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					Documentum

  Platinum Solutions
    All Hands Meeting
         ~Swamy   Setty
          2/18/08




                          1
     Objective


         Documentum as an ECM (Enterprise Content
          Management System)
         Documentum repository - stores and manages content
         The types of content and formats that the repository
          manages.
         Versions and renditions
         Documentum Product Offerings




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     A Brief History of Documentum

         Year 1990
               Company founded by ex-Ingress engineers
               Funded by Xerox
         1993
               First version of software shipped
               Documentum Server 1.0
         1997
               Server renamed as “DocPage Server”
         1998
               Server 3.2, renamed as “EDMS 98”
         2000
               New name for version 4, Documentum 4i
         2002
               Documentum 5




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     What is Documentum ?



         Documentum is the product from the company
          Documentum.
         EMC acquired Documentum in 2003 and
          now it is called EMC Documentum.
         The Company EMC is also called
          The URL is www.emc.com




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     What is Documentum ? (cntd)



         Is an electronic document (content)
          management software - ECM.
         Is more than ECM.
         Is also called an electronic ECM.

         Note:
                EMC is the company
                ECM  Enterprise Content Management




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     ECM (Enterprise Content Management)

         The Documentum ECM platform helps manage unstructured content
               Over 80% of enterprise content is unstructured


         Problems associated with
           Unstructured content:
               Ineffectively classified
               Difficult to find
               Not secure
               Difficult to verify authenticity
               Unregulated




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     ECM Solution

         The Documentum ECM platform
               Adds intelligence to content for fast searches
               Controls access to documents based on security levels
               Integrates with authoring tools and enterprise applications
               Enforces business rules and regulatory requirements
               Manages content lifecycles according to user-defined business
                rules
               Controls publishing of content through multiple channels and
                formats
               Supports collaboration
               And so on…




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     The Big Picture




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     Benefits of ECM: Storage & Retrieval

         Advantages to managing documents in an ECM system vs. a file system:




         Difficult to maintain the different versions of a            Easy to maintain different versions of a
         document.                                                    document.
         Limited permission settings for individual                   Restrict who can read, edit, or delete
         documents                                                    document
         Search for documents based on a limited set of               Search for documents based on
         properties                                                   descriptive information
         Different formats maintained as separate files               Seamlessly maintain different formats of
                                                                      same document
         Workflow and routing not available                           Route documents for review and approval




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     Benefits of ECM: Content Distribution

         Advantages to distributing documents managed by an ECM system vs. a
          files stored on a file system:




         Reference documents via file system paths that:     Reference documents via dynamic URLs that:
         • don’t necessarily reference the latest version    • always retrieve correct version of a document
         • are invalid if the document is moved              • always retrieve the document even if it changes
                                                             location
                                                             •Restrict access to the document based on
                                                             permission settings
         Sending document as an attachment
         exacerbates version and security issues
         • increased disk space usage




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     Example Scenario: Driver’s License




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     Documentum, an ECM




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     Documentum Repository (old name DocBase)

        Resides on a Unix, Linux, or Windows Server
        Stores content on a file storage system
        Stores properties in a RDBMS




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     Documentum Content Server

        Is a service that manages the repository
              The repository can only be accessed via the
                 Content Server
              Supports client-server and web-based applications




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     Repository Objects

        Content is stored in the repository
         as an object




        An object is made up of two elements:
              Properties (or attributes or metadata)
                 •   Stored in the database (RDBMS)
              Content file (optional)
                 •   Stored on the file system, or
                 •   RDBMS (as BLOB), or
                 •   External storage devices




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     What are Properties?

        Properties are used to describe all objects in the repository
              Useful for searching and organizing information
        Property values can be assigned in a variety of ways:
              Automatically by the Content Server
              Automatically by a client application
              Manually by a user
              Programmatically through customization




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     What is Content?

        Any type of electronic data can be managed by the
         repository:
              Document
              Web page
              XML document
              Report
              Executable
              Engineering drawing
              Scanned image
              Audio or video file
              Thumbnail file
              Corporate Record


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     File Formats


        Content files in the repository
              can be of any format
              can be created with any application


        When a document is accessed,
         the appropriate viewing or editing
         application is automatically
         launched on the client computer.




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     Versions


        When a document is modified it is stored
         in the repository as a new version
              Each version is represented by a unique
               Set of properties and content


        Each version has a unique version number
              The initial version number is 1.0


        By default, users automatically access the
         most recent, or CURRENT, version
              Always only one CURRENT version of a document
              Can revert to previous versions when needed.




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     Renditions


        A content file can also be associated with one or more renditions
              A rendition is a read-only representation of the content
                   that differs from the original in some way
              Different format, language, resolutions, etc.


        A content file and its renditions are managed as a single document in the
         repository




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     Security

        Access to objects in the repository is controlled by object permissions
              A flexible permissions structure that
               allows the granting of specific access levels to specific users
              Permissions can be assigned automatically or manually
               based on business requirements




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     Client Applications

        Users interact with the Content Server Repository through client
         applications
              Documentum clients
              Application integrations
              Custom client applications




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     Documentum ECM Clients

        Documentum Webtop
              Web based interface
              No client software
               installation required


        Documentum Desktop
              Dedicated application
               installed on
               client computers

              Integrates with
               Windows Explorer




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     Cabinets and Folders

        Content in the repository is displayed using a cabinet/folder hierarchy
              Actual location of content on the server is transparent to users


        Each user is assigned a home cabinet or folder
              Shared cabinets and folders also exist in the repository




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     Documentum Offerings

        Documentum Product Groupings




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     Documentum Offerings

        Platform and Client Extensions
              Extend the basic functionality of the Content Server and Client applications
                    Provide enhanced ECM capabilities




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     Documentum Offerings

        Applications
              Dedicated clients that address specific business requirements
                    Leverage capabilities of the Content Server platform and extensions




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     Documentum Offerings

        Product Grouping: Content Services




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     Documentum Offerings

        Product Grouping: Content Services … contd…




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     Documentum Offerings

        Product Grouping: Process Services




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     Documentum Offerings

        Product Grouping: Repository Services




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     Documentum Offerings

        Product Grouping: Integration Services




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     Documentum Offerings

        Product Grouping: Integration Services




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     Documentum Offerings

        For detailed product information and new product
         offerings, visit
              http://www.emc.com/products/category/content-
               management.htm




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