JEFFERSON COUNTY RURAL WATER DISTRICT _13 MINUTES OF THE December

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					                             JEFFERSON COUNTY RURAL WATER DISTRICT #13
                       MINUTES OF THE December 14 (Tuesday), 2010 BOARD MEETING
                                 1951 WELLMAN ROAD – DISTRICT OFFICE



                                         CALL TO ORDER OF MEETING

The meeting was called to order by Chairman Stieben at 6:00 p.m. (Early start time in order to discuss the
budget.) All present with the exception of Jim Woods & Debby Smith arriving at 6:05 p.m. (Mike Stieben,
Jim Woods, John Fales, George Pogge, Doug Schmitt, Debby Smith, Larry Means)



                                                    GUESTS

Employees: Jerry Stewart , Linda Lips
Contractor: Ralph Bailey of Monarch Pipeline Construction, LLC

John Brann of Ponzer-Youngquist and John Sale of Professional Engineering, Inc. (Electrical Engr.): John Brann
provided an update on the lightning strike at the wells. Responsibility falls to the contractor until substantial
completion is determined upon which the warranty period begins. Upon final inspection at the new tower
site several items were found to be inadequate. Also, it is specified in the contract that a lightning certified
expert be used on the project. Jim asks Jerry to explore other lightning licensed electricians.
Upon final inspection of all projects P/Y comprised a punch list which will need to be completed by the
individual contractors prior to final payment.

Bob Poje - Interest in a meter at 5900 Republic Rd.- Checking status of project to upgrade the line and
possibility of an additional fire hydrant. After much discussion it was decided to postpone the continuation
of the line upgrade up Republic Rd. until there is more interest in development in that area of the district. Mr.
Poje will be informed in writing.

Patron: Bob Lockwood



                                               CONSENT AGENDA

Jim moves to approve the minutes from the November 18 Board meeting, seconded by John. Passes 7-0.
Debby notes that she had requested additional detail in the minutes regarding possible change orders needed
on the generator contract. There are no transfers.
                                             TREASURER’S REPORT

Unpaid Bills Report, Payroll Summary, P&L YTD Comparison & Balance Sheet, KDHE Loan Disbursement
Summary/Status, P/Y Summary - Debby moves to approve the Treasurer’s Report, seconded by Larry.
Passes 6-1. (Jim abstaining)

Jim moves to pay the payroll taxes on the Christmas bonus gift cards, seconded by Debby. Passes 7-0.

Jim explains that since interest rates change daily it is impossible to lock in a good rate on a CD between board
meetings. After discussion it is decided that in the future Jim will email (and otherwise relay information to
Larry) his proposal and await a response from a quorum. There would be follow-up discussion at the next
board meeting.

Debby expresses concern with the possible future annexation (and resulting loss of 90 patrons) by the City of
Lawrence. A USDA loan would provide protection. Debby is asked to research loan availability and to report
back to the board.



                                         DISTRICT MANAGER’S REPORT

Security Lights at the Plant - The expense is questioned and Jerry explains that of 8 total only 2 have been
working.
Fuel Expense - Joe is using considerably more fuel than Jerry, possibly because Joe drives the older truck.
Jerry will investigate.

Perry Subdivision - The easement situation is discussed at length.




                                          OFFICE MANAGER’S REPORT

Aging Report, Payment Tracker, and Foreclosure List are briefly discussed. Linda provides a copy of a
payment agreement form used earlier in the month and asked the board for feedback. Jim moves to adopt
the letter/agreement format for payment tracker accounts and to make it a part of the rules and
regulations, seconded by George. Passes 7-0.



                                                 OLD BUSINESS

District manager review (by Board) (Per Board meeting calendar)- See final entry prior to adjournment.
Request fee schedule from district contractor, engineer, and attorney (Per Board meeting calendar) The
Bartlett & West fee schedule is reviewed. Debby moves to change engineering firms to Bartlett & West on
future projects, seconded by Jim. Passes 7-0.



                                                 NEW BUSINESS



Finalize Budget - To be finalized in January.

City of McLouth Water Purchase Contract-Ready for Chairman and Secretary Signatures - Jim moves to
approve the City of McLouth Contract, seconded by Larry. Passes 7-0.

Art White & Associates, LLC-Engagement Letter for Year End Audit Jim moves to approve the engagement
letter with Art White & Associates, LLC for the end year audit, seconded by Larry. Passes 7-0.

Nominating Committee Report - Doug indicates that he is interested in serving for another term.

Set water rates for the year (Per Board meeting calendar) - Doug moves to keep the water rates the same,
seconded by Mike. Passes 5-2. (Jim and George opposing)

Set benefit unit rates for the year (Per Board meeting calendar) – To be finalized in January.

Set feasibility study rates for the year (Per Board meeting calendar) - Doug moves to leave the feasibility
study rates the same, seconded by George. Passes 7-0.

Finalize Pay Increase Percentage(to start January 1, 2011) - Doug moves to go into executive session until
8:50 p.m. for personnel matters, seconded by John. Passes 7-0.

Doug moves to go back into executive session until 9:10 p.m., seconded by Larry. Passes 7-0.

Larry moves to go back into executive session until 9:20 p.m, seconded by John. Passes 7-0.

Mike moves to increase salaries by 2% due to current economic conditions, increase the health insurance
stipend by $97.00 bringing it to $375.00 per month, include a $50.00 clothing allowance, Good Friday as a
paid holiday and one additional discretionary day, seconded by Doug. Passes 7-0.



At 9:22 p.m., John moves to go into executive session for personnel matters (district manager review) until
9:35 p.m., seconded by George. Passes 7-0.
                                             ADJOURNMENT

Doug moves to adjourn the meeting at 9:45 p.m., seconded by Larry. Passes 7-0.

Respectfully Submitted by,



Debby Smith, Secretary

Prepared by Linda L. Lips, Office Manager




_______________________        Mike Stieben, Chairman