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CAMP HANDBOOK

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					                                                            CAMP DISCOVERY HANDBOOK
                                                                        TABLE OF CONTENTS
INTRODUCTION ............................................................................................................................................................................ 2
   SOUTH WINDSOR RECREATION DEPARTMENT MISSION ............................................................................................. 2
   CAMP MISSION ........................................................................................................................................................................ 2
   GOALS........................................................................................................................................................................................ 2
    OBJECTIVES ............................................................................................................................................................................. 2
   WHAT IS AMERICAN CAMPING ASSOCIATION (ACA) .................................................................................................... 2
GENERAL INFORMATION ........................................................................................................................................................... 3
   IMPORTANT PHONE NUMBERS ........................................................................................................................................... 3
   STAFFING .................................................................................................................................................................................. 3
   CAMP RATIOS .......................................................................................................................................................................... 3
   YOUR DIRECTORS................................................................................................................................................................... 3
   HEALTH HISTORY AND MEDICAL FORMS ........................................................................................................................ 4
   CAMP RULES ............................................................................................................................................................................ 4
   SESSION DATES ....................................................................................................................................................................... 4
   HOURS OF CAMP ..................................................................................................................................................................... 4
   CAMP BALANCE DUE DATES ............................................................................................................................................... 4
CAMP POLICIES ............................................................................................................................................................................ 5
   ATTIRE ....................................................................................................................................................................................... 5
   BEHAVIOR ................................................................................................................................................................................ 5
    DISCIPLINE POLICY ............................................................................................................................................................... 5
   BUSES AND TRIPS RULES ...................................................................................................................................................... 5
    COUNSELOR/CHAPERONE TRIP RATIOS ........................................................................................................................... 5
   CANCELLATION, DELAY OR EARLY DISMISSAL ............................................................................................................ 5
   CHILDREN WITH SPECIAL NEEDS ....................................................................................................................................... 6
   ELECTRONICS .......................................................................................................................................................................... 6
   ILLNESS OR INJURY ............................................................................................................................................................... 6
   LATE OR ABSENT CAMPERS ................................................................................................................................................ 6
   LATE CAMP PICK-UP .............................................................................................................................................................. 6
     LATE PICK-UP FEE STRUCTURE (PER CHILD) ................................................................................................................ 6
         CAMP DISCOVERY ....................................................................................................................................................... 6
         EXTENDED DAY PROGRAM ....................................................................................................................................... 6
   LUNCH ....................................................................................................................................................................................... 7
   SNACK ....................................................................................................................................................................................... 7
   LOST AND FOUND ................................................................................................................................................................... 7
   MEDICATION ............................................................................................................................................................................ 7
   PARENT/GUARDIAN VISITORS AND INVOLVEMENT ..................................................................................................... 7
   PARKING ................................................................................................................................................................................... 7
   POLICY FOR NON-DISCRIMINATION .................................................................................................................................. 7
   REGISTRATION FOR MULTIPLE SESSIONS ........................................................................................................................ 7
   REFUNDS ................................................................................................................................................................................... 8
   SIGN-IN AND SIGN-OUT PROCEDURES .............................................................................................................................. 8
   SUN BLOCK .............................................................................................................................................................................. 8
   WAITING LISTS ........................................................................................................................................................................ 8
   RECREATION DEPARTMENT HOURS .................................................................................................................................. 8
   WHAT TO BRING TO CAMP ................................................................................................................................................... 8
CAMP DISCOVERY DAILY INFORMATION ........................................................................................................................... 10
    CAMP DISCOVERY GROUPING .......................................................................................................................................... 10
       UNIT GROUP TYPICAL AGE BREAKDOWN ................................................................................................................. 9
    TYPICAL DAILY SCHEDULE .............................................................................................................................................. 10
   ORCHARD HILL FLOOR MAP .............................................................................................................................................. 10
    ORCHARD HILL TRAFFIC FLOW ....................................................................................................................................... 10
   CAMP DISCOVERY SHIRTS ................................................................................................................................................. 11
    ENTERTAINERS ..................................................................................................................................................................... 10
   FIELD TRIPS ............................................................................................................................................................................ 11
   VMP TRIPS .............................................................................................................................................................................. 12
DIRECTIONS TO VMP ................................................................................................................................................................. 11
DIRECTIONS TO ORCHARD HILL ........................................................................................................................................... 11
CAMP EXTENSION INFO ........................................................................................................................................................... 12
PICK UP AUTHORIZATION FORM ........................................................................................................................................... 13
CAMPER MEDICATION AUTHORIZATION FORM ............................................................................................................... 14
CAMP EVALUATION FORM ..................................................................................................................................................... 15
MEDICAL FORM .......................................................................................................................................................................... 17


                                                                                            1
                         SOUTH WINDSOR RECREATION DEPARTMENT
                                    CAMP DISCOVERY
                             PARENT HANDBOOK - SUMMER 2009

                                              INTRODUCTION
Welcome to the South Windsor Recreation Department's Camp Discovery program. We are pleased that you have
chosen this program for your family. Our camp provides children with the opportunity to engage in fun and
informative activities, while forming new friendships with other children and a positive relationship with staff
members. The program encourages children to participate in activities and experiences that strive to benefit them
emotionally, physically, and socially. This year camp will be held at the Orchard Hill Elementary School at 350 Foster
Street.

This parents’ handbook was written to help you better understand our programs and policies. Whether this is your
child’s first or fifth year with our day camp programming, we ask that you read and thoroughly understand this
handbook. If you have any questions please call or ask a member of the staff, because the safety and well-being of
your child(ren) is just as important to us, as it is to you.

SOUTH WINDSOR RECREATION DEPARTMENT MISSION
The South Windsor Recreation Department, a professional service division of the Town of South Windsor, is
committed and responsive to the diverse and dynamic leisure needs of the community. Our purpose is to provide
quality, safe, affordable, and healthy opportunities accessible to all. We strive to build a sense of community and
enrich physical, social, emotional, and cognitive development, thus enhancing the quality of life in South Windsor.

CAMP MISSION
The South Windsor Recreation Department Summer Camp Programs provide children with the opportunity to
engage in fun and informative activities while forming new friendships with other children and positive
relationships with staff members. We encourage children to participate in activities and experiences that strive to
benefit campers emotionally, physically and socially.

GOALS
1.   Encourage campers to develop new skills and work towards improving their performance at a given task.
2.   Develop in each camper an appreciation for the natural surroundings, including a concern for ecology, and a
     desire to help preserve our environment.
3.   Help each camper gain a deeper understanding of and appreciation for his/her own skills and abilities.
4.   Encourage the development of leadership skills in campers of all ages.
5.   Keep all children safe and happy.

OBJECTIVES
    Skill Development- Each camper will be exposed to and learn about four areas of skill development: Arts and
     Crafts, Sports, Science and Nature, and Team building called Hodge Podge.
    Appreciation of the Natural Surroundings- Campers will participate in activities focused in environmental
     protection, improvement projects, or appreciation of nature through the Science and Nature special.
    Appreciation of their own Skills and Abilities- Each camper will complete group activities that exercise
     leadership, group and individual problem solving roles. Participants will also continue in the TRIBES
     philosophy of mutual respect that they follow during the school year.

WHAT IS AMERICAN CAMPING ASSOCIATION (ACA)?
Camp Discovery is an American Camping Association Accredited camp. ACA is the only national organization that
establishes uniform standards for reviewing camps on a continual basis. Accreditation is a voluntary process by
which camps are evaluated every three years on nearly 300 standards affecting health and safety, camp management,
personnel, programming, and facilities. Camp Discovery is the only municipal day camp program accredited by the
American Camping Association in the State of Connecticut. Combining ACA accreditation and the leadership of the
South Windsor Recreation Department, you are assured of the best kind of quality control in the areas of camping
most important to the welfare of your child.




                                                       2
                                  GENERAL CAMP INFORMATION
We hope that you understand and appreciate our policies, as they directly relate to the safety and well being of your
camper. We look forward to your cooperation in helping us provide a pleasant and safe camp experience for your
child(ren).

All phone contact with the camps should be directed through the Recreation Department at 648-6355 prior to June
22, 2009. Please do not call Orchard Hill Elementary School. Camp Discovery can be reached at 462-7219 from June
22, 2009 to August 14, 2009.

All forms must be completed, including Registration, Emergency Information Forms, Medical Forms, Special Needs
Request Form and Authorized Pick-Up Forms in order for your child(ren) to attend camp. We will accept these
forms their first day of camp on site, but we would appreciate if you could fill them out at soon as possible, and drop
them off in the main office of the South Windsor Recreation Department.

Birth Certificates may be requested at registration from all campers, unless already presented to the Recreation
Department for previous program registrations.

Children must be the specified age for the camp programs, before or during the duration of the camp session being
registered for.

IMPORTANT PHONE NUMBERS
Camp Discovery: Prior to June 22, 2009, 648.6355, between June 22 and August 14, 2009, 462-7219
Hotline: 648.6349
Recreation: Office: 648.6355 Fax: 648.5048
VMP: 289.1333

Notices will be sent home on a weekly basis to inform parents of upcoming activities or any changes that may have
occurred. There will also be a bulletin board placed at the entrance to camp with important notices or changes. We
ask that you refer to this daily.

STAFFING
The Recreation Department is responsible for hiring all camp staff. Normally we hire college students, ages 18 or
older, who are pursuing a Degree in Education or a related field. All camp personnel are additionally trained in
Standard First Aid and Community CPR and they also attend seminars on Blood Born Pathogens, Child
Development, Child Abuse Recognition and Reporting, Diversity Awareness, Positive Disciplining, Games,
Leadership and much more. Prior experience in a camp situation or day care is a desirable asset for any staff member
that we hire. Each camp adheres to strict camper to staff ratios:

CAMP RATIOS
  Camp Discovery- based on ACA accreditation standards
    Age 5: one staff member for every six campers
    Ages 6 – 8: one staff member for every eight campers
    Ages 9 – 12: one staff member for every ten campers

YOUR DIRECTORS

    CAMP DISCOVERY DIRECTOR
    JuliaBeth Tomaselli-Nettleton – This year will be JuliaBeth’s first as Camp Director and fifth overall working at
    Camp Discovery. She will graduate in May with her Master’s Degree from the University of Connecticut and is
    pursuing a job as an elementary classroom teacher.

    CAMP DISCOVERY ASSISTANT DIRECTOR
    Kela DeLuca – This year will be Kela’s first year as Assistant Director and fourth overall working at Camp
    Discovery. She is entering her Senior Year at Assumption College, where she is majoring in Sociology. At
    Assumption, she is the co-chair of the Campus Activities Board.




                                                        3
HEALTH HISTORY AND MEDICAL FORMS
All campers must fill out the following forms EVERY YEAR:
                 1. Camp Registration Form
                 2. Health History Form (yellow)
                 3. Pick-up Authorization Form

Camp registration may be completed at the Recreation Department Office or online at recreation.southwindsor.org.
Every year all campers must fill out and hand in a yellow Health History Form with updated information prior to the
start of camp. Please note: This form does not need to be signed by a doctor, but all updated, accurate information is
required. Therefore, it may be best to have the child’s physician fill out this form. The camp’s FAR (First Aid
Responder) needs to review the information prior to each child attending camp. Every camper must have a health
examination within 24 months before starting the camp program. A copy of your child's current school medical form
is acceptable for the medical information (just attach the form to the back of the yellow form). Every year, a pick-up
authorization form needs to be filled out for every camper, and those specified on the form are the only ones allowed
to pick up your child(ren) with an photo ID. Please ask at the Recreation Department if you have any questions
about which forms you are required to fill out.

CAMP RULES
Campers will be responsible for following ALL CAMP rules as follows:
 Campers must remain in designated camp areas at all times
 Campers must stay with their specified counselors at all times
 No running in school halls, rooms, or building
 Campers must use appropriate language with other campers and staff at all times
 Campers must be respectful to other campers, staff, and facilities at all times
 Campers must refrain from any horseplay and or engaging in any dangerous activities
 Campers are only permitted to leave camp when they are signed out by a parent/guardian
 No weapons, projectiles, alcohol, drugs, illegal substances or pets will be allowed. Possession will result in
   immediate expulsion from all camp programs
 Be aware of daily schedule and wear clothing appropriate according to each camp day’s agenda
 Campers must abide by all rules and procedures added to the program
 Campers must abide by all rules and policies established by any contracted field trip company or facility

SESSION DATES- 2010 (*PLEASE NOTE: ALL SESSION ARE ONE WEEK)
Session A        June 28 to July 2                         Session E         July 26 to July 30
Session B        July 6 to July 9. (No camp July 5)        Session F         Aug. 2 to Aug. 6
Session C        July 12 to July 16                        Session G         Aug. 9 to Aug. 13
Session D        July 19 to July 23                        Session H         Aug. 16 to Aug 20


HOURS OF CAMP
Camp Discovery                     8:30am - 4:00pm      *Orchard Hill Elementary School

CAMP BALANCE DUE DATES
                            Session A      All fees due at time of registration.
                            Session B      Balance Due        June 28th
                            Session C      Balance Due        July 6th
                            Session D       Balance Due       July 12th
                            Session E       Balance Due       July 19th
                            Session F       Balance Due       July 26th
                            Session G       Balance Due       August 2nd
                            Session H       Balance Due       August 9th
         *Please note: 4th R Registrants’ payments are due by June 15, 2009

Please mark these dates on your calendar. The Recreation Department will track payments and make every effort to
send reminders for each billing period. Participant’s not paid in full by the due date may be removed from the
program, any payments not paid in full after the end of the program may be forwarded to a collection agency and the
child will not be able to register for any Recreation Department programs until the balance is paid in full.




                                                          4
                                               CAMP POLICIES
ATTIRE
Children should dress in a comfortable manner for camp. We suggest shorts and a T-shirt be worn. Sneakers are a
must; sandals or open shoes are not appropriate footwear. Please do not send your child to camp in dress clothes, as
they will be engaged in various sports and arts and crafts projects that may get messy. We also recommend your
child bring a towel, bathing suit and an additional set of clothes to camp on a daily basis. If the weather permits, we
will play water games. Please label all personal belongings!

For our Wednesday, off-site field trips, campers will be required to wear the blue, camp issued shirt. For more
information, please see “CAMP DISCOVERY SHIRTS” on page 10.

On pool days, usually Wednesdays and Fridays, campers should come to camp already wearing their bathing suits.
Camp shirts are NOT required for pool-only trips. Again, please label these shirts clearly as they are easily confused
for others’.

BEHAVIOR
All children are expected to behave in a proper and respectful manner. We will not tolerate any hitting, name calling,
foul language, destruction of property or any other behavior deemed inappropriate by the staff. In accordance with
the severity and frequency of the behavior, the Recreation Department reserves the right to dismiss any child from
the program. No refunds will be given.

    DISCIPLINE POLICY
    Camp staff will focus on the prevention of negative behavior. We will praise the positive and attempt to
    downplay the negative in an effort to bring out the best in every child. When needed, we believe discipline takes
    many forms and should vary according to age, individuality and the developmental level of each child. Concern
    is focused on the action/behavior rather than the child. (example: We do not use statements such as "you are a
    bad boy/girl." Rather, "I did not like what you did.") Our staff will use positive guidance, redirection,
    continuous supervision, and set clear limits during disciplinary action.

BUSES AND TRIPS RULES
   Campers are to remain in their seats at all times
   Campers must sit with their unit/group and specified counselors
   No yelling, screaming, or throwing any objects at any time
   No food or drinks on the bus
   Campers should remain with their specified counselor at all times
   Campers that take medication should meet with camp directors or FAR (First Aid Responder) at specified
    meeting times/locations
   Campers must abide by the rules of all facilities used for Camp Discovery, including Orchard Hill and field trip
    locations

    COUNSELOR/CHAPERONE TRIP RATIOS
                  Camper Age        # Counselor/Chaperone       # of Campers
                   5 year                   1                          6
                   6 - 8 years              1                          8
                   9 - 14 years             1                          10
    *These ratios are based on the American Camping Association Standards.

CANCELLATION, DELAY OR EARLY DISMISSAL
If camp is delayed or cancelled due to severe weather, power supply damage, or other unforeseen circumstances, you
will be notified by telephone and it will be posted on the South Windsor Recreation Department Hotline, 648-6349. If
camp must be dismissed early for any reason, all families will be notified immediately.




                                                        5
CHILDREN WITH SPECIAL NEEDS
The South Windsor Recreation Department accepts children with special needs in an integrated group setting, when
it is determined that the child can best be served in a camp environment. South Windsor Recreation Department
staff will work closely with the child’s physician, therapist, and other professionals, or make referrals to settings that
are more appropriate when necessary. A special request form is available upon request.

The more information provided to us about your child and the resources he or she needs, the more readily South
Windsor Recreation Department will be able to meet those needs.

ILLNESS OR INJURY
The Recreation Department Summer Staff (except late hire’s) are certified in American Red Cross First Aid and CPR
and can provide first aid and CPR in an emergency situation. For the typical injury or illness your child will visit the
First Aid Responders Office for care. The staff will administer basic first aid on site, if the injury or illness is beyond
common occurrence injuries (scrapped knees, bumps and bruises, over heating) for more serious conditions (head
injuries, sprains/breaks, heat exhaustion), we will treat and contact Parent/Guardians immediately. If your child
becomes ill or injured while at camp, the camp will first attempt to contact the Parent/Guardian(s). If we cannot
reach the Parent/Guardian, Emergency Contact #1 will be contacted immediately. If we are unable to reach Contact
#1, then Contact #2 will be notified and so on until we are able to reach someone. Please inform your Emergency
Contact people of their responsibilities and be sure that they are readily available.

If your child is sick, please keep him/her home. Please report any communicable diseases promptly, i.e. Chicken
Pox, Head Lice, Pink Eye, etc., to the director of your camp. Refunds or credits are not given for missed camp days.

LATE OR ABSENT CAMPERS
Parents, please notify your child’s camp, 462-7219, if your child will be late or absent from camp. Each morning your
child’s counselor will take attendance. If your child is not present, whether they are late or absent, the South
Windsor Recreation Department will make every effort to contact you and confirm this absence.

LATE CAMP PICK-UP
Because the Recreation Department incurs additional expenses after the close of camp, all Campers must be picked
up by the specified close of camp. Any child who has not been picked up 15 minutes after the close of camp will be
automatically charged $10.00, and an additional charge of $10.00 for each 15 minutes of time incurred thereafter. If
for whatever reason, a parent is unable to pick up the child at the established close of the program, the parent should
call the person designated for emergency contact to arrange pick up. We strongly suggest that you inform the camp
if you will be picking up your child late. In the case that a parent/guardian has not arrived for pick-up, nor
contacted the camp, the camp staff will attempt to contact the Parent/Guardian. In cases where parents or alternates
cannot be reached, the police will be contacted for assistance and advice in locating parents. Parents will be billed
immediately for all late charges.

Children will not be allowed to enter camp for additional sessions or any other Recreation programs until late
charges are paid to the Town of South Windsor. LATE FEES WILL BE ACCEPTED AT THE CAMP SITES only by
the Camp Directors.

    LATE PICK-UP FEE STRUCTURE (PER CHILD)
         CAMP DISCOVERY                                           EXTENDED DAY PROGRAM
         4:15pm - 4:30pm = $10.00                                 6:15pm - 6:30pm = $10.00
         4:30pm - 4:45pm = $20.00                                 6:30pm - 6:45pm = $20.00
         4:45pm - 5:00pm = $30.00                                 6:45pm - 7:00pm = $30.00

    Please note: Emergency Extended Care can be arranged with advanced notice as follows:
        Emergency Morning Care: Phone call or written note by 6:00pm of the day PRIOR.
        Emergency Afternoon Care:          Phone call or written note by 1:00pm of the current day.
    Phone calls should be made to Camp Discovery only, NOT the Recreation Department! The phone number for
    Camp Discovery is 462-7219.




                                                          6
LUNCH
Campers must bring a bag lunch and a drink to camp daily. Please label all lunch bags, boxes and juice containers.
Camper lunches will be refrigerated as a group. Please do not bring lunch boxes, because they take up too much
room in limited refrigerator space. It is recommended that all campers bring lunches that have adequate nutritional
value.
**Please Note: Due to possible severe peanut allergies, parents may be asked not to pack their child(ren) food made
with peanut products.

SNACK
Light snacks will be provided for all the Chipmunks and Afternoon Extended Day participants each day. As a
parent, you know your child’s needs best, so if you would like to send additional food, time will be provided for
your child to eat his/her snack. Please inform his/her counselor(s) at the beginning of the session.

LOST AND FOUND
A lost and found area will be designated in the Camp Office. The South Windsor Recreation Department will keep
all lost and found items until August 31, 2009. At this time, all lost and found items will be donated to a charitable
organization.

MEDICATION
Staff cannot be responsible for administering medication to campers. Staff can keep all medications in safekeeping,
remind children to take medication, and supervise self-administration. Parents must fill out the Camper
Medication Authorization Form located at on page 14 of this handbook in order to take any medication at camp.
All medications must be presented in their original prescription containers.

PARENT/GUARDIAN VISITORS AND INVOLVEMENT
You are always encouraged and welcome to visit each camp. If you wish to visit the camp, you may schedule the
visit with your Camp Director or if you prefer a more spontaneous visit, we ask that you first check in with the Camp
Office and Director for security reasons.

We encourage you to speak with your child’s counselors and Camp Director frequently. If there are any questions,
problems or situations that need to be addressed do not hesitate to contact the South Windsor Recreation Department
Administration staff at 648-6355.

PARKING
Parking is available in the Orchard Hill Elementary School parking lot. Parents must park their vehicle in an
appropriate parking area.
Please drive slowly and with caution in and around the campsite. Please take note that the speed limit for the camp
parking area is 5mph. The safety of all our participants, including you, depends on it.

PERSONAL PROPERTY
Please do not send your child(ren) with electronics (i.e. gameboys, discmen, ipods, etc.) or other expensive toys to
camp. Cell phone use during camp hours is also not allowed. If you need to reach your child, please call the camp
phone at 462-7219. We are not responsible for lost, stolen or damaged items. Any item brought to camp that is
deemed inappropriate, or is used in an inappropriate manner, will be held by the Camp Director and returned to the
parent/guardian at the close of the camp day.

POLICY FOR NON-DISCRIMINATION
The South Windsor Recreation Department accepts camper applicants from South Windsor residents on a first come,
first served basis and does not discriminate on the basis of race, color, religion, sex, marital or veteran status, national
origin, disability or political beliefs. We will accept non-resident applicants one week before the start of the camp
session, (Space Permitting).

REGISTRATION FOR MULTIPLE SESSIONS
The Recreation Department will hold a spot in future sessions, Little Explorers Camp, Camp Discovery and
Adventure Unit , with a $25.00 non-refundable deposit. The first session registered for must be paid in full, and the
Recreation Department must receive each session’s balance, two weeks prior to the start of the session. If we do not
receive payment, by the specified dates (see page 4), we may give your spot to another registrant and your down
payment will be forfeited. It is your responsibility to notify the Recreation Department if your child will not be
attending camp.


                                                          7
REFUNDS
Programs are very popular and fill quickly, so quickly that we often have waiting lists. The sooner we know of your
intentions to cancel out of a program, the sooner we can accommodate others. Request for refunds will be handled
on a case-by-case basis. Generally, full refunds are granted for legitimate medical reasons, or if the recreation
department cancels a program. After the first day of the registered session refunds will be processed for medical
reasons only, before or during the first day of the camp session. A doctor’s note is required. There will be $25 non-
refundable deposit charged for all non-medical related refunds.
RETURNED CHECKS: There will be a $20.00 fee charged for all returned checks.

SIGN-IN AND SIGN-OUT PROCEDURES
Upon arrival at the campsite each day at the specified time (The Recreation Department will not be responsible for children
dropped off at camps earlier than the designated start times), PARENT or GUARDIAN must sign-in child(ren) with a staff
member at the site entrance. At the days end, PARENT or GUARDIAN must sign-out child with a staff member.

The staff will request identification EACH DAY from everyone who picks up a camper, INCLUDING
PARENTS/GUARDIANS. Campers will NOT be allowed to leave unless identification is presented at the time of
pick-up. Please fill the Pick-up Authorization Form on page 13 of the Parent Handbook, listing all the people who
are allowed to pick up your child, including yourself! Your child will not be allowed to leave camp with anyone
other than a parent or guardian, unless they are on the pick-up list. REMEMBER, this is for your child's safety and
your peace of mind.

For your child's protection, we ask that you provide us with advance written notice for the following reasons:
1) If you plan to pick up your child early, or
2) Authorizing someone to pick-up or drop off your child, other than yourself, and anyone listed on the pick-up
    authorization form (this form is located at the back of this manual), or
3) Advance notice of your child being absent

** We require parents of children who walk or bike ride to camp, to have an alternate transportation plan in place, in
the event of inclement weather. Children under 15 are required by law to wear a bike helmet.
If you are picking up your child early, you must go directly to the camp office to sign out your child. Staff will direct
you to the camp office.
SUN BLOCK
We strongly suggest that a parent or guardian apply sun block (minimum SPF15) prior to camp. Staff can assist in
applying sun block to face and shoulders only. Campers must provide their own sun block, and should bring it with
them to camp with their name written on it. Staff has emergency spray sunblock if needed.

WAITING LISTS
Due to the high demand for quality day camping experiences and the limit of staffing and space, there may not be a
place immediately available for your child. We do maintain a waiting list based on the date of the application. As
openings occur, parents will be notified in the order in which their application was received.

RECREATION DEPARTMENT HOURS
Monday - Friday 8am - 4:30pm (Closed Weekends and Holidays)
Phone: 648-6355
Hotline: 648-6349
Fax: 648-5048
Website: www.recreation.southwindsor.org

 WHAT TO BRING TO CAMP DAILY                                       Bathing suit (on body for VMP trips) & Towel
***Please write name on all belongings***                          Backpack/Bag for all belongings
 A smile 
 Sneakers on feet                                                WHAT NOT TO BRING TO CAMP
 Bag lunch (labeled with name)
 Water bottle (labeled with name)                                 Electronics (including Game Boys, iPods, Cell
 Sun screen (on body AND in bag, labeled with                       Phones, etc.)
name)                                                              Valuable items
 Change of clothes                                                Precious or treasured items


                                                          8
 Money (with the exception of field trips, pool trips,       or otherwise specified days)




                                                          9
                                CAMP DISCOVERY DAILY INFORMATION
     All campers are grouped according to their age, and not their grade level; therefore; all activities are age appropriate.
     The age levels of the groups may change from session to session due to enrollment. Campers will travel as a unit to
     each activity with their specific Unit Counselors. Each unit will participate in the following daily activities: Arts &
     Crafts, Nature, Sports, Hodge Podge, Free Choice, Special Interest Groups and a Unit Time. Unit Time is when the
     counselors plan activities (i.e. small group games, songs, crafts, etc.) for their specific unit group. It is a time for
     bonding. Free Choice is similar to Unit Time, but includes all campers from two or more age groups who are offered
     the choice of two or more unique counselor-planned activities. The Hodge Podge special includes group activities
     that enhance teamwork, cooperation, communication and leadership skills. Special Interest Groups (S.I.G’s) is a time
     where campers will get to choose from a variety of activities. During this time, they may be with campers of all ages
     and will get a chance to do different activities. Parents are invited and encouraged to come see what their camper(s)
     have been working so hard on at camp. “Pow-Wow” time is designated to get the whole camp together to begin the
     day.

     Theme Days are incorporated into camp. During designated times, we will be running activities revolving around
     the day’s theme. Please look for these on our camp calendar. On hot days, we may also have water games to cool off.
     Therefore, it is helpful for campers to bring extra clothing and/or towels daily.

     CAMP DISCOVERY GROUPING
     Children will be placed in groups based on their age and the session’s enrollment. If you have a special request for
     grouping your child with another child, please speak with the Camp Director, at least two weeks prior to the start
     of camp. We cannot guarantee the request but we will attempt to honor it.

         UNIT GROUP TYPICAL AGE BREAKDOWN
         (Subject to change)
         Chipmunks, Ages 5 - 6
         Gophers, Ages 6
         Foxes, Age 7
         Wolves, Age 8
         Bobcats, Age 9
         Eagles, Ages 9 - 10
         Bears, Ages 11 - 12

     TYPICAL DAILY SCHEDULE

MON.      Chipmunks           Gophers             Foxes             Wolves           Bobcats            Eagles            Bears
 8:30-
             Sign-In           Sign-In           Sign-In            Sign-In          Sign-In           Sign-In            Sign-In
 8:50
 8:50-
            Pow-Wow           Pow-Wow           Pow-Wow            Pow-Wow          Pow-Wow           Pow-Wow           Pow-Wow
 9:00
 9:00-
          Hodge Podge           Nature             Unit           Arts & Crafts        Unit              Unit             Sports
 9:55
10:00-                       Free Choice                          Free Choice
               Unit                               Sports                          Hodge Podge       Arts & Crafts         Nature
10:55                        w/ Wolves                            w/ Gophers
11:00-                                                                             Free Choice       Free Choice       Free Choice
          Arts & Crafts     Hodge Podge           Nature             Sports
11:55                                                                               w/ E+Be.         w/ Bo.+Be.         w/ Bo.+E
12:00-
              Lunch             Lunch             Lunch              Lunch            Lunch             Lunch             Lunch
12:30
12:40-
             S.I.G.’s          S.I.G.’s          S.I.G.’s           S.I.G.’s         S.I.G.’s          S.I.G.’s          S.I.G.’s
 1:40
 1:40-     Free Choice                         Free Choice
                                 Unit                                Nature       Arts & Crafts         Sports        Hodge Podge
 2:35       w/ Foxes                            w/ Chip.
 2:40-
              Sports        Arts & Crafts     Hodge Podge             Unit             Unit             Nature             Unit
 3:35
 3:40-
            Sign-Out          Sign-Out          Sign-Out            Sign-Out         Sign-Out          Sign-Out          Sign-Out
 4:00


                                                             10
ORCHARD HILL FLOOR MAP




ORCHARD HILL TRAFFIC FLOW
Parents will be instructed to enter Orchard Hill Elementary School via Arnold Way. When driving in the parking
area, cars should follow the following vehicular traffic flow in a one-way only direction. Signs will be posted in
order to direct traffic in an orderly manner. Parents should park their vehicles in the parking spaces provided and
escort their child to designated drop-off area outside entrance “L.” Parents must sign their camper in for the day at
the designated sign-in area. Parent should then follow the flow of traffic while exiting the premises onto Foster
Street. All vehicles must adhere to the speed limit of 5 miles per hour.

CAMP DISCOVERY SHIRTS
Shirts will be distributed on Monday or Tuesday of each session to be worn for our off-site field trips on
Wednesdays. Each camper will receive one shirt for the summer during his/her first session at camp. Campers will
not receive additional shirts for each additional session they attend.

CAMP DISCOVERY ENTERTAINERS
Camp Discovery will have a variety of entertainment during the summer. This may include magicians, singers, dog
trainers, and much more. Specific dates and times of these entertainers will be included in our calendar and later
paperwork.

FIELD TRIPS
A Parental/Guardian Signature on the registration form indicates permission for child to attend ALL field trips.
Camp Discovery will include one field trip and one or two trips to Veterans’ Memorial Park (VMP) per week.
Campers will be required to wear a wristband and a blue Camp Discovery T-shirt that identifies them as camp
participants. Wristbands and shirts will be supplied by the Recreation Department. Campers are expected to be on
their best behavior on field trips, as they are acting as representatives of the Town of South Windsor. Camp
Discovery’s major field trips will be held on Wednesdays. Camp Discovery will go to VMP on most Wednesday and
Friday afternoons. Please see more information below.

Campers are responsible for their own belongings brought on field trips. You may decide to give your child(ren)
extra money to bring for field trips in order to purchase souvenirs as you deem appropriate. We are not responsible
for lost money or the way it is spent. Arrangements will be made to keep all campers belongings in one area.


                                                       11
VMP TRIPS
For Camp Discovery, trips to Veteran’s Memorial Park Pool will be held mainly on WEDNESDAYS and FRIDAYS
this year. In case of a full day field trip on Wednesday, we will not go to VMP in the afternoon. Please see the Camp
Calendar for details. Campers will be bused from Orchard Hill to VMP around 11:30am. Campers will then be
bused back to Orchard Hill before 4:00pm. PICK-UP EVERYDAY IS AT ORCHARD HILL. If you need to pick up
your child early, we advise you to call the camp phone (462-7219) to find out exactly where the campers are at that
time and must be picked up from VMP by 3:00pm, to avoid confusion with the buses.

Campers will be asked to take a swim test if they would like to swim in the deeper pools. If the child does not pass
the swim test or chooses not to take it, s/he will be required to wear a wristband as well as stay in the designated
shallow areas. Because this is for safety reasons, if the child removes the wristband, s/he will no longer be allowed
to swim for the day.

To contact a camp staff member while the camp is at VMP, you may call VMP directly at 289-1333 as well as the camp
phone.

                                              DIRECTIONS TO VMP
575 PLEASANT VALLEY ROAD
SOUTH WINDSOR, CT 06074
From South of Hartford
Take I-91 north to Route 84 east. Take exit #62 off Route 84 east, Buckland Mall exit. Take a left off the exit onto
Buckland Road. Take a left onto Pleasant Valley Road (you will see Exxon station to your left at this intersection).
Follow Pleasant Valley Road until you reach VMP pool on the left. (When you pass through the intersection with a
7/11 and Sunco gas station, VMP is only about ¼ mile on left.)
From the North of Hartford
Take I-91 to I-291 (Manchester) to exit #4. Bear left off the exit onto Rte. 5. Go approximately 3 lights and take a right
onto Pleasant Valley Road. At the stop sign go straight. VMP pool is on your right.
From the West of Hartford
Take I-84 east to exit #62 Buckland Mall exit. Take a left off the exit onto Buckland Road. Take a left off the exit onto
Buckland Road. Take a left onto Pleasant Valley Road (you will see Exxon station to your left at this intersection).
Follow Pleasant Valley Road until you reach VMP pool on the left. (When you pass through the intersection with a
7/11 and Sunco gas station, VMP is only about ¼ mile on left.)
From the East of Hartford
Take I-84 west to exit #62. Take a left off the exit onto Pleasant Valley Road. Follow Pleasant Valley Road until you
reach VMP pool on the left. (When you pass through the intersection with a 7/11 and Sunco gas station, VMP is only
about ¼ mile on left.)


                                     DIRECTIONS TO ORCHARD HILL
350 FOSTER STREET
SOUTH WINDSOR, CT 06074
From Points West and South
Take I-84 East to Exit #63. Take a right off the exit onto Deming Road. Follow Deming Road into South Windsor. Deming Road
turns into Oakland Road After you pass Walgreens, Dunkin Donuts, and UNO’S Pizzeria, take a right at the next light onto Foster
Road. Follow Foster Street past the stop sign and Orchard Hill Elementary School will be on the right side.
From Points North
Take Rte 91S to Exit 44/Route 5 South. Follow Rte 5 until you reach Rte 194/Sullivan Avenue. Take a left onto Rte 194 and follow
to Rte 30. Take a left onto Rte 30/Oakland Road. Follow Rte 30 to the 2 nd light and take a left onto Foster Street. Follow Foster
Street past the stop sign and Orchard Hill Elementary School will be on the right side.
From Points East
Take I-84 West to Exit #63. Take a left off the exit onto Deming Road. Follow Deming Road into South Windsor. Deming Road
turns into Oakland Road After you pass Walgreens, Dunkin Donuts, and UNO’S Pizzeria, take a right at the next light onto Foster
Road. Follow Foster Street past the stop sign and Orchard Hill Elementary School will be on the right side




                                                            12
13
                              PICK UP AUTHORIZATION FORM
                PERMISSION FOR PERSONS TO REMOVE A CHILD FROM PROGRAM

Please provide information for any parent or guardian, including yourself, that is qualified to pick up
your child. In addition, please provide information for all other persons that are qualified to pick up
your child in case of emergencies or late pick up.

This form must be returned to the South Windsor Recreation Department, 150 Nevers Road, South
Windsor, CT 06074, one week prior to the start of the session your child will be attending.


                                           AUTHORIZATION

I hereby authorize the South Windsor Recreation Department personnel to release my child,

__________________________________, to the following people. Photo ID may be required!

PARENT/GUARDIAN                                   RELATIONSHIP

1. ______________________________________         _____________________________________________

Phone Number __________________________           Alternate Phone # _____________________________

2. ______________________________________         _____________________________________________

Phone Number __________________________           Alternate Phone # _____________________________

NAME OF AUTHORIZED PICK UP                        RELATIONSHIP

1. ______________________________________         ____________________________________________

Phone Number __________________________           Alternate Phone #____________________________

2. ______________________________________         ___________________________________________

Phone Number __________________________           Alternate Phone #____________________________

3. ______________________________________         ___________________________________________

Phone Number __________________________           Alternate Phone #____________________________



* SIGNATURE: _____________________________________________ DATE:______________________
                            (Parent or Guardian)

    BE SURE TO INCLUDE YOURSELF ABOVE, AS WELL!

*Authorization is valid for one year from date, unless notified in writing.




                                                   14
                         Camper Medication Authorization
*Please note: Camp staff can not administer medication to your camper. They will supervise your child while they
           take it themselves. Please contact your camp director if you have any questions or concerns.



Name of Child:____________________________________

Date of Birth:___________________________


Name of Medication:___________________________________________

Day(s) to be Taken:____________________________________________

Time to be Taken:______________________________________________




I give my child permission to take this medication at with the supervision of a camp
staff member.

__________________________________                          ____________________
Signature of Legal Guardian                                       Date



Please Print:

Name:________________________________

Address:______________________________________________________

       ________________________________________________________

Day Phone Number:_______________________




                                                    15
                                SOUTH WINDSOR RECREATION DEPARTMENT
                               2009 SUMMER CAMP PROGRAM EVALUATION FORM
                                                    CAMP DISCOVERY
 We would appreciate you taking a moment to fill out the following questionnaire. It will assist us greatly in bringing you the kind of
     programs which you enjoy. If you enrolled more than one camper, please answer all questions, as applicable, in regards to all
                       campers involved. You are under no obligation to sign the form, but you may if you wish.
                     PLEASE RETURN THIS FORM TO THE SOUTH WINDSOR RECREATION DEPARTMENT
              by mail or in person: 150 Nevers Road, fax: 648-5048, or bring it to a staff member at the camp site .



Please check all sessions for which your camper was in attendance:
          Session A June 22 – June 26                                          Session E July 20 – July 24
          Session B June 29 – July 2                                           Session F July 27 – July 31
          Session C July 6 – July 10                                           Session G August 3 – August 7
          Session D July 13 – July 17                                          Session H August 10 – August 14

What group(s) was your camper a part of this summer?
          Chipmunks                            Foxes                            Bobcats                         Bears
          Gophers                              Wolves                           Eagles

1. How did you hear about this program?________________________________________________

2. Was the camp staff willing to help you with any questions or concerns you had? Yes___ No___

3. Was the program what you expected for a recreation program? Yes___ No___
      Why?___________________________________________________________________________
      ________________________________________________________________________________
      ________________________________________________________________________________

4. Would you enroll your child in this program again if it was set up the same way ? Yes___ No___
      If no, what could we change to make it better? __________________________________________
      ________________________________________________________________________________
5.     Please list any suggestions you feel would improve this program.
        ________________________________________________________________________________
        ______________________________________________________________________________

6.      How did your child benefit from the program?____________________________________________
        ________________________________________________________________________________
        ________________________________________________________________________________

7.      What was your child’s most memorable experience at camp?_______________________________
        ________________________________________________________________________________
        ________________________________________________________________________________


                                                                                                                      (OVER )

                                                               16
For items 8-17, please rate the quality of the specified program component by circling a number 1-5 as
indicated. There is room for additional comments below.

      How would you rate the:                         Poor                 Fair                Excellent

8.    overall program?                                 1          2          3          4          5

9.    your camper’s specific group counselors?         1          2          3          4          5

10.   activities?                                      1          2          3          4          5

11.   location?                                        1          2          3          4          5

12.   camp registration process?                       1          2          3          4          5

13.   helpfulness of the parent handbook?              1          2          3          4          5

14.   pool days?                                       1          2          3          4          5

15.   sign-in procedures?                              1          2          3          4          5

16.   the sign-out procedures?                         1          2          3          4          5

17.   Recreation Department staff?                     1          2          3          4          5

                                                      Poor                 Fair                Excellent

18. Please tell us about any new program you would like to see offered in the future by the Recreation
      Department.
      ________________________________________________________________________________
      ________________________________________________________________________________
      ________________________________________________________________________________


Comments:




THANK YOU FOR YOUR FEEDBACK!
                                        (OPTIONAL) Signature________________________________
                                        (OPTIONAL) Telephone________________________

                                                 17

				
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