Document Sample
					                                                                                       06 February 2009: No 02/09

SECURITY                             VETTING                        IN             THE                      DOD
The Intelligence Division must,           such employee has been                    employee will be subjected
according to the Defence Act              issued with the appropriate               to security clearance where
42 of 2004, conduct and                   or provisional grade of                   the duties attached to the
institute    counter-intelligence         security clearance.                       post are such that to make
measures       and     activities,                                                  security           clearance
including    Security    Vetting,         National             Strategic            necessary        (Regulation
within the MOD, DOD and                   Intelligence Act, 1994 (Act               Gazette, Vol. 427 No.
ARMSCOR.                                  39 of 1994). In terms of                  21951, part VII, section
                                          section 2(4) of the National              B.1(f)).
LEGAL MANDATE                             Strategic Intelligence Act,
                                          1994 (Act 39 of 1994), the           Applying for             a     Security
Directorate Vetting's mandate is          South      African   National        Clearance
derived directly and indirectly           Defence Force (SANDF) is
from the following enactments:            mandated        to    conduct        According to SANDFO 2/97
                                          counter-intelligence within          The Maintenance of Security in
   Defence Act, 2002 (Act 42              the Department of Defence.           the      SANDF,      commanding
   of 2002).       In terms of            This includes steps and              officers/managers at all levels
   sections 36 and 37(1)                  measures       to   neutralise       must       ensure      that      their
   Intelligence Division must,            foreign        or       hostile      subordinates are at all times in
   in accordance with any                 intelligence operations and          possession of valid security
   policy, procedure or norm              to      protect     classified       clearances issued by Defence
   determined by the Minister             information. This mandate            Intelligence.        It     is    the
   and in consultation with the           extends to the interests of          commanding officer/manager's
   National          Intelligence         SANDF        personnel,    the       responsibility to forward an
   Agency       conduct       and         Ministry of Defence and all          application on behalf of their
   institute counter-intelligence         state      and      parastatal       subordinates to Directorate
   measures and activities                structures       under      its      Vetting at Defence Intelligence.
   within the Ministry of                 jurisdiction.                        In      addition,    commanding
   Defence, the Department                                                     officers/managers must ensure
   and ARMSCOR.           In this         Public Service Act, 1994             that the grade of security
   regard, the Minister may               (Act 103 of 1994). The               clearance      required       by    a
   prescribe different grades of          Public       Service       Act       subordinate,      employee         or
   security clearance to be               stipulates that an employee          contractor corresponds with the
   issued        for      various         may be discharged in terms           security classification of the
   categories of members                  of section 17(2)(h) if his/her       information to which such a
   covered by this jurisdiction.          continued        employment          person requires access to
   In section 37(2) the Act               constitutes a security risk to       execute his/her official duties.
   explicitly stipulates that a           the State. In addition, the          As        such,      commanding
   member or employee may                 Minister of Public Service           officers/managers must ensure
   not be enrolled, appointed,            and Administration has,              that every post in his/her area
   or promoted, receive a                 under section 41 of the              of     command        is      graded
   commission or be retained              Public Service Act, made             according to the access that
   as an employee, unless                 the regulation that an               each post requires. A clearance

                 This information is provided as a management tool to commanders and managers
           Issued by Defence Corporate Communication                         Distribution Enquiries: (012) 355-6370/64
is thus not coupled to rank, but to the access that a specific post demands. It is therefore essential that
the post profile accompanies the DD1057 on application for all grades of security clearances.

In order to assist Directorate Vetting in the processing of applications for security clearances, the
following documents should accompany the application:

       DD1057 (Security Questionnaire)

       SAPS 91a (fingerprints done by a qualified person)

       Covering letter from OC to confirm grade of clearance requested.

       Copy of Identification Document and ID Photo (if available)

       Copy of Passport

       Post profile

All fields should be completed in full. The signature of the officer commanding/manager should appear
on the indicated pages. Incomplete application documents (DD1057) will cause a delay in the
processing of the application.

Enquiries may be directed to Brig Gen T. Matlakeng,
Director Vetting, Tel (012) 315- 0871

                 This information is provided as a management tool to commanders and managers
           Issued by Defence Corporate Communication                         Distribution Enquiries: (012) 355-6370/64

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