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					    ABATTOIR OPERATOR
   INFORMATION PACK ON
   HOW TO BECOME O48M
   APPROVED TO PROCESS
 ‘OVER 48 MONTH BOVINES
 FOR HUMAN CONSUMPTION




25.03.09
Please be aware that this information pack has been compiled by the MHS for approved
abattoirs wishing to apply to process O48M bovines for Human Consumption.

Input has been sourced from a number of government departments and if you have any
questions regarding the information contained in this pack, can you please ensure your query
is directed to the appropriate department.



Chapter      Title                                             Contact
number
1            Abattoir Approval Process Guidance                O48MEnquiries@mhs.gov.uk
                                                               or LV
2            Abattoir Occupier O48M Pre-requisites             OV / LV
3            Hazard Identification and Control Plan            Defra
4            Abattoir guidance - RMOP                          OV / LV
5            Abattoir guidance - Protocol                      OV / LV
6            Blank RMOP                                        OV / LV
7            Abattoir guidance – Hides                         Approved hide processor /
                                                               Defra / Animal Health
8            Controlling the risk of exposure to BSE           Your own Health & Safety
                                                               Advisor
9            Guidance notes - Formal 2 day assessment trial    OV / LV
10           List of consumables                               Defra




25.03.09
      Glossary of Terms

Abbreviation      Full Description
1b2a              The carcases positioned one before and the two after a positive or ‘no test’ on the
                  slaughter line.
ABP               Animal By Products
ACDP              Advisory Committee on Dangerous Pathogens (BSE)
AH                Animal Health
LV                Lead Veterinarian working for the MHS
Approved hide     An O48M approved hide market where MLC officials are in attendance
market
Defra             Department of Environment Food and Rural Affairs
Eartag            An ear tag which contains a unique number which is also stated on the animals
                  passport and will stay with it throughout it’s life.
Emergency         Animals that require emergency slaughter as described in Chapter VI of Annex III,
Slaughter         Section 1 of EC 853/2004.
FSA               Food Standards Agency
FBO               Food Business Operator
HC                Human Consumption
Healthmark        A legally defined mark applied to the carcase after it has passed post mortem
                  inspection and is fit for human consumption.
HICP              Hazard Identification and Control Plan
IAG               Independent Advisory Group. An advisory group put together by the FSA to advise
                  on the robustness of the proposed BSE testing regime
Kill number       A number given to an animal at or before the point of slaughter which will be
                  unique to that animal on the specific day, week, month or year.
LGC               LGC laboratories (company)
MHS               Meat Hygiene Service

O48M              Over Thirty Months of age
OV                Official Veterinarian working for the MHS.
Passport          An official document, which contains information about the identity of an animal.
                  Cattle passports contain information specified by EU law, and are used to record
                  cattle movements and notify them to the Cattle Tracing System
Pre August 96     Bovine animals born before 1 August 1996
animals
RMOP              Required Methods of Operation
RPA               Rural Payments Agency
SRM               Specified Risk Material
Tannery           Place where hides are tanned
TSE               Transmissible Spongiform Encephalopathy
UTM               Under Thirty Months of age
VLA               Veterinary Laboratories Agency




      25.03.09
Chapter Index


Chapter 1       Abattoir O48M Approval Process Guidance

Chapter 2       Abattoir Occupier O48M Pre-requisites

Chapter 3       Hazard Identification and Control Plan

Chapter 4       Abattoir Guidance - RMOP

Chapter 5       Abattoir Guidance - Protocol

Chapter 6       Blank RMOP (sample)

Chapter 7       Abattoir Guidance - Hides

Chapter 8       Controlling the risk of exposure to Bovine Spongiform Encephalopathy
                (BSE)

Chapter 9       Abattoir Guidance - Formal 2 Day Assessment Trial

Chapter 10      Consumables (including Packaging)




25.03.09
           Chapter 1




25.03.09
Abattoir O48M Approval Process Guidance

Please read the following instructions in conjunction with the flowchart on page 4, this will
help give you a broad understanding of each individual step in the process. Please be aware
that this is not an exhaustive list but is a guide that may help simplify the procedures you will
need to go through in your approval to slaughter Over Thirty Month Cattle for Human
Consumption.

Step 1 – As the Food Business Operator, you will need to ensure that all of the prerequisites
for O48M processing are in place before attempting the approval process (see Chapter 2 for
prerequisites). The prerequisites underpin the O48M process and therefore if any are not fully
implemented your application cannot go forward for approval.

Step 2 – When satisfied that you are sufficiently informed regarding the process and your
responsibility as an Occupier, you will need to plan how you propose to process O48M bovines.
When you have sufficiently detailed plans of what you propose, you may find it helpful to
discuss these with the OV, who following their training, will be able to give guidance on
whether these may meet the requirements of the regulations (see Chapters 4 and 5).

Step 3 – The procedure for O48M processing must be documented in the “Required Method
of Operation” (RMOP) (see Chapter 6 for a sample of the approved blank RMOP) in sufficient
detail to allow someone walking into the plant for the first time, to fully understand the
processes you have in place. Do not underestimate the length of time it will take you to
complete this section of the approvals process. You may find it beneficial to discuss these
procedures with your OV before committing resources. An oversight here could lead to a delay
which in turn may delay or even cause you to fail your assessment trial.

Please be aware that you can request electronic copies of the RMOP, in Microsoft Word
format, for completion on a computer from the following email address: slaunit@mhs.gov.uk

Step 4 - When you are of the opinion that your RMOP is sufficiently detailed you should sign it
and present it to the OV for formal assessment. This can be checked against a number of
agreed criteria. If the OV is satisfied with the contents of the RMOP they will inform you. The
OV will then forward your submitted RMOP to the Lead Veterinarian and MHS Headquarters in
York for further validation, logging onto the computerised system, for MHS quality assurance
and checks on consistency. Please be aware that there may be a high demand for O48M
approval so please allow sufficient time (a maximum of 3 weeks) for its return. However, the
MHS will endeavour to return the RMOP to the OV well before this, wherever possible. At this
stage, it may be worth forward planning to allow sufficient time to carry out dummy runs as
appropriate, and time to complete the assessment trial prior to the date you wish to start.
These dates will need to be pre booked in advance with the MHS LV

If your RMOP is not sufficiently detailed, or omissions are present, it will be passed back to
you and you will not progress to the next stage until corrections have been made. At which
point you will need to sign the new version and hand it to the OV.

Step 5 – If no further amendments are identified, your original RMOP will be returned to the
OV in your plant and you will be notified by MHS Headquarters.

Step 6 – You will need to agree dates with the LV and arrange the days that you wish to
undertake the formal 2 day assessment trial. You will need to allow yourself sufficient time to
train your staff and work with the MHS to facilitate MHS O48M training.




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Step 7 – If required by MHS (and an IAG requirement) you must agree to closedown
slaughterhouse production for sufficient time to facilitate training of all MHS personnel as well
as operator staff to be involved in the processing of O48M cattle. Experience from the previous
trials show that a lack of operator staff training created problems that in an assessment trial
could result in failure. Please consider this carefully.

Step 8 – You may choose to carry out a dummy run, in consultation with your OV to highlight
any problems that may arise (see Chapter 9 for guidance, in consultation with your OV). This
is not mandatory but it is highly recommended, this will give you the ability to identify any
issues before the formal 2 day assessment trial. These can be carried out during normal hours
of production.

Step 9 – You will carry out the formal assessment trial for 2 days using Under Thirty Month
Bovines to simulate O48M procedures.

This assessment trial must mirror exactly what you have agreed in your RMOP, with the
exception of a simulated 30 month cut off date (the date / age you choose must produce a
reasonably representative number of the likely throughput of O48M animals at the plant).
These procedures will be assessed by the LV during the course of the trial. Please refer to the
chapters 9 and 10 in your application pack, concerning preparation for the formal 2 day
assessment trial and a letter from Defra regarding consumables supply.

A Major non compliance at this point will be deemed a failure of the assessment trial and will
mean that you must start the approval process again by submitting an improved RMOP at step
4. Please be aware that if you are not successful at this stage, and changes are required
through resubmission, any subsequent formal 2 day assessment trial will be dealt with in order
of submission, taking into account the availability of appropriate MHS personnel.

If you are dissatisfied with a specific aspect of your application which you are unable to
conclude locally, in line with current instructions, you should first appeal in writing to the
Business Manager for your area, detailing the basis of your appeal. The relevant Business
Manager will then consider an appropriate course of action and may appoint someone to
investigate.

Step 10 – After successful completion of the formal 2 day assessment trial you will then be in
a position to discuss and agree a date with the LV for your first days actual O48M processing.

Step 11 – On the first agreed day of O48M processing and prior to commencing O48M
processing, the OV will sign the RMOP. An FSA Board recommendation to Ministers was that
LV must be present during day 1 and part of day 2 at every plants first day of processing.

There will be ongoing monitoring of O48M processing by MHS plant based staff in addition to
Monthly audits which will be carried out by MHS veterinary staff. In most cases this will be the
LV.

If at any stage the RMOP is required to be amended, for example due to changes in plant
practices or facilities, the OV or Occupier may request that such amendments are made to the
RMOP. As the Occupier, you must inform the OV of intended amendments. You must allow
sufficient time for the OV to discuss these changes with the LV. Amendments must be agreed
and signed by both parties in a new RMOP before being implemented.




25.03.09
Should the OV require changes to the RMOP, these will be required in accordance with the
amended TSE regulations. In particular failure to amend the RMOP will be dealt with in
accordance with

           •   Transmissible Spongiform Encephalopathies (England) Regs 2008
           •   Transmissible Spongiform Encephalopathies (Wales) Regs 2008 (as amended)
           •   Transmissible Spongiform Encephalopathies (Scotland) Regs 2006 (as
               amended)
Any breaches of the RMOP will be a regulatory offence in accordance with the aforementioned
regulations




25.03.09
Flowchart of the O48M Approval Process
           Chapter 2




25.03.09
Abattoir Occupier O48M Pre-requisites


Introduction
Abattoir Occupiers wishing to slaughter O48M cattle for human consumption will need to
comply with the following pre-requisites, as a minimum.

Training
Where necessary FBO’s must agree to a closedown of slaughterhouse production for
sufficient time to facilitate training of all MHS personnel as well as plant staff to be involved in
processing of O48M cattle. Experience during earlier trials has proved the value of full
operator training.

Sampling cannot be undertaken unless the FBO provides staff suitably trained and
competent to carry out brain stem sampling. This training can be arranged through your
testing laboratory.
Hazard Identification and Control Plan
A plant “Hazard Identification and Control Plan” (HICP) will need to be drafted to include the
associated risks for O48M processing and what control measures are to be put in place. A
HICP template is included courtesy of Defra, for assistance.

Lairage facilities
The slaughterhouse will need adequate lairage capacity and facilities that:
•   are suitable to ensure correct identification of animals prior to slaughter
•   allow segregation of O48M cattle requiring testing and cattle that do not require testing.
In complying with the above requirements, animal welfare must not be compromised.

Health & Safety
All the necessary Health and Safety precautions must be in place for the protection of all
personnel on site during O48M processing. Operators should refer to the Advisory Committee
on Dangerous Pathogens (ACDP) guidance contained in chapter 8.

Sampling area
Suitably safe and hygienic facilities are required for the taking of brain stem samples, e.g. a
separate room or a dedicated table for sampling, situated a suitable distance from the line so
that cross contamination cannot occur. On-line sampling can be undertaken as long as there
is no risk posed from the sampling technique.

Traceability system
A robust traceability system must be provided through which the kill number (or another
number) is associated with the sample, carcase and body parts.
This system must also:
•   Define the criteria by which the plant identifies the batch size
•   A system to reconcile the number of bovines tested and the number of samples
    dispatched to the laboratory.

Storage facilities
Suitable and secure facilities will be required to retain the carcase, body parts, including hide,
blood, and by-products under official control, until the test results are received.
Note: hides can be delivered to an approved hide premises before the test result is received
if a separate hide Protocol is produced specifying all the relevant details.

25.03.09
Note: body parts can be disposed of as Category 1 SRM by incineration prior to receipt of
test results
Note: ABP must be held in lidded and lockable containers

Office equipment
Suitable office facilities must be supplied with:
•   A system for the receipt of the correct test results from the laboratory, either by fax, or
    by other electronic means (web access), printer.
•   Photocopying facilities - if a manual identification system is to be used

Required Method of Operation
FBO is required to provide an RMOP in the prescribed format in sufficient detail for approval,
documenting the procedures they will use to process O48M bovines. This must be agreed and
signed by representatives of the FBO and the MHS

Formal 2 day Assessment trial
This assessment trial will be carried out using UTM cattle to simulate the proposed O48M
procedures documented in the RMOP. During this assessment the procedures employed will
be monitored by MHS staff and assessed by the LV. All areas must comply with both written
instructions contained in the RMOP and legal requirements. Assessment Trial dates will need
to be agreed with the LV

O48M Production
Before O48M production will be permitted to start, the FBO will need to be able to produce a
physical copy of the approval letter from the MHS, on behalf of Defra. You may not start to
process O48M cattle until:
• The date of commencement for your plant has been agreed with the LV
• The LV is present on days 1 and 2 of O48M processing
• The OV has signed the RMOP prior to commencement of O48M processing on the first
    agreed day.




25.03.09
           Chapter 3




25.03.09
Hazard Identification and Control Plan
(as required by the Independent Advisory Group)

Before having an RMOP approved for the slaughter of O48M animals a plant will need to
produce process step identification and control plan. This plan must set out the major
hazards involved in the processing of O48M cattle and the controls identified to minimise
them.

A number of points should be noted prior to starting to draft your plan:

    •   As a food producer you must have demonstrable competence in HACCP in line with
        Regulation EC No 854/2004 (reference Hygiene 3).

    •   A fundamental requirement in the drafting of your plan is the involvement of all the
        relevant personnel from your plant where applicable including both technical and
        production teams, and MHS staff.

    •   Ownership of the plan will always remain with the FBO although if required you may
        choose to use external bodies to assist in the development of the plan.

    •   Where individuals or staff positions are responsible for controls or monitoring of
        controls the relevant individual/s must be clearly identified and trained to carry out
        the task competently.

    •   The RMOP must take account of the process steps and controls identified in the plan.

    •   The plan must be regularly reviewed with those people mentioned above and
        amended as required.

    •   As a general rule if corrective action is required it should be brought to the attention
        of the MHS who will verify that the corrective action will be in compliance with the
        legislation.

The flow chart and table below sets out the process steps that should be considered when
drafting your plan. An outline of a hazard identification and control plan can be found at
Annex A. It should be noted that this plan is a guidance template only and individual plants
will need to modify the control and monitoring procedures to suit their own local
circumstances.

The plan should be used to consider relevant amendments to your HACCP plan.




25.03.09
                                                                                                                  Abattoir Process
                                    4                     6           2              5

            Slaughter
            Animal
                                                                                                    Remove                                                                      Release and          Arrange
                        Collect           Remove                Remove            Remove
Identify                                                                                            inedible            Remove          Retain carcases         Negative        apply health         despatch of
                        blood             hide                  head              edible offal
animals which                                                                                       offal               SRM             pending test            test result     mark to              carcases to a
require                                                                                                                                 result                  obtained        carcases, offals     cutting plant
testing:                                                                                                                                                                        and hides            authorised for
                                                                                                                                        MHS will seal the                                            the removal of
• 24 month +                                                                                                          Despatch and      rails or chillers                                            vertebral
casualties (inc    Retain blood         Identify              MHS check:                                                                                                                             column
                   pending a test       individually or                         Identify offals individually or       destroy SRM
schedule 19                                                                                                           by incineration   Health mark
and ante           result or            in batches              • Dentition     in batches                                              withheld pending
mortem             despatch and                                 • Eartag                                                                a test result
                                                                                                                                                                Positive        Identify the
                   destroy by                                   • Passport                                                                                      test result     positive or ‘no
casualties)                                                                                                                                                     obtained        test’ carcase,
                   incineration
                                                                                                                                                                                offal, hide, blood
• Over thirty                                                                                                                                                                   plus the relevant
  month                                                                                                                                                                         1 before and 2
                                                                                                                                              3                                 after (and others
                                        Retain hides                                                                                                                            in the batch if
                                                              Take                                                                                                              batched)
                                        pending a test
                                                              brainstem         Retain offals pending a test result
                                        result or
                                                              sample then       or despatch and destroy by                                                  9
                        10              despatch
                                                              label pot and     incineration
    1                                   under official
                                                              complete the
                                        controls to a
                                                              relevant
                                        processor or
                                        despatch and
                                        destroy by
                                                                                                                                                                              Despatch &
                                                                                         7                                                                                    destroy by
                                                                                                                                                                              incineration
                                                              Despatch to lab
                                                              for analysis


                                                                                         8




             = Each of these is a process step relating to the number on the next page




             25.03.09
Risks and possible Countermeasures (HICP)


No.   Process Step              Hazards and Possible Causes                        Control Measures (typical examples)


                                                                                      •   Robust passport and age identification checks in the lairage
      Receipt, identification      •   Animal requiring testing not tested
                                                                                      •   Animals requiring testing marked
1     and segregation of           •   Pre August 1996 bovine enters the
                                                                                      •   Segregation of UTM, O48M, casualties and pre August 1996
      animals                          abattoir
                                                                                      •   Physical application of kill number


                                   •   Potentially positive material enters the       •   Individual identification of the head
2      Head traceability
                                       food chain due to a loss of correlation        •   Correlation of kill number with passport and eartag

                                                                                      •   Application of sequential visible kill number to both sides of the
                                                                                          carcass
      Carcase traceability         •   Potentially positive material enters the
3                                                                                     •   Correlation of kill number with passport and eartag
      and retention                    food chain due to a loss of correlation
                                                                                      •   Withhold health mark
                                                                                      •   Detain carcase awaiting results (sealed chillers)
                                                                                      •   Collect and quarantine blood separately or in batches
                                   •   Release of potentially infected blood for      •   Identification of batch or individual blood
      Blood traceability and
4                                      human consumption due to inadequate            •   Sealing of blood tanks under official control
      retention
                                       collection and disposal procedures             •   Retain blood until a test result is received or dispose of by
                                                                                          incineration.
                                                                                      •   Identification and segregation of individual offal
                                   •   Release of potentially infected offal for      •   Batching of offal by day or selected kill number
      Offal traceability and
5                                      human consumption due to inadequate            •   Storage in secure chillers (sealed)
      retention
                                       collection and disposal procedures             •   Retain offal until negative results received or dispose of by
                                                                                          incineration.




25.03.09
No.   Process Step            Hazards and Possible Causes                          Control Measures (typical examples)

                                                                                      •   Individual or batch identification
      Hide traceability and      •   Release of hide derived from a positive or
6                                                                                     •   Secure storage of hides
      retention                      no test bovine
                                                                                      •   Dispose of by incineration if prior to a test result

                                                                                      •   Sampling by trained staff
                                                                                      •   Sample labelling carried out in accordance with instructions
                                 •   Possible release of infective material into
7     Sampling                                                                        •   One head, one sample, one pot, one label at any one time (no
                                     the human food chain
                                                                                          pre-labelling)
                                                                                      •   Cross check preceding and subsequent kill numbers.

      Sample submission to       •   Potentially positive material enters the         •   Safe and secure handling of sample and sample information
8
      laboratory                     food chain due to a loss of correlation          •   Defined chain of custody in RMOP

                                                                                      •   Results interpreted by only an authorised person
                                                                                      •   MHS and agree results
                                                                                      •   Seals only broken on receipt of results
      Action on receipt of       •   Potentially positive material enters the
9                                                                                     •   Positive, no test and 1b2a material identified and consigned for
      results                        food chain
                                                                                          incineration
                                                                                      •   Negative material health marked


      Communication with                                                              •   Communication protocol in place between the abattoir and hide
                                 •   Release of hide derived from a positive or
10    hide markets and                                                                    market or tannery.
                                     no test bovine
      tanneries                                                                       •   Hides individually identified




25.03.09
EXAMPLE ONLY
Hazard identification and control plan

In addition to the control measures set out in this plan it should be noted that the Meat
Hygiene Service has it’s own responsibilities with regard to identification checks and process
verification. These include:

         •       Identification (passport ear tag checks)
         •       10% random check on correlation at all stages
         •       10% random check at sampling point

1. Receipt, Identification and Segregation of animals

Hazard and Cause                  •   Pre-August 96 animal entering food chain
                                  •   Bovines requiring testing not identified

Control Measure              For example:

                                 •    Robust passport and age identification by FBO at lairage
                                 •    Animals requiring testing marked – typically with dye
                                 •    Physical segregation of UTM, O48M, Casualties and pre-Aug 96
                                      in lairage before entering kill line
                                 •    Physical application of kill number whilst ear tag is still present

Critical Limit                   •    100%

Monitoring                       •    Ear tag and passport check
Procedure
Monitoring                       •    100%
Frequency
Monitoring                       •    FBO
Responsibility
Corrective Action            For example:
Activity
                                 •    Pre-Aug 96 animals disposed of
                                 •    Unidentifiable – withhold from slaughter and inform
                                      MHS/farmer. If correct passport details submitted within 48
                                      hours animal can progress; if not, animal disposed as SRM.

Corrective Action                •    FBO
Responsibility
Records                          •    Printout or written list signed by FBO and kept for auditing.
                                 •    Exception report for those withheld (e.g. dead on arrival, pre-
                                      Aug 96, unidentifiable)

Verification                     •    Recheck identification – ear tag against passport list – for
Procedure                             100% of throughput. At head inspection.
                                 •    End of day reconciliation – those requiring testing and those
                                      sampled

Verification                     •    Daily
Frequency
Verification                     •    MHS
Responsibility




25.03.09
2. Head traceability

Hazard and Cause          •    Potentially positive material enters the food chain due to a loss
                               of correlation

Control Measure        For example:

                          •    Individual identification of head including the physical
                               application of kill number to head
                          •    Correlation of kill number with ear tag and passport

Critical Limit             •           100%

Monitoring                 •             Visual monitoring in process including a cross check
Procedure                      with kill numbers on preceding and subsequent heads

Monitoring                 •           100%
Frequency
Monitoring                •    FBO
Responsibility
Corrective Action      For example:
Activity
                          •    Line stopped immediately and traceability verified by sequence
                               of line.
                          •    If correlation cannot be rectified then carcass and all parts
                               disposed.
                          •    If heads have been batched and correlation is lost for heads
                               within a batch, then all carcasses and parts disposed or DNA
                               testing of that batch to identify animal in the event of a
                               positive.

Corrective Action
Responsibility            •    FBO

Records                   •    List of kill no., kill date, tag no and sample no.
                          •    Exception report




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3. Carcase traceability and retention

Hazard and Cause           •   Potentially positive material enters the food chain due to a
                               loss of correlation or retention

Control Measure         For example

                           •   Application of sequential visible kill number to both sides of
                               the carcass
                           •   Withhold health mark (apply interim stamp – MHS identifier
                               stamp)
                           •   Detain carcase awaiting results (sealed chillers).

Critical Limit             •   100%



Monitoring                 •   Cross check with kill numbers on preceding and subsequent
Procedure                      carcasses
                           •   Physical check of kill number at grading point
                           •   Correlation of kill number with ear tag and passport

Monitoring                 •   100%
Frequency
Monitoring                 •   Occupier
Responsibility
Corrective Action       For example:
Activity
                           •   Stop line and trace back.
                           •   If correlation cannot be rectified then carcass and all parts
                               disposed.

Corrective Action
Responsibility             •   FBO

Records                    •   Exception records of failure and corrective action

Verification               •   Reconciliation of exceptions
Procedure
Verification               •   Daily
Frequency

Verification               •   FBO
Responsibility




25.03.09
4. Blood traceability and retention

Hazard and Cause       Release of potentially infected blood for human consumption due to
                       inadequate collection and disposal procedures

Control Measure        For example:
                           • Collect and quarantine blood separately or in batches.
                           • Identification of batch or individual blood.
                           • [MHS to seal blood tank/container. FBO may add lock if
                              deemed necessary.]
                           • Retain blood until test result received or dispose immediately
                              by incineration

Critical Limit             •   100%

Monitoring             For example
Procedure
                           •   Check identity of blood against blood tank/container. If
                               multiple tanks are in use, check what blood has gone into
                               each tank.
                           •   Check seal on blood tank.
                           •   Check animal by-products disposal document for any blood
                               sent directly for incineration.
                           •   Monitor quantities of blood despatched and match figures
                               returned by processing premises

Monitoring                 •   Twice daily
Frequency                  •   Weekly check of by-products disposal documents and
                               transport company quantity receipts.


Monitoring                 •   [MHS for blood tank sealing]
Responsibility             •   FBO for all other procedures

Corrective Action      For example:
Activity
                           •   If identity lost, all blood on site disposed of by incineration
                           •   If seal broken, all blood disposed of by incineration, plus
                               investigation, location and destruction of any blood removed.
                           •   Any deviations in quantity/transport records – investigation
                               and action as necessary

Corrective Action          •   [MHS for blood tank sealing]
Responsibility             •   FBO for all other procedures

Records                    •   [MHS for blood tank sealing]
                           •   FBO for all other procedures




25.03.09
5. Offal traceability and retention

Hazard and Cause                  •   Release of potentially infected offal for human
                                      consumption due to inadequate collection and
                                      disposal procedures

Control Measure                For example:

                                  •   Identification and segregation of individual offal by kill
                                      number.
                                  •   Correlation of kill number with ear tag and passport
                                      number
                                  •   Batching of offal by day or selected kill numbers.
                                  •   Storage in secure chillers which are sealed under
                                      official control
                                  •   Retain offals until negative result received or offal
                                      disposed before a test result by incineration.


Critical Limit                    •   100%

Monitoring                        •   Batches – check record of kill numbers against
Procedure                             batches of offal
                                  •   Individual – cross check number with
                                      preceding/subsequent offal

Monitoring                        •   100%
Frequency
Monitoring                        •   FBO
Responsibility
Corrective Action              For example
Activity
                                  •   Stop line and trace back.
                                  •   If correlation cannot be rectified then all offal
                                      disposed by incineration.

Corrective Action                 •   FBO
Responsibility
Records                           •   Batching records
                                  •   Animal by-product movement document




25.03.09
6. Hide traceability and retention

Hazard and Cause                     •   Release of hide derived from a positive or no test
                                         bovine

Control Measure               For example:

                                     •   Individual or batch identification (if batch, must know
                                         which hides are in which batch).
                                     •   Correlation of kill number with ear tag and passport
                                         number
                                     •   Secure storage of hide – sealed under official control.
                                     •   Disposal before test result by incineration.
                                     •   Release only when negative results received.
                                     •   If released before negative results available then
                                         agree protocol with Occupier and AH.

Critical Limit                       •   100%

Monitoring                           •   For individual hides, cross check with kill numbers on
Procedure                                preceding and subsequent hides
                                     •   For batches, check of hide numbers against batch list.
                                     •   Check security of storage.

Monitoring                           •   Check identification for all hides.
Frequency                            •   Daily check on storage security.

Monitoring                           •   [MHS for hide room sealing]
Responsibility                       •   FBO for all other procedures

Corrective Action             For example:
Activity
                                     •   Stop line and trace back.
                                     •   If correlation cannot be rectified then hide disposed.

Corrective Action                    •   [MHS for hide room sealing]
Responsibility                       •   FBO for all other procedures

Records                              •   Individual kill numbers
                                     •   Kill numbers in specific batches




25.03.09
7. Sampling

Process Step                     •   Sampling of brain

Hazard and Cause                 •   Possible release of infective material into the human
                                     food chain

Control Measure               For example:

                                 •   Sampling by trained staff.
                                 •   Adequate sample labelling as per guidelines.
                                 •   One head, one sample, one pot, one label at any one
                                     time – no pre-labelling.
                                 •   Cross-check preceding and subsequent kill numbers
                                 •   Correlation of kill number with ear tag and passport

Critical Limit                   •   100%

Monitoring                       •   Samples taken individually and in sequence
Procedure                        •   Reconcile the number of samples against eligible
                                     animals at end of day.
                                 •   Supervisory check of staff carrying out sampling.

Monitoring                       •   100%
Frequency                        •   Supervisory check of staff practices – 2/daily

Monitoring                       •   FBO
Responsibility
Corrective Action             For example:
Activity
                                 •   Stop process and verify identification sequence of line.
                                     If correlation cannot be rectified then carcass and all
                                     parts disposed.

Corrective Action                •   FBO
Responsibility

Records                          •   Record of all samples, kill numbers, passport numbers
                                     and kill dates
                                 •   Record of start and finish numbers for sequentially
                                     numbered labels each day, including any spoilt labels.

Verification Procedure           •   End of day reconciliation check of the number of
                                     sample ready to transport to the laboratory and the
                                     number of O48Ms slaughtered

Verification frequency           •   Each day

Verification responsibility      •   FBO




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8. Sample submission to laboratory

Hazard and Cause                •    Potentially positive material enters the food chain due
                                     to a loss of correlation

Control Measure             For example:

                                •    Safe and secure handling of sample and sample
                                     information
                                •    Defined chain of custody in RMOP

Critical Limit                  •    100%

Monitoring                      •    Movement cards – barcodes checked and sample
Procedure                            number added or email checked and sent

Monitoring                      •    100%
Frequency
Monitoring                      •    FBO
Responsibility
Corrective Action           For example:
Activity
                                •    If cards not sent with sample, can be sent separately
                                •    Resend email submission

Corrective Action               •    FBO
Responsibility
Records                         •    List of samples or Email copy
                                •    Transport paperwork – collection receipts from
                                     courier.




25.03.09
9. Action on receipt of results

Hazard and Cause                     •   Potentially positive material enters the food chain


Control Measure                   For example:

                                     •   Results interpreted by only an authorised person
                                     •   MHS agree results
                                     •   Seals only broken under MHS official control on
                                         receipt of results
                                     •   Positive, no test and 1b2a material identified and
                                         consigned for incineration
                                     •   Negative material health marked

Critical Limit                       •   100%

Monitoring                           •   Identification by plant staff and checking by MHS
Procedure

Monitoring                           •   100%
Frequency

Monitoring                           •   Plant and MHS
Responsibility

Corrective Action                 For example:
Activity
                                     •   Retrieve/ recall +ve, no test plus 1 before 2 after.
                                     •   Any carcasses which cannot be identified and
                                         associated body parts sent for disposal

Corrective Action                    •   Plant staff under MHS supervision
Responsibility

Records                              •   Laboratory results and disposal records

Verification                         •   Cross check of MHS/lab record
Procedure
Verification                         •   Daily
Frequency
Verification                         •   MHS
Responsibility




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10. Communication with hide markets and tanneries

Hazard and Cause               •   Release of hide derived from a positive or no test
                                   bovine

Control Measure            For example:

                               •   Communication protocol in place between the abattoir
                                   and hide market or tannery.
                               •   Hides individually identified

Critical Limit                 •   100%

Monitoring                     •   AH download results and check
Procedure
Monitoring                     •   Daily
Frequency

Monitoring                     •   AH
Responsibility

Corrective Action          For example
Activity
                               •   Hides retrieved and destroyed by incineration

Corrective Action              •   AH
Responsibility

Records                        •   Animal by products disposal note




25.03.09
           Chapter 4




25.03.09
                 Sole trader or partnership:                        Limited company (including plc, ltd and limited
                                                                    partnership:
                                                                                                                                     This must include the
                 Plant name                                         Plant name                                                       details of your specific
                 Plant approval number                              Plant approval number                                            plant / company
                 Premises address                                   Premises address
                 Name of the Food Business Operator                 Full company name
                                                                    The company registration number
                                                                    Full registered office address


Column 1 of the following protocol lists the required methods of operation for BSE testing in O48M bovines slaughtered under EU Directive 999/2001. Column 2
must be completed to show all the facilities, systems and procedures necessary to ensure that the requirements are met in approved premises slaughtering eligible
animals intended for human consumption.
Column 3 must be completed with the position of the establishment staff responsible for ensuring that the listed facilities, systems and procedures are in place and
operating correctly. This Document may be used as evidence.

                                                                                                                                 This needs to be a
  The text in this                                                                                                               position i.e.
  column must not be                                                                                                             slaughterhouse
  amended                                                                                                                        manager


Column 1                            Column 2                                                                                                  Column 3




25.03.09
Requirement                                                                                                                                   Personnel
As defined (as a minimum) in                                                                                                                  Responsible
                                    Description of Facility, System and Control Procedure by Which the Requirement Will Be Met
Schedule 2 Part 2 of the TSE                                                                                                                  For
(England)Regulations 2008                                                                                                                     Supervision
(E&W) or amendment thereof.
1. Identification of all O48M       1. This section should include your procedures for dealing with non-eligible animals i.e. pre-August
    bovines to be tested            1996 or UTM animals. This section must describe how ‘over thirty month’ animals will be identified. The
                                    section needs to include the system in place for checking ear tags and passports prior to slaughter.
There must be a system to           Then the section needs to describe the system that will be used to segregate eligible cattle from any
ensure that all O48M animals,       non-eligible cattle prior to separate slaughter.
which require testing, are
identified prior to slaughter.      2. A member of your staff must ensure that all O48M cattle to be tested are identified for example,
                                    with colour marking of the hide.

Paragraph 8 of Schedule 2
for England
Paragraph 7 of Schedule 2
for Wales
Paragraph 15 of Schedule 2
for Scotland


2. Slaughtering Schedule
                                    1. This section must include a statement that all O48M bovines must be identified (as above).
Identification and separation of
eligible and non-eligible cattle.   2. This section must also include the following:
                                             a. Details of when O48M cattle will be slaughtered e.g. after the completion of the slaughter
Paragraph 8 of Schedule 2                        of any under thirty month cattle.
for England
Paragraph 7 of Schedule 2


25.03.09
for Wales                           3. This section must also set out how casualties will be dealt with.
Paragraph 15 of Schedule 2
for Scotland

3. Sampling procedure               1. Operatives doing the sampling must be trained to ensure they can take an adequate brain stem
                                    sample according to the instructions and training given by the Veterinary Laboratories Agency (VLA) or
Follow the correct sampling         cascaded within plants. This section should include a statement on how training has been delivered.
procedure to ensure all samples     This statement should also include a cross reference to the location of your records of staff trained in
are adequate to be tested and       brainstem sampling.
follow good hygienic practices to
avoid any risk of cross-            2. The section should also include a detailed description of where and how the sampling will take place
contamination. Full compliance      remembering that:
with the relevant Hygiene
legislation is required.                •   Sampling should be carried out in a way to minimise the risk of cross-contamination;

Paragraphs 9 & 14 of                    •   When carrying out sampling, the operative must wear the appropriate protective clothing
Schedule 2 for England                      according to health and safety instructions issued by the HSE and complementary guidance
                                            provided by the VLA and ACDP.
Paragraphs 8 & 13 of
Schedule 2 for Wales                    •   This section should also include confirmation that a risk assessment has been completed on all
                                            cleaning work and waste systems in your abattoir, as required by the HSE guidance
Paragraph 16 of Schedule 2
for Scotland                        3. This section must also describe how samples will be packaged and how they will be dispatched to
                                    the testing laboratory. It should also state which testing laboratory the samples should be sent to and
                                    what information will be sent to the testing laboratory (date, kill number, testing category etc). It
                                    should include a detailed description of who will be responsible for the custody of samples between
                                    sampling and arrival at the laboratory. It must include a statement about how the samples will be
                                    securely held whilst awaiting collection.

                                    4. The section should also include a statement that the number of samples being submitted will be
                                    faxed or e-mailed to the laboratory in advance of delivery. The statement should include the relevant
                                    laboratory fax number. If results are to be downloaded from the LGC internet results service, this

25.03.09
                                    should be stated, and confirmation given that user ID and password have been obtained from LGC.

4. Traceability of sample to        1. This section must include a description of how brainstem samples will be correlated to the
    carcase                         slaughtered animal, and its carcase and other body parts throughout the slaughter retention and
                                    disposal process.
The FBO of the slaughterhouse       2. Such a system may be electronic (i.e. generation of barcode labels) and/or manual (i.e. physical
must maintain traceability from     marking or tagging)
the slaughtered animal to its
brainstem sample and to its         3. The section below will also need to explain how any retained offal’s are to be individually identified,
carcase and all body parts by use   or if retained in batches, how the traceability system will allow the identification of which tested
of an identification number or      animals these offals were derived from.
system throughout the testing
regime.                             4. Similar information will need to be provided for the traceability of blood and hides.

Paragraph 10 of Schedule 2          5. The text must describe the process of traceability from the slaughtered animal through to brain
for England                         stem removal and subsequent retention of the carcase and body parts (see below) pending receipt of
Paragraph 9 of Schedule 2           the test result.
for Wales
Paragraph 17 of Schedule 2          6. The sample pot must be labelled with the correct label (using either the manual or electronically
for Scotland                        generated barcode label) and this will need to be applied vertically on the side of the pot (i.e. not
                                    wrapped around the pot). If using an electronically generated label, this Section should describe the
                                    information being recorded and the processes involved, and provide details of any contingency
                                    arrangements which have been put in place in case of IT failure or malfunction.




5. Traceability of all parts of     1. This Section complements the Section above. It needs to set out the system which will be used to
    the tested cattle to the        correlate the slaughtered animal and its brain stem sample to all body parts involving the following as
    carcase.                        a minimum:

The FBO of the slaughterhouse           •   Red offal

25.03.09
must agree with the OVS a                   •   Green offal
reliable method to identify the             •   Hides
retained carcase(s) and all body            •   Blood
parts.

Paragraph 10 of Schedule 2              2. This section must specify if these products will be correlated individually to a sample or correlated to
for England                             a batch of samples which would lead to a requirement to incinerate the entire batch is there is a
Paragraph 9 of Schedule 2               positive or no test result.
for Wales
Paragraph 17 of Schedule 2
for Scotland


6. Retention criteria                   1. This section must set out how carcasses and all other body parts will be secured whilst awaiting
                                        results. The testing protocol sets out the methods available for securing carcasses and all other body
There must be suitable and              parts and these are:
sufficient facilities for the holding
of carcases as required by the          -In a detained chiller.
hygiene legislation and all body        Carcasses awaiting test results in a detained chiller must not come into contact with other detained
parts (ie organs, tissues, blood        carcases awaiting further examination by an inspector or OV in accordance with hygiene legislation.
and hide) of slaughtered and
sampled O48M animals until the          -In a chiller other than a detained chiller.
FBO of the slaughterhouse               Carcasses awaiting test result must be stored in order of kill and cross contamination minimised.
receives the results or material        Carcasses must be in a dedicated chiller or stored on sealed rails. The method of sealing any rails
must be destroyed by                    should be specified.
incineration.
                                        The method of retaining offals, any other body parts and hides should also be explained here.
Paragraphs 6, 11 & 12 of
Schedule 2 for England                  The section must also contain:

Paragraph 5, 10 & 11 of                 •   A description of how SRM removed from carcases must be retained or disposed of by incineration if
Schedule 2 for Wales                        destroyed before a negative result is received.

25.03.09
Paragraphs 18 & 19 of              •   A description of how any test carcase or part of a test carcase that is identified as unfit for human
Schedule 2 for Scotland                consumption at post mortem inspection, must be held as an animal by-product until the tests
                                       results are received. If this material is not retained until the tests results are received, it must be
                                       promptly disposed of as Category 1 Animal By-Product (SRM) by incineration.

                                   •   A description setting out that if hides are retained in the slaughterhouse they must be retained
                                       either (a) individually identified, enabling correlation with the particular test result or (b) with a
                                       batch correlation system. The batch must be clearly labelled “pending test result”, including
                                       number of hides in the batch and the date of slaughter, until the test result is available. If ‘tested’
                                       hides are to be moved from the abattoir to a hide premises prior to receipt of test results, a
                                       separate hides protocol must first have been agreed and signed by the occupier of the
                                       slaughterhouse, the hide premises Occupiers and MLC. The hide protocol must be shown to the OV
                                       and referred to in the RMOP in order to reflect the procedure the FBO intends to follow for hides.

                                   2. This section must also include an explanation that MHS staff will ensure that all holding areas are
                                   secure and that all parts of tested animals are retained under official control until the results are
                                   provided by the FBO of the slaughterhouse or disposed of by incineration.
                                   3. Locks may not be opened on detained chillers and seals may not be broken on other chillers, except
                                   by MHS staff.

7. Disposal of slaughtering        1. This section needs to set out how any material which is not stored awaiting a test result will be
    by-products                    disposed of as Category 1 Animal By-Product (SRM) by incineration.

All slaughtering by-products not   2. Rumen and gut contents must be disposed of in accordance with existing procedures and do not
stored until the results are       need to be retained or sent for disposal by incineration.
received for whatever reason,
must be disposed of by
incineration.

Paragraphs 6, 11, 12 & 13 of
Schedule 2 for England

25.03.09
Paragraphs 5, 10, 11 & 12 of
Schedule 2 for Wales

Paragraph 20 of Schedule 2
for Scotland

8. Test Results                     The section should state whether the abattoir will be receiving results through the internet or by fax. If
                                    using the internet results service, this section should refer to the register of people to which you have
Test results must be presented      given authorization to access the service. If you have decided to use a fax system then the relevant fax
to the MHS staff.                   number should be stated here.

MHS staff must supervise the        If results are to be faxed, the fax machine must be left on overnight (as the testing
health marking or the disposal of   laboratory undertakes the testing throughout the night).
carcases.
                                    Where hides are moved to other premises in accordance with an agreed hide protocol, the FBO of the
Paragraphs 6 & 14 of                slaughterhouse will need to send a copy of any positive or ‘no test’ test results to the hide premises
Schedule 2 for England              Occupier
Paragraphs 5 & 13 of
Schedule 2 for Wales                This section also needs to set out what to do after receipt of results:

                                    Negative result
                                    Please set out what procedure would be used if there is a negative result.


                                    Positive results
                                    Please set out what procedure will be used if there is a positive result
                                     Note details of disposal by incineration plant and the method and timing of despatch should be
                                    recorded separately, to which the RMOP should refer.




25.03.09
                                    If hides are not kept on site, please confirm details of the hides premises where they are kept under
                                    official control, how they will be notified of a positive or ‘no test’ result, and indicate where your copy
                                    of the agreed hide protocol can be located. The hide including the 1B2A must be destroyed for a
                                    positive test result.


                                    ‘No test’

                                    Please set out what procedure would be used if there is a no test result, including the details required
                                    for a positive result, as above. It should be noted that the 1 before and 2 after rule will apply to any
                                    ‘no test’ results if hides are not individually identified.




9. Health marking                   This section must include an explanation of how ‘cold’ health marking of negative carcasses and offals
                                    after the results have been received, will be achieved.
Carcases that are awaiting the
test result must not be health      Depending on whether it has been agreed with the OV this section can also set out a statement on
marked until a negative result is   whether the plant staff will provide assistance to the MHS when carrying health marking.
received.

10. Dispatch of carcases to         After O48M carcases have been health marked they will need to be dispatched to an authorised
remove vertebral column in          cutting plant to have the vertebral column removed. You should record details of the location of any
an approved cutting plant           cutting premises used, including confirmation that they are authorised. This confirmation should be
                                    made well in advance of the first despatch of any consignment.
O48M animals slaughtered for
human consumption require the
vertebral column to be removed      The FBO of the slaughterhouse must inform MHS staff 48 hours (or shorter notice if agreed by both
in cutting premises authorised      parties) of dispatch of O48M carcases for VC removal.
for the purpose under the TSE


25.03.09
Regulations, and treated as SRM.    Note The FBO of the slaughterhouse must supply MHS staff with the following information before
                                    despatch of every load for Vertebral Column removal:
Following health marking,                        - Name, approval number and location of cutting plant
carcases have to be loaded for                   - Number of carcase
dispatch to the authorised                       - Anticipated date & time of dispatch
cutting plant by plant staff.       After loading, the FBO of the slaughterhouse must:
                                                 - Seal the vehicle under direct MHS supervision
The FBO of a slaughterhouse                      - Complete the commercial document
must ensure that the destination                 - Ensure paperwork with the consignment details accompanies the load in transit
cutting premises is authorised to
remove vertebral column.

Paragraph 15 of Schedule 2
for England
Paragraph 14 of Schedule 2
for Wales
Paragraph 22 of Schedule 2
for Scotland


THE ABOVE DETAILS MUST NOT BE CHANGED WITHOUT FIRST HAVING GIVEN WRITTEN NOTICE TO YOUR OVS AND HAVING OBTAINED HIS/HER AGREEMENT
TO THE INTENDED CHANGE. ALL THE PROCEDURES WITHIN THIS DOCUMENT BECOME BINDING BETWEEN THE PARTIES AS FROM THE DATE OF OV SIGNATURE
AND CAN BE REVOKED / SUSPENDED BY THE SECRETARY OF STATE IN ENGLAND, THE NATIONAL ASSEMBLY MINISTERS IN WALES AND SCOTTISH MINISTERS
IN ACCORDANCE WITH REGULATION 9 & 10 OF THE TSE REGULATIONS 2008 FOR ENGLAND, WITH REGULATIONS 13 & 14 OF THE TSE REGULATIONS 2008 (AS
AMENDED) FOR WALES AND WITH REGULATION 8 OF THE TSE REGULATIONS 2006 FOR SCOTLAND (AS AMENDED) (* delete as appropriate)




25.03.09
THE SIGNATURES WITHIN THIS SECTION ARE FOR ADMINISTRATIVE PURPOSES ONLY, AND DO NOT FORM PART OF THE RMOP AGREEMENT. HOWEVER, ALL
SIGNATURES MUST BE RECORDED BEFORE O48M PROCESSING MAY COMENCE

MHS Lead Veterinarian                         MHS Veterinary Advisor                                 MHS Lead Veterinarian
(1st verification check)                      (2nd verification check)                               (completion of practical assessment)

Signature                                     Signature                                              Signature


Print Name……………………………………                      Print Name…………………………………….                              Print Name…………………………………….


Date…………………………………………...                       Date…………………………………………….                                 Date…………………………………………….



                     Slaughterhouse FBO                                  MHS Official Veterinarian

                                                                         TO BE SIGNED ONLY ON THE DAY OF FIRST O48M
                     Signature                                           PROCESSING AND PRIOR TO COMMENCEMENT OF O48M
                                                                         SLAUGHTER.

                                                                         Signature

                     Print Name…………………………………                             Print Name……………………………………

                     Position…………………………………….                             Position……………………………………….

                     Date………………………………………...                              Date…………………………………………...

Date agreed for the Start of O48M processing for Human Consumption………………………

25.03.09
           Chapter 5




25.03.09
     Abattoir Guidance - protocol

     This document sets out the procedures an abattoir needs to have in place before they can start processing O48M cattle for human consumption. This guidance should
     be used when preparing a plant specific RMOP document.

Requirement           Occupier Responsibility                      MHS Responsibility
1.                    The FBO of the slaughterhouse must           OVs must ensure that the RMOP
Required              agree and produce a detailed RMOP            contains all the steps of production
Methods of            describing how the plant will process        with detailed procedures for each step.
Operation             eligible cattle for human consumption        OV must sign the RMOP
(RMOP)                according to the instructions given below.
                                                                   The RMOP is a legal instrument
                      If a sole trader, the RMOP must contain      required by law, and may be used in
                      the plant approval number, name of the       evidence.
                      FBO and the address of the premises.

                      If it is a limited company (PLC), the RMOP
                      must contain the plant approval number,
                      registered address of the limited
                      company, the company secretary and the
                      premises address.
                      The RMOP must be signed by the FBO of
                      the slaughterhouse or limited company
                      representative.

                      Appeal Procedure: When agreement
                      cannot be reached on a RMOP, there are
                      certain appeal procedures which will apply




        25.03.09
                     (see separate note on the approval
                     process in the application pack).


2.                   Identification of animals to be tested, 30    Passport/ID checks should ensure that
Identification of    months and one day, from the                  cattle identified for testing are eligible
eligible cattle to   passport/ID and rejection of ineligible       for slaughter for human consumption.
be tested            animals.
                                                                   It is the responsibility of the FBO of the
                     From the date of O48M rule change             slaughterhouse to identify and
                     eligible animals to enter the food chain      separate eligible and non-eligible
                     are animals born on or after 1st August       animals for testing and to demonstrate
                     1996.                                         that the identification and separation
                                                                   methods prior to slaughter are robust.
                     Cattle requiring testing must be identified
                     by a suitable robust and reliable method      MHS to ensure that such methods are
                     prior to slaughter. This must be detailed     robust and described in sufficient detail
                     in the RMOP                                   in the RMOP

                     Where necessary, cattle identified for        1. All O48M & UTM cattle
                     testing must be separated from those          (i) Checks in the Lairage
                     that are ineligible. The method of
                     separation must be detailed in the RMOP.      There must be a 10% visual check of
                                                                   the Passport/ID against the eartag
                                                                   number of O48M and any UTM cattle
                     Animals exhibiting abnormalities at           held in the lairage. (percentage of
                     ante mortem or Emergency                      check subject to further review).
                     Slaughter animals.
                                                                   For the different types of documents




        25.03.09
           The RMOP must contain details of how   that accompany the cattle and the
           these are to be managed.               different tagging systems, depending
                                                  on the age, please refer to chapter 20
           'Procedures should take into           of the Manual of Official Control
           consideration BCVA Guidance on
           Emergency Slaughter'.                  Please refer to the Cattle ID
                                                  Regulations for differences between
                                                  Scotland, England and Wales with
                                                  regard to animals being returned to
                                                  farms.

                                                  (ii) Checks in the slaughterhall
                                                  A cross-check of passport/ID, eartag
                                                  and dentition for all O48M and UTM
                                                  animals must be undertaken in the
                                                  slaughterhall and the appropriate MHS
                                                  form completed immediately after each
                                                  check.


                                                  2. Animals exhibiting
                                                  abnormalities at ante mortem or
                                                  Emergency Slaughter animals.

                                                  For a definition of animals requiring
                                                  testing refer to Chapter 2.6 of the MHS
                                                  Manual of Official Control.

                                                  The following animals must be tested




25.03.09
           for BSE:

            - All cattle aged over 48 months born
           in EU15 Member States

            - All cattle aged over 30 months (24
           months if emergency slaughtered or
           sick at ante-mortem inspection) born
           elsewhere.




           (i) Checks in the Lairage

           OV to verify 100% effective
           segregation of animals to be tested

           (ii) Checks in the slaughterhall

           A 100% cross-check of passport,
           eartag and dentition for all animals
           must be undertaken in the
           slaughterhall and the appropriate MHS
           form completed immediately after each
           check.




25.03.09
3.               All eligible cattle must be identified.      100 % inspection and verification for
Slaughtering     Eligible animals and non-eligible animals    all animals to ensure that all eligible
schedule         must be slaughtered in separate batches.     cattle are identified and are tested. The
                 Preferably, eligible animals should be the   method of identification to ensure this
                 last batch down the line on any given        must be robust.
                 slaughter day.

                 The RMOP must describe the procedures        Minimising cross-contamination does
                 the FBO of the slaughterhouse will take to   not mean elimination. For example,
                 minimise cross-contamination between         providing SRM is satisfactorily removed
                 batches of eligible and non-eligible         (with the exception of the vertebral
                 carcases particularly in relation to:        column) there may be some contact
                                                              between eligible non-eligible carcases
                     −   Equipment used                       held in the chiller when there is
                     −   Operatives who have handled          movement of such carcases in and out
                         eligible cattle                      of the chiller.
                     −   Splashing from eligible cattle on
                         the line
                     −   Adequate space between carcases


4.               Brain stem samples must be obtained by
Sampling         trained plant operatives only. The FBO of
Procedure        the slaughterhouse should ensure that a      All Brainstem sampling
                 suitable number of trained staff are
                 available to match line speed and to cover   Once the plant staff have been trained,
                 for sick and leave absences.                 MHS staff must not undertake any




      25.03.09
                                                         sampling but must inspect and verify
           The FBO of the slaughterhouse should          that:
           provide staff undertaking sampling with
           the necessary protective clothing and         Brain stem tissue for BSE testing must
           equipment (visor or goggles, gloves,          be extracted by a trained plant
           aprons, etc.) and the necessary facilities    operative. Training must have been
           (table, washing and cleaning facilities,      provided directly by the VLA, or failing
           etc.) in line with guidance provided by the   this, from another operative who has
           Veterinary Laboratories Agency (VLA) and      received training in brain stem removal
           HSE (BSE Occupational guidance for            by VLA.
           abattoir workers) (see HSE’s & Defra’s
           BSE web-sites for further information)        If the samples are not taken on the
                                                         slaughter line there needs to be
                                                         adequate separation between the
                                                         sampling area and other areas to
           The FBO of the slaughterhouse must keep       minimise possible cross contamination
           a record of all trained operatives.           from SRM (e.g. from spinal cord or
                                                         head).
           Following sampling, all testing equipment
           (e.g. plastic spoon, plastic forceps and      If sampling is carried out on the line,
           gloves) must be disposed of as clinical       the necessary measures to minimise
           waste in accordance with legal                possible cross contamination must be
           requirements.                                 taken.

           The FBO of the slaughterhouse is              Ensure the sampling procedure is
           responsible for the packaging, labelling,     carried out hygienically in accordance
           collection and transport arrangements for     with hygiene legislation
           samples. The packaging and labelling of
           samples should comply with packaging




25.03.09
           instructions P650 of the European            The despatch of samples should be
           Agreement Concerning the international       done as soon as possible to ensure
           Carriage of Dangerous Goods by Road          that the quality of the sample does not
           (See Defra’s BSE web-site for details).      deteriorate.

           The full address of the despatching          Ensure that the storage of samples and
           abattoir and the address of the receiving    freezella packs by the FBO of the
           testing laboratory should be clearly         slaughterhouse does not present a risk
           printed on the packaging. There should       of cross contamination with any meat
           be the following statement included in the   intended for human consumption.
           address details: ‘ Urgent – BSE Testing’

           Brainstem samples must be delivered to
           the approved testing laboratory in a
           testable condition. As there is no
           entitlement to compensation in the event
           of loss or damage to a sample(s) resulting
           in a ‘no test’ result being issued by the
           laboratory, the FBO of the slaughterhouse
           may wish to consider taking out the
           necessary insurance cover.

           The FBO of the slaughterhouse must fax
           or e-mail the appropriate form to the
           specified laboratory before samples are
           dispatched.
           If the FBO of the slaughterhouse fails to
           do this, the lab may not be able to
           schedule a test for the plant on the next




25.03.09
           day. The FBO of the slaughterhouse
           should consider obtaining proof of fax
           receipt.

           If samples cannot be dispatched for
           whatever reason they should be chilled in
           a fridge (samples can be stored for up to
           4 days at 4oC).

           If used, the FBO of the slaughterhouse
           will not require a dedicated freezer for the
           storage of the freezella packs so long as
           the packs are disinfected and there is no
           risk of cross-contamination of meat
           intended for human consumption.

           The FBO of the slaughterhouse must
           ensure that any storage arrangements for
           brain stem sample pots or freezella packs
           do not allow cross contamination with
           food/meat intended for human
           consumption.

           The FBO of the slaughterhouse must keep
           the necessary records to enable the
           reconciliation of the number of bovine
           animals tested with the number of
           samples despatched to the testing
           laboratory at the end of each slaughter




25.03.09
                     day.


                     Special care should be taken with the         If there are obvious sample quality
5.                   dressing techniques used, such as the         issues the OV should bring this to the
Brain Stem           removal of the hide with certain hide         attention of the FBO of the
Sample Quality       pullers which might cause tensions in the     slaughterhouse or plant manager but
                     cattle neck area, as this could damage the    no advice must be given on the
                     brain stem making it untestable, resulting    suitability of each sample for testing.
                     in a ‘no test’ and the disposal of the
                     carcase and the application of the ‘One
                     before and two after’ (1b2a) rule
                     requiring the disposal of all carcases and
                     parts of the body of all affected animals
                     by incineration.

6. Traceability of   The FBO of the slaughterhouse is              MHS staff must verify that sample pots
sample to            responsible for and must maintain             are identified and correlated to the
carcase.             traceability from the slaughtered animal      animals to be tested, using the MHS
                     to its brain stem sample and to its carcase   sliding scale of inspection and
                     and other parts of the body, by use of an     verification in relation to the number of
                     identification number or system               samples taken.
                     throughout the testing regime. Where
                     offals are retained in batches, the
                     traceability system must allow the            All traceability systems must be
                     identification of which tested animals        consistent with the requirements of
                     these offals were derived from.               existing meat hygiene regulations.

                     Samples must be properly identified and




       25.03.09
           correlated to the head, carcase and
           retained parts of the body of the animal
           that has been sampled.

           Sampling staff must take care to minimise
           splashes of blood on the outside of the
           sampling pots and to ensure that the
           sample pot lid is firmly screwed and
           securely tightened and checked prior to
           being packed. The Barcode label must be
           applied to the side of the pot, and it
           should be on the vertical (top to bottom),
           and not the horizontal (i.e. not wrapped
           around the pot).

           Contaminated/ leaky pots could delay the
           testing process in the lab and could result
           in delayed results.

           FBO’s will have two options for submitting
           samples to the laboratory: either using an
           electronic or a ‘manual’ system.

           If using the manual system FBO’s must
           use sample barcode labels in identical
           pairs. One label will need to be attached
           to the sample pot and the other attached
           to a movement card taken from the
           animal’s passport. This movement card




25.03.09
           will act as the sample submission form
           and contains the animal’s ID in barcode
           form. The slaughter date and kill number
           must also be written or stamped on the
           movement card. If no movement card is
           available, a photocopy of the front cover
           of the passport, bearing the cattle ID (ear
           tag) reference in barcode form, should be
           used with the sample barcode label
           attached to it.

           If using the electronic system no hard
           copy documentation will be necessary.
           The FBO of the slaughterhouse must
           attach a barcode to the sample pot
           consisting of the necessary data (such as
           plant number, ear tag details, kill number,
           kill date, etc.) to enable the testing
           laboratory to individually identify each
           tested animal, consistent with their own
           internal traceability system. These details
           on the sample barcode will also need to
           be submitted electronically to the
           approved testing laboratory (LGC). The
           plant specific RMOP should contain an
           explanation of how any electronic system
           is designed to work. It is required that the
           FBO of the slaughterhouse tests the
           effectiveness of their proposed system




25.03.09
           with the co-operation of the approved
           testing laboratory, prior to any actual
           testing of eligible cattle. A breakdown in
           traceability caused by a poorly designed
           or implemented electronic system, or by
           the non-receipt of electronic data by the
           testing laboratory, could result in the
           need for destruction of all affected
           carcases and body parts, without the
           entitlement to compensation.




25.03.09
7.                      The FBO of the slaughterhouse must                 MHS staff must ensure that the
Traceability of all     agree a reliable and robust traceability           traceability system in place is robust
parts of eligible       system with the OV to identify the                 and can ensure that offal can be
animal to the           retained carcase(s), all parts of the body         correlated with the carcase either
sample                  (including the hide) This system needs to          individually or through a batch
                        be described in the RMOP. This system              correlation system and that both half
                        should include:                                    carcases can be identified.
                                                                           All body parts and both half carcases
                        1. Correlation of the carcase with the             must also be linked to the brain stem
                        associated red offal.                              sample, as well as related offal, hides
                                                                           and blood.
                        2. Individual or batch correlation for
                        offal, hides and blood.

                        If a batching system is adopted, then the
                        whole batch must be disposed of by
                        incineration1 if a positive or “no test”
                        result is obtained (see Requirement 10)

                        3. Blood and other by-products from
                           tested cattle must be retained unless
                           disposed of by incineration1 before
                           the test results are received.



         1
          All parts of all tested cattle for which results are not yet available must be retained or destroyed as Category 1 A or 1 B animal by-product, i.e. needing incineration as opposed to
         Category 1C, which can be rendered, and land filled. Similarly, all parts of an animal that tests positive (and 1B2A on slaughter line where necessary) or for which there is no clear
         negative test result must be destroyed by incineration.




         25.03.09
8.                The FBO of the slaughterhouse must have          MHS staff must ensure that the holding
Retention         sufficient and suitable facilities for holding   area is secure (including the sealing of
Criteria          the carcase(s) and one before and two            any separate exit points in the chiller,
                  after as required by Regulation 999/2001         prior to the storage of tested carcases)
                  where applicable including all retained          and that all parts of tested animal(s)
                  parts of the body (i.e. organs, tissues,         and one before and two after are
                  blood and hide) of slaughtered and               retained under official control until the
                  sampled eligible animals until the FBO           results are provided by the FBO of the
                  receives the results, meeting the                slaughterhouse to MHS staff.
                  requirements of meat hygiene legislation.
                                                                   There must be adequate facilities at
                                                                   the plant to allow Test results to be
                                                                   received by both the Occupier of the
                                                                   slaughterhouse and the MHS.
Retention of      Each side of the carcase placed in               Chillers must be under the official
carcases          a chiller, must have duplicate                   control of the OV/ MHI.
                  identification labels attached. This is to
                  ensure no loss of traceability, in the event         (a) In the case of detained
                  that a label falls off.                                  chillers, the current provision
                                                                           of the EC 853/2004
                  Carcases retained pending a test result                  requires that they must also be
                  must be held by the FBO in accordance                    lockable.
                  with one of the following options:
                                                                       (b) In the case of other
                  (a) In a detained chiller.                                chillers whether or not
                  Carcases awaiting test results must not                used exclusively for
                  come into contact with detained carcases               eligible animals pending test
                  awaiting further post mortem examination                  results, either the rails




       25.03.09
           by an inspector or OV in accordance with                containing the      tested
           hygiene legislation.                                    carcases must be sealed, or,
                                                                   failing this, the chiller itself
           Animals unfit for human                                 must be sealed.
           consumption

           Test carcases or parts of test carcases
           (pending a test result) that have not been      Locks may not be opened or seals may
           passed as fit for human consumption and         not be broken except by the OV or
           are therefore animal by-products must           MHI. All procedures relating to chiller
           not be stored with any other carcases or        controls must be recorded on the
           part carcases that have been passed as fit      appropriate form by MHS staff, i.e.
           for human consumption.                          when the chiller/ rail was locked/
                                                           sealed, by whom, the seal number,
           These carcases or part carcases may be          when lock/rail was opened/ seal
           destroyed immediately by incineration1 or       broken and by whom.
           retained and destroyed as normal if a
           negative test result is received or by          The 1B2A rule, is a
           incineration1 if a positive or “no test”        specific measure relating
           result is received.                             to the possibility of cross-
                                                           contamination between carcases on
           The 1B2A carcases must be identifiable so       the slaughter line.
           that they can be disposed of by
           incineration1 if the test result is positive.




25.03.09
                      (b) In a chiller other than a detained
                      chiller.

                      All tested carcases must be stored in the
                      chiller in the order of slaughter.

Retention of the      The FBO of the slaughterhouse must have           MHS staff must ensure that the holding
parts of the body     sufficient and suitable facilities for holding    area is secure and that all parts of
(including blood      all parts of tested animals until test            tested animals are retained under
and hide)             results are provided to the MHS, by the           official control until the results are
                      FBO, unless these parts are disposed of           provided to the MHS by the FBO of the
                      by incineration prior to the receipt of such      slaughterhouse unless these parts are
                      results.                                          disposed of by incineration1prior to the
                                                                        receipt of such results
                      After slaughter, material from tested
                      animal(s) must be treated as below:               Locks may not be opened or seals may
                                                                        not be broken except by the OV or
                      All parts of the carcase and all other parts      MHI. All procedures relating to chiller
                      of the body of a tested animal must be            controls must be recorded on the
                      traceable to that animal for the period of        appropriate MHS form i.e. when chiller/
                      retention (see Requirement no 7).                 rail was locked/ sealed and by whom,
                                                                        seal number, when lock/rail was
                      Any red offal not disposed of by                  opened/ seal broken and by whom.
                      incineration prior to receipt of test results
                      1
                        (i.e. retained for human consumption)

       1 All parts of all tested cattle for which results are not yet available must be retained or destroyed as Category 1 A or 1 B animal by-product, i.e. needing incineration as opposed
       to Category 1C, which can be rendered, and land filled. Similarly, all parts of an animal that tests positive (and 1B2A on slaughter line where necessary) or for which there is no
       clear negative test result must be destroyed by incineration.




       25.03.09
           must be retained under official control as
           follows:

           a) If retained in a chiller where carcases
           and offal from non-tested animals are also
           stored, the FBO of the slaughterhouse
           must ensure a secure system for retention
           of offal of eligible animals (e.g. labelling/
           tagging each piece of offal or batching
           offal so that it can be correlated with the
           carcase(s)).

           b) If retained in a chiller exclusively used
           for animals pending BSE test results
           (which could be a detained chiller in
           which case it has to be lockable according
           to hygiene legislation), only the chiller
           needs to be sealed.

           All blood must be retained pending a test
           result, unless immediately disposed of for
           incineration1. Approved blood separation
           systems can be used, but solids must be
           retained or incinerated if sent for disposal
           before receipt of a negative test result(s).




25.03.09
                   Specified risk material (SRM) removed
                   from carcases must be stained and
                   disposed of for incineration if not held
                   until a negative result is available.

                   Rumen contents and gut contents must
                   be disposed of in accordance with existing
                   procedures.

                   The parts of green offal classified as SRM
                   according to current legislation (e.g.
                   intestines) must be stained and disposed
                   of as SRM by incineration1 if not held until
                   a negative result is available.
                   Parts of green offal not classified as SRM
                   (e.g. stomachs) must be destroyed by
                   incineration1 if a negative result has not
                   been received or securely retained until a
                   negative result is confirmed at which point
                   it can be disposed of as category 2 or 3
                   Animal by-products.
Hides              Hides must either be batched or                Unless hides are delivered to a hide
                   individually identified                        market the MHS will ensure that hides
                                                                  are detained under official control until
                   Batched hides must be clearly identified,      the results are received.
                   indicating the number of hides in the
                   batch and the date of slaughter. In the        If hides are individually identified then




        25.03.09
               event of a positive result, the entire batch      any positives must be disposed of as
               must be incinerated1.                             SRM1.

               If individually identified, this must be          If hides are transported to a hide
               done using a tag of robust specification or       market there must be a suitably
               by another secure method that is not              documented hide protocol in place, to
               reusable and will not be obliterated during       which the RMOP must refer.
               processing and storage.

               The FBO of the slaughterhouse can
               either:

               1) Hold hides in the hide room. The hides
               must be clearly labelled “pending test
               result”.

               2) Dispatch hides to a hide market or
               tannery before a test result is received. In
               this situation, a separate hides protocol
               must first have been agreed and signed
               by the abattoir and hide premises
               Occupiers (see the hides protocol
               guidance in your application pack).




1 All parts of all tested cattle for which results are not yet available must be retained or destroyed as Category 1 A or 1 B animal by-product, i.e. needing incineration as opposed
to Category 1C, which can be rendered, and land filled. Similarly, all parts of an animal that tests positive (and 1B2A on slaughter line where necessary) or for which there is no
clear negative test result must be destroyed by incineration.




25.03.09
                 If any of the carcases
                 subsequently test positive or there is no
                 negative test result, the hide must be
                 pulled back (including the 1B2A for a test
                 positive) and destroyed by incineration by
                 AH staff at the hide market or tannery. If
                 batched the entire batch will need to be
                 destroyed by incineration. In the event of
                 a no test result, only the hide from the no
                 test animal needs to be destroyed,
                 provided the hides have been individually
                 identified.



9.                                                             The same procedure for post mortem
Post Mortem                                                    inspection as for UTM cattle must be
inspection                                                     followed in accordance with the
                                                               relevant hygiene legislation.

                                                               MHS staff should be aware that eligible
                                                               cattle are more likely to be affected by
                                                               different pathologies. Ensure
                                                               instructions in chapter 6 of the Ops
                                                               Manual are followed if a notifiable
                                                               disease is suspected.

                                                               The “Personal Stamp” will be applied to
                                                               identify carcases that have undergone




      25.03.09
           Post Mortem and SRM inspections, and
           are awaiting a negative test result
           before the application of the health
           mark.




25.03.09
10.                The FBO of the slaughterhouse must
Test results       bring the test results to the attention of
                   the MHS (OV, MHI). The FBO of the
                   slaughterhouse is responsible for having
                   facilities in place to receive tests results.
                   If the FBO of the slaughterhouse wishes
                   to access the internet results service
                   provided by the testing laboratory, they
                   should contact LGC to receive their user id
                   and password.

                   If results are to be received by fax, the
                   FBO of the slaughterhouse must ensure           These same requirements apply to any
                   that the fax facility is left switched on       MHS fax machines used for results.
                   over night

                   Copies of the test results must be kept for
                   12 months and made available to the OV
                   when requested.

                   If ‘tested’ hides have been sent to a
                   separate hide premises, any positive or
                   ‘no test’ results will need to be notified to
                   the hide premises Occupier in accordance
                   with the terms of the hide protocol.

                   If access or health and safety issues arise     MHS staff must apply the health mark
Negative result    in the ability to health mark the carcases,     to comply with all the requirements of
                   it is the FBO of the slaughterhouse’s           the hygiene Regulations. (See Section




        25.03.09
           responsibility to ensure that suitable and   11).
           safe access arrangements are made for
           the application of the health mark.          Carcases must remain under official
                                                        control until vertebral column is
                                                        removed at an authorised cutting
                                                        plant. Carcases for VC removal may be
                                                        transported under official control using
                                                        the relevant MHS documentation




25.03.09
Positive result     All parts of the carcase and all other body   OV to be satisfied of the identity of the
                    parts of a positive animal, including the     positive carcase and the one before
                    blood and the hide(or the whole batch of      and two after during the identification
                    body parts, including the blood and the       process; offals (which may have been
                    hide, if a batching system is in operation)   batched), hide, blood, etc. and will
                    together with the same material (with the     verify despatch for destruction by
                    exception of hides) from the one animal       incineration1 (note: ‘1b2a’ rule does not
                    slaughtered before and the two animals        apply to hides).
                    slaughtered afterwards on the slaughter
                    line, must be destroyed by incineration1

                    If the hides are stored in the
                    slaughterhouse hide room until the test
                    result is received and there is a positive,
                    the individual hide or the entire batch (if
                    not individually identified) must be
                    destroyed by
                    incineration1

                    Ensure accurate records of the weight
                    disposed of as SRM1 are maintained.
No test result      If the testing laboratory issues a no test    OV to check records to ensure that the
                    report, e.g. due to poor quality or lost      carcase and all its body parts, including
                    sample, the carcase and all its body parts    blood, has been despatched for




         25.03.09
           (including the blood) and all material        destruction by incineration1
           which has been batched and contains any
           parts from the ‘no test’ carcase must be
           immediately disposed of by incineration1

           Because the 1b2a rule applies to ‘no test’
           animals, the same disposal action will be
           required for the one animal before and
           the two animals after, the ‘no-test’ animal
           on the slaughter line.

           Ensure accurate records of the weight
           disposed of as SRM1 are kept.

           Retain a copy of the lab test report for 12
           months.




25.03.09
11.                  Carcases and offals awaiting the test         The health mark may be applied to the
Health marking       result must not be health marked until a      carcase only if the carcase complies
under the FM (H&I)   negative test result is received.             with the requirements of hygiene
Regs                                                               legislation and a negative test result is
                                                                   received.

                     After MHS staff have applied at least one     When there are difficulties applying the
                     health mark on each half carcase, the         health mark, such as carcases in
                     plant staff may apply all the other health    chillers with difficult access to the
                     marks under direct MHS supervision.           upper areas of the carcase, plant staff
                                                                   may apply the health mark under strict
                     The FBO of the slaughterhouse must            and direct MHS control.
                     provide adequate facilities to allow the
                     MHS to carry out their duties, e.g. a
                     platform to enable stamping of difficult to
                     reach areas such as the hind leg.

12.                  Where the text refers to material being       The following websites hold lists of
                     destroyed by incineration1 this material      approved incinerators and renderers
Disposal             must be destroyed by incineration or          who subsequently incinerate all
                     rendering and then incineration at a Defra    rendered material
                     approved premises.                            For England and Wales:
                                                                   (http://www.defra.gov.uk/animalh/by-
                                                                   prods/approvals/list.htm)
                                                                   For Scotland
                                                                   (http://www.scotland.gov.uk/Topics/Ag
                                                                   riculture/animal-




       25.03.09
                                                                welfare/policies/PolicyInfo/AnimalByPro
                                                                ducts/Premises). Regular checks should
                                                                be made that the FBO is sending
                                                                material only to approved premises.

13.                Eligible O48M bovines slaughtered for        All O48M carcases for human
Removal of         human consumption will require the           consumption and tested negative for
vertebral column   vertebral column to be treated as SRM        BSE, require the vertebral column to be
in approved        and removed in a Cutting Plant approved      removed at an authorised cutting
cutting plants     for the removal of O48M vertebral            plant. An MHS officer must be satisfied
                   column.                                      that the destination cutting plant has
                                                                been authorised under the TSE
                   The FBO of the slaughterhouse must           Regulations prior to despatch.
                   ascertain the approval status of the
                   recipient cutting premises well in advance   MHS staff at the despatching abattoir
                   of sending the first consignment and         will:
                   should satisfy the OV by providing a copy          − Directly supervise loading of
                   of the additional licence.                           the vehicle
                                                                      − Seal the vehicle, or directly
                                                                        supervise the sealing, and
                                                                        record the seal number, the
                                                                        vehicle registration number
                                                                        and the name of the inspector
                                                                        in the day book.
                                                                      − Complete section A of the
                                                                        transfer document (MHS 42)
                                                                      − Take a copy of the appropriate
                                                                        form and retain a copy on site
                                                                        for 12 months.




      25.03.09
                                                             −   Place the original form in a
                                                                 sealed envelope and give it to
                                                                 the driver.
                                                             − Notify the MHS staff at the
                                                                 receiving plant by telephone or
                                                                 fax that a shipment of carcases
                                                                 is being despatched to them.
                                                         Note – this does not replace the
                                                         responsibility of the Slaughterhouse
                                                         FBO to give a minimum of 48 hours
                                                         notice
           The cutting plant receiving the carcases      MHS staff at the receiving approved
           for the removal of the vertebral column       O48M VC cutting premises will:
           must ensure segregation of the unloaded
           eligible carcases in suitable facilities to       −   Receive the appropriate MHS
           facilitate official control by the MHS e.g.           form
           lockable and sealable.                            −   Unseal the vehicle and record
                                                                 the seal number, the vehicle
                                                                 registration number and the
                                                                 name of the inspector on the
                                                                 appropriate form.
                                                             −   Complete section B of the
                                                                 transfer permit. The completed
                                                                 permit must be stored on site
                                                                 for audit purposes for a
                                                                 minimum period of 12 months
                                                                 (or longer if there is a court
                                                                 case pending).
                                                             −   Inspect and verify the




25.03.09
                                                                 unloading of the vehicle and
                                                                 check all carcases are
                                                                 transferred to the chillers.

                                                         carcases must remain under official
                                                         control until the vertebral column has
                                                         been removed.

           The cutting FBO must re-present O48M          MHS staff must inspect 15% of de-
           carcases which have had the vertebral         boned meat to ensure compliance with
           column removed for inspection by the          the TSE Regulations for the removal of
           MHS.                                          all SRM, including Vertebral Column.

           The vertebral column must be handled          MHS staff will inspect and verify that
           and stained as SRM and disposed of as         SRM does not accumulate in the
           category 1 animal by product and must         cutting room, but is removed and
           not be allowed to accumulate in the           stained regularly throughout the
           cutting room                                  cutting process by plant staff.

           The FBO of the cutting plant will be
           required to record weights / numbers of
           vertebral columns to ensure this is
           consistent with the number of carcases
           arriving at the cutting plant.

           SRM must be stored in clearly identifiable,
           labelled, leak-proof, lidded bins. Please
           refer to chapter 10 of the Operations
           Manual.




25.03.09
25.03.09
           Chapter 6




25.03.09
   MHS/ FBO of the Slaughterhouse, Agreed Protocol for BSE Surveillance in O48M Bovines Slaughtered for Human Consumption

                                              Required Method of Operation (RMOP)
(as required by the Transmissible Spongiform Encephalopathies (England) Regulations 2008, the Transmissible Spongiform
Encephalopathies (Wales) Regulations 2008 (as amended) and the Transmissible Spongiform Encephalopathies (Scotland)
Regulations 2006 (as amended))


                    Sole trader or partnership:                        Limited company (including plc, ltd and limited
                                                                       partnership:
                    Plant name                                         Plant name
                    Plant approval number                              Plant approval number
                    Premises address                                   Premises address
                    Name of the FBO                                    Full company name
                                                                       The company registration number
                                                                       Full registered office address


   Column 1 of the following protocol lists the required methods of operation for BSE testing in O48M bovines slaughtered under EU Directive
   999/2001. Column 2 must be completed to show all the facilities, systems and procedures necessary to ensure that the requirements are met in
   approved premises slaughtering eligible animals intended for human consumption.
   Column 3 must be completed with the position of the establishment staff responsible for ensuring that the listed facilities, systems and procedures
   are in place and operating correctly. This Document may be used as evidence.

   Column 1                            Column 2                                                                                                  Column 3




   25.03.09
Requirement
As defined (as a minimum) in                                                                                                     Personnel
Schedule 2 Part 2 of the TSE                                                                                                     Responsible
                                    Description of Facility, System and Control Procedure by Which the Requirement Will Be Met
(England) Regulations 2008 (and                                                                                                  For
Wales 2008 (as amended)) and                                                                                                     Supervision
TSE (Scotland) Regs 2006 (as
amended).
1. Identification of all O48M
    bovines to be tested

There must be a system to
ensure that all O48M animals,
which require testing, are
identified prior to slaughter.


Paragraph 8 of Schedule 2
for England
Paragraph 7 of Schedule 2
for Wales
Paragraph 15 of Schedule 2
for Scotland

2. Slaughtering Schedule

Identification and separation of
eligible and non-eligible cattle.




25.03.09
Paragraph 8 of Schedule 2
for England.
Paragraph 7 of Schedule 2
for Wales
Paragraph 15 of Schedule 2
for Scotland




3. Sampling procedure

Follow the correct sampling
procedure to ensure all samples
are adequate to be tested and
follow good hygienic practices to
avoid any risk of cross-
contamination. Full compliance
with the relevant Hygiene
legislation is required.


Paragraphs 9 & 14 of
Schedule 2 for England.
Paragraphs 8 & 13 for Wales
Paragraph 16 of Schedule 2
for Scotland




25.03.09
4. Traceability of sample to
    carcase

The FBO of the slaughterhouse
must maintain traceability from
the slaughtered animal to its
brainstem sample and to its
carcase and all body parts by use
of an identification number or
system throughout the testing
regime.


Paragraph 10 of Schedule 2
for England
Paragraph 9 of Schedule 2
for Wales
Paragraph 17 of Schedule 2
for Scotland




25.03.09
5. Traceability of all parts of
    the tested cattle to the
    carcase.

The FBO of the slaughterhouse
must agree with the OV a
reliable method to identify the
retained carcase(s) and all body
parts.


Paragraph 10 of Schedule 2
for England
Paragraph 9 of Schedule 2
for Wales
Paragraph 17 of Schedule 2
for Scotland


6. Retention criteria

There must be suitable and
sufficient facilities for the holding
of carcases as required by the
hygiene legislation and all body
parts (ie organs, tissues, blood
and hide) of slaughtered and
sampled O48M animals until the
occupier of the slaughterhouse

25.03.09
receives the results or material
must be destroyed by
incineration.


Paragraph 6, 11 & 12 of
Schedule 2 for England
Paragraph 5,10, & 11 of
Schedule 2 for Wales
Paragraphs 18 &19 of
Schedule 2 for Scotland


7. Disposal of slaughtering
    by-products

All slaughtering by-products not
stored until the results are
received for whatever reason,
must be disposed of by
incineration.


Paragraphs 6, 11, 12 & 13 of
Schedule 2 for England
Paragraphs 5, 10, 11 & 12 of
Schedule 2 for Wales
Paragraph 20 of Schedule 2
for Scotland



25.03.09
8. Test Results

Test results must be presented
to the MHS staff.

MHS staff must supervise the
health marking or the disposal of
carcases.


Paragraphs 6 & 14 of
Schedule 2.
Paragraphs 5 & 13 of
Schedule 2 for Wales


9. Health marking

Carcases that are awaiting the
test result must not be health
marked until a negative result is
received.



10. Dispatch of carcases to
remove vertebral column in
an approved cutting plant

O48M animals slaughtered for

25.03.09
human consumption require the
vertebral column to be removed
in cutting premises authorised
for the purpose under the TSE
Regulations, and treated as SRM.

Following health marking,
carcases have to be loaded for
dispatch to the authorised
cutting plant by plant staff.


The FBO of a slaughterhouse
must ensure that the destination
cutting premises is authorised to
remove vertebral column.

Paragraph 15(b) of Schedule
2 for England
Paragraph 14(b) of Schedule
2 for Wales
Paragraph 22 of Schedule 2
for Scotland

THE ABOVE DETAILS MUST NOT BE CHANGED WITHOUT FIRST HAVING GIVEN WRITTEN NOTICE TO YOUR OVS AND HAVING OBTAINED
HIS/HER AGREEMENT TO THE INTENDED CHANGE. ALL THE PROCEDURES WITHIN THIS DOCUMENT BECOME BINDING BETWEEN THE PARTIES
AS FROM THE DATE OF OV SIGNATURE AND CAN BE REVOKED / SUSPENDED BY THE SECRETARY OF STATE IN ENGLAND, THE NATIONAL
ASSEMBLY MINISTERS IN WALES AND SCOTTISH MINISTERS IN ACCORDANCE WITH REGULATION 9 & 10 OF THE TSE REGULATIONS 2008 FOR
ENGLAND, WITH REGULATIONS 13 & 14 OF THE TSE REGULATIONS 2008 (AS AMENDED) FOR WALES AND WITH REGULATION 8 OF THE TSE
REGULATIONS 2006 FOR SCOTLAND (AS AMENDED) (* delete as appropriate)


25.03.09
THE SIGNATURES WITHIN THIS SECTION ARE FOR ADMINISTRATIVE PURPOSES ONLY, AND DO NOT FORM PART OF THE RMOP AGREEMENT.
HOWEVER, ALL SIGNATURES MUST BE RECORDED BEFORE O48M PROCESSING MAY COMENCE

MHS Lead Veterinarian                   MHS Veterinary Advisor                       MHS Lead Veterinarian
(1st verification check)                (2nd verification check)                     (completion of practical assessment)

Signature                               Signature                                    Signature


Print Name……………………………………                Print Name…………………………………….                    Print Name…………………………………….


Date…………………………………………...                 Date…………………………………………….                       Date…………………………………………….


                   Slaughterhouse FBO                         MHS Official Veterinarian

                                                              TO BE SIGNED ONLY ON THE DAY OF FIRST O48M
                   Signature                                  PROCESSING AND PRIOR TO COMMENCEMENT OF
                                                              O48M SLAUGHTER.

                                                              Signature

                   Print Name…………………………………                    Print Name……………………………………

                   Position…………………………………….                    Position……………………………………….

                   Date………………………………………...                     Date…………………………………………...

Date agreed for the Start of O48M processing for Human Consumption…………………………………



25.03.09
25.03.09
           Chapter 7




25.03.09
Abattoir Guidance - Hides

1.         These guidelines concern the movement off-site of hides derived from cattle which
           have been tested for BSE and where a test result is pending. In many cases,
           abattoirs will choose to retain hides from tested animals at the abattoir under the
           official control of the Meat Hygiene Service (MHS), until results are obtained from
           the approved testing laboratory. However, as explained below, you may transport
           hides to an approved hide premises, before a test result is received, subject to the
           procedures explained below.

2.     Where hides are to be retained at the abattoir, procedures must be set down in the
       Required Methods of Operation (RMOP) agreed between the Food Business Operator
       and the MHS. The rest of this document concerns the procedures for hides moved to
       external hide premises pending a test result, only.

3.     It is recognised that it is not always possible for abattoirs to retain hides on their
       premises beyond the day of slaughter. If you wish to move hides from BSE tested
       animals to a hide premises, you will first need to have prepared and signed an agreed
       hide protocol (see attached template at Annex A).


4.     A hide protocol contains details of the procedures to be followed when moving hides
       from the originating abattoir to a hide premises. A hide protocol template is at annex
       A. The protocol must be agreed and signed by the abattoir, the hide premises
       operator, and Animal Heath (AH), who will be responsible for any enforcement action
       at the hide premises. AH is empowered, under the domestic TSE Regulations, to
       order the destruction of hides from positively tested and ‘no test’ cattle. If the hides
       are not separately identified, they are also empowered to order the destruction of the
       whole batch.


5.     If you wish to consign hides to more than one hide premises, you will need to agree
       separate hide protocols for each premise.


Identification of Hides

6.     Hides must be individually identified, or, sent to hide premises in clearly marked
       batches. The agreed system of hide identification must enable the correlation of BSE
       test results to individual hides, or a batch of hides. It is up to the Food Business
       Operator to devise and agree the identification system in conjunction with the hide
       premises operator and AH, who will act as the enforcement agency in the case of any
       hides from BSE positive or ‘no test’ animals. The system must be approved by the
       three signatories to the hide protocol.

7.     With any agreed hide identification system it must be possible for a specific hide to
       be easily identified (unless hides are held in batches without individual identification –
       see below). This means that individually identified hides must be stored in such a
       way that individual identification labels/tags are clearly visible. In the case of any
       positive or ‘no test’ result AH will require the operator to identify the hide, or its
       batch, so that it can be directed for disposal at the disposal site detailed in Section 3
       of the hides protocol.



25.03.09
8.     It is vital that you adhere to the agreed hide identification system, since any doubt
       over the identity of positive or ‘no test’ hides will necessitate the destruction of the
       whole consignment. If this is required, compensation will only be paid on the hide
       from the BSE-positive animal, not for the others. Persistent failure to implement the
       terms of the agreed hides protocol will result in its revocation, with the result that
       you will be unable to move hides from your abattoir until test results are known.


9.     Containers of hides being transported to hide premises pending test results should be
       clearly marked ‘Controlled hides – awaiting BSE clearance’ and must bear the details
       of the originating abattoir and the relevant slaughter date. If a consignment consists
       of hides from tested O48M cattle and hides from untested UTM cattle, the sequence
       of kill numbers for the hides from tested animals where results are pending must also
       be shown on the container. In addition, the commercial document accompanying the
       hides under the Animal By-Products Regulations should be clearly marked ‘Subject to
       TSE test results’.




10.    Basically you have 2 options: you can either choose to individually identify each hide,
       so that it can be correlated with its respective test result; or you can identify
       controlled hides in batches, without individual marking. The advantage of individually
       identifying hides is that, in the event of a BSE positive test result, only the ‘positive’
       hide need be destroyed. As noted above, under a batch identification system the
       entire batch containing the ‘positive’ hide would need to be destroyed, with
       compensation only being available for the ‘positive’ hide.

11.    Where controlled hides are to be individually identified, this must be by means of a
       tag of robust specification or by another secure method, which is not reusable and
       will not become obliterated during processing and storage. Spray paint is not an
       acceptable means of identification. The means of hide identification must ensure that
       the animal of origin can be clearly and indisputably confirmed. Tags must be durable
       in the hide processing environment and must not tear or become detached during
       handling or storage. Synthetic top coated direct thermal printable looped labels have
       been found to be of acceptable robustness and durability:

12.    Examples of acceptable identification systems include (a) ear tag reference, (b) a
       combination of abattoir ID, kill date and kill number or (c) another serial number
       correlated to the carcase through abattoir records.

13.    The positioning of the tag on the hide is important to aid its easy identification when
       stored with other hides. During the above-mentioned trails the tail root was found to
       be the most easily accessible place for a tag to be inserted.

14.    A batch may be any group of hides, stored consecutively and derived from cattle
       slaughtered on one day. The batch must be clearly identified so that it can be easily
       determined whether the batch contains hides from animals subject to BSE testing
       which are pending a result (see paragraph 8 above).




25.03.09
Completion of the Hides Protocol

15.    The hide protocol template is at Annex A. It should be drafted by you, and then
       discussed and agreed with the hide premises operator, who will subsequently discuss
       it and agree it with AH. Once it has been agreed and signed by all three parties, you
       should bring it to the attention of the OV, who will be instructed to check that an
       agreed hides protocol is in place, before permitting hides to be sent off-site without a
       test result.

16.     During the drafting and agreement process (and prior to ‘live’ testing of O48M
       animals for human consumption) we recommend that you undertake a dry run of the
       hide protocol arrangements. This will enable you, and the other parties to the
       protocol, to satisfy yourselves that the proposed arrangements are effective.
       Experience gained during this dummy run should be reflected in the final version of
       the protocol.

18.    Once the draft protocol has been agreed, copies should be retained by all parties to
       the agreement. In the case of a positive or ‘no-test’ result, it is your responsibility to
       notify the hide premises by e-mail or by fax. No notification action is necessary on
       your part, if all test results for the slaughter day, are negative.

19.    Although an abattoir may consign hides awaiting a result to more than one hide
       premises, hides from animals killed on a single day pending a test result, may only be
       consigned to a single hide premises. On no account can hides awaiting a test result
       are moved on from the premises identified in Section 3, unless it is authorised by AH.

20.        Any enquiries relating to this guidance should be addressed to:

BSE Surveillance Unit                             Tel: 0207 238 6460
Defra                                             Fax: 0207 238 6272
9 Millbank
C/O 17 Smith Square
London
SW1P 3JR




25.03.09
ANNEX A                          HIDE PROTOCOL TEMPLATE

This framework document is intended to act as a guide for abattoir and hide premises
operators, to be used in the drawing up of a hide protocol. The texts in italics are provided
as examples of sort of information which might be included in the protocol. A hide protocol
should include all agreed aspects of the hide movement process.

PROTOCOL FOR THE MOVEMENT OF HIDES DERIVED FROM BSE TESTED BOVINES FROM
THE ORIGINATING SLAUGHTERHOUSE TO A HIDE PREMISES, PRIOR TO RECEIPT OF BSE
TEST RESULTS


1.      Slaughterhouse details

Business name and Address
Abattoir approval number
Contact:
Telephone:
Fax:

2.      Details of hide premises

Business name and Address
Contact:
Telephone:
Fax:

3.      Category I disposal site to be used for destruction of BSE positive and ‘no test’ hides
(To be completed by the hide premises operator)


Business name and Address
Contact:
Telephone:
Fax:


4.      Purpose

This document sets down the agreed procedure for moving controlled hides from
BSE tested bovines from the slaughtering premises at 1 above to the hide
premises at 2 above. On receipt at the hide premises, hides must be held under
official control in accordance with the requirements of this protocol.

5.      Details of agreed hide identification system

This section must describe the system which has been agreed between the
abattoir and hide premises operator. An example of an acceptable identification
system might be:



25.03.09
‘Batched using batch reference numbers following the series #####, dolavs to be
marked to indicate batch ID, slaughter date and the number of hides contained in
the batch’; or

‘Hides to be individually labelled (state where the tag will be located on the hide)
using Kevlar tags bearing abattoir ID, kill date and kill number’

Where hides are to be individually identified the tag or other method of
identification must have been agreed to the satisfaction of both operators and
must be described in the protocol. The protocol must also describe exactly where
on the hides the tag will be inserted.

6.     Description of system of identification of hides from BSE tested animals at hide
premises

This section should describe the arrangements at the hide premises for ensuring
that hides from BSE tested animals awaiting test results can be identified in the
event of a positive or ‘no test’.

7.      Action in the event of a BSE positive or ‘no test’ result

The abattoir Occupier must immediately notify any BSE positive or ‘no test’ results
to the hide premises operator (by e-mail or by fax). This section must describe
exactly how this notification will happen, including relevant e-mail addresses/fax
numbers.

This section must also explain the arrangements made by the hide premises
operator for the destruction of any positive or ‘no test’ hides by incineration at the
category 1 disposal premises named at section 3 above.

7.      Additional agreed terms of the protocol

This section should set out any additional details deemed necessary, including at
what point the hide premises operator takes on ownership of the controlled hides.

8.      Signatures

FBO signature…………..……………………... date: ………

Name:…………………………………………………………………………………

Hide premises operator signature:……………………………. date: …………

Name:…………………………………………………………………………………

Animal Health signature:………..……………………………..….. date: ………………

Name:…………………………………………………………………………………




25.03.09
           Chapter 8




25.03.09
                           Controlling the risk of exposure to
                        Bovine Spongiform Encephalopathy (BSE)

Advice from the Advisory Committee on Dangerous Pathogens (ACDP) for Abattoir
  Workers Processing OVER FOURTY EIGHT MONTH (O48M) Cattle Born After 1
                                August 1996.

NOTE: this guidance is not intended for abattoirs processing other cattle (e.g. those known to
have BSE - see http://www.hse.gov.uk/pubns/indg85.htm ), which should continue to follow
existing guidelines on controlling the risks from BSE.


ABATTOIR WORKERS: GUIDELINES TO MINIMISE THE RISK OF EXPOSURE TO BSE

A) INTRODUCTION

1. Following a review of the Over Thirty Month (OTM) rule Health and Rural Affairs Ministers
have agreed that cattle born after 1 August 1996 may now enter the food chain. This will
depend on each animal testing negative for BSE before release. Thereafter, these cattle will
be processed in the same way as those under thirty months old intended for human
consumption.

What is the risk of cattle now entering the food chain having BSE?
2. Cattle born in the UK after 1 August 1996 should not have been exposed to feed
contaminated in the UK. The incidence of BSE in these cattle is significantly lower than for
those born before August 1996. Modelling suggests that 40-60 cattle destined for processing
in fresh meat abattoirs will test positive for BSE in the first year after the O48M rule changes,
but these numbers would be expected to decline year on year. However, this is a worse-case
scenario as it assumes that all casualty cattle, many of which will be excluded from the food
chain, would also be sent to abattoirs.

3. If any cattle (including pregnant cows and those about to calve) are suspected of having
BSE, they must be reported to the Department for Environment, Food and Rural Affairs
(Defra) immediately. They must not be slaughtered in a conventional abattoir. Defra will
assume responsibility for the destruction and disposal of BSE suspects, and further
information can be found on the Defra website at
http://www.defra.gov.uk/animalh/bse/publichealth/notification.html.

So should I be concerned about handling a BSE positive animal?
4. Every O48M healthy animal and every over 24 months old casualty animal processed for
human consumption will be tested for BSE post slaughter. Any positive carcasses will be
removed and destroyed (this will also include the carcass before and two after on the
slaughter line, unless there are alternative procedures in place). This is to ensure no
potentially contaminated meat enters the human food chain. However, you will not know if an
animal is positive until after you have handled it. So you will need to take certain precautions
when handling all cattle, just in case a positive animal is processed.

How could I be exposed to the BSE agent if I process a positive animal?
5. The main risk of exposure is from an inoculation injury (i.e. a skin penetrating injury by a
sharp object) potentially contaminated with the animal material most likely to contain the BSE
agent or via broken skin and splashing of mucous membranes (i.e. your mouth, nose or



25.03.09
eyes). Such animal material is classed as specified risk material (SRM), the most important for
potential exposure being
     • the brain; and
     • spinal cord
(It is important you take care to avoid cutting yourself with knives, bone fragments or other
sharp objects.)

6. Exposure to contaminated equipment or clothing could also occur, so good hygiene
practices in your abattoir are essential.

7. To avoid contamination you will need to avoid splashes and cover up cuts, and wear
appropriate Personal Protective Equipment (PPE). This guideline gives advice on good
hygiene and PPE.

What precautions should I take when processing cattle in my abattoir?
8. The Advisory Committee on Dangerous Pathogens (ACDP) has issued new advice on how
to control the risk of exposure to BSE when processing cattle in fresh meat abattoirs (see
pages 3 – 5).



Are there guidelines for taking the brain samples used to test for BSE?
9. Yes – these have been produced by the Veterinary Laboratories Agency, in collaboration
with the Health and Safety Executive, the Meat Hygiene Service and trade unions. The
guidelines can be accessed via the Defra website at
http://www.defra.gov.uk/animalh/bse/publichealth/O48M/review/sampling.pdf.

Are there other guidelines for people working with BSE?
10. Yes – the ACDP has produced guidance for people working with all types of transmissible
spongiform encephalopathies (TSEs) in the laboratory and in healthcare (see
http://www.dh.gov.uk/PolicyAndGuidance/HealthAndSocialCareTopics/CJD/CJDGeneralInform
ation/CJDGeneralArticle/fs/en?CONTENT_ID=4031067&chk=4gOe2r ). The ACDP has also
published guidance for other professions working with BSE called ‘BSE (Bovine Spongiform
Encephalopathy): Background and general occupational guidance’, which is available from
HSE Books http://www.hsebooks.com/Books/ – an updated version of this last document
(which will eventually incorporate the advice in this leaflet) is due in late 2005/early 2006.




25.03.09
B) BSE: CONTROL MEASURES FOR ABATTOIR WORKERS

Even though the following paragraphs suggest control measures for some abattoir activities,
you must conduct a risk assessment to assess the hazards present in your workplace and
evaluate the potential risks to staff from each activity. This risk assessment will help you
decided which control measures are suitable and appropriate to put in place.

Your own risk assessment for a specific work activity may reveal that different controls are
more appropriate and provide the same level of protection as those indicated here. If this is
the case you are legally able to use the measures dictated by your risk assessment instead.

1. PPE that should be worn during all abattoir work

    •   Overalls, protected by a waterproof apron or waterproof leggings.

    •   Chain mail aprons and/or leggings should be worn where a risk assessment shows
        that there is a risk of stabbing or cutting injuries.

    •   Impervious and washable boots.

    •   Impervious gloves that cover hands and arms if exposed.

    •   Protective clothing should be disposable, or if this is not practical must be washable,
        and stored separately from personal clothing. This protective clothing must be
        cleaned before storage.

    •   When a risk assessment shows the need for face protection to avoid risks from
        splashing, provision should be made for visors/face protection equipment to be
        cleaned as necessary during the working day.

2. Good hygiene

It is essential that workers follow good hygiene practices to ensure they are not exposed to
any infectious agents the cattle processed in your abattoir may be carrying. The Fresh Meat
(Hygiene and Inspection) Regulations 1995 and associated guidance already provide the
basis for good practice in abattoirs.

    •   Avoid hand-mouth or hand-eye contact while working.

    •   Take rest breaks and meal breaks away from the main work area, after removing
        PPE, and any other contaminated clothing, in a separate, designated area.

    •   Wash hands (and arms and face if necessary) and remove PPE before eating,
        drinking, smoking, using the telephone, taking medication, or touching contact
        lenses.

    •   Cover all new and existing cuts and grazes with waterproof dressings and/or gloves
        before starting work. If cuts or grazes occur at work, wash immediately with soap
        and running water and apply a waterproof dressing.




25.03.09
3. Stunning

   •   Pithing is prohibited by EU TSE Regulations (see
       http://www.defra.gov.uk/animalh/bse/legislation/index.html), which are enforced by
       domestic legislation.

   •   Cattle should be stunned using a captive bolt stunner that automatically fires on
       contact with the head and is fitted with a self-retracting bolt. A full-face visor should
       be worn to protect against splashing.

   •   Plant operators may also use electrical stunning or a non-penetrative concussive
       stunner.


4. Brain sampling

   •   See VLA guidelines
       (http://www.defra.gov.uk/animalh/bse/publichealth/O48M/review/sampling.pdf).

5. Carcass splitting

   •   A full-face visor to protect against splashing.

6. Removing the spinal cord

(The ACDP notes that both manual and vacuum removal of the spinal cord takes place.)

   •   Vacuum systems should be supplied with a removal tool or rake, ideally fitted to the
       end of a suction hose, to ensure the removal of the (sticky) spinal cord without the
       need to use fingers to assist the vacuuming process.

   •   Employers should ensure that vacuum systems are adequately filtered to avoid the
       risk of possible contamination of the environment. This should be considered as part
       of your risk assessment.

   •   When vacuum systems are not available, any alternative equipment used should be
       such that the use of fingers to clean the spinal canal once the cord has been
       removed is not required.

   •   Equipment must be capable of being cleaned/disinfected after use

   •   Cut resistant gloves (for example, ‘5’ standard) should be worn as necessary,
       allowing for manual dexterity. These gloves must be capable of disinfection or single
       use only.

7. Cleaning the abattoir

   •   Make sure heavy debris has been removed from the work area before pressure
       cleaning.




25.03.09
   •   During cleaning, use as low a pressure as practicable when hosing down the area.
       (Hosing must not be undertaken if it contravenes the Fresh Meat (Hygiene and
       Inspection) Regulations 1995.)- For example, if carcasses are nearby.

   •   (Note: it is essential that you carry out a risk assessment for all cleaning work in your
       abattoir, using low and high pressure, and put appropriate controls in place.)




25.03.09
Annex 1. Safeguarding against possible exposure to the BSE agent in O48MS cull
abattoirs

Introduction
This guidance was produced by HSE following discussions with the Interventions Board
(represented by the Rural Payments Agency [RPA]), and based on a similar document
prepared by HSE in 1997/98. This version was issued in August 2001, and circulated to all cull
abattoirs and RPA inspectors.

Advice on control measures
Due to the concerns that abattoir workers may by exposed to the BSE agent during the cull of
animals in the Over Thirty Month and associated schemes it has been agreed that technical
inspectors with the Intervention Board (IB) should have information on what HSE considers
the main risk areas to be.

The main risk is splashing of broken skin or mucous membranes with materials containing the
agent. Action must be taken to avoid cuts and to ensure the wearing of Personal Protective
Equipment (PPE).

This checklist is intended to highlight the main precautionary measures required to prevent
and control possible exposure to the BSE agent during the slaughtering and carcass handling
processes in abattoirs. Failure to comply with the advice given in this checklist is likely to be
in breach of the Control of Substances Hazardous to Health Regulations 2002 (as amended).

Abattoirs must NOT

    1. *Pith.
    2. *Centre split carcasses (This does not apply to O48M carcases for human
       consumption).
    3. Use high pressure water jets1.
    4. Allow employees to eat, drink or smoke in the workplace.

Abattoirs MUST

    5. *Use bungs to plug the captive bolt hole after stunning.
    6. Use PPE appropriate to the task (see BMMA Guidance Note 55), which will include
           • impervious overalls and boots
           • impervious gloves that cover hands and arms
           • chain mail or equivalent cut protection
           • full face visors during back splitting and stunning (a fixed guard may be
               substituted for a visor during stunning but such a guard must be shown to be
               effective as there is evidence that neural material from stunning may be
               ejected up to 2 metres).
    7. Use protective clothing that is disposable, for preference, or washable and stored
       separately after cleaning.
    8. Ensure that skips used for disposal of carcasses are in good condition and do not
       leak.

* These measures are required by the contract between IB and the cull abattoirs.
1
  Water pressure should be as low as practicable consistent with hygiene needs but not more
than 500 psi


25.03.09
           Chapter 9




25.03.09
NOTES FOR GUIDANCE ON THE USE OF UNDER 30 MONTH CATTLE FOR ANY DRY RUN
ASSESSMENT TRIALLING AND FOR THE 2 DAY OFFICIAL ASSESSMENT TRIAL

Note – Many of the points made below will be requirements for real ‘live’ testing of O48M
cattle, as well as being requirements for the official assessment trial. Those requirements
which are unique to the assessment trials are underlined

Initial Preparations


            •   You will need to agree the date for any dry run assessment trial, and the
                dates for the official assessment trial with both your OV and your LV. Please
                give as much notice as you can, when agreeing these arrangements.

            •   Choose a cut off age (this must produce a reasonably representative number
                of the likely throughput of O48M animals at the plant) which will mean the
                majority of animals will need to be tested, and only a small number will not.
                This needs to be agreed with the OV ahead of the assessment trial taking
                place.

            •   You will also need to calculate an age cut-off reflecting 30 months before the
                date of the assessment trials, to replicate the O48M age restriction and the
                ability to ‘count back’ thirty months. This also needs to be agreed with the
                OV ahead of the assessment trial taking place.

            •   You will need to order sufficient consumables, including barcode labels (see
                below). You can use one of the companies on the list included in the
                Application Pack, or from another source, providing this source can supply
                consumables which comply with UN Standard 650 (transport of diagnostic
                samples) .

            •   Decide whether you are going to use the manual or electronic sample
                identification system (see below and at Annex A for further information). You
                will need to contact the Approved Test Laboratory (LGC) on their Customer
                Help Line: (01928 511 678) to inform LGC when you intend to submit
                samples; and, to discuss the way in which you intend to transport your
                samples including which one of the 3 LGC laboratories (Teddington, Runcorn
                or Edinburgh) you intend to use. You should also discuss with LGC when (at
                what time) you anticipate despatching samples and what this might mean in
                terms of when your samples can be tested and when you can expect to
                obtain your results.

            •   Remember to always notify the testing laboratory on the day, in advance of
                despatching samples; so that they are alerted to your testing needs (see the
                testing guidelines in your application pack for further information).


MANUAL BARCODE SYSTEM

            •   If using the manual system, the duplicate barcode labels should have a 13
                character number. The first 4-6 digits being the plant approval number,

25.03.09
                followed by the letter ‘D’ in the case of a 6 figure license number, or ‘DDD’ if
                the plant approval number is only 4 figures. This signifies to the laboratory
                that the sample is a dummy sample originating from an under 30 month
                animal. The final 6 figures are simply a consecutive number code. For
                example, the first set of duplicate barcode labels used for your trial could
                read 1134DDD000001, with the next set of labels being 1134DDD000002,
                etc.


            •   Having placed one of these duplicate barcodes on the sample pot relating to
                the animal being tested, the second identical label should be attached to a
                movement card taken from the animal passport of the animal being tested,
                placed in such a way as to avoid any obliteration of other barcode or text
                information on the card. In addition, the following information needs to be
                stamped on the movement card - FBO Initials, Date, Kill Number, and
                category of sample. You will also need to identify the category of sample to
                be tested i.e. O48M, 24-30 Month casualty. This is covered in greater depth
                in the pack received from LGC. Attached below is an example of a stamped
                movement card taken from an O48MS plant.




Note: The above example involved an OTMS plant. The boxes for ‘MHS initials’ and
‘Cohort’ will not be needed in fresh meat abattoirs slaughtering O48M cattle for
human consumption. However, there will need to be a tick box for ‘Casualty’ and
one for ‘O48M HC’.

•   The rubber stamp and ink pads can be obtained from the address(es) included in the list
    of possible suppliers of consumables included in your application pack. Alternatively,
    these items can be supplied from any other commercial supplier. Please ensure that the
    stamp contains the box details laid down above.




25.03.09
•   In situations where there is no movement card left in the passport, you should
    use a copy of the front page of the passport instead, attaching the duplicate
    barcode label and stamp as appropriate.

•   The above barcode requirements relate specifically to any dry assessment runs and the 2
    day official assessment trial. When testing is ‘live’ you should follow the same instructions
    for either the Manual system (described above) or the electronic system described below.
    The only difference is that the D needs to be replaced by either E (if you are
    using an Electronic barcode system -see below) or, M if you are using the
    Manual a system described above. This enables LGC to process the barcode
    information more efficiently, and it also enables them to spot any missing
    paperwork at an early stage. Annex A provides further guidance.

•   The change in the use of formatted barcode labels between those needed for
    the trials, and those needed for a ‘live’ testing situation will be a key control
    issue for the MHS.


ELECTRONIC BARCODE SYSTEM

•   Using an electronic barcode system gives you greater freedom on the information you
    can include in the barcode, so that, for example, it can be integrated into your existing
    abattoir traceability system. However, the information required by the testing laboratory
    (LGC) is very similar to the data used for the manual system (ie. Kill number, plant
    number, consecutive number, etc.). In most cases, the use of an electronic system will
    obviate the need for movement cards or other paper forms needing to be sent with the
    samples to the testing laboratory. However, you will need to send this information
    electronically, at the same time as the samples are submitted. Again, you should talk this
    through with LGC using the information in Annex A as your starting point. You will also
    need to ensure that for any dry run and for the official assessment trials, ‘D’
    (denoting dummy) is included in the barcode information, so that LGC are
    aware that the sample should not be tested and recorded for BSE surveillance
    purposes.

•   Before designing your own barcode system it is very important that you speak
    to LGC on the telephone number given at the bottom of Annex A. Please note
    that in a real life testing system, a breakdown in traceability caused by poor or
    inappropriate sample labelling, could result in the issue of a ‘no test’ result and
    the destruction of the tested animal and the 1b2a animals, or, in some
    situations, the destruction of the entire batch of animals being tested.

•   In talking to LGC, you should also discuss whether or not you wish to receive your test
    results electronically via their results web-site. If you do, you will be given an unique
    password and user reference number. If you do not have the necessary IT facilities, your
    results will be faxed to you.

•   Attached at Annex A is a summary of the above barcode requirements
    prepared by LGC. It also provides some key advice on formatting and design
    parameters for the barcode, not covered above.




25.03.09
Generation of Dummy Test Results

•   For any dry runs and for the 2 day official assessment trial, the samples sent to LGC will
    not be tested. Instead, LGC will generate dummy results, which will include some positive
    and/or ‘no test’ results.

Disposal of carcases/parts of body

•   For the purposes of any dry run, and the 2 day official assessment trial, you will not be
    required to dispose of the carcase and body parts of any dummy ‘positive’ or ‘no-test’
    animals notified to you by LGC. However, you will be required to demonstrate to the
    satisfaction of the MHS that in a ‘live’ testing situation you will have the necessary
    storage facilities and the disposal arrangements in hand to allow identification and
    despatch all such material for incineration.




BSE Division
Defra




25.03.09
Annex A.                Information on Barcode Format:

For abattoirs with a 6 character abattoir licence number the format
is:

        AAAAAAENNNNNN or

        AAAAAAMNNNNNN or

        AAAAAADNNNNNN

Where AAAAAA is the 6 character abattoir licence number [DN: queried this with Gemma –
await reply]

E Indicates that the sample data has been captured and sent
electronically

M Indicates that LGC are to manually enter the sample data

D Indicates Dummy data, used for sampling trials

NNNNNN is a sequential number starting with 000001, 000002,
000003 etc


For abattoirs with a 4 character abattoir approval number the format
is:

        AAAAEEENNNNNN or

        AAAAMMMNNNNNN or

        AAAADDDNNNNNN

Where AAAA is the 4 character abattoir approval number

EEE indicates that the sample data has been captured and sent
electronically

MMM Indicates that LGC are to manually enter the sample data

DDD Indicates Dummy data, used for sampling trials

NNNNNN is a sequential number starting with 000001, 000002,
000003 which, should ideally start from number 000001 on a daily basis.

Where samples use the AAAAAAENNNNNN or AAAAEEENNNNNN, we would expect to have
received a file via e-mail that has all the sample details for the samples submitted. At a
minimum these details should include kill number and kill date. If possible ear tag number
should also be included as well. A test file should be sent before the trial commences to
ensure that data is compatible.



25.03.09
The barcodes should be printed using Standard Code 128.

The labels should be acrylic based and should be 50mm x 25mm. It is important that there is
a 5mm gap or 'quiet zone' around the barcode, and the barcode height should be a minimum
of 12mm. The barcode number should be printed in human readable form below the
barcode. It is essential that the barcodes are unique, as LGC will not be able to accept any
duplicate bar-coded samples. It is essential that abattoirs check that barcode labels they
produce are readable by LGC. Example labels should be sent to LGC, prior to starting any
trial.

For queries on this information please contact:
The BSE Services team Tel 01928 511 678; LGC Laboratory Information Management System
(LIMS) Team (Teddington)




25.03.09
           Chapter 10




25.03.09
                            Consumables (including packaging)


O48M approved abattoirs participating in the O48M cattle trade for human consumption will
be responsible for sourcing their own supply of BSE sampling consumables (plastic spoons,
forceps, and sample pots) and packaging (ice pack / ice sheets, packaging bottle / packaging
box).

Any BSE sampling consumables used should comply with basic specifications as described
below:

Plastic Spoons:          Must be able to remove the brain stem intact, without damage to the
                         obex area, and without danger of injury to the operator. Appropriate
                         spoons should be available from your supplier of testing consumables

Forceps:                 Disposable, single use plastic dressing forceps, preferably blunt
                         ended

Sample pots:             95 Kilopascals standard 100ml polypropylene pots with spin seal cap

Ice pack:                Reusable leakproof plastic pouch containing a non-toxic, non-caustic
                         refrigerant gel

Ice Sheet:               Fits packaging box covering all sample pots

Packaging bottle:        UN602 and UN650 compliant container with outer packaging and
                         labels, large enough to carry an ice pack and several 100ml sample
                         pots

Packaging box:           UN602 and UN650 compliant packaging with leakproof bags able to
                         carry multiple samples pots and one ice sheet

Packaging must comply with UN packaging standards (see Chapter 4.1 of ADR 2005 which
can be found at www.unece.org in the transport section of the website) and HSE guidance
(which can be found at www.defra.gov.uk in the section on O48M cattle). Please note that
the testing laboratory (LGC) may not handle samples that have not been packaged to the
required standard, in such a situation a ‘no-test’ result will be issued and the ‘one before, two
after’ rule will have to be applied.

LGC have confirmed that sampling consumables and packaging will be included as part of
their proposed integrated delivery service option (this option involves the delivery of
consumables and the collection of samples in one integrated package). Abattoirs not wishing
to use this service may find the following list of suppliers helpful (please note that this list is
not definitive and you may wish to undertake your own search for suitable suppliers):



Sampling consumables
Bio-Rad Laboratories Ltd
Bio-Rad House
Maxted Road
Hemel Hempstead

25.03.09
Hertfordshire
HP2 7DX
Tel: 0800 181 134
Fax: 0208 328 2550
Web: www.foodscience.bio-rad.com

DGP (UK) Ltd
1 Harrier Court
Elvington
York
YO41 4AU
Tel: 01904 607 390
Fax: 01904 607 391
Web: www.dgpgroup.com

Lab Pak
Mill House
Mill Lane
Fillongley
Coventry
CV7 8EE
Tel: 01676 540 022
Fax: 01676 541 818

VWR International
Hunter Boulevard
Magna Park
Lutterworth
Leicestershire
LE17 4XN
Tel: 01202 664 984
Fax: 01202 664 984
Web: www.vwr.com


Barcode Labels, Stamps and Inkpads
Abattoirs will also be responsible for sourcing their own supply of barcode labels, stamps and
inkpads as required. Guidance on the format and specifications of these items can be found
in the document ‘Preparations for O48M assessment trials’ which forms part of this
application pack.

Abattoirs may find the following list of suppliers helpful (please note that this list is not
definitive and you may wish to undertake your own search for suitable suppliers):

Barcode Labels:
Computer Imprintable Label Systems Ltd.
2 Southdownview Way
Broadwater Business Park
Worthing, West Sussex
BN14 8NL

25.03.09
Tel: 01903 219 000
Fax: 01903 219 111
Web: www.cils-labels.com

DGP (UK) Ltd
1 Harrier Court
Elvington
York
YO41 4AU
Tel: 01904 607 390
Fax: 01904 607 391
Web: www.dgpgroup.com




Stamps and Inkpads
Stamps Direct
111 Eade Road
Norwich
Norfolk
NR3 3EP
Tel: 01603 624 407
Fax: 01603 665 983
Web: www.stampsdirect.co.uk




25.03.09

				
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