HOW_TO_WRITE_A_RESUME - HOW TO WRITE A RESUME

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					HOW TO WRITE A RESUME
     HOW TO WRITE A RESUME
◊ As you approach writing your résumé, it is important to know that
  this is a marketing piece, an advertisement, for your unique set of
  skills, abilities and experience. It is a tool that you use to gain an
  interview. Employers today want to know “What can you do for
  me?” …It is up to you to do the research and discover what
  employers in your field seek in a prospective employee.
◊ A résumé today is not the "historical" document it was 5-10 years
  ago, with the availability of personal computers, it has become a
  fluid and changing document which must be personalized and
  targeted whenever possible.
◊ In marketing terms, we'd like you to think of your résumé as a
  billboard. It is not going to be possible to list every single item of
  interest about yourself in this document - you need to identify what
  will be of interest to your target audience and highlight that
  information.
        What Will a Resume Do For Me?
◊ Enable you to assess your strengths, skills, abilities and
  experience - thereby preparing you for the interview
  process

◊ Act as a reminder of you to the employer/interviewer after
  you're done interviewing

◊ Be a basis for the interviewer to justify your hiring

◊ The ultimate goal of a resume is to gain you an interview!
Are There Any Absolute Rules of Resume
              Writing?
◊ Yes, but only a few! Almost every rule you have ever
  heard can be broken, if you have a very good
  reason. Some rules, however, are absolutes, including:

◊ No typing errors

◊ No errors in spelling

◊ No lying or grandiose embellishments
   Are There Any Absolute Rules of Resume
                  Writing?
◊ No negative information should be included

◊ Include only relevant information

◊ Never be more than two pages long
   What Are the Other (Sometimes Breakable)
         Rules of Resume Writing?
◊ While most recently graduated college-student resumes are
  one page, this is not an absolute rule,
◊ IF you have the right combination of experience and
  education.
◊ Your resume must be long enough to detail what you have
  to offer a potential employer, BUT short enough to entice
  that employer to want to know more (that is, invite you for
  an interview.)
◊ As a general guideline, you should keep your resume to one
  page until you have 5-10 years of experience, then go to
  two.
◊ If you cannot fill two entire pages, you should condense it
  to one page.
  Will I Have More Than One Version of My
                 Resume?
◊ YES!
◊ Employers today want to know what you can do for them,
  so it is imperative that you create a targeted resume each
  time you apply for an opportunity.
◊ You will also develop a 'generic' resume to use in online
  databases, such as ours.
◊ You may also need a scan able or web-based resume,
  depending on your field; more on these later.
     Are There Different Styles of Resumes?

◊ Yes, there are three resumes styles. The chronological and
  functional styles have been around for a long time.
  Employers today are requesting the targeted style.
                  How Do I Get Started?
• Get a job announcement or description for the job, or type of job, you
  are seeking, if possible.

• Make a list of all co-curricular activities you are involved in (clubs,
  Greek organizations, honor organizations, major-specific fraternities,
  intramurals, etc.)

• Compile a list of all community activities of which you are a part (PTA,
  church committees, social clubs, volunteer work, etc.)

• Gather together job descriptions from your past positions. If you haven’t
  saved copies of these, you should from now on!

• List what things friends/relatives/peers come to you for help with. This
  may assist you in identifying strengths you would not otherwise
  recognize in yourself.
          What Must I Have on My
                Resume?

◊   Name
◊   Address
◊   Phone number
◊   Objective
◊   Education
◊   Profile or Summary of Qualifications
◊   Experience
    What Else Can Be Included on My Resume?


◊ Licenses/Certifications

◊ Accomplishments/Achievements

◊ Affiliations/Memberships


◊ Activities and Honors
       What Should Never Be on My Resume?

◊ Height, weight, age, date of birth, place of birth, marital
  status, sex, race, health (some of these items may be
  necessary on an International Resume) or social security
  number (NEVER!)
◊ The word "Resume" at the top!
◊ Any statement that begins with "I" or "My"
◊ Reasons for leaving previous job(s)
◊ Picture of yourself
◊ Salary Information for previous positions or Salary
  Expectations
◊ Reference names
◊ Religion, church affiliations, political affiliations
              How Do I List My Name?

◊ Use your "go-by" name. That is, if everyone knows you by
  a nickname or your middle name, use it.

◊ For example, Katherine Elaine Johnson – if everyone calls
  you Kate – just put KATE JOHNSON on the top of your
  resume, if everyone calls you Elaine – use ELAINE
  JOHNSON or K. ELAINE JOHNSON.

◊ List any professional credentials (M.D., CPA, Ph.D.) that
  are appropriate for the job sought.
     What About Phone Numbers or Email
                addresses?
◊ By all means, list your current phone (and permanent phone if you
  plan to move soon) then ~ get an answering machine hooked up to it
  and make sure you have a professional sounding message on it! Think
  about who is going to be calling and what image you are trying to
  project.

◊ Dpn’t recommend including any mobile phone #s, mainly because you
  want to be as prepared as you can for a phone call from a prospective
  employer. You don’t want to be caught at the gym or putting gas in
  your car. With your home phone # and an answering machine you can
  check remotely, you will be in touch.
      What About Phone Numbers or Email
                 addresses?
◊ If you must use your cellular phone # - be sure not to answer it every
  time it rings. If you are not in a position to have a professional
  conversation and consult your calendar to make an appointment -
  DON'T answer; rather, let your voicemail pick it up and you can return
  the call when you are ready.

◊ Email is a great way to communicate. However, only include yours if
  you check it on a regular basis (everyday!) Employers who use this
  method will expect to hear back from you soon.
         Do I need an OBJECTIVE?
◊ YES, it tells the reader why you are sending the resume,
  i.e., what position or type of position you are seeking.
◊ It should be very brief, does not need to be a complete
  sentence.
◊ An objective is like the thesis statement of your resume.
  Everything you include after it should support it!
◊ Ideally target your objective to include job title desired,
  position level, field, industry, and/or company name. If
  you are sending this resume for a specific position at a
  specific company - SAY IT HERE!
              Do I need an OBJECTIVE?

◊ Use the objective to tell what you can do for the company, NOT what
  you want the company to do for you… no statements like: to gain
  valuable experience, etc.
◊ Avoid the words "entry level" ~ recommend "professional" instead.
◊ All post-secondary institutions from which you (a) have a degree or (b)
  expect to receive a degree
◊ College name, city, and state
◊ Major - be sure to get the exact name of your degree and list it here! If
  you don’t know, check your degree plan or check with your advisor or
  dean’s office.
◊ Graduation date (or expected graduation): Month/Year
     Should I put my GPA on my resume?

◊ Yes, if it is 3.0 or higher
◊ If your overall GPA is lower than 3.0, but your GPA
  within your major is 3.0 or above, you can isolate your
  major GPA.
◊ If you list your GPA for one degree, you must list it for all.
              Licenses and Certifications –
                   Do I include them?
◊ Yes, if they are relevant to the job you are seeking.
  Otherwise, no.
  Does Coursework Belong on my Resume?

◊ Typically you use this section only if you are seeking a co-
  op or intern position, in which case, you will have a section
  under Education where you list your Related Courses.
  However, some disciplines utilize a relevant coursework
  section. When in doubt, check with our office or ask a
  trusted professor.

◊ If you took a course that is one which other students with
  your major would not take and it would be advantageous for
  a particular position, list it (probably under your
  qualifications area.)
          What About High School?
◊ Don't include high school on your resume, as a college
  student, it is understood that you completed high school.

◊ Exceptional activities and honors from high school may be
  included IF (1) the honor is one that very few receive (i.e.,
  valedictorian, Eagle Scout, etc.) or (2) the award shows an
  early interest in your career
           What About Junior College?

◊ Include it under education only if you received a degree.
◊ By all means, include any campus organizations/honors
  you received (whether or not you graduated) IN THE
  HONORS and ACTIVITIES section at the bottom of the
  resume, NOT under education.
◊ Space issue: If you are having difficulty getting your
  resume to fit on one page and your junior college major
  was unrelated to your current career objective, omit it.
  Where do I list Academic Awards, Honors,
              and Recognition?

◊ We suggest using the Honors and Activities section at the
  end of the resume.
  Summary of Qualifications / Profile /
            Skills Section
◊ This is where you showcase for the employer what you have to offer -
  keeping in mind what the job entails.
◊ You won't put every single skill, experience, or attribute you possess
  here, focus on what you can do to successfully perform the job.
◊ Tailor this section to reflect what the employer is seeking, different
  positions will warrant that you create different qualifications sections.
◊ These are brief statements of your experience, training and/or personal
  abilities which summarize your skills, abilities and experience.
◊ Qualifications are more experience-based whereas Profiles are more
  personal attributes
Developing a Summary of Qualifications /
      Skills / Profile - STEP ONE
◊ Begin by identifying your strengths, skills, abilities gained through
  past employment or campus organization or classroom experience.
◊ List job duties, one at a time, from past jobs and from campus
  involvement, etc.
◊ From these duties, identify what transferable skills you developed
  and write these in the middle column of the worksheet. Remember,
  typically an employer doesn't want to know what you did for
  someone else. S/he wants to know what you can do for his/her
  organization.
◊ If there was a result (an accomplishment) related to the job duty, put
  it in. This information may or may not be included in the Summary
  area, but would probably be used under the specific job to illustrate
  your on-the-job success in the Work History section of the resume.
   Developing a Summary of Qualifications /
         Skills / Profile - STEP TWO
◊ Now that you know what you can do, it is time to identify
  what the employer needs

◊ If you are developing your resume for a database or a
  class, not for a specific job, this step can be accomplished
  by gathering job descriptions/vacancy notices from various
  websites. Get 5-10 different notices or job descriptions and
  note the common traits and experiences sought. Don't
  worry about where these jobs are located. You're not really
  applying for them - you're just trying to get a feel for what
  employers are looking for in a successful candidate!
  Developing a Summary of Qualifications /
      Skills / Profile - STEP THREE
◊ Employer Skills Match - develop your Qualifications or Skills section
  by matching up what the employer needs with what you can provide.
  Sounds simple enough!
◊ These are brief statements of your experience, training and/or personal
  abilities.
◊ They should highlight what you have to offer an employer (based on
  what the position requires.)
◊ Subheadings can be used, if appropriate, i.e., computer skills, customer
  service skills, etc.
◊ Note that "Qualifications" or "Skills" are more experience-based or
  quantifiable whereas "Profile statements" are more personal attributes.
      How Do I List Jobs Within the
         Experience Section?
◊ Job listing should be in reverse chronological order (that is, your most
  recent job is listed first.)
◊ Listing must include name of company, city and state. Do not list street
  addresses, supervisors, telephone numbers or reason for leaving.
◊ Dates of employment are required. Be sure to include month (or term)
  and year, i.e., Fall 2004 or June 2003-present.
◊ There is no rule about which jobs you must include. Use your discretion
  and include everything needed for the employer to make a good decision
  about whether or not to interview you. You might list every job you've
  ever held or you might just list your last 3 positions.
◊ Another approach might be to only include the relevant positions you've
  had and name the section Related Experience or Relevant Work History
  or something similar.
     How Do I List Jobs Within the
         Experience Section?
◊ Another option is to isolate the related experience (including
  internships) in one section (titled Related Experience or Internships)
  then follow with the unrelated (but still valuable) experience in a
  Work History section.
◊ List a job title so the employer has an idea of the work you performed.
  If you didn’t have an official title, choose one that best describes what
  you actually did at this job.
◊ Typically job duties should not be included here unless they are
  highly Relevant to your objective. Even then do not include duties
  which are Implied by your job title or alluded to in the Summary of
  Qualifications or a Profile section. However, job accomplishments
  SHOULD be listed as bullet statements under each position as
  applicable.
       Where Do I Put My Activities and
                   Honors?
◊ We recommend that you put this section after your Employment
  History.
◊ Include scholarships, honors, organizations, and memberships.
◊ Community work, volunteer work, is also appropriate to list here.
◊ You don't have to include everything you've been involved with if
  it is overwhelming. Keep your goal in mind (getting that interview)
  and give enough information to allow the reader (i.e., potential
  employer) what s/he needs to make that decision.
◊ Remember, don’t include anything from before college unless it is
  truly an exceptional feat.
◊ Rank these items from 'most impressive' or 'most relevant' to 'least
  impressive' or 'least relevant' as it relates to your job target.
◊ Name this section what it is. If it is all community work –
  Community Involvement – would be a good name; if it is all clubs
  and organizations – call it Activities; if it is all honors – call it
  Honors.
    Are There Activities That I Shouldn’t
                   List?
◊ Some activities we are involved in may be controversial. For
  example: political affiliated groups or volunteer work or church
  activities. We call these "hot buttons" and our advice is:

◊ IF that activity or membership is SO important to you that you
  would not want to work somewhere that it wasn’t ‘ok’ then
  include it on the resume, but

◊ IF you are more interested in the opportunity and would just as
  soon wait to let them know that you are a Democrat or a Baptist,
  leave it off or list it generically, for example: Sunday School
  Teacher
What About Hobbies and Interests?
◊ As a general rule, we don’t recommend that you list hobbies or
  interests unless they are
◊ (1) organized, i.e., you belong to a club or
◊ (2) relevant to the type of position you are seeking
    Who Can I Use As a Reference and How Do I Format the
                           Reference Page?
◊ As stated earlier, reference names don’t go on the resume itself.
  They are a separate document, using the same header you did on
  your resume. Then list the reference names and contact
  information in block (envelope) style. Do not send to employer
  unless they request it.
Need between 3 and 5 references. They should all be individuals who
  have direct knowledge of your job abilities (supervisor, etc.) or a
  professor who teaches a major-related class.
◊ They should all be individuals who have direct knowledge of your
  job abilities (supervisor, etc.) or a professor who teaches a major-
  related class.
◊ Ask the references permission before you use them. Also ask them if
  they will give you a good reference. You don’t want to list folks who
  won’t sing your praises! Make sure to ask where they would like to
  be contacted, i.e., home or work and get the correct contact
  information for each person. Afterward, follow up with your
  references by sending them a copy of your completed resume. This
  will help them if/when they get a call on you.
◊ Be sure to take copies of your references to all interviews. Most
  employers will request them at that time.
            When & Why Do I Need a
                 Cover Letter?
◊ Any time you send your resume to an employer it should
  be accompanied by a cover letter.
◊ A cover letter acts as an introduction for your resume.
◊ A cover letter also stands as a sample of your writing
  skills, so be sure to make it the best possible sample you
  can.
◊ If you are sending your resume via email - the cover letter
  is the email message itself. Then attach the resume
  following the employer's instructions (i.e., MSword
  document, text document, etc.)
 I Need My Resume to Distinguish Me From
    Everyone Else, How Do I Do That?
◊ Spend some time up front to determine what you have to
  offer and what you are worth to an employer.
◊ DON'T use the resume wizard or template from your word
  processing software! This document needs to be uniquely
  you - you don't want to look like anyone else's.
◊ Answer the question, "Why am I more qualified than the
  next guy?" Then develop your resume to reflect that.
◊ DON’T try to distinguish yourself by fancy fonts, clipart or
  non-traditional papers. That is not the interest you want to
  capture!
What Is Focus In a Resume and Why
     Should Mine Be Sharp?
◊ It is imperative that you catch a prospective employer’s
  attention within the first few seconds of reading your
  resume.
◊ People today are busy and often don’t spend more than a
  minute or two scanning resumes, so you have to sell
  yourself quickly and concisely.
◊ Be sure when you are crafting your Summary of
  Qualifications / Profile area to highlight those skills that
  apply to your job objective.
◊ Remember that your objective is your "thesis statement" –
  proceed from there.
What Are the Type/Design Details I
Most Need to Know and Follow?
  ◊ Make use of your word-processor's style elements. Use bold, italics,
    different font sizes, upper-case and small capitals lettering for
    emphasis and to direct the reader's eye.
  ◊ Type should be between 10 & 12 pt. We suggest using a professional,
    readily-available font such as Times New Roman, Arial, Bookman,
    Trebuchet, Lucida Sans, Garamond, Verdana or Courier. You can use
    a different font for the headers of your resume as well as your contact
    information but don't use more than 2 types. As noted above,
    however, you can vary the size, style, etc.
  ◊ Make sure your resume looks good! Don’t have all the text on the left
    side of the page and lots of blank space on the right. Use white space,
    but also spread out your information in an aesthetically pleasing way.
  ◊ Use bullets to draw the reader’s eye. But don’t bullet everything! Use
    them to highlight the strong points of your resume such as the
    Qualifications or Profile statements.
  ◊ Be consistent with headings (size, boldness, etc.) and body text
    (indented, not indented, tabs right-justified, tabs left-justified, etc.)
             What About Paper?
◊ Use resume paper. This can be purchased by the sheet at a
  print shop or by the box at any office supply or discount
  store.
◊ Don’t get fancy – plain white or off-white (cream, ecru,
  etc.) is your best bet.
◊ As noted earlier, don’t go with any bordered or themed
  paper. You want the attention on your resume content.
                What About Mailing?

◊ Don’t fold and stuff your resume in an envelope (even the
  nice ones you can buy to match your resume paper!)

◊ Buy envelopes that are the same size as your resume and
  slip your cover letter on top, then your resume. Type an
  address label and return address label.

				
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