Risk_Assessment_and_Risk_Management_Form

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					                   RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE




                ASSESSING
 HAZARD                                      MANAGING THE RISK                            MONITORING THE RISK
                THE RISK


Hazardous    All participants         Appropriate risk assessments have been             Loco parentis remains with visiting
Activities   potentially very         carried out for each activity, which is            group leaders although during
             serious.                 facilitated by Marwell Activity Centre. The        activities MAC staff will ensure the
             Risk low with existing   Centre is approved by the HCC Inspector of         health, safety and wellbeing of the
             control measures.        Outdoor Education and conforms to HCC              group.
                                      hazardous pursuit regulations.
                                                                                         Continuous monitoring of
                                      Activities are offered on the capability of the    developments within the activities
                                      group and medical forms will be carried by a       and also any technological
                                      member of the group at all times during the        developments.
                                      activity. During these activities the group is
                                      always supervised by a MAC member of staff         All the MAC staff
                                      and there is a clear hand over between centre      are monitored in delivery of
                                      staff and visiting staff.                          instruction on a regular basis to
                                                                                         insure good practise.
                                      All MAC staff are qualified in first aid and all
                                      related NGB qualifications.                        All accidents are to be reported with
                                                                                         HCC guidelines.
                     RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE



Tentage and    All participants and all   The centre is an approved premise and            Ensure control measure remain
marquees and   visitors. Potentially      complies with HCC regulations. All visitor       effective, reassess if in any doubt.
other          very serious. Low risk     leaders should have attended relevant courses
associated     with control measures      and have a letter of resignation from the head   Visual checks of equipment to be
equipment      in place.                  of their establishment or completed and          carried out daily by leaders and to be
                                          equivalent course e.g.: Guides, Scouts.          reported to MAC staff immediately.

                                          Clear expectations of group will be set out on   Equipment to be maintained as per
                                          arrival.                                         manufacturer guidelines.

                                          All pupils are warned of danger and              All accidents and near misses to be
                                          supervised whilst setting up the camp.           reported within HCC guidelines.

                                          No moving of marquee structures without
                                          MAC approval.

                                          Any one moving tents should do so within
                                          their capabilities.

                                          All groups should report faults and defects
                                          immediately to a member of MAC staff.

                                          Group leaders to ensure adequate entrance
                                          and exit points to and from their camp area.

                                          All altar fires and gas fires to be set up and
                                          managed within the required guidelines set
                                          out by the group organisation.
                     RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE



Stranger       Children, student’s      All centre staff have been advanced checked        Vigilance by group leaders and other
danger/child   and young people.        through the CRB to comply with current             staff that there is no unauthorised
protection     Potentially very         regulations.                                       access to their camp.
issues         serious.
               Control measures in      All visiting staff should have been through the Centre staff to ensure that no
               line with current good   same procedure.                                 unauthorised access to the centre.
               practice. Low risk
               with control measures    Staff on duty 24 hours a day ensuring              Ensure full compliance with risk
               in place.                compliance with duty of care and also              assessment and review as
                                        security.                                          appropriate.

                                        All visitors to centre must sign in.               All accidents and near misses to be
                                                                                           reported within HCC guidelines.
                                        All leaders must inform MAC of visitors to
                                        the centre.

                                        All MAC identified by staff uniform.

                                        Building doors should be closed at all times
                                        and groups supervised whilst using communal
                                        areas.

                                        Pupils briefed that other will be adults on site
                                        (contractors and other group staff).

                                        MAC staff will remain on call throughout the
                                        night.
                      RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE



Road            All visitors potentially   Access is via the main gate.                   Continuous monitoring of local
safety/access   very serious. Low risk                                                    policies and amendments where
and internal    with control measures      Groups should advise centre of anticipated     appropriate.
road and car    in place and HCC           time of arrival so that MAC staff can assist
parks           guidelines in place.       with parking and debarkation of the coaches.   All accidents and near misses to be
                                                                                          reported within HCC guidelines.
                                           A 5mph is imposed on site with signs to
                                           further enforce the policy.

                                           Vehicles are only permitted to park on grass
                                           and field areas with prior permission.

                                           All contractors should be accompanied where
                                           necessary on site and registered.

                                           All group leaders in ensure supervision of
                                           groups when crossing internal roads and car
                                           parks.
                      RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE



Travel to and   To be completed by     To be completed by visiting staff                To be completed by visiting staff
from MAC        visiting staff


Environment     Low risk with          The site backs onto the main B2217, there is a Fence provides security and safety.
and weather     controlled measures.   fence between the site and the main road.
                                                                                      Centre staff are trained in first aid.
                                       There is a risk of insect bites.
                                                                                      Accompanying staff should also
                                       LPG and oil storage tanks are located on site. include a first aid person.

                                       The site operates a non-smoking policy. All      These are fenced off and locked to
                                       visitors must smoke in the designated areas      prevent entry.
                                       and place buts in the bins provided.
                                                                                        Group leaders are advised of this on
                                       Weather reports will be posted on the notice     arrival.
                                       boards at the start of each week.
                                                                                        The weather will be monitored by
                                       Group leaders are to ensure adequate wet         MAC staff during groups visit and if
                                       weather provision and ensure that children       necessary extra measures will be
                                       have adequate wet weather clothing.              taken.

                                       Encase of adverse weather conditions group       All accidents and near misses to be
                                       leader to be advised by centre staff as to       reported within HCC guidelines.
                                       operating procedure.
                       RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE



Centre         All visitors and staff     All buildings are maintained to HSE               All areas to be kept clean and tidy.
buildings –    low risk.                  standards.
Administration                                                                              Any faults are to be reported to MAC
block                                     All building have modern fire and smoke           staff.
Stores                                    detection systems in operation and are
Workshops                                 checked on a regular basis.                       All accidents and near misses to be
Bunkhouse                                                                                   reported within HCC guidelines.
Toilets                                   No unauthorised persons are allowed to enter
Adventure                                 any of the storerooms or workshops during
barn                                      their stay.




Ropes courses,   All visitors and staff   No unauthorised access allowed to climbing        Continuous monitoring of local
lake areas and   low risk.                wall, lake areas and ropes courses at any time.   policies and amendments where
centre                                                                                      appropriate.
equipment                                 All group leaders to be informed to the
                                          location of these areas on arrival.               All accidents and near misses to be
                                                                                            reported within HCC guidelines.
                                          Water safety equipment is supplied at all lake
                                          areas.
                    RISK ASSESSMENT AND RISK MANAGEMENT – MARWELL ACTIVITY CENTRE



Cooking and   All visitors and staff   Groups are responsible for the safe set up of
camp fires    low risk.                their kitchen as required by required
                                       regulations.

                                       Food is stored properly.

                                       Group leaders must ensure that person
                                       responsible for cooking has a food hygiene
                                       certificate as a minimum.

                                       Only altar fires to be used on site.

                                       Campfires only to be used in designated
                                       areas. Prior permission required.