RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE ASSESSING HAZARD MANAGING THE RISK MONITORING THE RISK THE RISK Hazardous All participants Appropriate risk assessments have been Loco parentis remains with visiting Activities potentially very carried out for each activity, which is group leaders although during serious. facilitated by Marwell Activity Centre. The activities MAC staff will ensure the Risk low with existing Centre is approved by the HCC Inspector of health, safety and wellbeing of the control measures. Outdoor Education and conforms to HCC group. hazardous pursuit regulations. Continuous monitoring of Activities are offered on the capability of the developments within the activities group and medical forms will be carried by a and also any technological member of the group at all times during the developments. activity. During these activities the group is always supervised by a MAC member of staff All the MAC staff and there is a clear hand over between centre are monitored in delivery of staff and visiting staff. instruction on a regular basis to insure good practise. All MAC staff are qualified in first aid and all related NGB qualifications. All accidents are to be reported with HCC guidelines. RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE Tentage and All participants and all The centre is an approved premise and Ensure control measure remain marquees and visitors. Potentially complies with HCC regulations. All visitor effective, reassess if in any doubt. other very serious. Low risk leaders should have attended relevant courses associated with control measures and have a letter of resignation from the head Visual checks of equipment to be equipment in place. of their establishment or completed and carried out daily by leaders and to be equivalent course e.g.: Guides, Scouts. reported to MAC staff immediately. Clear expectations of group will be set out on Equipment to be maintained as per arrival. manufacturer guidelines. All pupils are warned of danger and All accidents and near misses to be supervised whilst setting up the camp. reported within HCC guidelines. No moving of marquee structures without MAC approval. Any one moving tents should do so within their capabilities. All groups should report faults and defects immediately to a member of MAC staff. Group leaders to ensure adequate entrance and exit points to and from their camp area. All altar fires and gas fires to be set up and managed within the required guidelines set out by the group organisation. RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE Stranger Children, student’s All centre staff have been advanced checked Vigilance by group leaders and other danger/child and young people. through the CRB to comply with current staff that there is no unauthorised protection Potentially very regulations. access to their camp. issues serious. Control measures in All visiting staff should have been through the Centre staff to ensure that no line with current good same procedure. unauthorised access to the centre. practice. Low risk with control measures Staff on duty 24 hours a day ensuring Ensure full compliance with risk in place. compliance with duty of care and also assessment and review as security. appropriate. All visitors to centre must sign in. All accidents and near misses to be reported within HCC guidelines. All leaders must inform MAC of visitors to the centre. All MAC identified by staff uniform. Building doors should be closed at all times and groups supervised whilst using communal areas. Pupils briefed that other will be adults on site (contractors and other group staff). MAC staff will remain on call throughout the night. RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE Road All visitors potentially Access is via the main gate. Continuous monitoring of local safety/access very serious. Low risk policies and amendments where and internal with control measures Groups should advise centre of anticipated appropriate. road and car in place and HCC time of arrival so that MAC staff can assist parks guidelines in place. with parking and debarkation of the coaches. All accidents and near misses to be reported within HCC guidelines. A 5mph is imposed on site with signs to further enforce the policy. Vehicles are only permitted to park on grass and field areas with prior permission. All contractors should be accompanied where necessary on site and registered. All group leaders in ensure supervision of groups when crossing internal roads and car parks. RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE Travel to and To be completed by To be completed by visiting staff To be completed by visiting staff from MAC visiting staff Environment Low risk with The site backs onto the main B2217, there is a Fence provides security and safety. and weather controlled measures. fence between the site and the main road. Centre staff are trained in first aid. There is a risk of insect bites. Accompanying staff should also LPG and oil storage tanks are located on site. include a first aid person. The site operates a non-smoking policy. All These are fenced off and locked to visitors must smoke in the designated areas prevent entry. and place buts in the bins provided. Group leaders are advised of this on Weather reports will be posted on the notice arrival. boards at the start of each week. The weather will be monitored by Group leaders are to ensure adequate wet MAC staff during groups visit and if weather provision and ensure that children necessary extra measures will be have adequate wet weather clothing. taken. Encase of adverse weather conditions group All accidents and near misses to be leader to be advised by centre staff as to reported within HCC guidelines. operating procedure. RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE Centre All visitors and staff All buildings are maintained to HSE All areas to be kept clean and tidy. buildings – low risk. standards. Administration Any faults are to be reported to MAC block All building have modern fire and smoke staff. Stores detection systems in operation and are Workshops checked on a regular basis. All accidents and near misses to be Bunkhouse reported within HCC guidelines. Toilets No unauthorised persons are allowed to enter Adventure any of the storerooms or workshops during barn their stay. Ropes courses, All visitors and staff No unauthorised access allowed to climbing Continuous monitoring of local lake areas and low risk. wall, lake areas and ropes courses at any time. policies and amendments where centre appropriate. equipment All group leaders to be informed to the location of these areas on arrival. All accidents and near misses to be reported within HCC guidelines. Water safety equipment is supplied at all lake areas. RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE Cooking and All visitors and staff Groups are responsible for the safe set up of camp fires low risk. their kitchen as required by required regulations. Food is stored properly. Group leaders must ensure that person responsible for cooking has a food hygiene certificate as a minimum. Only altar fires to be used on site. Campfires only to be used in designated areas. Prior permission required.