drive them around town. After you have secured at least ten donations from businesses throughout the city, then you would get everyone together at the church and give each person in the group ten eggs and have them place one piece of candy in each egg. In one of their ten eggs they would place the coupon from their donation. Results You could make an announcement during the Sunday morning worship service that the youth group will be selling eggs in the foyer after service for $3.00 a piece and there is a 1 in 10 chance you will win a gift certificate to (list all the Businesses that make donations). Let the church know that these eggs are being sold to raise money for whatever particular need in the youth group at that time and each contribution will go directly to help support that need. By my estimations after about $25 dollars is spent per 10 people participating, and assuming that each person sells all of their eggs at $3.00 a piece, the total amount of money raised in one post-Sunday service hour is $300.00! Depending upon the size of the youth group, which usually averages around at least 30 kids, the average youth group would make approximately $900.00 in one Sunday. Preparation The time of preparation is very minimal if you include about thirty minutes for a trip to Wal-mart for supplies, and between two and three hours for the group to visit the businesses and ask for the donation, and then to spend maybe thirty minutes putting creating their eggs for sale, and another hour to sell them at church, the total amount of time spent is approximately five hours of actual work. Aftermath There is virtually no clean up besides taking home any excess candy left over and throwing away any candy wrappers left on the ground. Appropriate thank you cards or phone calls would be in order for those businesses and youth sponsors who contributed in supervising this event. Over all this fundraiser is also a lot of fun for the youth group with not a lot of work involved. Youth Basketball Tournament Supplies For this fundraiser you will first of all need a gymnasium, which most churches have access to on their property, and if not one can be borrowed from a neighboring church for one day. Approximately ten adult sponsors and about 100 youth are needed (64 players and 36 helpers). Flyers and posters for advertisement are needed. You will also need 150 hot dogs with hot dog buns and condiments, and about 60 gallons of Gatorade. Shirts will have to be made, about 70 of them. Two regular sized trophies for the winners are required. Directions First of all announce a Basketball tournament to be held at a particular location, either your church or another, and create 800 flyers and about 20 posters at Kinko’s copies advertising the event. This will cost approximately $25.00. Have the students pass out the flyers and hang posters at their school and promote the event about 5 weeks in advance. Allow for 16 teams consisting of four people per team to play in a tournament divided by brackets of winning and losing teams. Each player receives a complimentary shirt and each team pays the entry fee of $50.00. The church can hold this event on a Saturday from 10am-4pm. During the event, 6 sponsors can use the church kitchen to cook hot dogs and mix water coolers full of Gatorade to be sold for $1.00 each (including a drink and one hot dog). The remaining 4 sponsors can officiate the games in progress and maintain stability. The 36 helping youth can help distribute food, shirts, receive money, announce games, clean up trash, and direct traffic. The winning team receives the trophy and the recognition of their peers. There can also be an additional shoot-out competition during the break between games at $2.00 a person; the winner will also receive a trophy. Preparation A gym should be secured first of all, most helpful if it is done at a church and a date set. Sponsors and help from youth leaders will need to be in place beforehand to set up the food stand, the court with its materials. Students will need to pass out flyers and hang posters at their school and public places where allowed few weeks prior to event. Entry fees will need to be received 2 weeks before to ensure the event is possible and everyone will show up. Food supplies will need to be purchased one week ahead of time and refrigerated. Adults are needed to prepare the food and operate the kitchen during the tournament. The Shirts should be made at least 5 days before the event and handed out at the door to the participants. All helpers and sponsors should be in place before the event begins. Expenses Accounting for $45.00 in advertising allowing for 2 flyers per page at 6 cents a page and 20 posters at $1.00 each. There is also $350.00 for T-shirts, which can be made around $5.00 a piece. Hot dogs with buns with condiments (ketchup and mustard) along with 60 gallons of Gatorade I estimate can be purchased for around $100.00 in bulk from Sam’s Club. Two average trophies will cost around $10.00. Results/ Profit Altogether the money made off such an event comes to be between $400.00 and $500.00 after deducting money for all the expenses. This type of fund-raiser also can be used as a means of evangelism by allowing an opportunity for the youth to bring in their friends who may not have any church contact and this allows some information to be collected for further outreach. Clean-up Trash from food will need to be cleaned up mostly, there shouldn’t be too much else to recover from; clean up can be designated to youth volunteers. Thank you’s should be given to all the adult sponsors and all volunteers should be shown appreciation for their help and benefit from the money raised. Forrest Rowell Fundraisers “50+10*10=5,000” The title of this fundraiser is simply filled with numbers, because the object of the fundraiser is to produce numbers in the budget. I was interning at my home church this last summer when this interesting fundraiser was suggested. This was a fundraiser that I was that took place one week after I left the church to come back to school this last fall. Anyway, the object of the fundraiser is to raise five thousand dollars in a matter of four hours. Well, the first number in the equation, 50, stands for the amount of participants that are needed to make it possible to reach the goal effectively. The next number in the equation, 10, stands for how many people that each participant must reach in that four hour time period. Then the next number, 10, that appears in the equation is the amount of cash or check donation they are trying to receive from the ten people they reach. In the grand scheme of this magnificent plan, in a perfect world, $5,000 would be raised in a matter of four hours. So the group of fifty would meet at the church and then disperse for four hours and meet back later with a sum of $5,000 if all fifty reached ten other people. “Pastor-nap” This is one of the wildest fundraisers I have ever heard of any church ever doing. This unique idea comes from an Assemblies of God Church located in Ohio. This particular churches youth program needed to desperately raise $8,000 in a very short period of time, so they came up the idea of “pastor-nap”. The youth pastor along with some youth sponsors talked it over with their senior pastor and got clearance to do such a radical move and planned this event for a Sunday mourning service. On the specific Sunday mourning the service was going well, but the youth pastor and his volunteers were not in the service. All of a sudden the youth pastor, along with his gang of volunteers, explodes onto the scene with some fake guns waving while wearing ski masks and panty hose. They stormed the stage and took the senior pastor hostage and told the congregation that they might never see their pastor again unless they coughed up $8,000 right now. They took the hostage (pastor) to another room in the building and took up the ransom cash they asked for. As they counted it they realized they were a few bucks short, so they re-emphasized the fact that they may never see their pastor again until all the $ came in. Matt Rule The Lemon Squeeze This project is not designed to make the youth group exuberantly wealthy over-night. Nor will it raise the entirety of your Speed the Light budget in a single afternoon. However, this fundraiser will help to raise between fifty and a hundred dollars in a single setting. If you are able to do this in several locations you will draw in more money. The positive side is that it doesn’t require a lot of people to do it. You will need at least three youth to actually participate in the squeezing, and one or two to help take money, and clean up. In order to do this fundraiser, there are a few supplies that you will need. You will first need some lemons. Count on using three lemons for every glass you make. It might not require that many, but it’s better to have too many than too few. It is possible to get these donated from grocery stores. Kroger, Randall’s, Tom Thumb, and Fiesta are a few that usually help out youth groups who need free stuff. Wal-Mart sometimes helps too. If you can’t get them donated, you’ll have to buy them. However, lemons aren’t usually that expensive. If you time it right, while lemons are in season, you can get them really cheap. Plan on enough lemons to make at least fifty glasses. That’s about a hundred and fifty lemons. You will also need cups for this project. The cheaper, and smaller the cups are, the better. If you want to have complimentary cookies to go with the lemonade it’s a big plus. People don’t mind paying three or four bucks for a glass of lemonade if they get free cookies too. You will also need some kind of a container to put the money in. Be sure and have several trash bags with you to throw away all the leftovers. You will also need sugar to mix in with the lemonade. This is not a required thing, but it helps. Finally, you will need about three pitchers to make the lemonade and some spoons to stir it with. Now comes the fun part. You set up a table to make the lemonade on. This should be done out in the open where people can see. This works best if you do it at church in the front entryway. However, this fundraiser can also be done at a public place, like a park or a store. If you plan on doing it outside of a church, you will most likely have to make more glasses to get the same amount of money, because people probably won’t give you as much as your congregation will. Set up the table and all of the things to make it with. As people approach you, tell them that you are selling lemonade. When they ask how much the lemonade costs, tell them that it costs a dollar for every seed that you can squeeze out of the lemon. It is a good thing to have one pitcher already prepared with lemonade before hand, because it will take a long time to get enough for the first person. Use probably twenty to thirty lemons per pitcher, depending on the size, and how strong you like your lemonade. When the people agrees to buy a glass, have one of the youth take a lemon, cut in half, and squeeze it into one of the pitchers. It may take a few tries to perfect this, but you can squeeze two to four seeds out of every lemon you use. The youth will squeeze both halves of the lemons, count the seeds that fall into the pitcher, and charge the person that much money; one dollar per seed. This can take a minute or two, so it is good to have two or three lines with people squeezing. Pour a glass of lemonade for the person, thank them, and send them on their way. Have a plate of cookies so they can take a couple if they want to. After the fundraiser, clean up thoroughly. Put everything in the trash. Wash out the pitchers, and vacuum the floor. Send a thank you card to the pastor for letting you spill lemon juice all over the carpet in the church. Also send thank you cards to any business that donated anything to the project. That gives a better chance of getting free stuff at a later date. Take all the money earned, count it up, and place it in a secure place. Then do whatever you are supposed to do with fundraiser money. That’s all you have to do. Holiday Gift wrapping This fundraiser can raise up to two hundred dollars if you do it well. The key to this is communication. If people know that you are doing it, they will support you. That is why advertisement is so important on this one. Use posters, announcements in the bulleting, and verbal communication in order to advertise this fundraiser. This fundraiser requires about twelve people to make it work right. You will need about ten people to do the actual wrapping, and two to keep the others supplied with paper and tape. You don’t need too many supplies for this project. You basically need tape, wrapping paper, and gift cards. All of these things are hard to get donated, but can be found very cheap. Wal-Mart has paper for around a dollar during the holiday season. However, you can usually get it in bulk for much cheaper at most dollar stores. You can also find tape and the gift cards there for cheap too. You will need at least twenty rolls of tape, and probably fifteen rolls of paper. Get fifty to a hundred gift cards. The best way to do this is to send women to do the shopping. They are usually better at that kind of thing. It will help boost your fundraising ability if you have refreshments for people while they wait. Also have numbers to give each person as they arrive. This will help keep order, and assure that each person has the correct gifts when they leave. Set up a time for everyone to bring their gifts to be wrapped. This is to be done, obviously, during the holiday season. The best time is usually in the evening, a couple of days before Christmas. Usually Christmas Eve is a bad time to do it. You may even want to do it a week ahead of time, depending on your community. The best location is at the church. Make the location easily accessible and well organized. Set up about five tables, with two people at each table. Have about a four-hour time slot for people to come and get their gifts wrapped. Set the start time about thirty minutes early, or you will sit around for the first hour with nothing to do. Once people arrive, have them place their items on a table, then go to a waiting area. You can give them a piece of paper with a number on it, to ensure that they get the same gift back. Give the wrappers the same number. Each wrapper, when they are finished is responsible to go to the waiting area and return the gifts to the person. You can have refreshments in the waiting area if you like. It will make people more generous. When traffic begins to get heavy, have someone to direct people to different tables, and keep things organized. If things get out of hand it becomes easy to lose gifts, drop breakable stuff, and make a bad impression. Once the wrapped gifts have been returned to the patrons, they will be asked for a donation. Historically, a donation will get better returns on this project than a flat amount. The key to receiving a good donation is speed. The entire process, from the time the person walks in, until they get their stuff back, should take no more than fifteen minutes. If you are successful in this, you will get good donations, and people will be happy. After the fundraiser, clean up all scrap pieces of paper and put them in the trash. Hopefully you do not have a ton of leftover scraps. Collect all unused portions and store them for your next fundraiser, along with leftover tape and cards. Put every table back in where it goes, and vacuum the floor. Send a thank you note to your pastor for allowing you to do this, and thank the congregation publicly for their support. Count the money and put it in a secure location. Turn it into wherever it goes. This fundraiser can be very successful if it is organized well, and done well. Thomas Reusch Popcorn Roulette The amount of money that can be raised when doing this fundraiser amounts to about five dollars from each person who pledges to donate money according to the outcome of the actual activity. So if you have 10 youth who each get 10 people to pledge, you will usually raise no less than $500, but should the popcorn roulette do better than usual, you may raise much more. For this fundraiser, you will need as many of the youth as you can to spend a few weeks gathering the names of people who pledge to donate according to the popcorn roulettes results. The roulette itself will require one adult supervisor, a royal ranger, and as many of the people who pledged that can and want to be there. As far as supplies go, you will need 4 big pieces of poster board (color doesn’t matter), a fat sharpie marker, a saucepan large enough to pop popcorn in, some uncooked popcorn kernels, popping oil, and a coalman portable camping grill with the whole “flame-thing-shooting-out” capability for popping the popcorn. Not much stuff here that you can’t find either lying around or buy al Wal-Mart for 2 bucks. Popcorn Roulette is based on the southern county fair lotto style game called “A Cow Dump”. The way the game goes is that you tape the 4 pieces of poster board together, 2 long ways, and then the 2 bigger pieces get taped together on the shorter ends making a larger rectangular poster board. You then make vertical and horizontal lines across the whole poster board in a grid made up of 3” by 3” squares. Inside each square, you randomly right different values ranging from 25 cents to 1 dollar, all multiples of 25. (25,75,1.00). The popcorn then you cut o hole out of the middle of the game board large enough for the saucepan to sit on the portable range and large enough that the game board doesn’t catch on fire and burn the place down. The saucepan is then placed on the range and the popping oil is poured in. You then gather everyone around who has pledged his or her donation and everyone watches as the popcorn pops out of the saucepan and onto the game board, landing on some random value. As the popcorn finishes popping out of the saucepan, the values of the squares which had popcorn land on them are all added up and the final number is the pledge total of each person who pledged a donation. That is the whole gimmick, you could end up donating lots and break your bank, or you could end up donating a little because not a lot of popcorn popped out (but they usually end up donating more anyways because their son or daughter is in the youth group). That’s why it’s called Popcorn Roulette, luck of the draw. To advertise this fundraiser, you first need to explain the game to the youth well enough that they could sell it as a fun shindig after evening Service with drinks and cake, if you want to add that all in, and then you send them out with pledge form and they round up as many pledges as they can within the amount of time you give them. For after the fundraiser, you will basically need to turn off the range, trash the contents of the saucepan (which will be slim to none hopefully); sweep up popcorn that may have flown astray, and finally the coupe de gras, collect all the pledges or at least make plans with all the participants to collect the pledges at a convenient time. Dessert Review The amount of money that can be raised with the dessert review ranges from $500 to $1,000, because there are so many different activities bringing in donations. For this fundraiser, you will need someone to act as an auctioneer, people to bake cakes and pies and other dessert foods, actors/dancers (for human videos and humorous skits), a receptionist to take money at the door for admittance, an emcee, and enough youth to advertise the dessert review through their neighborhood and invite friends and family from the church and so forth. To run this dessert review, you will need enough pies to auction off, enough pies for everyone to eat during the show, drinks, one of those generic roles of red tickets, table covers (for to make it all pretty-like) a sound system w/ a microphone, flyers, dining utensils (preferably disposable), and a cash box big enough to hold the fat wads of moolah you are praying so earnestly for. Basically, this fundraiser is a dining experience, coupling fine dessert items with interesting theater and mini auctions during intermissions. To get into the dessert review, each person has to pay a cover charge of three to five dollars. This gets them all the dessert and drinks they can tackle during the show. As they eat the desserts, they are entertained with skits performed by the youth, songs sung by the youth, and human videos performed by the youth. The more skits etc. that you have prepared, the longer the show can run and the more intermission auctions you can have. As a skit or performance finishes, the auctioneer is already beginning to auction of one of the specialty pies or desserts that have been made and donated by mothers or sisters or aunts or grandmothers or that curious brother of yours who loves to cook. This is where some of the big bucks can be made. Start most of the desserts at a reasonable price but allow the auctioneer to work his/her magic and help your fundraiser rake in dough. The cleanup is just like the clean up after a church luncheon or what-have-you. Throw away the table covers (if they are disposable) and clean up the floor. Send a leftover pie home with the auctioneer and emcee if you think they deserve it and make sure to make arrangements to collect all the donations from everyone at a time convenient for them. Make sure to put the sound system back in the sanctuary if that’s where you snagged it from and leave the fellowship hall looking nicer than when you found it. Michael Willburn Title: Mud Volleyball Tournament Projected amount of money that can be raised: three to five thousand dollars Number of participants needed: This fundraiser needs a minimum of about 15 people to help on the day of the event depending on how many volleyball courts you use. We had four separate courts so we had 8 referees who rotated in and out, 4 for the concession, 2 to help sign in the teams, and 1 to run the sound system. then we had about 8-10 others who were just our run around people who helped do whatever was needed throughout the day such as picking up trash and running the water hoses to help people get cleaned off. As I said though, these are things to do on the day of the event. Most of the work is done weeks prior to the event which all of the youth were involved in such as calling and getting sponsors, preparing the courts, etc. Supplies needed: Volleyball nets (possibly donated from a YMCA), volleyballs (donated or borrowed from the YMCA or school), fire hose (borrowed from the fire department), water hoses (most likely already available at the church), snacks and drinks for the concession stand (about $100 and some can be donated through church members). Also, large amounts of water will be used to prepare the courts which means a huge water bill unless the water company will donate it, which is very possible, they did for us. How to do this fundraiser: Most of the work for this fundraiser will be done weeks if not months in advance before the actual day of the event. The first thing to be done of course is to get the word out about the event preferably a couple months before it will take place. This could be done first of all with a letter sent out to local churches and youth groups as well as churches or youth pastor friends within the district who might want to be involved. The cost is $10 per person involved and the letter is immediately followed up the next week by a phone call from the youth pastor to explain and answer any questions, and most of all to get them pumped about the event so that they really want to be involved. A couple weeks later (after giving time for the youth pastor to announce it to the youth group and see who is interested) another call is made, this time by members or leaders in the youth group, to find out for sure those who are going to be involved. The second procedure is to contact local businesses to try and get them to sponsor this event. This is where most of the money for the fund raiser will come from so it is very important to do everything possible to make them want to be involved. Some will sponsor just because it is a church event, but others you will have to coerce. One of the things we did was that we told them that everyone who gave in excess of a certain amount would have their businesses logo printed on the backs of the mud volleyball shirts that we made. Also, we had huge signs posted all over town to help announce and remind people of the tournament and on each of these signs, it would say “thank you to our sponsors…………, for helping us with this event”. Another thing was we had free radio spots from a local Christian station and each time the tournament was announced, each business’ name was announced for helping sponsor the event. These methods are very affective to help raise the money, especially if you have businessmen in the church that will sponsor, and many times they can influence their friends in business to sponsor. We had as much as $1,000 dollars donated from a couple of businesses. The main thing is finding something that will hook them and make them want to sponsor the event. After all of this is done, when you know how many are going to be involved and who is going to be sponsoring, now it is time to prepare the volleyball courts. First of all, someone will have to come with a tractor and teal up the ground for each court. This should be done probably about a week before the day of the tournament. After the ground is tillled up real well, have some kids in the youth group come down to help go through the dirt and make sure all of the rocks are pulled out. Depending on where you are, this may or may not take very long. We filled a few wheel barrels full of rocks from our courts. After the rocks are out, the courts are ready to be blasted with water from the fire hose, but this should be done the day before the event, and maybe early on the morning of the event. Doing this will require a lot of help because it is very tiring working that huge hose. It takes about 4 or 5 people to handle it each time because the water is on full blast, and because the purpose is not just to fill the courts with water but to let the water pressure dig into the ground so that it grinds the dirt making the court about 1 foot deep with pure mud. This will take many hours, possibly as long as 2 hours per court, to get them how they need to be. So on the day before the event, the courts will be prepared, the drinks and snacks should be bought and ready to sale, and everything needed for the games---volleyball nets, balls, etc--- should be gotten together. Then, on the day of the event, make sure the courts are still ready, put up the nets, drag out the sound system to blast some music, and let the games begin. This is going to be an all day event most likely, so anything can be done throughout the day to keep everyone entertained. Some things that we did was we had a few of the local Christian/Alternative bands come and play, we had some other games off to the side, we even had the DJ’s from the radio station come out and do their morning session at the tournament. So this can very easily be turned into a huge event, and if done consecutively each year, more and more teams and sponsors will want to be involved. Post Fundraiser: There is a large amount of clean up to be done after the tournament is over, mainly in taking down everything and cleaning up. So you will want to beforehand have a group of people that you know are going to stay and help with this. Some things (taking down the sound system, cleaning the nets and putting them away, and putting up the hoses) will need to be done on that same day. Other things (returning fire hoses, nets, balls, and whatever else is borrowed) can probably wait. One other thing that will probably have to be done is to repair the fields where the courts are after the mud has dried. This would include replanting grass, maybe adding dirt, or whatever else it may take. Title: Carry Out Lunches Projected amount of money that can be raised: $1,000 to $1,500 Number of participants needed: At least 12 people will be needed for this. You will need 2 to cook the food, 3 to fix the plates, at least 6 people delivering, and 1 person to help oversee things and keep things flowing in order. Supplies needed: The supplies that are needed and the expense will depend on what type of meal is going to be prepared. Sometimes, local grocery stores will donate some of the food, especially things like rolls, canned products, and the carry out trays. Also, you can probably get some of the ladies in the church to make the deserts. Most times you can plan on spending around $200, again depending on what type of meal you do. Though it is important to spend as little money as possible, it is also most important to make the meal worth the money paid for it, because if not, it will be hard to repeat this fundraiser in the future because no one will want to buy the meal. How to do this fundraiser: The first thing to do for this fundraiser is to decide what type of meal to do. Some things that worked good for us were: Taco salads; BBQ chicken, baked beans, coleslaw, bread, and a desert; Roast and gravy, mashed potatoes, green beans, roll, and a desert; Spaghetti and garlic bread; and Grilled chicken breast strips marinated in Italian dressing, cheese potatoes, corn, bread, and a desert. When you decide the type of meal to prepare, you can determine how much you need to charge for the plates. Usually 5 and 6 dollar plates sell pretty easy. The next thing is to go out to local businesses and try to sell the dinner. Examples of good places to sell these meals are offices, health clinics, banks, small businesses in shopping centers, etc. Some churches get tickets printed, but that is not really necessary. What we did was we went to the businesses and told each person about it and if they wanted to buy a meal we wrote their names down and the name of the business where they worked and what time they needed their meal delivered and then we left them a flyer (this was to remind them and also it had the phone number on it that they could call in case they had any more orders). Also, it is easier if you can get their money right then so that part will be done with when you deliver the meals, but just make sure to mark those who pay and those who don’t pay. After taking the orders, this should be done about 3 days before the meal, you are ready to determine how much food will be needed, and to go get the supplies. Of course next is to cook and prepare the food and this could start on the day of the meal or may have to begin the day before, according to what all is involved. Of course things like peeling potatoes, and marinating the chicken, and other things that can be done ahead of time should be done the day or night before. On the day of the meal, you will want to have all of the people, especially the cook, there in time to make sure everything is done in an orderly fashion so that the meals can be delivered on time because if they are not on time, it will mess things up next time you try to do this again. Though this may seem like an easy fundraiser, it can get very complicated. For instance if you have 100 meals all having to go out at 12:00, things can get pretty crazy, so be prepared for anything. ***One good thing about this fundraiser is that it can be done as often as you want to do it and with each time it gets easier and easier. Once a good foundation is set with all of the businesses, you can tell them how often you will be doing it and they will be prepared each time. Say for instance you want to do it on the last Friday of each month. Everyone that usually orders will know when you are doing it and they will know not to make plans for lunch that day. For us it got to the point where as soon as we walked in to sell the meals, they knew what we were there for, gave us the money, and we were in and out in just a few minutes. So each time it gets easier and it becomes a fairly quick and easy way to make a good sum of money. Post fundraiser: After the fundraiser, the main job left to do is to clean everything up. You will have to wash all of the dishes, mop floors, take out garbage, and just mainly always leave the place cleaner than you found it. After all of that, you get to enjoy the best part of the whole fundraiser: eating all of the leftovers!!!! Steve Salvidge Bench press Contest. First you start by going to a local gym and finding somewhere to be able to hold the contest at. Once that is taken care of, you then make fliers to be able to post around the community and also at the local YMCA. Then entry free will be 10 – 20 dollars. They will generally let you place things on their poster wall for free. Once you start doing that then you let your students spread the word. The rules to the contest would eighteen or older and everyone else is welcome to watch. After you get all that straightened away then, you sit down and divide up the participants into age and weight. Then at the end of the day, you have an all around competition. The winner will receive a trophy and their names could also be in the local newspaper. The gyms will like this idea because it will generate business for them. Also the youth group could sell water or Gatorade at the competition, with the gyms approval. If the contest is done right and has a good enough promotion then there could be at least $200 made. It all depends on how many people you have in the competition. If you started off with say 30 participants, then you have $300 dollars if the entry fee is ten dollars a person. The drinks can be donated or the youth group can make lemonade, so it is not a high cost. Selling each bottle of water/glass of lemonade could generate an extra 100-150 dollars. Getting a trophy for the winners is not very difficult or expensive. All in all you could make some large amounts of money. Anywhere from 200-1000 dollars depending on the amount of participants. Plus, if you make it an annual contest, you will attract more attention. More will people will want to enter to challenge last years champion. If you can get local companies to sponsor the competition, then you just end up spending less and less money. Cost Paper for fliers – 15 dollars Water/lemonade/candy – free donated (Liberty distribution Company) Trophies – 20 to 50 dollars depending on the size of the trophy Gains Number of participants – 35 X $10 entrance fee = $350 Water bottles/lemonade 200 X 1.00 = $200 Candy 100 X $.50 = $50 Bowl-a-thon Bowl-a-thons are extremely easy to set up and get in motion. First you talk to a bowling alley and get a price for a certain amount of bowlers. Generally, you will get a discount if a certain number of people bowl. Next you make pledge sheets for the teens to get people to pledge a certain amount of money per pin. Or the people who pledge can just give a flat rate. If three games are played then there will be 390 pins in play. You go by pin not by the score the bowler receives. You pump this up in youth service and in the adult service. Have the kids that have jobs, ask their bosses to help them out. Say whoever gets over a certain amount of money pledged gets a free trip somewhere. When this was done at my church we had four kids bring in about $350. My friend Stephen brought in $760 dollars. The highest person brought in nearly a thousand dollars. This is a way to bring in some money quick. When more kids are involved then more money can be made. Costs Paper for pledges = $15 Bowling games/shoes = $75 (discount because of number of people bowling) Gains 30 participants If each participant get pledges of $100 = $3000. If at least five people get more than $300 then $4000 Trisha Waggerman Rock-A-Thon I. Each student is to get pledges of at least $50.00. We are counting on 20 youth showing. Projected amount $1,000.00. II. Supplies needed: Students are to provide their own Rocking Chairs. Each student is to provide one devotion. Each student is to bring munchies for him/herself and enough to share. Pop is provided. 3, 24 packs of pop, $5.00 a piece. $15.00 Youth pastor put out of own pocket Movies and games are provided. III. Rules: For 12 hours the rocking chairs must not stop rocking. 10 min of every hour is allowed a bathroom break. Catch is: Your chair has to stay rocking, so person on either side of you has to rock your chair while your gone. This 10 min. include bathroom, stretching and getting munchies. IV. Post fundraiser- Clean up Collect pledge money Update in church to let them know how many kids came, how much money was raised. Christmas Babysitting and Gift Wrap I. Projected amount of money: $1,000.00 II. All youth, 20. There are 15 families with an average of 40 kids all together. III. Supplies needed: Parents provide sack lunch and munchies for the day. Donated wrapping paper, tape and ribbon (Wal-Mart, dollar stores, Hallmark) Board games, coloring books, scissors, crayons, construction paper, toys, books, and sports brought from home by youth to entertain kids. IV. Details. Friday night from 4:30-10:00 p.m. and Saturday 8:00 a.m. to 9:00 p.m. Babysitting will be available so parents can Christmas shop for one weekend in December. $1.00 an hour per kid. Youth offer to wrap presents when parents pick up kids. $2.00 for big boxes, $1.00 for medium boxes and .50 for little boxes. V. Post Fundraiser Clean up Thank you notes to those who donated gift wrap Church update (How many youth participated, how many kids showed up, money raised). Phil Sadaka Spaghetti Dinner & Talent Show A great fundraiser is a spaghetti dinner with a talent show. This is an easy fundraiser to hold that also allows you to gain a nice amount of money in the budget. This fundraiser will take a few helping participants and some certain materials. They key of this fundraiser is how exactly you do it. Projected Amount of money that can be raised: The total amount of money that can be raised would be about $1,000.00. It would cost 10 dollars per person. I know that this sounds really high for just dinner and it would be, but that is why you provide a little entertainment. If you charge 10 dollars per person and limit it to 120 people that would give you 1,200.00. A spaghetti dinner is extremely cheap to make. Spaghetti for 120 people can be made for no more than 200 dollars. To make sure that you raise 1,000 dollars you would sell tickets previous to the dinner. Number of Participants Needed: For this fundraiser you would need a total of 18 participants. Twelve of the participants would consist of kids from the youth group. They would play the role of waiters and waitresses. You would designate 1 youth for every 10 people. Then you would need a total of 6 cooks. These 6 participants would have to be adult leaders or possibly even mature juniors or seniors. Again the total amount of participants would be 18, but for the talent show it can consist of those 18 and as many more as you like. Supplies and Expenses: For supplies you would need 120 paper cups, paper plates, plastic forks and knives, and about 240 napkins. These could possibly be donated by a local grocery store, but if not these items would cost no more than 35 dollars. Then you would need a total of 15 packs of angel hair noodles, 8 jars of Ragu spaghetti sauce, and 6 pounds of hamburger meat. Each pack of noodles is about 3.99, Ragu is 5.99 each, and 5 pounds of hamburger meat is 15.00. This totals up to approximately 123.00. Last you would need to get 8 bags of ice and a can of Lipton ice tea mix. Each bag of ice would be about 1.00 and the tea mix would be 12.00. This would total you up to 20.00. The total of expenses would be approximately $178.00. Now you should hopefully have the remaining supplies at your church. You would first need access to a kitchen, but before that you will need a large fellowship area in the church. In the kitchen you would need a huge pot for boiling noodles and another for the tomato sauce along with stirring utensils. Then you would need 16 long tables or round tables. You cannot forget the chairs as well, at least 120. The only other things that you may have to buy are tablecloths, which should not be any more than 20.00. If you have to get the tablecloths it would bring your total cost to 198.00. To make sure you have enough money you should allow yourself to have a 200-dollar budget for all expenses. A lot of these items may be donated if you send a letter to a company or place letting them know what you are doing, or if someone in the church has some kind of access to them to donate. Instructions on the Fundraiser: For this fundraiser it may take a little extra work than just one day. It will consist of a few things over a month’s time. I will explain in detail all the steps that must be done in order for this fundraiser to be successful. At least one month before you decide to put on this dinner and show you must make your whole church aware of it by making announcements. For the next two weeks you must sell all 120 tickets. Make as many advertisements as you can to have this done prior. After you have all the money collected you must begin shopping and finding places to get all these needed items. Write as many letters and ask as many people as you can find helpful to donate some or possibly all the needed items. Now about two or three weeks before the dinner you must find your participants. The best day to hold this event would be on a Saturday, because more people will be off and available both helper and guests. First you will need at least 12 youth. This should not be to hard to do because all your core kids will want to participate and a lot of congregation students will as well. My suggestion would be for you to make a sign up sheet for them to commit. A lot of time more than 12 will sign up, but that is okay because the rest can help in the show. In the same way you will also need 6 adults or mature student leaders. First I would ask only a couple of core kids to help in the cooking area and then find some willing adult leaders to help. After all the participants are gathered and committed two weeks before the dinner you need to practice twice for the talent show. As all your participants are gathered for a practice on a day that the majority can be there you go over all their talents, funny or serious. It does not matter how they are talented. It may be in crazy ways or in ways of drama and singing. After finding all there talents organize it in a way to form a talent show. This can be organized in any way that you prefer. Then the following week go over the show to make sure it is together and organized. Now it is the day of the dinner and show. That morning you will need to set up the fellowship area. I would get at least 5 or 6 guys to help you. Then at about 3 hours before the show have your 6 adults or student leaders to come begin cooking. At about an hour and a half have the rest of your participants come and begin to instruct them on what their jobs and duties are. After that have them go over their parts for the show. Now at about 20 minutes before the dinner starts have your participant prepared for the guests. As the guests arrive place them at a seat and let them choose if they would like water or tea. Each of the 12 serving students will do this. Then after 20 minutes of the planned time of the dinner go ahead and serve them. After they have all been served lead a prayer. Then let them eat dinner for the next 20 to 30 minutes. Then begin the talent show. After the show is done thank everyone for coming and helping the youth group to raise the amount that you did and then dismiss them with a prayer of blessings. Post Fundraiser: Now after everyone has left it is clean up time. Most of your participants will be ready to go. Have everyone stay and contribute somehow to finish it in approximately 15-20 minutes. What you will need to do is clean off all the tables; fold up the chairs and tables putting them back where you got them. Since you use paper and plastics you can just throw them all away. You will need to wash all the pots used and put them back where found. The last and most important thing that you must do is to thank everyone who contributed. Send thank you cards to everyone who donated something and tell them of the success that it was because of what they did. This will help you in the future as well if you need anything again from them. Then you should thank the congregation for contributing by coming and blessing the youth group. You could do this by making an announcement in the Sunday morning service. And last thank the participants. You can do this several different ways. Show them how this was a type of servanthood that they should do this in their every day life. Also keep on encouraging them to participate in similar events in the future, which will also help the group later. . The Cross Walk The Cross Walk is another fundraiser that is even easier to perform. This fundraiser will only be as successful as the participants want it to be. Anyone and everyone can be involved. To perform this event you will need to do the following steps. Projected Amount of Money that can be raised: In this fundraiser you could and should be able to make $1,000.00. Unfortunately the first time you do this event you will have to subtract about $150.00 for expenses. The way that the money is made is by donations. Each participating student will have to find sponsors who will donate a certain amount for how long of a walk he or she does. Number of Participants Needed: The Cross Walk fundraiser will definitely need a few participants. In fact there must be 22 in total. It may consist 20 youth, both girls and boys, but for every girl that signs up a boy must also. Each of the participants will be partnered together with another. Usually a girl and a guy must be partnered up in a group. In this event there must be at least 10 guys that sign up to make this event possible. You will have all 5 different types of students who may want to do this event. Lat you will need two youth leaders to help distribute water during the event and pick up the students at the end of the walk. Supplies Needed and Expense: The best thing about this event is that you only have to get the supplies once to do this fundraiser many times. The only bad thing about this fundraiser is that the first time you do it you will have to spend a nice amount of change and a little bit of hard work. The supplies that you will need is 10 pieces of 4 by 4 plywood that are 5 feet long and then 10 pieces that are 3 and a half feet long. This is where most of the expenses are. Just for the wood it will cost about $125.00. Then you will need 3-inch carpenter nails to make these pieces of wood into crosses. This will cost you about $10.00. After those items you will need a small court of stain paint costing $12.00. The good thing is that if you can write a letter or talk to the manager of carpenter store, and he may donate the 9th and 10th pieces of plywood for free and maybe throw in the nails if you ask. Then last you will need some tools. You will need a sander and a hammer. Someone in the church will have these items if you look. Do not spend money on these tools is you do not have them. The last thing you will need is someone to build all of this into crosses. I can tell everyone now that there will be someone in the church who would do this for you. The key is that you must look for someone and I am sure they would do this for you and the group. All of these prices quoted will vary depending on where you buy them, but it should be no more than about $150.00. Instructions on the Fundraiser: This fundraiser is easy to perform. You must begin this fundraiser about three weeks before you actually do the event. You will have all of your participators sign up and begin to have them find donators. The Cross Walk will be five miles in total. What you have the participants do is find donators who will sponsor you for every mile you go with you and a partner switching off carrying this approximately 25-30 pound cross. Most donators will give $1.00/mile, but if every participant can find 10 people like this they can each raise a total of $50.00. If all 20 participants can do this they will raise a total of at least $1,000.00. It could really be easy to make even more depending on the donators, but I will say that you should raise at least $1,000.00. Now the day before the Cross Walk call up each participant. When you call them remind them of the event and make sure they drink a lot of water and eat a solid meal before they meet the next day. This will help keep your participants from passing out. Now it is the day of the event. Have everyone meet at a designated spot at a designated time. Try to make this spot right in the middle of town, so it can be a witness to those who see. Then have them start walking together. At every half mile have a leader there with a jug of water. They wont stop walking, but they will get to have a drink. And remember you will have to walk with them the whole way. It is up to you, but you may want another leader to go as well. Then do the walk with them until they reach the goal of five miles. Post Fundraiser: After the students are done walking have two vans or a few cars there to pick them up and a truck for all the crosses. Thank the participants for the help and encourage them to help in future events. From doing this fundraiser I would suggest that you preach the following youth service over the death and resurrection of Christ or how to press on using Philippians 4. After this event these messages may mean a little more to the kids who participated. Also you must thank all of those who helped and participated in making this fundraiser happen. Send thank you cards to everyone who helped out or donated something to make this fundraiser successful. Now the biggest thing that you must have your participants do is collect all the money that was raised. Have them all do this within a week of the actual event. Then have them turn it in to you.
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