2009 NRCS District Conservationist Conference Jennifer Heglund, ASTC(P) Agenda • CPM 512 Policy • Part 512 Revision Highlights • General Clarifications and Explainations • New Farm Bill required Actions • Audit Response Conclusions • Questions and Answers Title 440 – Conservation Programs Manual Part 512 – Conservation Programs Contracting Policy and Scope • 2002 Farm Bill gave NRCS additional program responsibilities • Part 512 was first published in response to ProTracts becoming NRCS’s official program business tool for processing applications and developing Conservation Program Contracts • CPM Part 512 • Programs administered under the Financial Assistance Programs Division (FAPD) Why a Revision to Part 512? • Lessons Learned • Internal and External Audit Findings • Financial Audit • Quality Assurance Activities • OIG and GAO Audits • Frequently Asked Questions • Support Requests • Policy Clarifications Revision Highlights • FSA Eligibility Responsibility • CCC-902 (Entities) and CCC-926 (AGI) • Historically Underserved Individuals • Socially disadvantaged: member have been subject to racial or ethnic predudice • Gender alone is not covered • Limited Resource Farmer/Rancher • Beginning Farmer/Rancher • Self-certification • Socially disadvantaged will not be verified Revisions Highlights • Signature Authority • FSA, upon request, will provide documents supporting the signature authority of an entity • Verficiation of signature authority • Power of Attorney • FSA 211 (12/17/08) updated for NRCS programs • NRCS-CPA-09 can be use this year. Revision Highlights • Payment Schedule • Effectice 10/1/07 for all contracts administered through ProTracts • Management Practices • Lifespan 1 year, limited to max of 3 payments • Foregone income • Activity Plans • FA used for planning purposes • CNMP is an example Revisions Highlights • Defines second level reviewer responsibilities • 12 Month Waiver – Requires 153 to accompany • Sequencing of Signatures • Transfer Agreement Form NRCS-CPA 152 • Mods 20% or $10,000 Program mngr approval • Contract Reviews • Annual reviews required in ProTracts Revision Highlights • Second Level Review of Payments • Recurring Payments available • But No Period of Adoption • TSP payments • Advance Payments • EQIP Historically Underserved – 30% of estimated payment • ProTracts needs to be reworked to accommodate • When climatic conditions, weather, or situations beyond the contract holder’s control impacts the full extent of implementation on the contract acres, the contract holder may provide evidence that the balance of the extent was implemented outside the contract acreage. Field offices will document the implementation on other acres on forms, such as the ND-CPA-300E and ND-CPA-6. This policy applies whether or not payments were based on the recurring practice process. Revision Highlights • Describes Annual, Multiple and No-year funds • Funding Allocations • LR, BF, SD, Indian/Tribal, Specialty Crop, Organic, Planning, etc… • Cost Overrun accounts • When depleted request allowance change • STC to RAC, Deputy Chief Programs, FNM • Fund cancellation date (final day of 5th FY after appropriation • Not more than 1% of current year funds for cost-overruns of prior year contracts Revision Highlights • New Exhibits • Forms • Sample Letters Questions Audit Response Conclusions Smile! Success From Audit • Obtained proper signature authority • Learned proper signature authority • Out of balance contracts were fixed between FFIS and ProTracts • Provide protocols for better contracting in future We Can Do It! We did it! • Cancelled terminated contracts • 26 terminations $217,859 • 37 cancellations $635,056 • Removed extra funding in WRP contracts • FNM gained consistency with accruals • Deobligations for terminations and cancellations was clarified • Immediate • 2009 Audit Congratulations! Questions?
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