When You are the Toastmaster of the Meeting_Geoff_2011Mar_

Document Sample
When You are the Toastmaster of the Meeting_Geoff_2011Mar_ Powered By Docstoc
					WHEN YOU ARE THE TOASTMASTER OF THE MEETING (TOM)

As the TOM you are the host of the Toastmasters meeting with the special task of
keeping the meeting running as scheduled in the agenda, but most importantly to do
so in an enthusiastic and entertaining way.           The role of TOM is critical to the
success of any meeting and is one of the important roles within the Toastmasters
Leadership program.


You are in control of the meeting from when the Club President introduces you, to
when you hand back control to the President at the end of the meeting.


As the TOM your key responsibilities are to:


▪   support the theme of the meeting with suitable comments, using humour if
    possible – this helps the speakers and the audience to relax


▪   introduce each segment speaker for example Facilitators, Joke Master, Table
    Topics Master – add some brief comments but let them explain their role!


▪   ensure the meeting moves smoothly from one segment to the next;
    provide a link by commenting on the previous speaker or performance before
    introducing the next segment or speaker, but keep your comments brief and
    to the point


▪   transfer control of the meeting by a quick handshake when someone is
    introduced; be sure to take control back with another quick handshake when
    the speaker is finished – these handovers should be made in the centre of the
    speaking area, not to the side.


▪   coordinate with the Timer, ensure that speakers and segments do not run over
    time; review segment times and make adjustments if the meeting is running
    behind schedule; check with the Club President during the break if adjustments
    are needed


▪   introduce prepared speeches and the speakers in more detail, as shown in
    the guidelines included with this document.



                                                                                 Page | 1
                  GEM Toastmasters Meeting Procedures – When You Are the TOM – Feb 2010




Being Toastmaster of the Meeting requires preparation during the week leading to
the meeting and on the night of the meeting.



The TOM is active throughout the meeting, so it requires concentration and effort. It
is well worth the effort!     Being TOM is one of the more satisfying roles on the
meeting agenda!



The following checklist will help you prepare for and carry out your role as
TOM!




Toastmaster of the Meeting Checklist               √

When asked by the Meeting Manager MM to be the TOM, or when you volunteer to
be the TOM, complete this checklist to ensure on outstanding performance!



By the Friday before the meeting:


  contact the MM to get details of the meeting; arrange for a preliminary
  agenda to be sent to you


               theme of the meeting and how you will support it as the TOM




                s for prepared speeches are known contact them to get
  information on their speech titles and contents; consider what other information
  you will need from the speakers to be able to introduce them effectively (refer to
  the introduction guidelines in this document)




                                                                               Page | 2
                 GEM Toastmasters Meeting Procedures – When You Are the TOM – Feb 2010




On the night of the meeting arrive early, between 7 and 7:10pm at the latest:


  work with the MM and Club President to make any last minute changes to the
   agenda and changes in role takers


  confirm with the Table Topics Master how they will run their segment, the TT
  theme and how you will introduce the TT segment and the TTM


  confirm with speakers their speech titles and themes and any other information
  you will use to introduce the speakers


  complete your ‘introduction sheet’ notes for each speaker – see the guidelines
  on the following pages


  get yourself ready, the meeting is about to start!



Now the Club President is saying, “Please welcome our Toastmaster of the
Meeting tonight ………”




Give it your best! Enjoy yourself! The meeting is in your hands!




                                                                              Page | 3
GEM TOASTMASTERS CLUB                  GUIDELINES FOR INTRODUCING A SPEAKER AND THEIR SPEECH


When you are the TOM (Toastmaster of the Meeting) a very important role is to introduce the prepared speech speakers.
Using the P-O-E-T-S method       P roject            O bjectives      E valuator          T itle       S peaker
ensures that the speaker receives proper recognition and members of the audience clearly understand what the speaker will
be talking about. The POETS acronym was shared with us by a visiting TM from Singapore to the Galaxy Club. Many thanks!


Here are the details and an example of an introduction by the TOM:
             Introduce the speaker by name                     The/Our first speaker or The/ Our next speaker is John
Project      the speech project from the CC or AC              He will be presenting Project 2 / giving his CC2 speech from the
             manual the speaker is using                       Competent Communicator manual


Objectives   the primary objective(s) of the speech; as        The objective of the CC2 speech is to build a speech with a clear
             shown on the agenda or the first page of          opening, body and conclusion
             the project description in the manual


Evaluator    the name of the Individual Evaluator (IE)         John’s evaluator tonight is Mary
             assigned to the speech on the agenda


Title        the title of the speech provided by the           The title of John’s speech is “ Travel Broadens the Mind”
             Speaker to the Meeting Manager or TOM


Speaker      the name of the speaker and any other             John told us in his Ice Breaker speech that he has travelled to
             details to be used in the introduction, e.g.      many countries. Tonite he will tell us about some of the benefits of
             personal information, previous speeches           travel. Please welcome John…(pause) …
                                                               John (as you handover control)



                                                                                                                           Page | 4
GEM TOASTMASTERS CLUB              Toastmaster of the Meeting   Introducing a Speaker


                                                                     Your Notes!



Project     the speech project from the CC or AC
            manual the speaker is using


Objectives the primary objective(s) of the speech; as
            shown on the agenda or the first page of
            the project description in the manual


Evaluator   the name of the Individual Evaluator (IE)
            assigned to the speech on the agenda


Title       the title of the speech provided by the
             Speaker to the Meeting Manager or TOM


Speaker     the name of the speaker and any other
            details to be used in the introduction, e.g.
            personal information, previous speeches,
            achievements – personal, at work or in TMI




                                                                                        Page | 5

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:34
posted:4/1/2011
language:English
pages:5