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					                            TENDER NO.

                                     PUR#

     FOR THE SUPPLY OF:



                      “ TENDER DESCRIPTION”

                           INVITATION TO TENDER

1.   NO LATE TENDER IS ACCEPTABLE.

2.   NO TENDER WILL BE CONSIDERED BY PURCO UNLESS THE TENDERER HAS BY
     TENDER CLOSURE DATE PUBLISHED EITHER AN EXISTING BEE SCORECARD BY
     AN ACCREDITED RATING AGENCY ON WWW.PURCO.BEEMOTION.CO.ZA OR USED
     THE SELF ASSESMENT FUNCTIONALITY OF THE TOOLKIT ON SAID WEBSITE TO
     ESTABLISH A BEE SCORECARD AND BEE CONTRIBUTION LEVEL (ONCE A
     SCORECARD HAS BEEN ESTABLISHED ON THE WEBSITE, UPDATING WILL BE
     REQUIRED ONCE PER ANNUM ONLY AND THE SCORECARD WILL BE
     ACCESSIBLE AND USED FOR OTHER PURCO TENDERS AND TENDERS/ORDERS
     BY ALL PURCO MEMBER INSTITUTIONS.

3.   PLEASE NOTE:   TENDERERS MUST ALSO ADHERE TO THE SPECIFIC TENDER
     CONDITIONS.



      CLOSING DATE :        ………………..            at        ………




DATE: ……………..
                            PURCHASING CONSORTIUM SOUTHERN AFRICA
                                      TENDER CONDITIONS
                                     TENDER NUMBER (PUR#)


1.   In this tender, unless the text otherwise indicates -
     1.1   "goods" mean
           1.1.1      all corporeal movable things
           1.1.2      all services
           1.1.3      all construction work
           to be supplied in consequence of this tender.
     1.2   wherever the singular is used, the plural is implied and vice versa.
     1.3   "Institutions" means tertiary educational institutions specified herein.
     1.4   "PURCO" means Purchasing Consortium Southern Africa (Section 21 company)
     1.5   "Responsible Person" means a person authorised to contract on behalf of the Tenderer.
     1.6   “Tenderer” means any party that has paid the prescribed tender fee and submitted a tender to PURCO.
     1.7   "Supplier" means a successful tenderer.

2.   Acceptance of Tender
     2.1   PURCO reserves the right to accept a tender in part or in whole and is not under any obligation to
           accept the lowest or any tender.
     2.2   PURCO is not under any obligation to submit reasons for acceptance or non-acceptance of a tender.
     2.3   The Supplier will be notified of acceptance of tender in writing.
     2.4   PURCO reserves the right to enter into post tender negotiations on any related matter, including
           negotiation on expansion of the items obtained in the item list on which prices are to be tendered.

3.   Samples
     3.1   Samples, if and when required, should be submitted to the Institutions requesting them.
     3.2   Samples must be clearly marked with tender number, item number and tenderer's name.
     3.3   Samples in respect of goods that are accepted will be kept until the contract has been duly completed.
     3.4   PURCO is entitled to discard tenders in cases where samples have been asked for and have not been
           submitted.
     3.5   Tenderers will not be compensated for samples damaged in a testing process.

4.   Specifications
     4.1   If the goods are not fully specified by PURCO, or where a Tenderer makes an alternative offer, it is
           essential that the Tenderer submit a comprehensive specification in respect of goods offered.
     4.2   Illustrated literature must be submitted with the tender, if available.
     4.3   Goods supplied must be in accordance with specification and/or sample.
     4.4   Unless otherwise specified, goods are to be new and not previously used, not even for sales
           demonstration purposes.
     4.5   If it is considered necessary, delivered goods will be tested. PURCO reserves the right to reject goods
           that do not comply with specification and/or sample. Cost of testing such cases will be for the account of
           the Supplier.

5.   Delivery/Packing/Insurance
     5.1 All goods must be packed in such a way that they are delivered in an undamaged condition.
     5.2 Unless otherwise specified herein a price will be understood to include all transport, delivery and insurance
         costs as far as the Institution's premises.
     5.3 Delivery shall be done according to the instructions appearing on the individual Institution’s order forms.

     5.4 Notwithstanding the conditions of delivery, the Supplier shall insure the goods, at all times, against any
         losses up until delivery at the applicable Institution's premises. All losses due to goods not being insured
         shall be for the Supplier's account.

6.   Promotion
     The Supplier undertakes, whenever a promotion is done by him on any item of the goods against a lower price
     than the contractual price, to promptly notify PURCO and Institutions in writing, and to pass the benefit of the


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     lower price on to PURCO. PURCO undertakes to promptly notify all institutions of a special promotion by the
     Supplier and to host such offers on the PURCO website.

7.   Breach of Contract
     Should the Supplier not deliver the goods within the quoted delivery period and fail to rectify the breach within
     72 (seventy two) hours after a written request or e-mail to the effect, PURCO may either claim specific
     performance or damages from the Supplier. PURCO will also be entitled to obtain the goods from another
     supplier in such an event and the Supplier will be liable for any additional costs that PURCO or any Member
     may incur as a result of such breach.

8.   Amendment of Contract
       8.1   Any amendment to this contract, including catalogue prices, must be requested and accepted in writing
             prior to implementation.
       8.2   Any application for a price amendment must be motivated in detail by the Supplier.
       8.3   PURCO reserves the right to accept or reject price increases or to terminate the contract in part or in
             whole.
       8.4   No price increase with retrospective effect will be considered.
       8.5   Any application for a price increase shall only become effective if approved by PURCO. As a general
             guideline, a minimum period of 30 (thirty) days from date of application is required before any price
             increase may become effective, unless PURCO agrees in writing to a different arrangement with the
             Supplier.
      8.6    Increased prices will be paid only after PURCO has approved them. Any invoice reflecting increased
             prices that have not been approved by PURCO, will be paid at the approved prices only.
      8.7    Adjustment to prices:
             8.7.1 Should any participating PURCO member be able to obtain any one or more of the specified products
                    on equivalent terms but at prices which are lower that the successful supplier’s price, the member
                    institution shall be entitled to provide a comprehensive written quotation for the supply of such
                    products to PURCO within 2 working days of receiving such a quotation.
             8.7.2 PURCO shall upon receipt of such third party quotation verify that the quotation is bona fide and that
                    the third party supplier is in fact able to supply such member’s requirements of products on equivalent
                    terms but at lower prices than the successful supplier’s prices. The verification procedure by PURCO
                    shall be completed within 5 working days of receipt by PURCO of the third party quotation.
             8.7.3 Upon completion of the verification process mentioned in clause 7.2 and provided that PURCO is
                    satisfied that the third party quotation is bona fide, PURCO shall notify the successful supplier in
                    writing of the price quoted (without identifying the supplier which has offered the price).
             8.7.4 The successful supplier shall be entitled within 5 working days if receipt of the notification from
                    PURCO to:-
                    8.7.4.1 Notify PURCO in writing that the successful supplier shall either match the third party
                               quotation or decline to match the third party quotation.
             8.7.5 Should the successful supplier elect to match the third party quotation the contract shall continue un-
                    affected.
             8.7.6 Should the successful supplier decline to match the third party quotation PURCO members shall be
                    informed thereof by PURCO and the PURCO relevant PURCO member may the proceed to buy the
                    specified products from the supplier that quoted the lower price(s).

9.   Qualified Tenders
     9.1     PURCO reserves the right to give preference to unqualified tenders or tenders of which the qualification
             is most acceptable to PURCO.
     9.2     Every tender, unless explicitly otherwise specified, will be considered an unqualified tender.

10. Payment to the Supplier
     10.1    Invoicing by the Supplier shall be done separately according to the instructions appearing on the
             individual Member’s order forms.
     10.2    Unless otherwise agreed to, payment by the individual Members will be effected within 30 days after
             receipt of a monthly statement by them and satisfactory performance by the Supplier.
     10.3     Payment arrangements, method of payment and risks involved will be negotiated between individual
              members and suppliers. Any cheque payment that is mailed by a member, will be at the supplier’s risk.


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11. Requirements
   The quantities as shown in the item list in this tender are merely given as a guideline and are based on
   previous annual consumption and/or projected future requirements. It cannot be guaranteed that these
   quantities will be ordered by any particular Member or Members cumulatively.
   A letter from PURCO to the Supplier accepting the latter's tender, or amended tender, does not in any way
   constitute an
   order. Goods should only be supplied on receipt of official orders from individual Members.
   No PURCO member is obligated to participate in this contract or to buy from a supplier to whom this contract
   has been awarded to.

12. Cession
   The Supplier may not cede or pledge his responsibilities and rights without prior written agreement of PURCO.
   A change in member shareholding (CC) or shareholding in a private company would be regarded as cession or
   pledge.

13. Tax
   All prices in a tender should exclude VAT.

14. Monthly Report
   The Supplier will submit a written report to PURCO by the 10th working day of each month of the contract
   period, specifying the following sales information of the preceding month:
   14.1 Sales summary of all items sold to all institutions (in table format) (See attached example, Annexure A)
        14.1.1 Cumulative volume per item
        14.1.2 Cumulative R- value per item
        14.1.3 Service fee, if any, payable to PURCO
        14.1.4 Total volumes and R-values
   14.2 Sales summary per participating Member (in table format) (See attached example, Annexure A)
        14.2.1 Name of any Member that items were sold to
        14.2.2 Total volume of items sold to a specific Member
        14.2.3 Total R- value of sales to a specific Member
        14.2.4 Service fee, if any, payable to PURCO (based on sales to a specific Member)
        14.2.5 Total sales volumes and R-value

15. Sales
   All sales to any PURCO member institution, be it a contract or non-contract item, at the contract price or a price
   lower than the contract price will be deemed a sale in terms of the contract.




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