RGU Library Unlocking Potential The Robert Gordon University

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					RGU: Library



                           Unlocking Potential


  The Robert Gordon University Collections Forward Plan 2007-12




  Mission Statement:

  The University Collections exist to enable
  students, staff and the wider community to
  explore collections for learning, enjoyment and
  inspiration by preserving and presenting
  artworks and artefacts reflecting the history and
  output of the Robert Gordon University.
                             Unlocking Potential:
         A Forward Plan for the Robert Gordon University Collections
                                 2007-2012


The University Collections Forward Plan will highlight our key aims and
objectives over the next 5 years, with a detailed plan of action for the next
12 months. We will outline strategies for the care, management and
development of the collections and our services in order to extend public
access and explain how they link into the Mission, Vision and Values of the
Robert Gordon University and its partner agencies.

Our plan is shaped not only by RGU priorities, but by changing directions
nationally, regionally and locally.


1.        Introduction

The Robert Gordon University joined the Group for University Museums in
Scotland (UMIS) in late 1993 and appointed a part-time Curator in 1994.

A Collections Management Committee was established in 1995 and a
curatorial advisor enlisted with a view to working towards Museum
Registration for the collections.

In 2004, the University Collections were established and a Collections Sub-
Committee convened to take forward the University’s vision for the
collections.

This move reflected the Values expressed in the University’s Strategic Plan,
Towards 2010, particularly that of Our History and Heritage and with a view
to using the Collections as a driver to help meet all four of the University’s
Commitments, as expressed in that document:

     •    Rewarding achievement and celebrating success
     •    Encouraging enterprise, innovation, discovery and creativity
     •    Serving the broader community
     •    Promoting enjoyment in learning and work

Money was identified from central funds to establish annual budgets for the
purchase of public art and student art.

The University joined the Museums Association in 2005 and the following
year appointed a full-time Collections Curator and Collections Assistant,
before joining the Scottish Museums Council as an Associate Member. The
current Convenor of the Collections Sub-Committee is Shona Cormack, Vice-
Principal and Pro Vice-Chancellor (Student Experience and External
Relations).
2.    Mission Statement


The University Collections exist to enable students, staff and the wider
community to explore collections for learning, enjoyment and inspiration by
preserving and presenting artworks and artefacts reflecting the history and
output of the Robert Gordon University.
Review of Current Situation


3.1       Audience

Audience and stakeholders of the University Collections include: University
students, staff, visitors, alumini, outside researchers, school visitors.

      •   The Georgina Scott Sutherland Library received 570,715 visits in the
          year 2005-06, according to our Sconul survey return, with an average
          of 126 users in the Library at any one time on the sample days. The
          collections exhibition space is prominently located near the Library
          entrance and close to the photocopiers.
      •   The overwhelming majority of the audience for the University
          Collections are students and staff of the University.
      •   Visitors to the sites sometimes come to see specific exhibitions, but
          often experience difficulties trying to find them.
      •   Questionnaire returns show that only a small minority of students and
          staff are currently aware of the existence of the University Collections.
          However, questionnaire and visitor book responses show that among
          those who are aware of and use the collections there is a moderately
          high level of satisfaction.


3.2       Collections

The University Art Collection forms the largest part of the University
Collections. The majority of the artworks date from the 1950s to the 1970s,
but there is also a significant quantity of earlier and later work. Not all
disciplines practised at Gray’s School of Art are equally represented, with a
heavy bias towards painting, drawing and printmaking. While this has been
corrected with regard to new acquisitions of student work, the historical
imbalance remains.

The University Architecture Collection contains student drawings dating
from the 1920s to the 1970s. However, no more recent student work has
been retained for the collections, although the Scott Sutherland School of
Architecture and Built Environment does retain copies of digital work by
students, independent of the University Collections. The Collection also
contains a large collection of antiquarian books.

The Needlework Development Scheme Collection comprises of 112
textile items which were bequeathed to Gray’s School of Art upon the
disbandment in 1961 of this scheme for promoting needlework. A number of
other institutions in Scotland also hold material from the Scheme.

The University Pharmacy Collection contains equipment used in the
School of Pharmacy.

The University Engineering Collection contains School of Engineering
equipment that has been retained. Much has been lost over the years and
research is needed to establish the significance of what remains.
The University History Collection contains material relating to the general
history of the University, including now-defunct departments such as
Domestic Science and the School of Navigation.

All of the above collections also contain related photographs and ephemera,
while we have begun to collect oral history material for the University Art
Collection.

Approximately 15% of the University Art Collection is currently on display.
The standard of presentation is variable: the majority of works have no
interpretation and many are aesthetically unsuited to, or vulnerable in, their
locations.

The University Architecture Collection is not currently on permanent display,
but is readily available to researchers by appointment in the Georgina Scott
Sutherland Library.

Documentation backlogs exist and what data has been catalogued is not
readily accessible to users

The majority of the collections on display are well protected, but approx 800
paintings are stored in lock-and-leave storage in Aberdeen, which is not
usually manned and has very poor environmental conditions.


3.3   Financial

The Robert Gordon University Collections do not receive any funds from the
Scottish Funding Council (SFC), which in 2006 extended its funding of
museums at 4 Scottish universities and Glasgow School of Art until 2008/09.

The Robert Gordon University Collections are managed by two full-time
members of staff, based within Library Services: the Collections Curator and
Collections Assistant. These posts are funded via the Library budget.

The Library has obtained funding from the Carnegie Trust for the care and
development of the Collections. This funding will last for the period of this
Forward Plan. In addition, the Collections Purchase Group has set aside
£5,000 from the budget for non-student artwork towards the care of the
Collections.

Longer-term, core revenue funding will need to be identified by the
University to supplement and facilitate income from external sources. We will
also lobby the Scottish Funding Council for financial support for the
University Collections.

The University Collections do not currently generate income to support
collections activities.

Beginning in the financial year 2005-06, the University set aside the
following annual budgets for the purchase of work for the University Art
Collection and the University Architecture Collection:
£15,000 for the purchase of student work
£50,000 for the purchase of non-student artwork

These funds are administered by the Collections Purchase Group, which
reports to the Collections Sub-Committee.

In addition, a Percentage for Art scheme has been established, whereby 1%
of the costs of building projects with a budget exceeding £1m are set aside
for the purchase or commissioning of artwork, up to a maximum amount of
£200,000 per project. It is anticipated that the scheme will begin operating
before the end of the current financial year (2006-07).


3.4   Facilities

Collections, particularly works from the University Art Collection, are
displayed throughout the University, in offices, circulation areas and meeting
rooms. The spaces used for exhibitions are all on the Garthdee campus,
which is more than 2 miles from Aberdeen city centre. Due to their location
both in relation to the city and their location within their respective buildings,
exhibitions in these spaces do not tend to attract a high number of external
visitors.

There is an exhibition area within the Georgina Scott Sutherland Library,
which includes 4 upright display cases and several desk cases, but little
space for hanging 2D material.

Level 2 of the Faculty of Health and Social Care building is used for changing
displays of 2D work, but this is a circulation area of the building and is busy
at times, posing the potential risk of physical damage to artworks displayed
there.

A selection of material from the Pharmacy Collection is displayed in wooden
display cabinets within the St Andrew Street building. Although the cabinets
are not constructed to archival standard, they are fit for purpose as the
condition of the artefacts within them is largely stable.

There is little signage or interpretation for visitors, with the exception of the
Faculty of Health and Social Care.


3.5   University and Libraries Structure

The University Collections are managed within the Library Services
department. The Collections Curator reports to the Director of Knowledge
and Information Services, who in turn reports to the Senior Vice-Principal
and Deputy Vice-Chancellor (Academic Development and Quality).

In terms of the University’s committee structure, strategic decisions relating
to the University Collections are made by the Collections Sub-Committee,
which reports to the Estates and Buildings Committee, which in turn reports
to the Board of Governors. Reporting to the Collections Sub-Committee is a
Collections Purchase Group, which makes decisions on how to spend the
funds allocated for the purchase of artworks for the University Collections
(see Financial, above).

Robert Gordon University’s Mission and Objectives
Library Services Objectives

3.6       Market and Sector Analysis

External factors that will affect the University Collections over the period of
this Forward Plan include legislation such as the Culture (Scotland) Bill and
the Freedom of Information Act and changes in the structure of museum
funding and collaboration in Scotland and further afield.

The MLA Accreditation Scheme sets minimum standards for museums in the
areas of 1. Management, 2. User Services, 3. Visitor Facilities, 4. Care of
Collections.

RGU is a member of University Museums in Scotland (UMIS), the Scottish
Museums Council (SMC), the Museums Documentation Association (MDA)
and the Museums Association (MA).

Other collecting organisations in the Aberdeen area include Aberdeen Art
Gallery and Museums, Aberdeenshire Heritage, the University of Aberdeen,
NHS Grampian and the Gordon Highlanders Museum.


3.7       Key Trends, Museums Sector

      •   Wider consultation with a range of audiences to provide improved
          services
      •   Targeting new visitors not previously engaged with the collections
      •   Engaging visitors in new ways using new means of interpretation
      •   Increased emphasis on provision for cultural engagement and lifelong
          learning
      •   Increased access to collections via digitisation, IT and open storage
      •   Working with communities within their own environment
      •   Expansion of e-commerce
      •   Promotion of museums as corporate or commercial venues
      •   Developing on-site catering and retail
      •   Increased partnership working, both within and between organisations
      •   Increased emphasis on income generation
3.8       SWOT Analysis of University Collections

Strengths                                   Weaknesses
      •   Strong historic art collection      •   Poor overall representation of
      •   Strong contemporary art                 current output University
          collecting programme                •   Lack of exhibition gallery
      •   Staff knowledge                         space
      •   Staff enthusiasm                    •   Low profile of collections
      •   Good IT infrastructure              •   Core funding not established
      •   Library buildings’ long             •   Lack of engagement with
          opening hours                           other museums (eg not
      •   Good short-term funding                 involved with North East
      •   Potential audience of young             Scotland Museums
          people                                  Partnership)
      •   Research                            •   Lack of engagement with
      •   Strong links with other                 local communities
          academic institutions               •   Low public profile of
      •   Commitment to learning                  exhibition venues at
      •   Good marketing and                      Garthdee
          fundraising resources within        •   Requirement for external
          the University                          visitors to University
                                                  buildings to sign-in
                                              •   Poor condition of some
                                                  collections

Threats                                     Opportunities
      •   Collection poorly defined           •   Grant funding
      •   Lack of long-term funding for       •   Sponsorship
          collections management              •   Partnerships
      •   Lack of awareness of                •   Web-based learning & access
          collections among students          •   Demand for educational
          and staff                               resources
      •   Remote / protective attitude        •   Retail & commercial
          among some academic staff           •   Evening events (late
      •   Risk of trying to progress              opening)
          without stakeholder support         •   Publications
      •   Lack of understanding of            •   Capital developments
          museum ethics among non-            •   Public art programme
          collections staff                   •   Volunteering
      •   Lack of accessible collections      •   On-site & touring exhibitions
          information                         •   SMC Collections Development
      •   Likely short term ineligibility         Strategy
          for Collections Significance        •   Collections Significance
          Scheme                                  Scheme
4.       Key Aims

“The University has among its roles a responsibility to enhance the
cultural life not only of its students, staff and visitors but also of the
wider community. Important elements in this are the staging of exhibitions
and events and the safeguarding of our material heritage. Investment in
stimulating public art is a further crucial element as the University seeks to
consolidate its estate on the Garthdee campus; it is integral to the
development of a campus with a distinct identity and to its promotion as a
recreational and cultural amenity, as well as ensuring a legacy for future
generations. The current development of the Estates and Buildings Master
plan provides an unparalleled opportunity to take this forward.” (Collections
Development Plan)

The University Collections have the potential to act as a valuable tool in the
University’s strategy for widening cultural engagement. This vision is
reflected in the Collections Sub-Committee’s key aims which are:

     •   To strategically develop the University Collections to represent the
         work of the University.

     •   To raise the profile of the University Collections.

     •   To make accessible the University Collections for the benefit of
         students, staff and the wider community.

     •   To integrate the University Collections into the academic functions and
         planning of the University.

     •   To preserve the University Collections for the benefit of future
         generations.
5.    Objectives

Our key objectives over the course of this Plan are:


5.1   To gain accreditation through the MLA Accreditation Scheme in 2007.

5.2   To enhance and refine the collections to fill gaps, remove duplication
      and improve quality.

5.3   To give access to a minimum of 50% of the University Collections
      across the year within the term of this plan.

5.4   To establish interpretation of all Collections on display within the
      University by September 2007.

5.5   To develop a regular programme of on-site and touring exhibitions
      based on the University Collections.

5.6   To exploit new technologies to develop innovative ways of making the
      University Collections and interpretation of the collections accessible to
      a wider audience.

5.7   To systematically upgrade the condition and storage of the University
      Collections.

5.8   To upgrade the documentation of the University Collections to
      SPECTRUM standard.

5.9   To generate income for 50% of the annual cost of the exhibitions
      programme by 2012.

5.10 To develop regular educational use of the University Collections by
     local schools, colleges and community groups by 2009.

5.11 To develop new audiences for the University Collections.

5.12 As part of the Estates Masterplan, to establish a collections centre and
     museum at Garthdee by 2012.
6.        Actions to Achieve Our Objectives


6.1       Actions: Governance and Resource Management

We will seek to generate external income to support our programme of
temporary exhibitions.

The following activities have the potential to attract external funding:

• Digitisation (eg antiquarian books / student architecture drawings)
• Education and access projects
• Touring exhibition projects
• Publications
• Conservation projects (particularly where there is a public access
  outcome)
• Collections access projects (eg display equipment)


6.2       Actions: Collections Management and Development

The University Collections are developed through several different means:

      •   Strategic planning (Collections Management Plan, collections policies
          and procedures)
      •   Passive collecting
      •   Active collecting
      •   Purchase of artworks
      •   Improvements in storage of collections
      •   Documentation and digitisation
      •   Rationalisation to remove duplicate, damaged, poor quality or
          unprovenanced material from the collections
      •   Collaboration with other museums and organisations

We will develop written criteria for collecting and review our Acquisition and
Disposal Policy by March 2008.

We will work co-operatively with other collecting institutions for the common
good, seeing our collections as part of the Distributed National Collection and
ensuring that our actions are open and transparent.

We will enrich and refine the existing collections and develop new collections
in such area as Design and the creation of an oral history archive.

Access to Stored Collections

Access to the stored material is currently difficult because of the locations
and nature of the stores.

We will upgrade the quality of storage and documentation to enable us to
deliver a more efficient service to those wishing to access material in the
collections.
In the longer term, we will aim to bring together our storage, research
facilities and a gallery in one location as part of the development of the
Garthdee estate.

Knowledge Management and Intellectual Access

The lack of access to information about the University Collections is a major
constraint on their use and development. Therefore, we will implement a
Documentation Plan to upgrade the standard of documentation of the
collections.

We will introduce and implement all the relevant documentation policies and
procedures in the MDA’s SPECTRUM standard.

A programme of retrospective documentation will tackle our documentation
backlogs, giving us vital information about the importance of our collections
and enriching their potential for research and interpretation.

Digitisation of Collections

We will digitise artworks and other artefacts for the purposes of internal
management and insurance and will continue to seek the permission of
rights holders to make digital images publicly available.

We will develop on-line resources for education and enjoyment, including
virtual exhibitions, using innovative and sometimes interactive approaches to
interpretation and cultural engagement, such as the creation of podcasts to
interpret artworks on display.


6.3   Actions: User Services

Learning Opportunities and Audience Development

We will reflect the University’s commitment to Serving the Broader
Community by turning the University Collections into a valuable resource for
local schools, organisations and individuals.

Using the Inspiring Learning for All framework, we will develop an action plan
to improve our services for learners, both within and external to the
University, by 30 April 2008.

We will seek funding to develop links with local educational institutions and
other community groups, in collaboration with the relevant Faculties and
Schools.

We will work with the University’s Development Office to build connections
with our Alumini and encourage new audiences to make use of the University
Collections, through public events, exhibitions and publications.
Exhibitions and Public Programming

We will continue to provide a varied programme of temporary exhibitions in
the Georgina Scott Sutherland Library and other venues, showcasing
material from the University Collections, interesting touring exhibitions and
material loaned by staff, students and alumini of the University.

We will seek wherever possible to tie exhibitions into academic programmes
and seek the input of academic staff into the development of the exhibitions
programme.

We will develop exhibitions for external venues in the Aberdeen area in order
to raise the public profile of the University Collections and of the University
itself. We will develop at least one touring art exhibition during the period of
this Forward Plan.

We will seek to collaborate with other museums and institutions to develop
collaborative exhibitions.

Enquiries

We will formalise our enquiry service and plan in the capacity to cope with
the increasing number of enquiries generated by the growing profile of the
University Collections. We will record and respond to the demands of our
users.


6.4   Actions: Visitor Facilities and Services

The facilities that we are able to offer our visitors are both important to the
visitor and a key element of the Museums Accreditation Scheme.

The buildings and services are managed by the Estates and Property
Services department.

We will work with the Estates and Property Services front of house teams to
improve their awareness of the University Collections and services we
provide.

In the longer term, we will strive to improve the facilities and services that
we can offer visitors, including improving existing exhibition spaces and
developing new facilities and developing accessible storage solutions for the
Collections to aid researchers.


6.5   Actions: Performance Measurement

At present, visitor numbers are periodically measured in the Georgina Scott
Sutherland Library.

A database record is kept of enquiries received (written and verbal) and of
our response to those enquiries.
A visitor book is maintained in the Georgina Scott Sutherland Library, while
the Collections Curator and Collections Assistant regularly meet with
academic staff to discuss the services we provide.

A questionnaire survey was carried out as part of the preparation of this
Forward Plan and will be repeated within the period of the Plan.
APPENDICES


The table in APPENDIX 1 shows the actions over the year 2007-08 that we
consider necessary to achieve these objectives.

APPENDIX 2 lays out the planned expenditure on the University Collections
over the course of the Action Plan, 2007-08.
7.    Forward Plan Review and Monitoring

Progress towards the actions identified in this Plan will be monitored on an
ongoing basis, with verbal updates at each Collections Sub-Committee
meeting and a written Annual Report submitted to the Collections Sub-
Committee.

A full review of the Forward Plan and a new Action Plan will be submitted to
the Collections Sub-Committee for approval in April 2008.

Implementation of this Plan will be the responsibility of the Collections
Curator, overseen by the Director of Knowledge and Information Services.
Appendix 1

Action Plan, 2007-08

AIM 1: Accreditation for the University Collections
Objectives        Resources       Responsibility By                     Future
                                                   When                 Aims 2012
Develop                                    JP               30 June     Update
Documentation                                               07
Primary Procedures
Write Procedural                           JP               30 June     Update
Manual                                                      07
Write Collections                          JP               4 April     Update
Management Plan                                             07
Write Emergency                            JP               30 April    Revise by 30
Plan                                                        07          April 2009
Obtain professional                        JP               30 June     Review
advice on security                                          07          annually
Complete                                   JP               16 July
application for                                             07
Accreditation

AIM 2: Enhance and refine the collections to fill gaps, eliminate
duplication and improve quality
Objectives       Resources      Responsibility By          Future Aims
                                                   When 2012
Develop criteria                          Collections      June 07     Review as
for Art and                               Purchase Group               appropriate
Architecture
purchases
Develop criteria                          JP/JF/Faculty    Sept 07     Review as
for other Faculty                         staff                        appropriate
of Design and
Technology
collecting
Commission            Ring-fenced         Collections      July 07     Review
artwork from          capital funding     Purchase Group               following initial
Percentage for                                                         project
Art Scheme
Purchase work         Art purchase
from Degree           funds
Shows                 Transport / staff
                      to move works
                      (Estates)
                      Packing materials
                      Storage space
Develop criteria                          JP/CM/Faculty    Sept 07     Review as
for Faculty of                            staff                        appropriate
Health and Social
Care collecting
Develop criteria                          JP/AN/Faculty    Sept 07     Review as
for Aberdeen                              staff                        appropriate
Business School
collecting
Rationalise           Transportation /    JP/GC/Gray’s     Dec 07      Review criteria
paintings             staff to move       staff                        as appropriate
collection            works for viewing
Select prints for                          JP/GC/Gray’s    June 07
Art Collection                             staff
Select drawings                            JP/GC/Gray’s    Dec 07
for Art Collection                         staff

AIM 3: Access to 50% of the University Collections
Objectives      Resources     Responsibility By                        Future Aims
                                               When                    2012
Increase amount       Joiners &           JP/GC           March        Identify new
of University Art     transport                           08           display space
Collection on         (Estates)                                        within the
display to 30%        Fixings                                          University;
                      Labels                                           develop a
                                                                       museum
Create a                                  JP/GC/MB        31           Implement and
marketing                                                 October      revise as
strategy for the                                          07           appropriate
collections
Redisplay             Joiners &           JP/GC           30 Sept      Active
collections in        transport                           07           involvement in
Gray’s School of      (Estates)                                        planning
Art                   Fixings                                          interior layout
                      Labels                                           of refurbished
                                                                       Gray’s and
                                                                       other buildings
Redisplay             Joiners &           JP/GC           30 Sept
collections in        transport                           07
Schoolhill            (Estates)
                      Fixings
                      Labels

AIM 4: Interpretation of all collections on display
Objectives      Resources        Responsibility By                    Future Aims
                                                  When                2012
Provide                                   JP/GC           June 07     Label rest of
interpretive labels                                                   collections on
for all collections                                                   display
on display in
public areas /
meeting rooms
Prepare written                           JP/GC           Sept 07     Develop a
guides to the                                                         programme of
artwork on                                                            publications
display within the                                                    Develop on-line
University                                                            interpretation
Research                                  JP/GC           30 June     Research other
artworks on                                               08          collections
display

AIM 5: Regular programme of on-site and touring exhibitions
Objectives       Resources    Responsibility By        Future Aims
                                              When 2012
Develop exhibition     Labels and          JP              30 April
programme for          graphics                            07
Library                Stands and
                      other display
                      equipment
Develop exhibition                         JP                 31 July
programme for                                                 07
FH&SC Level 2
Develop collections   Preparation of       JP/Gray’s staff    Feb 08
exhibition at         walls / transport
Gray’s School of      / hanging of
Art                   work
Plan and schedule                          JP/GC              31 Mar      Develop a
collections                                                   08          touring art
exhibition for an                                                         exhibition
external venue (eg
Riverside Gallery,
Stonehaven, or
Bridge View
Gallery, Aberdeen)

AIM 6: Exploit new technologies to develop innovative ways of
making the University Collections accessible to a wider audience
Objectives       Resources      Responsibility By        Future Aims
                                                 When    2012
Collections                                JP/GMcD/ITS        31 Dec      Develop online
database online                                               07          resources
Write online guide                         JP/GC              31 Dec
to artworks on                                                07
display
Create audio                               JP/GC/GMcD         30 Sept     Develop
podcast for works                                             07          further audio
on display in                                                             podcasts and
FoHSC Level 2                                                             video podcasts
Create audio                               JP/GC/GMcD         31 Dec
podcast for works                                             07
on display in
Gray’s School of
Art
Seek funding to                            JP                 30 April    Develop
make key                                                      08          further
antiquarian books                                                         digitisation /
in University                                                             web-based
Architecture                                                              projects and
Collection                                                                virtual
available online                                                          exhibitions

AIM 7: Systematically upgrade the condition and storage of the
University Collections
Objectives     Resources   Responsibility By         Future Aims
                                           When      2012
Identify                              JP/Estates         30 June       Identify long-term
temporary on-                                            07            storage solution
site storage for                                                       for all collections
the University
Art Collection
Move artworks                         JP/Estates         31
into temporary                                           October
store                                                    07
Identify                                               30 June
storage                                                08
solutions for
outsized paper
items
Reorganise            Staff time,   JP/GC              30/06/07
collections           additional
store at Gray’s       shelving
School of Art
Reorganise            Staff time,   JP/GC              30/10/07        Identify
collections           additional                                       alternative
store in the          shelving                                         accommodation
Clarke Building                                                        for collections in
                                                                       room

AIM 8: Upgrade the documentation of the University Collections to
SPECTRUM standard
Objectives       Resources    Responsibility By         Future Aims
                                              When 2012
Commission                                  JP/GC/GMcD/ITS    July 07
collections
management
software
Introduce Primary                           JP                July 07     Revise and
Documentation                                                             develop
Procedures                                                                further
                                                                          procedures as
                                                                          required
Catalogue and                               GC/JP                         Create higher
digitise University                                                       resolution
Art Collection                                                            digital images
                                                                          of key
                                                                          artworks
Catalogue and                               GC/JP                         Catalogue
digitise University                                                       antiquarian
Architecture                                                              books
Collection drawings

AIM 9: Generate income for 50% of the cost of exhibitions
programme by 2012
Objectives      Resources     Responsibility By           Future
                                               When       Aims 2012
Generate income                         JP/Development        BREAK          Revise target
for 10% of cost of                      Office                DOWN?          at end of
exhibitions in                                                               07/08
2007-08

AIM 10: Develop regular educational use of the University Collections
by local schools colleges and community groups by 2009
Objectives       Resources      Responsibility By     Future Aims
                                               When 2012
Identify funding                       JP                    31 Mar     Develop
for developing                                               08         resources in
educational                                                             response to
resources                                                               demand
Develop use of                         JP/Faculty Liason     30 June    Develop long-
University                     Advisors          08         term
Collections by                 /academic staff              relationships
schools                                                     with schools and
                                                            colleges
AIM 11: Develop new audiences for the University Collections
Objectives     Resources    Responsibility By           Future
                                             When       Aims 2012
Write an access                JP                31/08/08      Develop
policy for the                                                 projects
University                                                     aimed at
Collections                                                    specific
                                                               audiences
Identify potential             JP                31/08/08      Approach
partners for                                                   potential
access and                                                     partners and
outreach projects                                              funders

AIM 12: As part of the Estates Masterplan, establish a collections
centre and museum at Garthdee by 2012
Objectives       Resources       Responsibility By         Future
                                                  When     Aims 2012
Feed into Estates                   CM/JP             May 07   Develop brief
Masterplan
planning process
Appendix 2
Spending Plan, 2006-07 / 2007-08


2006-07

LS805

Sub   Description                        Aug   Sept       Oct       Nov          Dec    Jan     Feb    Mar     Apr      May      Jun           Jul       Total
      Expenditures
250   Non Academic - UK Travel                                                                                                                       -

251   Non Academic - O/Seas Travel                                                                                                                   -

255   Non Acad Crse & Conf Fees                                                                                                           500        500

256   Non Acad Crse & Conf Travel              50                  50                          50                               100       500        750

266   Support Recruitment                                                                                                                            -

553   Valuation                                                                                                                           500        500

610   Equipment Purchases                                          2,000                                                                  2,000      4,000

611   Equipment Repairs                                                                                                                              -

612   IT Equipment Purchases                             15,000                                               3,000                                  18,000

613   IT Equipment Repairs                                                                                                                800        800

615   Other Consumables                        100                 100                 100            100               100               100        600

641   Repairs and minor purchases                                                                                                                    -

703   Exhibitions and Conferences              200       700                                          300                                            1,200

709   Other costs                              1,000                                                                            1,000                2,000

750   Photocopying Costs                       500                                                                                                   500

752   Postage                                                                                                                                        -

754   Printing
755   Stationery                                                                                                                                     -

770   Hospitality                                                                                                                                    -

771   Subscriptions                                                                                                                                  -

796   Other Administrative Costs                                                                                                                     -

797   Administrative charges                                                                                                                         -



      Total Expenditures             -         1,850     15,700    2,150     -         100     50     400     3,000     100     1,100     4,400      28,850



                                                         (15,700
      Surplus/(Deficit)              -         (1,850)   )         (2,150)   -         (100)   (50)   (400)   (3,000)   (100)   (1,100)   (4,400)    (28,850)




2007-08

LS805

Sub   Description                        Aug   Sept       Oct       Nov          Dec    Jan     Feb    Mar     Apr      May      Jun      July           Total
      Income
250   Non Academic - UK Travel                                                                                                                       -

251   Non Academic - O/Seas Travel                                                                                                                   -

255   Non Acad Crse & Conf Fees                                    500                                                                    100        600

256   Non Acad Crse & Conf Travel              50                  100                         50                                         50         250

266   Support Recruitment                                                                                                                            -
553   Valuation                                                                                            500       500

610   Equipment Purchases                                                                                  3,000     3,000

611   Equipment Repairs                                                                                              -

612   IT Equipment Purchases                                                                               1,000     1,000

613   IT Equipment Repairs                                                                                 800       800

614   Teaching Materials                                                                                             -

615   Other Consumables                 100         100         50               100           50          50        450

641   Repairs and minor purchases                                                                                    -

703   Exhibitions and Conferences       200                            1,000                                         1,200

709   Other costs                                                                3,000                               3,000

750   Photocopying Costs                                                                       500                   500

752   Postage                                                                                                        -

754   Printing
755   Stationery                                                                                                     -

770   Hospitality                                                                                                    -

771   Subscriptions                                                                                                  -

796   Other Administrative Costs                                                                                     -

797   Administrative charges                                                                                         -



      Total Expenditures            -   350     -   700     -   50     1,050     3,100     -   550     -   5,500     11,300



      Surplus/(Deficit)             -   (350)   -   (700)   -   (50)   (1,050)   (3,100)   -   (550)   -   (5,500)   (11,300)

				
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