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REGULAR MEETING OF THE MILL CREEK BOARD OF SCHOOL TRUSTEES

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REGULAR MEETING OF THE MILL CREEK BOARD OF SCHOOL TRUSTEES Powered By Docstoc
					                                    REGULAR MEETING
                                         OF THE
                           MILL CREEK BOARD OF SCHOOL TRUSTEES

September 10, 2008                     Administrative Services Center                             7:00 P.M.


I.     CALL TO ORDER, PLEDGE OF ALLEGIANCE, AND WELCOME – Mr. Simpson
       The Mill Creek Board of School Trustees met in regular session on September 10, 2008, in the board
       room of the Administrative Services Center. Present for the meeting were Board Members Gary
       Simpson, Jim Bartee, Maralee Edmondson, Ed Arnold, and Mark Keutzer. Also present for the meeting
       were Superintendent Patrick Spray, Assistant Superintendent Wes Hammond, School Corporation
       Attorney Robert Wood, CTA Co-Presidents Amy Church and Jeff Salyers, and Recording Secretary
       Linda Stinson.

       Mr. Simpson called the meeting to order at 7:00 p.m. and everyone stood for the Pledge of Allegiance.

II.    ADOPTION OF AGENDA – Mr. Simpson
       Mr. Arnold made a motion, seconded by Mrs. Edmondson, to adopt the agenda as presented.
       The motion carried 5-0.

III.   APPROVAL OF MINUTES
       Mrs. Edmondson made a motion, seconded by Dr. Bartee, to approve the minutes of the August 9,
       2008, regular meeting and record of executive session. The motion carried 5-0.

IV.    COMMENTS FROM VISITORS
       There were no comments from visitors.

V.     FINANCIAL – Mr. Hammond
       A. Accounts Payable Register/Monthly Reports
          Mr. Hammond presented and recommended approval of the accounts payable register for August 7-
          August 31, 2008. He also called attention to the monthly financial and cash flow reports.

          Mr. Keutzer presented a motion, seconded by Dr. Bartee, to approve the accounts payable register
          totaling 400 vouchers, numbers 473644-47765 in the amount of $811,482.19 and payroll in the
          amount of $619,737.01. The motion carried 5-0.

       B. Adoption of the 2008 Budget
          1. Consideration of Recommendation to Adopt the 2009 Budget and Tax Neutrality
             Resolution

              Mr. Hammond reported the 2009 budget had been advertised in accordance state statute and a
              budget hearing had been conducted on August 13, 2008. He also reviewed the 2009 proposed
              Tax Neutrality Resolution. See attached.

              Mrs. Edmondson presented a motion, seconded by Mr. Keutzer, to adopt the 2009 Budget and
              Tax Neutrality Resolution as presented. The motion carried 5-0. See attached.
          2. Consideration of Recommendation to Adopt the Capital Projects Fund Resolution
             Mrs. Edmondson made a motion, seconded by Dr. Bartee, to adopt the Capital Projects Fund
             Resolution as presented for the years 2009-2011, and to authorize the publication of the Notice
             of Adoption. The motion carried 5-0. See attached.

          3. Consideration of Recommendation to Adopt the Bus Replacement Plan Resolution
             Mr. Keutzer made a motion, seconded by Dr. Bartee, to adopt the 2009 Bus Replacement
             Resolution as presented for the years 2009-2020. The motion carried 5-0. See attached.

          4. Consideration of Recommendation to Adopt National City Certified Treasury Resolution
             Dr. Bartee made a motion, seconded by Mr. Keutzer, to adopt the National City Certified
             Treasury Resolution as presented. The motion carried 5-0. See attached.

          5. Consideration of Recommendation to Adopt Corporation Authorization Resolution - FNB
             Mrs. Edmondson made a motion, seconded by Dr. Bartee, to adopt the First National Bank
             Resolution as presented. The motion carried 5-0.

       C. Donations
          Dr. Bartee presented a motion to accept a $700 cash donation from Hendricks County Substance
          Abuse Task Force to be used to send six high school students and sponsors to the Leadership
          Conference in Bloomington, Indiana on October 30-31, 2008. Mr. Keutzer seconded the motion
          and it carried unanimously.

       D. Other
          No other financial items were presented for consideration.

VI.    REPORTS
       A. Enrollment
          Dr. Spray reported the 2008-09 projected ADM is 1557, which is down by about fifteen students,
          and reminded board members that kindergarten students are counted as half for the ADM count. He
          also reported the actual student count as of last Friday was 1618, which is down by one student.

       B. ISTEP Program for the 2008-09 School Year
          Dr. Spray reviewed the 2008-2009 ISTEP and GQE testing dates and noted that grade nine students
          do not take any form of ISTEP this year and that this is also the last year grade ten students will take
          the GQE – with the exception of students who must retake the exam.

              •   September 15-26 – ISTEP test window
              •   September 16-18 – GQE testing dates
              •   March 2-11 – ISTEP+ - Writing
              •   April 27-May 6 – ISTEP+ Progress Assessment

       C. West Elementary Water Update
          Dr. Spray presented a written report and discussed with the Board a timeline of events and efforts to
          address the water quality problem at West Elementary. See attached.

VII.   School Board Policy
       A. First Reading of Proposed Non-Admission of Cash Transfer Tuition Students
                                                        2
          Dr. Spray presented for first reading a proposed policy on non-admission of cash transfer tuition
          students, adding that the policy had been recommended by the Indiana School Boards Association as
          a result of recent legislation.

          The Board, by consensus, opted to remove the section stating “for two or more consecutive school
          years.” The proposed policy, which will replace the existing Residence Policy (#3110), will be
          presented for second reading on October 8, 2008. See below.

              The Mill Creek Community School Corporation enrolls only those students who have legal
              settlement in the School Corporation. The Mill Creek Community School Corporation does not
              accept and/or enroll cash transfer tuition students.

              The Superintendent of the Mill Creek Community School Corporation is prohibited from
              approving the acceptance of enrollment of any student who has been enrolled in Mill Creek
              Community School Corporation for two or more consecutive years and then relocates and
              establishes legal settlement in an adjacent school corporation when such student seeks
              permission to transfer back to Mill Creek Community Schools.

VIII. PERSONNEL REPORT – Dr. Spray
      Dr. Spray presented and recommended approval of the following personnel items.

       Resignation(s)
       Classified
       Yolanda Fox – Instructional assistant, kindergarten, East Elementary, effective August 22, 2008
       Stephanie Cummins – Payroll/administrative assistant/deputy treasurer effective August 29, 2008

       ECA
       Carol Thomas – Elementary grade level coordinator (primary data/technology), West Elementary,
       effective immediately
       Debbie Heylmann – Elementary grade level coordinator (intermediate data/technology), West
       Elementary, effective immediately
       Debbie Heylmann – Elementary academic assignment (Math Bowl), West Elementary, effective
       immediately
       Melissa Jackson – Elementary academic assignment (Math Bowl), East Elementary, effective
       immediately
       Allison Paradise – CHS newspaper sponsor, effective immediately
       Allison Paradise – CHS yearbook sponsor, effective immediately
       Mike Lanam – 7th/8th assistant basketball coach, boys, effective immediately
       Kelly Daum – Fall and competition cheerleader sponsor, effective immediately

       Recommendation(s) to Employ
       Certified
       Cherri Guyre – Elementary teacher, West Elementary, temporary 1-year contract, beginning August 18,
       2008 (179 days) B-0
       Rebecca Hanlon who was approved at the August 13, 2008, board meeting for a one-year temporary
       contract (East Elementary) will move to a regular contract.



                                                     3
Classified
All classified employees are subject to a 60-day probationary period.
Sherri Kehrein – Instructional assistant, kindergarten, East Elementary, beginning August 25, 2008, 6.5
hours per day, 173 days (pro-rated for the 2008-09 school year)
Harold H. Drake, II – Instructional assistant, kindergarten, West Elementary, beginning August 29,
2008, 7 hours per day, 169 days (pro-rated for the 2008-09 school year)
Amber Schreiber – Payroll clerk/deputy treasurer, beginning September 2, 2008, 7 hours per day, 12-
month position
Brandi Bassett – Instructional assistant, special education, CHS, beginning September 2, 2008, 7 hours
per day, 168 days (pro-rated for the 2008-09 school year)

ECA
Rayna Burke – CHS newspaper sponsor, effective August 25, 2008
Rayna Burke – CHS yearbook sponsor, effective August 25, 2008
Debra Gee – CHS Drama Club sponsor, effective August 25, 2008
Mary Winters – Grade 10 class sponsor, CHS, effective August 18, 2008
Chris DuBois – Grade 12 class sponsor, CHS, effective August 22, 2008
Cindie Corn – CHS academic coach, effective August 15, 2008 (lay)
Michael Lanam – CHS assistant academic sponsor, effective August 27, 2008
Shelly McFadden – CHS musical assistant, effective August 25, 2008 (lay)
Lisa Gibson – CMS newspaper sponsor, effective immediately (lay)
Katie Oates –East Elementary academic assignment, effective immediately (lay) (Math Bowl)
Abby Whicker – East Elementary academic assignment, effective immediately (Math Bowl)
Abby Whicker – East Elementary academic assignment, effective immediately (Spell Bowl)
Kathy Roe – West Elementary grade level coordinator (primary data coordinator), effective August 25,
2008
Bonnita Whicker – West Elementary grade level coordinator (intermediate data coordinator), effective
August 25, 2008
David Ballinger – CHS assistant basketball coach, boys, effective November 10, 2008
Darlene Rivera – 7th grade basketball coach, girls, effective for the 2008-09 basketball season (lay)
Brian Burch – 8th grade basketball coach, boys, effective for the 2008-09 basketball season (lay
Troy Burch – 7th grade basketball coach, boys, effective for the 2008-09 basketball season (lay)

Substitute Bus Driver – Velvet V. Jones, beginning August 13, 2008 (during Mrs. Lamb’s LOA)

Volunteer(s)
ECA
Jerry W. Lawson - girls’ varsity soccer program
Megan DeVault – volleyball program

East Elementary Classroom/Field Trip                  West Elementary Classroom/Field Trip
Brandi N. Bassett                                     Brandy L. Balado
Melissa J. Branscum                                   Korleen S. Bledsoe
Leslie R. Cooper                                      Pamela M. Doll
Shannon Q. Farmer                                     Elizabeth A. Franchville
Dana K. Fox                                           Beth A. Gipson
Janet L. Frye                                         Heather A. Godby
                                                  4
      Jeanna M. Fulton                                     Amanda J. Miles
      Jenny L. Hopper                                      Bonita L. Murphy
      Brande N. Hostetler                                  Freida A. Plasters
      Krystal Hurst                                        Brandy L. Renihan
      Julie Jennings                                       Talia A. Ross
      Suzi Kardokus                                        Shawnna A. Schack
      Timothy D. Ledford                                   Laura J. Searcy
      Alona A. Leininger                                   Barbara J. Snodgrass
      Cristi A. Lewis                                      Jessica L. Stowell
      Dorothy A. Lewis                                     Katherine J. Watts
      Phyllis L. Mantooth
      Stephanie A. McGuyre
      Sarah Pelley
      Debbie Romoser
      Michelle Ross
      Sonna N. Schafer
      Heather Sterrett
      Amy S. Wachnicki
      Billie D. Williams
      Tiffany K. Wise

      Mr. Keutzer made a motion, seconded by Mrs. Edmondson, to approve the personnel items as
      presented. The motion carried 5-0.

IX.    NEW BUSINESS – Dr. Spray
       A. Overnight Field Trip Request
          Dr. Bartee made a motion, seconded by Mr. Keutzer, to approve a request for six high school
          students and sponsors to attend the Leadership Tour 2008 conference in Bloomington, Indiana,
          October 30-31, 2008. The motion carried 5-0.

X.    RECOGNITION OF THE MCCTA
      Mrs. Church reported we are off to a great start for this school year. She also reported the first
      discussion meeting was held on Monday, September 8, and went really well, adding that they are already
      discussing the 2009-2010 school year calendar.

XI.   ITEMS FROM THE SUPERINTENDENT
      Professional Development Day
      Dr. Spray reported the principals are doing a great deal of planning for the October 2, professional
      development day. Session topics include differentiated instruction, curriculum compacting, flexible
      grouping in the classroom, creating tiered lessons, using brain-based strategies in the classroom, Marcy
      Cook Magic (math workshop), and 6 Traits Writing.

      SAT Scores
      Dr. Spray called attention to Cascade High School’s tremendous improvement on SAT scores – a forty-
      point increase, which was more than any school in the area. He added that the increase was in several
      areas – reading, math, and writing.

      INDOT State Road 39 Improvement Project
                                                      5
        Dr. Spray reported that INDOT would be adding the de-acceleration lane back into the plans for the
        State Road Improvement Project in front of East Elementary. (Reference minutes of the August 13,
        2008, board meeting.)


XII.   COMMENTS FROM BOARD MEMBERS
       Mr. Keutzer commented that he was very pleased with the SAT scores. He also noted the water
       situation at West Elementary has been an incredible inconvenience and praised Gary Long, Kenny
       Davidson, and the maintenance crew for their hard work and efforts to correct the problem.

        Dr. Bartee praised the CHS football team for trying and working so hard this season. He added that he
        greatly respects the team for their efforts and admires their determination.

        Mrs. Edmondson commented that she, too, was pleased with the SAT scores. She thanked Dr. Spray,
        Mr. Staggs, and everyone responsible for watering the soccer field, adding that she would like to see a
        more cost-effective way to keep it watered. Referring to the Capital Projects Fund, Mrs. Edmondson
        inquired as to how much money had been spent and how much was left to spend, adding that she was
        still interested in updating the science labs at the high school. Dr. Spray responded that he had talked to
        Mr. Gowen about the extent of renovation and equipment needed to support the curriculum.

        Mr. Simpson commented that everything was off to a good start this year and he was pleased that all
        transportation issues had been resolved.

XIII. ADJOURNMENT
      There being no further business to come before the Mill Creek Board of School Trustees, Mr. Simpson
      adjourned the meeting at 7:56 p.m.


       Date_______________



       Gary D. Simpson, President                                      James F. Bartee, Vice President



       Maralee H. Edmondson, Secretary                                       Edward R. Arnold, Member



                                                   Mark Keutzer, Member




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