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Provincials Guide

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					DELEGATION PHOTOS                                         DRESS CODE INFRACTIONS [10-POINT DEDUCTION]
A professional photographer will be onsite in the            No name badge/wristband
Grand Ballroom Alcove to take chapter photos at the          Sneakers, black running shoes, work boots, UGGs,
following times:                                              EMUs, sandals or flip-flops
                                                             Denim jeans (any colour), yoga wear
February 13: 7-9 p.m.                                        Socks (white sport socks)
February 14: 4-8:30 p.m.                                     Tight clothing, exposed shoulders or cleavage,
February 15: 11-12 p.m. & 4-5 p.m.
                                                          
                                                              backless tops, ‘streetwear’
                                                              Bandanas, hats, sunglasses
                                                                                                                            PROVINCIAL COMPETITION
Photos are by appointment only. Contact Olga at              DECA blazer                                                           FEBRUARY 13-15, 2011
olga@deca.ca to make a reservation.                          Clothes with school insignia
                                                             Inappropriate skirt/dress length (should be at knee-               TORONTO SHERATON CENTRE
                                                              length at all times)
WRITTEN EVENTS                                                     Casual attire is permitted after 6 p.m.
                                                                                                                                   QUICK REFERENCE GUIDE
    Submissions due on January 14th by 4:00 p.m.
     1. Submit 1 copy to turnitin.com [ID: 3319908,       BEHAVIOUR PROTOCOL OFFENSES [25-POINT DEDUCTION]
        Password: proposals]                                 Curfew violation                                         Welcome to the 2011 DECA Ontario Provincials!
     2. Mail 1 copy to DECA Ontario                          Defacing of public property; vandalism
    Must adhere to DECA Ontario Competitive                 Abusive or profane language                              This brochure is intended to be a quick reference
     Event Checklist                                         Smoking in venue/hotel property, walking barefoot        guide for you, the advisor, of dates, timelines,
                                                              or in swimwear in public areas                           protocol, and opportunities during the course of
    Laptops permitted during presentations, but             Allowing non-approved visitors into hotel                the competition. DECA Ontario thanks you for
     must be fully charged; no guarantees of power           Being in restricted areas                                your dedication and service. We recognize that an
     sources during the presentation                         Opposition to authority                                  event of this size cannot be run successfully
                                                                                                                       without your help and expertise.
                                                          Students caught with drugs/alcohol will immediately
                                                            be removed from the hotel and the competition.
QUICK TIPS                                                                                                             NEW THIS YEAR:
NO I.D. = NO COMPETE – students must have photo           CURFEW                                                           Curfew at 10:30 p.m.
ID (i.e. student card, health card, etc.) to compete.
                                                          Curfew for DECA students is 10:30 p.m. on Sunday and             Bring HB pencils for testing
Make photocopies of photo ID and name badges for          Monday nights. Advisors are responsible for doing their
all your students. Give this back up documentation to                                                                      DECA calculators only for cases and testing
                                                          own curfew checks at this time and must be available by
your chapter president to distribute if needed.           phone at all times.                                              Use DECA padfolios to make notes in case prep
Be on DECA time implies being at your case and            Any food deliveries must be ordered by 9 p.m. in order to        Full business attire at awards ceremony on and
testing areas 30 minutes before the scheduled time        be delivered by 10:30 p.m. in accordance with curfew.             off stage
                                                          Any deliveries to the hotel after 10:30 p.m. are
Permissible writing equipment: DECA padfolios,                                                                             Always wear competition badges around neck
blue/black pens, grey lead pencils (no coloured writing   considered a curfew violation and will be subject to a 25-
                                                          point deduction (assessed to the role play).                     Written events participants submit 1 copy to
supplies), DECA calculators (no cellphones, scientific
                                                                                                                            turnitin.com and 1 copy to the DECA office
calculators, PDAs, etc.), and no pre-printed study        Curfew violations almost always result in loss of chapter
notes.                                                    LDA spots for ICDC and may include chapter
                                                          suspensions for the following year.
HOTEL CHECK-IN TIPS                                        DAY 1: MONDAY, FEBRUARY 14TH, 2011                         There are two testing sessions scheduled (8 - 9:15
                                                                                                                      a.m. and 9:45 - 11 a.m.). Review with your students
Advisors must check in on behalf of their students. If     Student registration is completed at the Advisor
                                                                                                                      the correct time and location of their tests. This
you are checking in earlier than 3 p.m., expect delays     Training Day on January 27th, 2011. There is no
                                                                                                                      information is on their name badges. Students should
in room availability. Have your students put their         additional student registration at the Sheraton for the
                                                                                                                      arrive at least 15 minutes before the exam start time.
luggage in the areas designated by the Sheraton for        competition.
                                                                                                                      Students who miss their test, arrive late, go to the
secure luggage holding until rooms are ready.
                                                           Advisors with a Monday duty register in the Sheraton       wrong room, or write the wrong test will not be given
At this point all students should be wearing name          Hall by 7:45 a.m. This will give you time to meet your     accommodations.
badges. Name badges must be visible on students            teams and judges and prepare for the beginning of the
                                                                                                                      Awards ceremonies begin at 9 a.m. and will run until
whenever they are outside of their rooms.                  competition. If your duty is Quiz Bowl, meet in the City
                                                                                                                      approximately 4 p.m. There are 3 ceremonies (9 a.m.,
                                                           Hall room by 8:00 a.m. sharp.
Take a tour of the hotel with your students after check-                                                              12 p.m., and 2:30 p.m.). Ballroom capacity dictates
in (or while waiting for rooms). Pick up a program on      Lunch will be provided at 11:45 a.m. for advisors on       that only the students registered in the events being
the Sheraton Hall level and find all rooms where your      duty. Advisors are encouraged to sit with their team to    awarded can attend each session. There will be seats
students will be competing and where the awards            discuss the day and prepare for the afternoon orals.       provided for 2 advisors wearing name badges per
ceremonies will be taking place. Take note of the                                                                     chapter at each awards session.
                                                           Your punctuality in registering is greatly appreciated.
Civic Ballroom, where the post-provincials advisor
                                                           The timing of the rest of the day depends very heavily     Awards ceremony seating is assigned and will be
meeting will take place.
                                                           on all events beginning on time. Please visit the          available in the DECA Provincials Programme.
Give your students an opportunity to “scope out” the       Advisory Council page at www.deca.ca to view a list of
PATH for restaurants where they may wish to eat            potential outcomes of failure to meet duties and           POST-PROVINCIALS MEETING
lunch or dinner during the competition. Students           responsibilities.                                          Tuesday, February 15th, 2011
wearing name badges will receive discounts from most
                                                           Corporate Sponsor Scavenger Hunt                           The post-provincials meeting will take place
restaurants and eateries in the PATH.
                                                           Encourage your students to participate in the              immediately after the final awards session in the
Collect the students’ breakfast vouchers upon                                                                         Civic Ballroom. The 4:30 start time is therefore
                                                           Corporate Sponsor and Exhibit Scavenger Hunt taking
checking in. Vouchers are only available to students                                                                  subject to change.
                                                           place on the Concourse Level. Grade 12 students will
staying overnight and can be redeemed for a free
                                                           want to visit the college and university booths, in        The purpose of this meeting is for advisors to accept
continental breakfast for the morning following their
                                                           particular. Scavenger Hunt sheets have been emailed        or decline ICDC entries. Cancellations thereafter are
night in the hotel at various breakfast stations in the
                                                           and are available at www.deca.ca.                          subject to a $100 cancellation fee; there is no grace
hotel.
                                                           7th Annual DECA Ontario Charity Event!                     period.
Advise your students that lost room keycards will not
be replaced by the Sheraton staff.                         This event will feature entertainment (T.B.D.) and the     Advisors are urged to discuss the possibility of
                                                           traditional cutting of the annual DECA Ontario cake.       qualification for ICDC with each student well in
Encourage your chapter to participate in the Team                                                                     advance of this meeting.
                                                           The event will run from 8 - 10 p.m. and is only open to
Clean Program (information emailed and available
                                                           advisors and students staying overnight. Students          At least 1 advisor from every chapter with a student
online) for up to $400 in prizes.
                                                           must present their ID badge and be accompanied by          who has finished in the top 10 in any event is required
Chapter Dinners                                            their advisor to be admitted.                              to attend this meeting.
Dinners in Bistro on 2 restaurant can be booked for                                                                   Provincial evaluation sheets will also be available for
Sunday and Monday evening. Please contact Alycia           DAY 2: TUESDAY, FEBRUARY 15TH, 2011
                                                                                                                      pick up at this time. Remaining evaluations will be
Brown (416-947-4860) to make a reservation if space        Advisors with a Test duty should arrive in the             discarded after the meeting.
is available.                                              appropriate room by 7:00 a.m. in order to help prepare
                                                                                                                      ICDC takes place in Orlando, Florida from April 29-
                                                           the room for testing.      Punctuality is extremely
                                                                                                                      May 5, 2011. The cost of this trip to students will be
                                                           important. The timing of the awards ceremonies
                                                                                                                      approximately $1300.
                                                           depends on the tests beginning as scheduled.

				
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