Document Sample
MINUTES OF THE AGM Powered By Docstoc
					MINUTES OF THE 2009 AGM                                                                                       ACTIONS

                            Minutes of the Annual General Meeting
          Held at Percy Baxter Theatre, Deakin University Waterfront Campus, Geelong, Victoria,
                                     Sunday 1st November 1pm-4pm

Meeting Opened 1.00pm

1. President’s Welcome – Megan Shiell

2. Apologies
   Mandy Browne, Lauren Leviston, Wendy Tsai, Daniel Wong, Russya Connor, Fiona Fitzpatrick, Kate Deacock,
   Jane Griffin, Emma Finch, Margaret McIntyre, Mary Brownlow, Pettina LittleJohn, Mariana Torkington,
   Rebekkah Oppenheim, Leah van Liesbout, Carmen Thompson, Susan Gilchrist, Holly Edworthy, Genevieve
   Autret, Carol Linton Rudd, Karen Cameron, Uta Kruze, Trisha Young, Pam Studd, Hannah Menahemi, Mark
   Brittan, Marilyn Davis Moore

3. Present: (39 Voting members)
   Susan Joyce, Claire Edwards, Holy Edworthy, Andrea van de Werf, Maggie Wilson, Margaret Muir, Sheridan
   Linnell, Elle Assoulin, Joy Schmidt, Joanna Jaaniste, Jackie Le3wis, Denise Longmire, Cornelia Elbrecht,
   Robyn Pollock, Patricia Fenner, Zeb Brierley, Maureen Woodcock, Megan Shiell, Juliet Walsh, Camille
   McDonald, Jo Kelly, Sally Legg, Tarquam McKenna, Amanda Levey, Elizabeth Coss, Ann Sheridan, Annette
   Coulter, Adrian Lania, Deborah Skinner, Genevieve Autret, Lynnette Beekwilder-Reid, Jean Parkinson, San
   Leenstra, Susan Begg, Patricia Galante, Yvonne Sherring-Howard, Maree Brogden, Theresa Van Lith, Catherine
   Sawkins(Ass) (these attendees completed the sheet for attendance)

4. Appointment of Proxy Votes (27)
   Mandy Browne, Lauren Leviston, Wendy Tsai, Daniel Wong, Russya Connor, Fiona Fitzpatrick, Kate Deacock,
   Jane Griffin, Emma Finch, Margaret McIntyre, Mary Brownlow, Pettina LittleJohn, Mariana Torkington,
   Rebekkah Oppenheim, Leah van Liesbout, Carmen Thompson, Susan Gilchrist, Holly Edworthy, Genevieve
   Autret, Carol Linton Rudd, Karen Cameron, Uta Kruze, Trisha Young, Pam Studd, Hannah Menahemi, Mark
   Brittan, Marilyn Davis Moore

5. Appointment of Scrutineer: Amanda Levey

6. 2008 AGM Minutes
   An item in the 2008 Agenda was listed and voted on but was omitted from the Minutes of the AGM. The item
   was 7.15 - Finances and Decisions on support for Committee members to attend meetings:

     MOTION 19
     That the above Financial structure for support to committee members be approved
     Proposed: Megan Shiell, Seconded: Tarquam McKenna

     MOTION 1
     That the Minutes of the 2008 AGM held in North Sydney NSW be amended to include the above Motion 19
     and then be accepted as a true and correct record of the meeting.
     Moved: Megan Shiell, Seconded: Tarquam McKenna
     For: 57 Against: - Abstain: 1

   Annual reports were circulated with the agenda to be read prior to the AGM. Tarquam discussed the financial
   report and the following motion was passed:

     MOTION 2
     That the financial statements for 2009 be accepted.
     Moved: Tarquam McKenna Seconded Megan Shiell
     For: 53 Against: - Abstain: -

8.1 Training Institution Information
It would be helpful to create a hyperlink link to training information for the five approved courses (La Salle,
UWS, UQ, La Trobe and Whitecliffe College). This would enable ANZATA to endorse and develop
relationships with course providers and assist with public enquiries. It would also be useful to discuss
Recognized Prior Learning requirements.

  That ANZATA Training Standards sub-committee be reinstated and that discussion can be held around issues
  of (Recognized Prior Learning RPL‟s). This sub-committee would consist of members who are the co-
  ordinators of the Training Courses and other ANZATA members interested in forging closer links between
  ANZATA and the Course providers. Links to the five approved courses be added to the webpage.

  Proposed: Tarquam McKenna Seconded: Megan Shiell
  Discussion: It is a good idea and will attract other people to join. It will be great on the website.
  For: 56 Against: - Abstain: -

8.2 The Titles Arts Therapist/Arts Psychotherapist
Megan raised concern around people calling themselves Art/Arts Therapists without the recognized trainings and
referred to the confusion that exists amongst other allied health professions, GP‟s, the public about who we are.
It may be time to discuss how we „name‟ ourselves and how we name our „trainings‟ in order to raise the profile
and better inform people. This also has implications for registration as a Psychotherapist in New Zealand (see
Agenda for details). Megan put forward the following motion for discussion.

  That members be encouraged to use the term „Art/ Arts Psychotherapist”
  Proposed: Megan Shiell Seconded: Maureen Woodcock
  Discussion: There were mixed feelings about this motion and some hesitation around the term
  Psychotherapist, but members heard that this was optional. Some felt Psychotherapist isn‟t a term that is well
  understood (i.e. young people might think it infers they‟re „psycho‟), or that it would be „muddying the waters‟
  by bringing in another title, though in psychology training, labels have changed – terms always change. We‟ve
  had a lot of emails from members about their identity not being clear – this is an effort to get a label that
  validates us. This issue came up through the Medical Observer article, when they asked who Arts Therapists
  were and what we do. Using this title would avoid confusion and it would give more credibility if this was
  clearer. It was raised that we‟ve already done a lot of explaining about what Arts Therapy is and in some
  states we already have recognition / understanding – i.e. in NSW Health, under categories of health, it states
  that Arts Therapists have attained an MA qualification recognized by ANZATA. Even though some
  unapproved training courses are bothered, perhaps we should continue the push to secure the title. It was
suggested that we could do something about the term Arts Therapist – an act of parliament could allow
ANZATA to own the name. Megan said we could and this was the process of National Registration. It was
also considered that there may be a period of time when this title is effective, but perhaps other practitioners
from unapproved courses will eventually start to use it as they do with Arts Therapist. Others were concerned
that 2 years training was not enough to call oneself a Psychotherapist and that some members would need to
do more training. Psychotherapy programmes are 3-4 years long, and this move could cause difficulty with
practicing Psychotherapists. However Tarquam said that ANZATA approves courses based on the fact that
Arts Therapy is a form of Psychotherapy and that personal choice is in the word encouraged. The term
„Psychotherapist‟ is not trademarked. It is not represented by a national organization. At present they are
trying to join with the counselors. It was pointed out that Art Psychotherapy is different that Psychotherapy
because it works with art images or other expressions. Referring to our work as Art Psychotherapy is a way
for people to understand the deeper levels of Arts Therapy rather than seeing it just as art making, yet there is
also some ambivalence around the breadth of practices that Arts Therapy can include and some members
stated that they would be voting against it because there is such a difference between with Arts Therapists and
Arts Psychotherapists. Joanna noted that this may not work with the term Drama Psychotherapist and was
thankful that the motion used the word encouraged. There was a move to amend the motion (see below),
though some commented that they have already been using this term and didn‟t‟ think it needed permission.
This matter should really be discussed further on the forum - the motion lapsed.
That members be permitted to use the term the term Art Psychotherapist in situations where that is applicable
Moved: Sheriden Linnell, Seconded: Annette Coulter
Motion lapsed.

National Registration That we call ourselves Art/s Therapist
Discussion: Questions were raised around the term „Arts‟ – clarification was sought as to whether this will
mean that people can use „Art‟ now. It was decided that we use the stroke.
For: unanimous Against: - Abstain: -

That discussions be held with Training Institutions to have the term „therapy‟ changed to Psychotherapy‟ in
the Title of the courses.
Proposed: Megan Shiell, Seconded: Tarquam McKenna
Discussion: If we want to move into the medical model the use of the term Psychotherapist is useful – medics
understand what we‟re talking about. It will also help with Medicare rebates. Whitecliffe College in NZ
would not want to use this term due to the differing functions of Arts Therapists in practice settings. The word
  Psychotherapist could be used in discussion / description, rather than as a title. In the Netherlands they are
  called CAT‟s – it would be good to find out how they got registration without using the term Psychotherapist.
  Psychologists took many years to get accepted. Perhaps we should find out from the Medical bodies what
  term is more likely to be accepted.
  For: 41 Against: 10 Abstain: 6

  That paid research (or a dedicated volunteer) be asked to collate a list of all places where all trainee art
  psychotherapists do their placements and where they are likely to be employed, with all relevant contact
  details, so that a letter can be sent from ANZATA regarding the required qualifications / registration of
  Art/Arts Therapists/Psychotherapists. The relevant healthcare providers (e.g. public and private hospitals,
  schools, refuges, etc) can then be informed of the training standards.
  Proposed: Megan Shiell Seconded: Maureen Woodcock
  Discussion: Clarification around the use of the term Psychotherapist was sought and it was suggested that we
  amend the motion to reflect the previous vote. Universities would be prepared to co-operate and will ask field
  placement co-ordinators to request permission from placement agencies for ANZATA to contact them.
  For: 57 Against: - Abstain: 2

  That all promotional material and webpage information use the term Art Psychotherapy
  Proposed: Maureen Woodcock, Seconded: Megan Shiell
  Discussion: It was questioned as to whether we should add the slash here as well, but this was really only
  relevant in terms of registration. It was suggested that this motion could lapse until we have a clear position
  through discussions on the web forum, but we don‟t want to put off registration until we‟ve decided on a
  name. The slash is only for registration and because IKON graduates are using the term. Inconsistency may
  be causing confusion, but it has to say something on the web. Members queried whether we‟d have to become
  That all promotional material and webpage information use the term Arts Therapist
  Proposed: Maureen Woodcock, Seconded: Joanna Jaaniste
  For: 45 Against: 1 Abstain: 1

8.2 Membership Numbers and Students/Trainee Membership
This motion was intended to address low membership numbers for Students and Trainees (see agenda for

  That we offer free ANZATA membership to all students and trainees of ANZATA approved training
  institutions. That the training institutions supply ANZATA with information in order for us to be able to
  contact students in 2010.
  Proposed: Megan Shiell Seconded: Maureen Woodcock
  Discussion: We should be aware of the differences between students and trainees (trainees are specifically
  Arts Therapy students). Some people consider that if something is free, it isn‟t appreciated, but students will
  only get the 1st year free. Students are just not joining and nobody will say why so we don‟t know if it‟s
  because of the fee or for other reasons. In one clinical year, only one student joined. It was stated that La
  Trobe Trainees would love to join but money is a big issue – membership just doesn‟t seem that essential – it‟s
  too hard – but it should be encouraged. This doesn‟t cost ANZATA anything and the gesture helps to build up
  the relationship – the gift of the association, the commitment of the student. In another arts related course,
  students are offered free membership and a free conference. If people decide to vote yes, universities will put
  ANZATA application forms in the induction pack.
  That students be offered a 1 year free membership of ANZATA
  Proposed: Maureen Woodcock, Seconded: Danita Walsh
  For: 58 Against: 1 Abstain: -

8.3 Professional Development and Promotion of Arts Therapy
A Motion was passed at the 2008 AGM to offer a $200 grant for promoting the profession and work
opportunities. While this was advertised on the webpage and in the newsletter, ANZATA did not receive any
responses. It seems $200 is too small a grant for this initiative.

  That the „Supported Funding of ARTS therapy Promotion‟ grant be re-considered raised to $500 to encourage
  participation by members.
  Proposed: Megan Shiell, Seconded: Maureen Woodcock
  Discussion: Some people weren‟t aware this was available.
  For: 59 Against: - Abstain: -

8.4 Private Health Funds
The approaches we‟ve made to Private Health Funds have not changed our provider status and it is apparent that
unless we have evidence that their members would want to access the service of arts therapists they are not
commercially interested in providing this service. Therefore we‟d like to offering a research grant to develop a
survey document that we can give to clients to collect data to show they wish to access our services.

  That research be undertaken via a grant from ANZATA to collect data to support the public‟s wishes to have
  arts therapy/psychotherapy as a provider under Private Health Insurers.
  Proposed: Tarquam McKenna, Seconded: Megan Shiell
  Discussion: Some members raised concern that this kind of research would have to go through ethics, but
  Tarquam pointed out that this vote will count as ethics and that no names will be used, only numbers.
  For: 59 Against: - Abstain: -

8.5 Evidence Based Practice
We receive many enquiries regarding EBP for Arts Therapy / Arts Psychotherapy, so it seems practical to
develop a research section on the web page (like an E-Library facility) that details information (not just
references) for related research that people can be directed to.

  That a Research Sub-Committee be established to develop an expanded EBP practice section the web.
  Proposed: Megan Shiell Seconded: Tarquam McKenna
  Discussion: We need this material for funding purposes, however the idea of what is considered EBP is
  controversial within Arts Therapy – we don‟t want it to become like „double blind trials‟. This motion doesn‟t
  speak to the need to expand the notion of research. It was suggested we say „outcomes‟ research rather than
  EBP (though what is there about Arts Therapy that is not evident?) The British Dramatherapy Association is
  doing providing this service – they just send out lists of relevant references. The website could become an
  amazing pool for research with links to university libraries (digital theses are now a requirement). We
  wouldn‟t need to spend a lot of time finding articles and could promote our own scholarship by linking to our
  own research.
  That a Research Sub-Committee be established to develop an expanded outcomes practice section the web.
  Moved: Claire Edwards, Seconded: Susan Joyce
  For: 59 Against: - Abstain: -

8.6   2010 Committee Meeting

  That a committee meeting be held at the Singapore LaSalle College Conference in January 2010
  Proposed: Megan Shiell Seconded: Tarquam McKenna
  For: 58 Against: 1 Abstain: -

8.7 2010 Annual General Meeting

  That the 2010 AGM be held in Auckland New Zealand to coincide with School holidays.
  Proposed: Maureen Woodcock, Seconded: Tarquam McKenna
  Discussion: The preferred days are already taken by the counselors‟ conference. We can put the decision
  around the dates off for a month so people can check and follow up by email.
  For: 57 Against: 2 Abstain: -

8.8 CTAA (Creative Therapists Association of Aotearoa) and ANZATA
The following motion aims to consolidate the relationship between CTAA and ANZATA with the aim of
accessing a wider professional community which will assist with the progress and development of the
profession, especially regarding the NZ Registration process for Counsellors and Psychotherapists (see Agenda
for details). To encourage this closer liaison, it is suggested that a fee reduction is offered to those who wish to
join both associations.

  That a fee reduction is offered to those who wish to join both ANZATA and the CTAA. The new fees to be
  reviewed and approved by the treasurer.
  Proposed: Maureen Woodcock Seconded: Megan Shiell
  Discussion: Our membership is not growing. CTAA members would have to meet professional status
  requirements or join as associates – the student membership would be the same. This will not have a great
  effect on our finances – the CTAA are not big in number – it‟s more about good will.
  For: 52 Against: 2 Abstain: 4

8.9 Post-nominals

  That ANZATA members be able to use MANZATA if they wish. This is particularly useful for NZ Members.
  Proposed: Jean Parkinson Seconded Maureen Woodcock
  Discussion: NZ members are proud to be members of ANZATA and are suspending the practice of joining
  other associations. We need to use one approach but it needs to be recognizable that we‟re members of a
  professional body.
  For: 18 Against: 22 Abstain: 13

8.10 Promotional Material

  That the PR sub-committee investigate ways that a DVD could be used to promote arts therapy. This DVD
  could be made available to the membership. The full costings, proposed charging arrangements and content be
  approved by the Committee .
  Proposed: San Leenstra, Seconded: Megan Shiell
  Discussion: DVD‟s are expensive and the content / presentation can quickly date, however people prefer
  visual presentations so we should use our strengths in visual media and moving images. The PR subcommittee
  could instead develop a powerpoint presentation that could be downloaded from the webpage and kept up to
  date. Video excerpts could be included, perhaps with case studies to give people a feel for what Arts
  Therapists do (some people have already made DVD‟s that could be used). It was also suggested that a
  generic flyer could be created - we do have one already, but the PR subcommittee can always develop more.
  That the PR sub investigate ways that electronic and print media be used to promote Arts Therapy
  Proposed: Megan Shiell, Seconded: Sheriden Linnell
  For: 56 Against: 1 Abstain: -

8.11 Inclusion of Other Modalities
Now that other modalities are acknowledged as part of the profession, it seems relevant for at least one member
of the Committee to be a therapist qualified in one of the other modalities so questions can be addressed at
committee level.

  That unless one of the four main committee positions (President, Vice-President, Treasurer and Secretary) is
  filled by a member who has a qualification other than art therapist, one of the other four members of the
  committee must necessarily have the qualification belonging to another modality (i.e. dance-movement
  therapy, dramatherapy, etc.)
  Proposed: Joanna Jaaniste, AthR (Drama), Seconded: Dr. Christina Virago, AthR
  For: 5 Against: 33 Abstain: 1
  Discussion: Most members agreed with spirit of the motion but weren‟t sure if it would be possible given the
  numbers of Other Modalities in membership - it‟s not a high representation: 10 out of over 200 members. The
  principle is fine, but it was felt that there should be a democratic process (although it was noted that most
  democratic processes do acknowledge minorities). The spirit of ANZATA will encourage multicultural
  representation. Joanna used the analogy of instituting women on boards, but some didn‟t see it as the same
  thing. This is the similar to having NZ members on the committee – we have more New Zealanders wanting
  to join. We haven‟t specified that New Zealanders should be on the executive committee. Members thought
  they should vote for the people who are willing to do the work (it‟s difficult getting people to step forward) –
  let it generate naturally rather than being so directive, that we can‟t have a hard and fast category, we just have
  to trust, and we really want the 4 best and keenest people in those roles rather than token representation. Also,
  it would be preferable for potential committee members to grow into the role, especially the executive ones.
  Other Modality members might not want to be on the committee. At the moment we have had Joanna and we
  have another nomination from Adrian. We have someone on the committee to consult with the Other
  Modalities members – the subcommittee is the place where the work is done. It‟s been harder this year but we
  have strategies. It was asked whether the Other Modality members feel they are not being represented, but
  they said there was no presumption that they were not welcome – this motion is more for future members, to
  empower them to join. There was a little bit of discontent when Joanna surveyed people earlier in the year but
  that‟s died down. It was feared that this would create the kind of split that stopped other modalities and NZ
  joining in the first place. Some thought there should be an amendment to say that it should be one of the 4
  executive members as well as another, but the wording insinuates that we can‟t form a committee unless we
  have an Other Modalities member. It was suggested we add “as long as nominations are received.” Sheriden
  moved the following amendment:
  That one of the eight positions of the ANZATA committee be filled by a person with an other modality
  qualification as long as the nomination is available.
  Moved: Sheriden Linnell, Seconded: Margaret Muir
  For: 13 Against: 25 Abstain: 1

8.12 Education Subcommittee
It is an objective of the education sub-committee to develop more informative material, to present costings
and plan our promotional drive to the relevant Federal, State and Private Education departments in New Zealand
and Australia.

  That the goal for the Education sub-committee it to continue to demonstrate the value of arts therapy support
  for young people in schools by developing the tasks mentioned in the preamble. Full costings to be approved
  by the Committee.
  Proposed: Lynn Beekwilder-Reid, Seconded: Tarquam McKenna
  For: 58 Against: - Abstain: -
8.13 Endorsement of Courses
ANZATA only approves courses that lead to a Masters Degree with at least 750 supervised clinical hours (as
listed on the website). Professional Members are encouraged to offer professional development courses and
informational presentations but need to note that these are not approved by ANZATA as a pathway to
registration with ANZATA. Individuals undertaking any course are able to make independent and autonomous
approach to the providers of approved MA courses to ascertain how any prior learning in arts therapy can be

  ANZATA recognizes only the approved courses that lead to a Masters Degree and having supervised
  placement hours of at least 750 clinical hours. All currently approved training MA courses are found under
  „professional info-professional training‟ on the webpage www.anzata.org. To gain approval these courses
  have met stringent training standards as approved by ANZATA. This association does not recognize or
  approve any foundation courses in arts therapy or any short courses. It is necessary that members provide a
  clear indication that their informational presentations, professional development courses and foundation
  courses are not a pathway to registration as an Arts Therapist (AThR) with ANZATA.
  Proposed: Megan Shiell Seconded: Tarquam McKenna
  For: 56 Against: - Abstain: 2

8.14 New Membership Criteria
In the last year ANZATA has received several applications from practitioners who have not completed an
ANZATA approved arts therapy programme. Their applications reflect that they can meet the criteria of the
ANZATA training standards and they have masters degrees in similar and/or associated fields and that they are
currently working as arts therapists. Criteria could be developed by the Accreditation and Professional
Registration Sub-committee that would not diminish the level and requirements of the current training
programmes but would allow a pathway for inclusion of these applicants to be professional members. Minimum
academic level of masters or equivalent plus five years of supervised practice during which there is a
demonstration of a commitment to the profession e.g. by attendance of arts therapy conferences and recognized
foundation courses or workshops facilitated by ANZATA professional members. An additional requirement
would be that least two ANZATA professional members be referees for the application.

  That the professional registration committee develop criteria for a new pathway for professional membership
  to be referred to as 'Option C'
  Proposed: Maureen Woodcock, Seconded: Tarquam McKenna
  Discussion: Most members felt this was a great idea and agreed with the spirit of the motion – to extend the
  membership, to open doors, allowing people in if they can meet criteria. It‟s great for a course like MEICAT
     – it gives participants the opportunity to join. These were the people we had in mind as that‟s the only course
     in Australia that would be appropriate. It was raised that psychologists are ticking Arts Therapy on their
     registration forms as a practice they use. It would be an important step to include them so they get a better
     view of the practice. We can either clear this up from our end or tackle APS who have 18,000 members – this
     is easier. One of the problems with the grandfather clause was that people should have been welcomed in to
     ANZATA in a public way. Something like this could be done. Clarification was sought as to what would
     constitute a recognized foundation course – ANZATA would have to acknowledge what this would be.
     Potential members should demonstrate competency in the modality they indicate. They should have
     supervision from a registered Arts Therapist as one way of demonstrating commitment to the profession
     (though it was asked, what would happen to students who don‟t get a job – how would they get 5 years of
     supervised practice?) We would develop criteria and run it past membership for approval. We want input and
     we want members to be proud – we don‟t want to undermine our graduates and training courses. There is
     concern that those who have already undertaken a Masters course would then choose not to do the Arts
     Therapy training – places on courses could be diminished because of this. It was also raised that there is no
     other way to become an OT than to do the course, and that this could make it harder to be recognized by
     Health Insurers who have strict criteria – on one hand we‟re debating names and on the other we‟re saying let
     people in who don‟t have the approved training. This is another item for discussion on the forum. The
     intention is for a conversation to begin…
     For: 34 Against: 4 Abstain: 2

   8.15 Website

     MOTION 21
     To establish a web site sub committee to work in conjunction with the webpage coordinator to ensure new
     directions such as the forum and gallery are established and well supported and to also develop research for
     display on the web.
     Proposed: Maureen Woodcock, Seconded: Megan Shiell
     For: 44 Against: - Abstain: -

   President: Maureen Woodcock
   Vice President: Megan Shiell
   Treasurer: Tarquam McKenna
   Secretary: Sally Legg
   Committee members: Jean Parkinson
   Committee members: Lynette Beekwilder-Reid
   Committee members: Elizabeth Coss
   Committee members: Adrian Lania

    A big thank-you was extended towards the committee and Megan especially for all her hard work towards
    establishing the profession.

     Committee meeting in Singapore, 10 January 2010
     AGM and Symposium in New Zealand, late September 2010