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					California Planning Roundtable
Minutes of the 2002 Annual Retreat
Lake Arrowhead, California


Strategic Plan Update – “Balancing CPR”
Saturday, November 16, 2002
1:15 - 4:30 p.m.
Following a morning retreat to discuss life balance, the afternoon session was devoted
to a review of the strategic plan and organizational priorities for 2003.

The session opened with acknowledgement of the work done by Sharon Hightower and
David Salazar in arranging the retreat program. The following items were then
discussed.

1.    Review of 2002 Strategic Plan (Herson)

      Members updated the strategic plan language; flip charts were transmitted to
      Dalton and other members who will work on developing the refined final
      language for presentation at the January, 2003 meeting.

2.    2003 Programs and Projects (Preston)

         Work Program: The membershi[p discussed work priorities and identified the
          following key topics. Linda Dalton will transcribe participant lists for the
          January meeting:

               PROJECT COMMITTEE               Chair (Boldface); Vice-chair

              KEY PROJECTS

              Jobs-Housing Balance         Susan DeSantis
                                           Sandra Massa-Lavitt

              Places for People to Live    Roberta Mundie
                                           Wayne Goldberg

              On-Line Technology for       Vivian Kahn
              Citizen Participation        Ric Stephens

              Citizen Participation        Linda Dalton
California Planning Roundtable Minutes                                          2
November 16, 2002 (Retreat) and
November 17, 2002 (Business Meeting)

               Toolkit                        Cathy Creswell


               SECONDARY PROJECTS

               Environmental Goals and        Vivian Kahn
               Policy Report; General
               Plan Guidelines
               Urban Parks and Infill         David Salazar

               Fiscal and Infastructure       Stan Hoffman

               Sierra Nevada Initiative       Janet Fairbanks
                                              Stan Hoffman, et al

               Leadership                     Mark Winogrond
                                              Elaine Costello
                                              Mike Moore

          Capacity Building: Committee was disbanded and an organizational
           objective created to consider capacity building as a component of all CPR
           projects.

3.     Munsell Scholarship (Preston)

          Transfer to CPF: It was agreed to provide annual funding in the amount of
           $2000, and to add an agenda item to the regular (Sunday) business agenda
           to create a permanent endowment.




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November 16, 2002 (Retreat) and
November 17, 2002 (Business Meeting)

Business Meeting
Sunday, November 17, 2002
9:15-11:30 a.m.

1.     Call to Order: The meeting was called to order at 9:15 a.m. by Steve
       Preston. Preston thanked the members of the Executive Committee
       (Hightower, Herson, Massa-Lavitt and Stephens) for their efforts this year.

       The following items were then added to the published agenda:
             Mountain View Court Case – Consent (Mundie, Wein)
             2003 Budget – Action Item (Herson)
             Sierra Nevada Report – Other Business (Hoffman)
             Myths and Facts – Other Business (DeSantis, Creswell)
             2003 Conference – Other Business (Preston)
             Japan/California Initiative – Other Business (Preston)
             Munsell Endowment – Other Business (Preston)
             Work Program – Assign Committee Chairs (Ruggiero, Preston,
              Dalton)
2.     Attendance
        Present                              Jeffrey Carpenter
                                             Elaine Costello
                                             Cathy Creswell
                                             Linda Dalton
                                             Joanne Freilich
                                             Al Herson
                                             Sharon Hightower
                                             Stan Hoffman
                                             Vivian Kahn
                                             Sandra Massa-Lavitt
                                             Mike McCoy
                                             John W. McKenna
                                             Roberta Mundie
                                             Steve Preston
                                             Marvin ―Arvin‖ Roos
                                             Janet Ruggiero
                                             David Salazar
                                             Woodie Tescher
                                             Frank Wein

        Absent                               David Early
                                             Tom Jacobson
                                             Ric Stephens
                                             Mark Winogrond


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California Planning Roundtable Minutes                                                  4
November 16, 2002 (Retreat) and
November 17, 2002 (Business Meeting)


3.     Consent Calendar: It was M/S/C (Wein, Carpenter) to approve the
       consent calendar as amended to include the following items:

             Minutes of October 6, 2002
             Financial Report
             Written committee and task force reports not requiring action
             Approve Membership Committee recommended new member—
              Joan Sollenberger (State-Federal Category)
             Direction to President to draft letter to courts seeking publication of
              recent appellate decision in Mountain View EIR case (proposed by
              Mundie; Mundie to supply text to Preston).

4.     Executive Committee Report. It was M/S/C unanimously (Wein, De
       Santis) to approve the Nominations Committee (Preston, Creswell,
       Tescher) report for 2003 Year and place the following names on the
       ballot:

             President: Tom Jacobson
             VP Operations: Sharon Hightower
             VP Programs: David Salazar
             Secretary: Roberta Mundie
             Treasurer: Joanne Freilich

       Sharon Hightower will send out the ballots; Joanne Freilich will coordinate
       with Hightower regarding any by-laws amendments for the ballot that may
       result from the Roundtable’s recent adoption of a new membership policy.

5.     Membership Committee Report (Hightower).

             Review Membership Policy
             Action: potential candidates to be invited to CPR meeting(s)

       Members reviewed reports from Sharon Hightower and requested that the
       Committee report as drafted be sent out in January. Some members
       noted additional revisions to member categories resulting from recent job
       changes. It w as M/S/C (Kahn, McKenna) by a unanimous vote to direct
       Hightower to proceed as she proposed.

6.     2003 Annual Budget: Treasurer Al Herson presented a preliminary draft
       budget to be adopted until program priorities are confirmed. Herson
       reported there will be a $10-12,000 carryover available. M/S/C (McCoy,
       Wein) to approve the budget as submitted. The motion carried
       unanimously.



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California Planning Roundtable Minutes                                                      5
November 16, 2002 (Retreat) and
November 17, 2002 (Business Meeting)


7.     2003 Meetings--schedule, locations, local hosts, and topics. The
       members discussed the meeting schedule for 2003, and settled on the
       following dates:

                          CALIFORNIA PLANNING ROUNDTABLE
                              2003 Meeting Schedule

        Dates (Thu-Fri)       Location             Organizers              Topics
        January 9-10       Sacramento            Janet Ruggiero       Legislation and
                                                 Cathy Creswell        Budget Prospects
                                                                       (S. George)
                                                                      Jobs-Housing
                                                                       Balance
                                                                      Environmental
                                                                       Goals and Policy
                                                                       Report
                                                                      Growth Visioning
        March 6-7          Santa Monica          David Salazar        Urban Parks
                                                 Woodie Tescher       Places to Live
                                                 Joanne Freilich      Adaptive Reuse
                                                                      Infill
        May 29-30          Modesto               Mike McCoy           Great Valley
                           Hosted by             Al Herson             Center
        (Date pending;     Carol Whiteside       Cathy Creswell       High Speed Rail
        TBA w/
                                                                      Sierra Nevada
        Whiteside)
                                                                       Update
        July 24-25         La Jolla or           Susan De Santis      Jobs-Housing
        (alt. 10-11)       Newport Beach         Stan Hoffman          Balance
                                                                      High Speed Rail
                                                                      Growth Visioning II
                                                                      Demographics
                                                                       (Dowell Myers)
        September          Santa Barbara         Executive            Business Meeting
                                                 Committee             Only; Sessions
        CCAPA              Fess Parker                                 During
        Conference         Resort                                      Conference;
        Exact Date TBA                                                 Munsell Award
        November 7-9       Wine Country          Wayne Goldberg    Citizen Participation:
        Or 14-16                                 Roberta Mundie     Toolbox
                                                 Michael Moore      Information
        Annual Retreat                                                 Technology and
                                                                       Web




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November 16, 2002 (Retreat) and
November 17, 2002 (Business Meeting)

       The schedule was approved unanimously among those present.

8.     Other Business

             Sierra Nevada Report – (Hoffman). Stan Hoffman reviewed the
              distribution effort to date and requested additional guidance as to
              distribution. Additional distribution targets to be coordinated by
              Hoffman will include:

                   i.   Conservancies
                  ii.   Cal Chapter Archives (CSUN)
                 iii.   Betty Croly, CCAPA Historian
                 iv.    State Depository Libraries (Creswell to assist)
                  v.    Public Libraries (LA, SF, San Diego, San Jose, Long Beach,
                        Oakland, Santa Ana, Riverside)
                 vi.    Resource Agencies
                vii.    California Congressional Delegation
                viii.   County Supervisors (CSAC) (McCoy will assist)
                 ix.    League Planning Commissioners Institute (Ruggiero will
                        assist)

              At the conclusion of this discussion it was M/S/C (Dalton, Ruggiero)
              to authorize $1,000 additional funds for distribution activities. The
              motion carried unanimously.

             Myths and Facts – (DeSantis, Creswell). Following presentation
              of the color comps, it was M/S/C (Wein, McCoy) to approve a
              maximum $2,000 for printing from unallocated reserves (carryover),
              $500 to be offset by a donation from Kahn/Mortimer Associates that
              will be noted in the publication. The motion carried 10 (aye), 8 (no).

              Note: By agreement following this discussion, the matter of
              establishing a policy regarding sponsorship of CPR reports will be
              placed on the January meeting agenda for discussion.

             2003 Conference – Preston distributed copies of e-mail memos he
              has shared with the conference committee to advance planning for
              CPR’s role in the 2003 CCAPA conference. He recommended that
              the new Executive Committee pursue this closely.

             Japan/California Initiative – (Stephens). After a brief discussion it
              was M/S/C (Wein, Massa-Lavitt) to authorize CPR participation on
              a non-financial basis subject to the limitations offered in Ric
              Stephens’ memo, and designating Stephens to be the CPR
              representative to this project. The motion carried.


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California Planning Roundtable Minutes                                           7
November 16, 2002 (Retreat) and
November 17, 2002 (Business Meeting)


             Munsell Endowment – Other Business (Preston). (Note that in
              action the previous day it was decided to transfer an annual
              scholarship amount of $2000 to the California Planning Foundation
              so that it may administer the Munsell Scholarship on behalf of
              CPR). In response to this action, Preston suggested that CPR
              consider establishing an endowment account to be funded annually
              until such point that the account bears enough interest to fund the
              annual scholarship program. Janet Ruggiero advocated for
              establishment of a fund, while Stan Hoffman noted that it will take
              many years to establish sufficient capital to draw off $2000 annual
              interest.

              Motions:

              It was M/S/C (Mundie, Tescher) to establish a new policy of making
              individual financial contributions on behalf of deceased members
              rather than sending flowers. An immediate donation would be
              made in honor of Michael Moore’s brother. Motion carried.

              It was M/S/C (Ruggiero, Tescher) to establish a practice of
              providing a $500 annual contribution to an account (―Munsell
              Scholarship‖) which, upon obtaining sufficient size, can be
              transferred to the California Planning Foundation to provide
              permanent funding for a scholarship. In the meantime, CPR would
              continue to give $2000 annually for that year’s scholarship. Motion
              carried, with two dissenting votes.

             Work Program – Assign Committee Chairs (Ruggiero, Preston,
              Dalton). Project committees and chairs were established as
              follows:
                PROJECT COMMITTEE                   Chair (Boldface); Co-chair
               KEY PROJECTS
               Jobs-Housing Balance            Susan DeSantis
                                               Sandra Massa-Lavitt
               Places for People to Live       Roberta Mundie
                                               Wayne Goldberg
               On-Line Technology for          Vivian Kahn
               Citizen Participation           Ric Stephens
               Citizen Participation           Linda Dalton
               Toolkit                         Cathy Creswell



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California Planning Roundtable Minutes                                           8
November 16, 2002 (Retreat) and
November 17, 2002 (Business Meeting)



               SECONDARY PROJECTS

               Environmental Goals and        Vivian Kahn
               Policy Report; General
               Plan Guidelines
               Urban Parks and Infill         David Salazar

               Fiscal and Infastructure       Stan Hoffman

               Sierra Nevada Initiative       Janet Fairbanks
                                              Stan Hoffman, et al

               Leadership                     Mark Winogrond
                                              Elaine Costello
                                              Mike Moore

             Dues Policy. Roberta Mundie reminded the membership that CPR
              has previously adopted a policy calling for dues notices to be out
              before January 1 of each year for those members who must pay
              early. Preston to remind Herson.

8.     Adjournment

       The meeting adjourned at 11:30 a.m., with thanks all around for another
       outstanding retreat and a year of accomplishment.




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