Birmingham Childre n’s Hospital PPI Forum Informal Meeting Minutes – 26th April 2004 Attendees: Martina Smith (Chair) Pat Moseley (Vice Chair) Susan Watts M Chauhan Chim Chouhan Nanette Grant (FSO) Marsha Harris (FSO) Apologies: Rachel Murray Tracy Millar Jane MacKay 1. Minutes: Pat advised that there were two amendments that needed to be made to the minutes of the last meeting. The first being the incorrect spelling of her surname, the correct spelling is ‘Moseley’ and the second relating to point (5) which should read ‘Also Language Line is used, which is an Interpreting Service…’ Action: Nanette to make amendments to the minutes. 2. Matters Arising not on the Agenda: PALS (Patient Advice & Liaison Service) – Pat advised that the work at the Children’s Hospital to develop new office space for the service is now underway and a temporary reception area has been setup. National Service Framework for Children has not yet been received by the FSO. Action: Nanette will trace this up. People’s Parliament in Perrybarr – Susan attended the meeting that took place on the 23rd April 2004, with MP Khalid Mahmood & the CPPIH. Susan advised that the MP discussed the possibility of holding an event in June/July in order for forums to make links with groups that have been setup in the locality. The CPPIH are to send out further action will be taken. 3. Reports on Work Programme: Nanette advised that Tracy & Rachel had both gained some information about the Heart of Birmingham TPCT and South Birmingham PCT, as they were not in attendance, Nanette provided members with the information she had received from both. Pat also carried out some research into the Heart of Birmingham TPCT, please see notes attached. Susan contacted the Patient Partnership Committee to obtain some information and she is currently waiting to receive this. It was agreed that this item be put on the agenda for the next meeting. 4. Continuation of Work Programme: Pat asked what the relationship should be between the Trust forum and other PCT forums. Nanette advised that close links should be developed with South Birmingham PPIF and the Heart of Birmingham PPIF, but it may also be good practice to keep other forums in Birmingham up to date of the work that this forum is carrying out. Annual Report – The forum requested Nanette to ask Tracy whether she would be willing to complete the Annual Report using the template provided by the CPPIH and bring it to the next meeting in order for it to be agreed. Action: Nanette to speak to Tracy regarding the above matter. Work Programme – Marti, Pat & Susan have formed a subgroup to complete the work programme. Pat requested that Nanette confirm whether the forum only needed to complete the back sheet of the work programme or produce a report. Action: Nanette to speak to CPPIH. In response to the above I have spoken to the CPPIH and my manger who have advised that forums only need to complete the back sheet unless there is further work they want to attach. The subgroup will be meeting on the 20 th May 2004, to complete the work programme. 5. Training & Development: Nanette advised members that the CPPIH are currently reviewing the welcomes therefore at present are not running anymore. Therefore members who joined forums after the 24th February will receive information packs. Nanette also advised that Carol Ditcham (Learning & development Lead – CPPIH) will also begin to run training sessions in June, therefore it is important for members to think about any training needs they may have in order for these to be fed back to Carol. Marti advised that she will be attending the Birmingham Children’s Hospital Induction sessions on the 10th , 11th & 12th and will report back to the forum at the next meeting. Marti will also be attending a Stakeholder Event on the 28 th April 2004 at the Botanical Gardens that has been arranged by the Birmingham & Black Country Strategic Health Authority. 6. Development of Mission Statement: Pat prepared some ideas that she thought could be included in the mission statement, please see attached. Members are to add any comments they may have to these. Action: Nanette to speak to Tracy about any work she has done in relation to the mission statement. 7. Children’s Hospital – Services for Women & Children: At the last meeting Pat advised that Sandwell & West Birmingham would be re- configuring their services which may have an impact on the Children’s hospital, and requested Nanette to find out what would be happening here. Nanette advised that at present she has not been able to obtain any informat ion and is awaiting Gill Brooks to get back to her. Action: FSO to contact Gill or speak to Kathy Chappell (PA to Director of Nursing). FSO to feedback response to forum at the next meeting. 8. Any Other Business: Expenses – Nanette advised members to have all expense claim forms into her by the 28th April. Patient Information Group – Pat advised that the group met with the Interpreting Service and guidelines are being produced for staff regarding the service. The hospital is also considering having information available on audio for patients and their parents and also recording consultations for patients and parents to keep. Clinical Negligence Scheme for Trusts – Pat advised that by the Trust producing information leaflets amongst other things for parents the Trust has achieved its Level One, which will mean they pay less insurance for negligence. FSO Performance Reviews – Members agreed to stay once the meeting had closed to develop their response to the performance reviews. PALS Report – Action: FSO to request the hospitals’ 2004 report. It was discussed that members should be attending regular meetings to gain information such as the Heart of Birmingham TPCT board meetings & the Trust board meetings. Nanette also advised that a member of the forum would need to sit on the Heart of Birmingham TPCT forum also, and therefore it was decided that this would be an agenda item for the next meeting. 9. Date of Next Meeting: The forums next meeting will be a formal meeting in public and will take place on the 24th May 2004, 5.30-8.30pm @ The Council House, Room 2, Victoria Square, Birmingham, B1 3BB.