UTKALIKA_Minutes_250307 by nuhman10

VIEWS: 52 PAGES: 12

									“UTKALIKA”– COCHIN ORIYA ASSOCIATION, KERALA
           (Rregistered under: Travancore - Cochin Literary, Scientific and Charitable Societies Registration Act, 1955)

                       (Reg. No. ER-43/2007)
         (Minutes of Managing Committee Meetings , 25-03-07)

     (1) Dr. B.C. Nayak                               President                                          Tel: 2203100
     (2) Mr. Arun Kumar Das                           Vice-President                                          2305169
     (3) Dr. Jaganath Swain                           Secretary                                               2422208
     (4) Mrs. Manisha Dandapat                        Joint Secretary                                         2400341
     (5) Mr. Tusharkant Sahoo                         Treasure                                                2722209
     (6) Mr. D. Nayak                                 Member-Social                                  Mob: 9947036418
     (7) Dr. Reeta Jayasankar                         Member-Cultural                                         2375290
     (8) Mrs. Sabita Panigrahi                        Member-Finance                                          2206106
     (9) Dr. Sujata Acharya                           Member-Editorial                               Mob: 9447987088
     (10) Mr. Pradip Kumar Patra                      Member-Audit                                            2536469
     (11) Mrs. Vilasini Nayak                         Election Officer-2007                                   2203100
     (12) Mr. Netajee Patro                           External-Auditor                                        2323775

     Note: This is the first “Executive Committee” formed before registration of the Association/Society at Cochin, Kerala.




I.        MINUTES OF MC MEETING (25 Mar 2007) AND CURRENT
          PROGRESS:
The Managing Committee Meeting on 25th March 2007 started at 1730 hrs and ended at
2100 hrs over dinner. The main agenda for the meeting was celebration of “Utkal Divas”
on 1st April 2007. Most of the MC members (separate attendance sheet enclosed) and
some of the invited member of COA were present in the meeting. The President opened
the meting with a silence prayer.

The following were the highlights of MC meeting:

         The funds position for the “UTKAL DIVAS–2007” was briefed to all and the
          members were requested to pursue further regarding the advertisements in
          Souvenir-2007.
         The list of member for the organizing committee of UTKAL DIVAS was
          finalized and announced before all.
         The UTKAL DIVAS programme schedule was discussed and finalized.


                                                                                                                              1
      The details regarding editing, DTP and printing of Souvenir-2007 was worked
       out.
      Acomodation, transport and other arrangements for the “Odissi Dance Troupe”
       were finalized and entrusted.
      Other details regarding distribution of invitation cards, receiving and seeing off
       the Guests of Honor, distribution of Souvenir, hall arrangements, refreshment &
       tea, dinner programme at Yubarani Residency were discussed and finalized.
      It was decided to consider the enrollment of five distinguished personalities as
       Honorary Members of the association later in the next meeting after UTKAL
       DIVAS.
      Finally, the invitation and dinner cards were distributed to the members.
      AGM & Election: It was proposed after Utkal Divas celebrations.

Additional Note/Current Progress: We all jointly thank Mr. AK Das and members
from KRL for providing the Venue (PETRO HOUSE) for the MC meeting for the third
time, and to Mr. D Nayak, Member-Social for sponsoring the “Dinner” for all members
and invitees with their families.

We must thank all those who were directly or indirectly responsible for the success of the
“UTKAL DIVAS-2007” celebrations for the first time, after formation of COA at
Cochin, The Queen of the Arabian Sea.

On behalf of President and myself, heartfelt and sincere thanks to all the MC members, as
well as the members of the Organizing Committee for the grand occasion “UTKAL
DIVAS”.

The Secretary would like to make a special mention here that, when I spoke to Mr. D.
Nayak some time later after the UTKAL DIVAS, he expressed to me that, due to his
preoccupation in the official matters, he could not devote much time for this function, for
which he is sorry. You believe me, this gave me an immense pleasure that, yes there are
people who still want to contribute more and more for the association, which is indeed a
positive sign for our society as the time passes.

Yes, we have got an appreciation letter for our Souvenir-2007 from Orissa (A scanned
copy is enclosed: email).

Our Treasurer Mr. Tusharkant Sahoo has prepared the details of Accounts, Membership
List (Life Members 31 + Annual members 75 = Total 106 members as on today) and List
of Advertisers etc. (enclosed as attachments: email, drafts for information please). Due to
shortage of time, the books of accounts are not yet completed (final records). They will
be all completed much before AGM. We must all thank Mr. Tushar for his tiring efforts,
running around, and attempts for settling the accounts with the whole hearted co-
operation of all our members concerned.

Lastly, the Secretary along with Mr. Dandapat wanted to share with you all, one
important information. While discussing in the VIP waiting room at Cochin air port on 4th


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morning, our Honorable Minister of Culture declared himself that, the Govt. of Orissa
will recommend the Govt. of Keral for providing a piece of land for the association at
Cochin as soon as we request. We can also expect some financial support form Orissa
Govt. for the acquisition of land, which came as an indirect hint.

II.      AGENDA FOR THE “MC” MEETING (21th April 2007):

                Attendance of Members
                Welcome address by President / Silent Prayer

                Introductory remarks by Secretary regarding UTKAL DIVAS
                Accounts by Treasurer

                Pending payment from Advertisers
                Distribution of Souvenir-2007 (500 copies)
                Internet Web Site for COA
                Nomination of Honorary Members of COA

                        Proposals for discussion:    Minister of Culture, Orissa
                                                     Prof. KV Thomas
                                                     Collector, Ernakulam
                                                     Prof. Prabhat Patnaik
                                                     Mr. Loknath Behera

                Printing of Certificates for Honorary/Life Members

                Fixed Deposit (Rs.31,000) & PPF (Rs.7500) being proposed
                Internal & External Audits; and submission of report to registrar of
                 societies
                Move for Land Acquisition (Very Important)

                Proposal for “Utkal Divas”, 1st April 2008 & Souvenir–2008
                Souvenir 2008, Name: “CHANDRABHAGA”
                Date, Time and Venue for AGM (along with Family get together)
                Nomination of Election Officer
                Briefing on the Election Process & Nominations

      III.   VENUE: “Mrs. Sabita Panigrahi – Residence (Common Room)”
                        (Venue changed to Mr. S. Dandapat’s Residence)
             Address: 4-E KB Apartment, Fatima Church Road, Alamkulam,
                      Cochin-682020
             Site Map:      Known to all.

      IV.    Date & Time: 21th April 2007, 1730 hrs


                                                                                    3
                     Table: Executive Committee Meetings
               Date & Time                   Venue             Discussion/Remarks
   01    09-06-2006, 1600 hrs       Dr. Nayak – Residence      Initial discussions
   02    22-10-2006, 1600 hrs       Mr. Das – Residence        Registration - Regarding
   03    24-12-2006, 1600 hrs       Dr. Swain – Residence      Regarding proposed get
                                                               together in January (2nd
                                                               Saturday – 13th)
   04    07 January 2007            Petro-House                General Body Meeting
         (1100 hrs – 1700hrs)       Kochi Refinery,            (Oriya Association)
                                    Bharat Petroleum
                                    Corporation Ltd., Cochin
   05    14 January 2007            Dr. Reeta Jayasankar –     Managing Committee
         (Sunday, 1900 hrs)         Residence                  Meeting (prior to
                                    (Member-Cultural)          registration)
   06    11 February 2007           Mrs. Sabita Panigrahi -    First Managing
         (Sunday, 1700 hrs)         Residence                  Committee Meeting,
                                    (Member-Finance)           after registration.
   07    04 March 2007              Mrs. Sabita Panigrahi -    Second Meeting,
         (Sunday, 1700 hrs)         Residence                  Regarding UTKAL
                                    (Member-Finance)           DIVAS Celebrations.
   08    25 March 2007              PETRO HOUSE                Third meeting,
         (Sunday, 1700 hrs)                                    regarding UTKAL
                                                               DIVAS celebrations.
   09    21 April 2007              Mrs. Sabita Panigrahi -    Forth Meeting after
         (Saturday, 1730 hrs)       Residence, Common          registration
                                    Room (Venue changed
                                    to Mr. Dandapat,s
                                    Residence)
   10    ---                        ---                     AGM


Pages: Four




SECRETARY                                            PRESIDENT
                                                     Date: 21 April 2007


        -------------------------   END OF MINUTES ---------------------------




                                                                                     4
                              Appendix-I

      UTKALIKA-COCHIN ORIYA ASSOCIATION, KERALA (Reg.No. ER 43 /07)


                             Member Telephone                         Family
SL              NAME                                 Mobile           (Adult+
                             Ship No No
                                                                      Child)
1    A K Pani                A-028
2    Abakash Parida          A-039   0484-2662988      9447815471           2+2
3    Ajaya kumar Mishra      A-002                     9895618083           2+2
4    Akhaya Kumar Barik      A-074   0484-2662298     09895243855
5    Akula Khandual          A-053   0484-2661058      9947525964           2+2
6    Alok Kumar Nayak        A-059   0484-2662573      9388687184           2+2
7    Amiya Ranjan Tripathy   L-018   0484-6458698      9946001551            2
8    Arakshita Majhi         A-033

9    Arun kumar Das          L-002   0484 –2305169     9447509393           2+1

10   Ashutosh Mizra          L-029
11   Ashwani Kr Tripathy     A-066   0484-2661018      9446470865           2+1
12          B C Nayak        L-001   0484-2203100      9447113100            1
13   Bani Prasad Das         A-014   0484-2207493                           2+2
14   Basant Kumar Patra      A-058   0484-2661031      9447814561           2+1
15   Batsa Mohan Mohapatra   A-051   0484-2662565     09846546950           2+2
16   Bhagan Dalai            A-040   0484-2262512     09447291794           2+2
17   Bidyadhar Jena          L-019   0484-2743068                           2+2
18   Bijay Kumar Mohanty     A-049   0484-2662845      9447817544           2+2
19   Bijaya Kumar Ratha      A-042   0484-2662298      9388821450
20   Bikash Ranjan Jena      L-027                    0484-3261826           1
21   Biman Bihar Barala      A-056   0484-2662326      9846397818           2+2
22   Binapani Sahoo          A-063   0674-3256454     09437189836



                                                                        5
23   C S Panda               A-011   0484-2662219                      2+1
24   Chander V               L-012   0484-2422957    9446688917         2
25   Chinmaya Choudhury      L-020   0484-2323956    9847290494         2
26   D K Samantray           A-055   0484-2662327    09388821833
27   Damodar Nayak           L-006   0484- 2666418   9947036418         1
28   Debansu Sekhar Behera   A-052   0484-26662512   9895853588
29   Dharmendra Chhatar      A-026   0484-2666375    9249512408         1
30   Dibakar Satapathy       A-044   0484-2662929    9388853756
31   Durgawati Enterprises   L-025   06224-272008    09931793123
32   Emile Toppo             L-017   0484-2774849    9446314849        2+2
33   Ghanashyam Ojha,Capt    A-061   0484-2662463    9947090921        2+2
34   Guru Charan Behera      A-041   0484-2662557    9961419929
35   Gyana Ranjan Samant     L-026   0484-3291983    9447209318        3+2
36   H K Pattanaik           A-034   0481-2590699    9446300698        2+1
37   Inaitul Baig            A-060   0484-2540844    9349762867        2+1
38   J N Sadangi             L-021                   9895549748        2+2
39   Jaganath Mishra         A-054   0484-2662740    9349168559
40   Jaganath Swain          L-003   0484 –2422208   9447176472        2+2
41   Jatin Kumar Panigrahi   A-022   0484-2661085    9447407939        2+1
42   K K Samantray           A-019   0484-2662459    9446140761        2+2
43   Kamal lochan Nayak      A-004   033-24577413    09433134741       2+1
44   Kamurul Hoque           A-021   0484-2662459    9995356579        2+2
45   Kshirod kr Mishra       A-012   0484-2662942                      1+1
46   L N Maharana            A-005   0484-2546808    9447755161         2
47   Mamta Pattanaik         A-073                   9447810543         2
48   Manihsa Dandapat        L-004   0484 –2400341   9446079941        2+2
49   Manish kumar            A-008   0484-2624939    9995285160         1
50   Manoj Kumar Behera      A-065   0484-2669097    9349319556
51   Manoj Kumar Mohapatra


                                                                   6
52   Manoj Kumar Rana        A-025   0484-6450473    9388479603        2+1
53   Manoj Kumar Swain
54   Mitali Mishra           A-013   0484-2662942                       1
55   N A Latta
56   N K Satapathy
57   N K Tripathy            A-031
58   Nanda dulal Das         A-010   0484-2424853                      3+1
59   Netajee Patro           L-011   0484-2323775    9447325435        2+1
60   Niharika Barala
61   P K Mishra              A-030
62   P Srinibas Rao          L-023   0612-2573003    09234808789
63   Parsuram Rout           A-018   0484-2662459    9388473855        2+2
64   Prabhu Dash
65   Pradip Kumar Patro      L-010   0484-2536469    9947071309        3+2
66   Pradipta Kumar Biswal
67   Prakash C Subudhi               0484-2376294                       1
68   Pralaya Kumar Jena      L-015   0484-2821838    9447434468         1
69   Prasant kumar Barala    A-016                   9446573732        2+2
70   Prasant Kumar Mishra
71   Prasant Kumar Pradhan
72   Pravin kumar            A-006   0484-2546590    9388858088         2
73   R C Dash
74   R.Adhikari
75   Rabindra Behera         L-022
76   Raghunath Behera
77   Reeta Jayasankar        L-007   0484 –2375290   9447815199        2+1
78   Rravat kumar Rout       A-003   0484-3298050                      2+2
79   Rudra Dash              L-016   0484-3243332    9895015100        3+2
80   S K Mohanthy


                                                                   7
81    Sabita Panigrahi         L-008   0484 –2206106   98051190756        1
82    Sabita Rauta             A-015   0484-2662958    9846236456        2+2
83    Sabitri Behera           A-020                   9447325348        2+2
84    Sagir Uddin Khan
85    Sakuntala Baliar Singh
86    Sanatan Subudhi          A-032
87    Saroj Kumar Dhalsamant   A-023   0484-6523128                      2+2
88    Satya gopal Rajguru      L-013   0484-3261830    9446570264         2
89    Seshader Sahoo
90    Siddharth Biswal         L-014   0484-2774520    9847031942        3+1
91    Sridhar Mohanty
92    Srikar Sarangi           A-024   0484-2661123    9388802630         1
93    Srinivas Rout            A-029
94    Subhakar Dandapat        A-009   0484-2400341    9447091209
95    Subrat Kumar Rout                                9447116974         2
96    Sucheta Rout
97    Sujata Acharya           L-009                   9447987088         1
98    Sunil Kumar Panda
99    Supti Kanta Ghose                0484-2207918    9895558873         1
100   Suryamani Panda
101   Suvendu kumar Padhi      A-007   0484-2623119    9847414490         2
102   Tirupathy Choudhury      A-027   06811-260042    9495472942
103   Tusar Kanta Sahoo        A-017                   9895994048         1
104   Tusharkanta Sahoo        L-005   0484-2722709    9447574728        2+1
105   Umesh Prasad             L-024   0612-2632239    09431877192
106        Vilasini Nayak      A-001   0484-2203100    9447113100         1




                                                                     8
                                   Appendix-II

      UTKALIKA-COCHIN ORIYA ASSOCIATION, KERALA

                           MEMBERSHIP FEES & OTHERS DETAIL

 SL                         Details Collection                        Amount
01     Life Membership Fees                       31 X Rs. 1000   31,000
02     Annual Membership Fees                     75 X Rs.100      7,500
03     Balance from previous function                  Rs.1000     1,000
04                                                                39,500

       TOTAL
05     Donation for Purchase of Idols                  Rs.150       150
06     Donation for registration of association        Rs.100       100


      LIST OF SPONSORSERS FOR UTKAL DIVAS

 SL                               NAME                              AMOUNT
01     Mrs. Uma Rajesh,                                            500
02     Mr. Satyagopal Rajguru                                     5000
03     M/S Renuka Jewelers                                        1500
04     Asian Navigation Aids                                      6500
05     Polycast Industries                                        1500
06     Loid Construction                                          5000
07     Chakiat Agencies                                           7500
08     Kin Ship Services (India) PVT LTD                          7500
09     GAC Shipping (India) PVT.LTD                               7000
10     South India Corporation Ltd                                5000
11     LCL Agencies (India) PVT Ltd.                              1500
12     DATS (India) Pvt Ltd                                       7500
13     CPWD Engineers Association                                 4000
14     RO Infosys                                                 1500
15     Popular vehicles & services ltd                            5000
16     Standard tours                                             3000
17     Amrita Advertising & Marketing                             3000
18     Inland Waterways Authority of India                        4000
19     Aarkay Erectors Pvt Ltd                                    5000
20     Inlab Instrument                                           1500
21     Medical Trust Hospital                                     5000


                                                                               9
22     ENT Hospital                                                  1500
23     Yojaka(India) Pvt Ltd                                         6500
24     Mr.Baban Thomas ( Ben Cruisers)                               2000
25     Phillips Carbon Black Pvt Ltd                                 4000
26     B P S Narayana                                                3000
27     The Muthoot Group                                             5000
                                                      TOTAL          1,10,000


28     NEVCO                                                         30,000
29     Indira Gandhi Co-Operative Hospital                           3,000
30     Swift Shifting (Madras) Pvt Ltd                               4000
31     Aspin Wall & Co Ltd                                           5000
32     Cochin Sanitary Store                                         1500
33     Sree Navdruga Pradas                                          1500
34     Mr.Ratnakar Shenoy                                            500
35     Mr.Nandalal                                                   500
36     Mr.Srinivas Bhat                                              500
37     Hydro Tech Industries                                         500
38     AIRTEL                                                        4000
39      Masibus Automation & Instrument Pvt Ltd                       5000
40     RUCHI                                                         1500
41     M/S Manjusha & M/S Mini Garment Pala                          1500
42     Homemate Appliance ,Kottayam                                  1500
                                                         TOTAL       60,500


Total DONATION received as on 31/03/2007                     1,10,000 + 60,500 =
1,70,500
Collection yet to be received from
43     The Federal Bank                                               7500
44     The Hindu                                                      3000
45     KSINC                                                          3000
46     BPCL, Kochi Refinery                                           5000
47     V.Santharam                                                    1500
48     Le Platino                                                     1500
49     MG Phingston                                                   3000
50     KSREC                                                          5000
51     Tech Mark                                                      5000
52     Sandip Drugs                                                   3000
53     Indian Oil Corporation Ltd                                     5000
                                                        TOTAL         42,500
GRAND TOTAL Collection for Utkal Divas            1,70,500 + 42,500 = 2,13,000




                                                                                   10
                                  Appendix-III

                  EXPENDITURE DETAILS (in Rupees, DRAFT)
        Details Of Expenditure                       Advance     Total
 SL                                                  Amount      Cost
 01     Purchase of Utkalika Office Stationary        4310       4310
 02     Auditorium Hall booking advance               2000       8418
 03     Advance booking Dinner                        5000       31,000
 04     Advance booking SOUVENIR Printing            10,000      89,100
 05     Printing Cost of Invitation Cards                        2,200
 06     Purchase of Gift Konark Chakra 2nos           2525       2525
 07     Printing cost of ORIYA DTP                    2295       5500
 08     Local Purchase by T K Sahoo                              10,800
 09     Local Purchase by N.Patro                                18,910
 10     Local Puchase by Chinmaya Choudhury                      2050
 11     Local Purchase by A K Das                                7225
 12     Transport fair for Utkal Divas                           10050
 13     CPWD Guest House expenditure                              5500
 14     Govt Guest Food bill for Minister’s family               1238
        TOTAL Expenditure of Utkal Divas                         1,98,826

 Balance = 2,13,000 – 1,98,826 = 14,174
 Previous Function balance              =1,000
 Life Membership Fees         32 X 1000 = 32,000
 Annual Membership Fess        75 X 100 = 7,500

                                   Bank Balance = 53,674


Detailed Expenditures:

      T K Sahoo            Netajee Patro            Chinmaya                A K Das
l. Flower-1995         1.Light-1800            1.Food – 1285          1.Choclate-225
2.Gift –5400           2.Décor-4500            2.Puja -117            2.Photo
3.Banners-850          3.Snacks-6200           3.Toll gate –40          Video -7000
4.Lunch-860            4.Tea- 600              4.Park fee-15
5.Varkey-415           5.Ladu-2430             5.Water-48
6.Water-450            6.Choclet-580           6.Driver-30
7.Sticker-360          7.Deisel-500            7.Lodge-2046
8. Badge –200          8.Chinmaya-1500
9.Misc- 140            9.Dispos Glass-225
(Ribon,Satin Ribon,    10. Refresher –75
Gift paper)            11.Badge- 410
10.Janiter-130         12.Misc -90
Rs.10,800              Rs 18910                Rs.2050                Rs,7225


                                                                                       11
        S Dandapat                      J Swain
1.Auditorium-8418        1.Souvenir- 89,100
2.Transport-10050        2.Inviation card 2200
3.CPWD Guest             3.Dinner     31,000
  House – 5500           4.Food bill (Minister’s family) 1238

Rs.23,968                Rs. 1,23,538


     Sujata Acharya          Bikas Jena                  Office Stationary
Oriya DTP -Rs.5500    Konark Chakra –Rs.2525       Rs.4310


Dr. J Swain            Rs.1, 23,538
Mr.S Dandapat          Rs.23968
Mr.N Patro             Rs 18910
Mr.T K Sahoo           Rs.10, 800
Mr.A K Das             Rs.7225                 Total
Sujata Acharya         Rs.5500                 Expenditure
Office Stationary      Rs.4310
Gift Konark Chakra     Rs.2525                       1,98,826
Chinmaya Choudhury     Rs.2050




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