UTKALIKA_Minutes_100208

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“UTKALIKA”– COCHIN ORIYA ASSOCIATION, KERALA
(Rregistered under: Travancore - Cochin Literary, Scientific and Charitable Societies Registration Act, 1955)

(Reg. No. ER-43/2007)

(Minutes of Managing Committee Meetings , 10-02-08)

(1) Dr. B.C. Nayak President Tel: 2203100
(2) Mr. Arun Kumar Das Vice-President 2305169
(3) Dr. Jaganath Swain Secretary 2422208
(4) Mrs. Manisha Dandapat Joint Secretary 2400341
(5) Mr. Tusharkant Sahoo Treasure Mob: 9447574728
(6) Mr. D. Nayak Member-Social Mob: 9947036418
(7) Mr. Chinmaya Choudhury Member-Cultural Mob: 9847290494
(8) Mr. Netajee Patro Member-Finance 2204775
(9) Dr. Sujata Acharya Member-Editorial Mob: 9447987088
(10) Mr. Pradip Kumar Patra Member-Audit 2536469
(11) Mr. Siddharth Biswal Election Officer 2007-08 Mob: 9847031942
(12) Mr. Gynaranjan Samant External-Auditor Mob: 9447209318

Note: This is the second “Executive Committee” of UTKALIKA-Cochin Oriya Association, Kerala.

I. Minutes of MC Meeting dated 10 February 2008 and Current
Progress:
The Managing Committee Meeting on 10th February 2008 started at 1800 hrs and ended
at 2030 hrs over contributory dinner. The main agenda for the meeting was UTKAL
DIVAS 2008. All the MC members as above, except Mrs. Sabita Panigrahi, Member-
Social and Mr. Pradeep Kumar Patro, Member-Audit were present. The President started
the meting with a silence prayer.

 Quarterly circular for January 2008 was issued.

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 Discussion on Ethnic Food and Cultural Fest 2008 was concluded and the
Accounts (Balance Sheet) as stated in the quarterly circular of January 2008 was
passed.

 Treasurer presented the bank accounts status. It was decided to donate an amount
of Rs.1000/- for the SARASWATI PUJA held at Cochin Naval Base, Cochin-4.

 As on 10 February 2007, the strength of life members was 40 and annual
members was 97.

 It was decided that, a letter of communication (say - printed inlands) will be
issued to all the members of UTKALIKA for the collection of annual membership
renewal fee of Rs.100/- and voluntary contributions from all members as donation
for UTKAL DIVAS 2008 and to improve the financial status/savings of
UTKALIKA.

 It was decided to invite Honorable Minister Shri Prafulla Chandra Ghadai,
Minister of Finance as the Chief Guest, Admiral Rama Kanta Pattanaik and Mr.
APM Mohammed Hanish, IAS as the Gusts of Honor.

 Dinner will be arranged during UTKAL DIVAS-2008. Modalities will be decided
in the next meeting.

 Oriya Articles, Forwards for the Souvenir-2008 were finalized. It was decided to
invite few more articles of interest in English to include in the Souvenir for the
benefit of non-Oriya readers.

 Budget estimate was proposed for the UTKAL DIVAS-2008 which is shown
separately in a table (Total estimate: Rupees 1.50 lakhs).

 Life Membership certificate was presented by the President to Mr. Bikash Ranjan
Jena on his official transfer to Orissa.

 The meeting was concluded by 2030 hrs.

II. AGENDA FOR THE “MC” MEETING (15 March 2008):
“UTKAL DIVAS 2008”

 Attendance of Members
 Welcome address by President and Silent Prayer

 Report by Treasurer

1. Financial Status – Balance in account

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2. Membership status
3. Recent collections towards Life Membership and Annual
Membership

 Funds for UTKAL DIVAS 2008

1. Funding from Govt. of Orissa
2. Advertisements received for UTKAL DIVAS-2008
3. Current collections

 Sambalpuri Dance Troupe

 Chief Guest and Guests of Honor

1. Honorable Minister Shri Prafulla Chandra Ghadai, Minister of
Finance - Chief Guest
2. Admiral Rama Kanta Pattanaik, Guest of Honor and
3. Mr. APM Mohammed Hanish, IAS, Gusts of Honor

 Dinner during UTKAL DIVAS 2008

 Souvenir 2008 – Articles

1. Messages (Orissa – Four: Governer, Chief Minister, Cultural
Minister, Minister - Shri Prasant Patsahani)
2. Status of Oriya typing matter from Bhubaneswar
3. English Articles

 Organizing Committee, UTKAL DIVAS-2008

 List of Pending Jobs

 Additional Points from Members

 Closing remarks – President / Secretary

III. VENUE FOR COMING MC Meeting:

4-E, KB Apartment, Fatima Church Road,
Alamkulam, Cochin-682020. Phone: 0484-206106

IV. Date & Time of MC Meeting : 15th March 2008 (Sunday),
1630 hrs.

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Table: Executive Committee Meetings and Purposes
Date & Time Venue Discussion/Remarks
Details of previous meetings (1 to 12) in previous Minutes
13 28 October 2007 Mrs. Sabita Panigrahi - Discussion regarding
Residence, Common Odissi Dance Programme
Room on 4 Nov 2007
14 08 December 2007 Mr. Netajee Patro Discussion regarding:
(1800 hrs) Member-Finance Ethnic Food Fest
(Residence) (EVENTS INDIA)
15 20 December 2007 Mrs. Sabita Panigrahi - Discussion regarding:
1800 hrs Residence, Common Ethnic Food and Cultural
Room Fest 2008
15 10 Feb 2008 Petro-House, Discussion regarding
!730 hrs Kochi Refinery UTKAL DIVAS 2008
(6th April)
16 15 Mar 2008 Mrs. Sabita Panigrahi - Discussion:
1630 hrs Residence, Common UTKAL DIVAS 2008
Room (6th April)

Pages: Four

SECRETARY PRESIDENT
Date: 15 March 2008

------------------------- END OF MINUTES ---------------------------

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BUDGETORY ESTIMATE FOR UTKAL DIVAS 2008
Sl.No. Major Heads Expenditure (Rs.)
In thousands

1 Printing of Invitation Card, Oriya Banner – 20 for 4.0
advertisement.

2 Hall booking 12.0

3 Banner and Table, Chairs and stage decorations,
Badges, Flower, Puja items 10.0

4 Light and Sound 8.0

5 Local Transport 12.0

6 Photograph and Vedio 8.0

7 Momentos and prizes (10th & 12th Standard)
Momentos for Out going MC – Members 4.0

8 Printing of Souvenir 2008, Oriya DTP,
Honororium 70.0