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					             THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
                        COUNCIL MEETING MINUTES
                       Thursday, January 31st, 2008

                                                        Commencement: 9:00 a.m.
                                                         Adjournment: 10:53 a.m.

Present:              Reeve Jim McMahon
                      Deputy Reeve Cheryl Murdoch
                      Councillor Lisa Schell
                      Councillor Barbara Reid
                      Councillor Rick Ratcliff

Regrets:              Councillor at Large Peter Oyler
                      Councillor Bill Obee

Staff:          Clerk Cheryl McCarroll
                       Treasurer Mary Jane Irwin
                       Planning Administrator Elinor Kernohan
                       Chief Building Official Ken Jones

CALL TO ORDER/APPROVE AGENDA
    Reeve McMahon welcomed everyone and called the meeting to order.
    Before starting Council business, Reeve McMahon congratulated the
    Recreation Department Staff for hosting the Jimmy Flynn dinner and show.
    He described a fun evening that included a great meal and a terrific show.
    The Reeve stated that he was pleased to see that staff worked so well and
    managed a project of this magnitude. The Reeve advised that the show
    was also a financial success.

      Res. #08-01 Lisa Schell – Barbara Reid
      Be it resolved that the Council of the Township of Minden Hills
      approves the agenda for the Council Meeting of January 31st, 2008.
      Carried

DECLARATION OF PECUNIARY INTEREST
    None declared

ADOPTION OF MINUTES
    Council – December 13th, 2007
    Special Council – December 17th, 2007
    Committee of the Whole/General Council – January 10th, 2008
    Special Council – January 10th, 2008

      Res #08-02   Barbara Reid - Lisa Schell
      Be it resolved that the Council of the Township of Minden Hills
      approves the agenda for the Council Meeting of January 31st, 2008.
      Carried
                   Action: Clerk




DELEGATIONS
a) Gary Thurston, Thurston Heritage Resources Corporation re: SRA-07-26

      Mr. Thurston circulated a summary page outlining the special
      circumstances surrounding his proposed purchase of the shoreline road
      allowance.

      Council asked questions concerning public access and the vacant land
      adjoining his property. It was noted that there is municipally owned lands


January 31s t, 2008                                                            1
      at both ends of the proposed shoreline road allowance which would permit
      public access and with respect to the adjoining property it was noted that
      it may not be developed as it lies within the floodplain. It was noted that
      proposed improvement along the river front is a positive move.

      Res. #08-03 Lisa Schell – Barbara Reid
      Be it resolved that the Council of the Township of Minden Hills direct
      planning staff to proceed with the processing of Application SRA-07-26
      as submitted by Thurston Heritage Resources Corporation in
      accordance with established procedure under approved Policy No. 19,
      as amended.
      Carried
                    Action: Planning Administrator

b)    Greg Bishop re: Part of Lot 26, Concession 9 and Part of the Original Shore
      Road Allowance in front of Lot 26, Concession 9, geographic Township of
      Minden (CHARLESWORTH)

      Reeve McMahon advised that Mr. Bishop was unable to attend today’s
      meeting and asked if Council had any concerns regarding Mr. Bishop’s
      request.

      The Planning Administrator answered Council’s questions regarding
      frontage, existing buildings and requirements for rezoning.

      Res. #08-04 Barbara Reid – Lisa Schell
      Be it resolved that the Council of the Township of Minden Hills
      approves the re-separation of the original parcels, Part of Lot 26,
      Concession 9 and Part of the Original Shore Road Allowance in front of
      Lot 26, Concession 9, Geographic Township of Minden (Charlesworth)
      in accordance with the original lot fabric.
      Carried
                    Action: Planning Administrator

ACCOUNTS

      Res. #08-05 Lisa Schell – Barbara Reid
      Be it resolved that the Council of the Township of Minden Hills
      approves accounts in the amount of $562,656.12 for payment.
      Carried
                   Action: Treasurer

RESOLUTIONS TO BE CONSIDERED FOR APPROVAL
a) Resolution authorizing the County of Haliburton to release mapping data –
    Communities in Action’s Active Transportation Map for Minden Village

      Res. #08-06 Barbara Reid – Lisa Schell
      Be it resolved that the Council of the Township of Minden Hills
      authorizes the County of Haliburton to release mapping data
      necessary for Communities in Action for the production of an Active
      Transportation Map for the Village of Minden.
      Carried
                    Action: Clerk

b)    OGRA/ROMA Conference

      Res. #08-07 Lisa Schell – Barbara Reid
      Be it resolved that the following Council members be authorized to
      attend the OGRA/ROMA Conference in Toronto, February 24 – 27, 2008
      with expenses as per Township Policy: Councillors Schell and Oyler.
      Carried
                    Action: Administrative Assist./Deputy Clerk


January 31s t, 2008                                                            2
c)    Family Day

      Res. #08-08 Barbara Reid – Lisa Schell
      Be it resolved that the Council of the Township of Minden declares
      February 18, 2008 as Family Day, and further that members of CUPE
      observe February 18th , 2008 as Family Day and that Management
      observe Family Day as an additional floater day that may be taken at
      their discretion.
      Carried

CORRESPONDENCE & COMMUNICATIONS
Requiring Action
a) Lochlin Community Centre re: Request to become a Committee of Council

      Res. #08-09 Lisa Schell – Barbara Reid
      Be it resolved that the Lochlin Community Centre Board become a
      Committee of Council.
      Carried
                    Action: Clerk

b)    Request from HHHSF to have letter inserted with 2008 Tax Bills
      Discussion took place concerning:
     New campaign is to raise funds for equipment
     By continually approving insertion of a HHHSF letter we are excluding
      other organizations
     Council recognizes and appreciates the work of HHHSF
     Council supported primary campaign and is not questioning the worthiness
      of the new campaign
     Township should either enforce the Policy or exclude HHHSF from the
      Policy
     Hospital will always require fundraising efforts
     Recycling information going out with Interim Billing

      Res. #08-10 Barbara Reid – Lisa Schell
      Be it resolved that the Council of the Township of Minden Hills
      approves the insertion of a letter from HHHSF with the 2008 Tax Bills.
      Defeated

c)    Memo from Tax Collector re: Applications for Tax Adjustment

      Res. #08-11 Lisa Schell – Barbara Reid
      Be it resolved that the Council of the Township of Minden Hills
      approves the following applications for tax adjustment pursuant to
      Section 357 of the Municipal Act:

Roll No.              Assessment     Effective Date No. of Days   Total
                      Reduction

30-03800                   1,000     Oct 7/07          86         $    1.83
31-13700                 69,000      Nov 12/07         50         $ 73.35
31-32900                223,000      Sept 25/07        98         $ 160.43
31-68500                115,000      Mar 1/07         306         $ 748.16
32-09200                  72,000     Jul 30/07        154         $ 235.74
32-45200                152,000      Jan 1/06         365         $1139.75
42,12400                  64,000     Jul 1/07         184         $ 250.37
52,20500                  63,000     Sept 10/07       113         $ 252.36

        Carried
                         Action: Tax Collector



January 31s t, 2008                                                           3
d)    Memo from Environment & Property Operations Manager re: Community
      Policing Building

      Discussion took place with respect to:
     Building will now be used daily, not like the OPP with sporadic occupation
     U-Links presentation advised that they had monies in their budget for rent
     Nominal fee should be charged for future maintenance
     Condition of the building discussed and questioned if repairs were needed

      Res. #08-12 Barbara Reid – Lisa Schell
      Be it resolved that U-Links be offered the use of the Community
      Policing Building on Bobcaygeon Road;
      And further that the Township of Minden Hills is not responsible for
      the utilities
      And further that rent be set at $100.00 per month
      And further that U-Links be responsible for all telephone costs
      And further that the rental fees be put into a Reserve for Building
      Upkeep
      Carried
                     Action: Environment & Property Operations Mgr.



Advisory Committee Minutes
a) Solid Waste Management Committee – January 17th, 2008 Meeting

      It was requested that the attendants shed at Little Gull Landfill Site be
      moved so that attendants could clearly see if people attending the site
      were complying with the Mandatory Recycling By-law.

      The minutes were received for information.

b)    Minden Hills Cultural Centre Advisory Committee – January 18th, 2008
      Meeting

      Res. #08-13 Cheryl Murdoch – Rick Ratcliff
      Be it resolved that the Council of the Township of Minden Hills
      approves of a two-tier commission for gift shop sales including 25%
      for members and 30% for non-members effective January 21st, 2008.
      Carried

      Res. #08-14 Rick Ratcliff – Cheryl Murdoch
      Be it resolved that the Council of the Township of Minden Hills
      authorizes staff at the Cultural Centre to pro-rate the 2008
      membership fee, only if a complaint is received from a member who
      has recently renewed.
      Carried

      Res. #08-15 Cheryl Murdoch – Rick Ratcliff
      Be it resolved that the Council of the Township of Minden Hills
      approves that the “Heritage Visitors” lines be removed from the
      Museum Budget lines to clarify the financial summary and that the
      funds be held separately in reserve to be used at the discretion of the
      Minden Hills Cultural Centre Advisory Committee.
      Carried

      Res. #08-16 Rick Ratcliff – Cheryl Murdoch
      Be it resolved that the Council of the Township of Minden Hills
      approves that the 2007 surplus from fundraising activities undertaken
      by the Conjurors of County Town, a committee of volunteers,
      including the surplus from Last of the Great White Pine, Theatre Camp



January 31s t, 2008                                                            4
      and Dead Poets events, be carried forward in Reserve in the 2008
      Budget for further development of the theatre program of the Cultural
      Centre.
      Carried

      Council discussed the acquisition of 80 Water Street and it was felt that:
     this is not the appropriate building for a general store
     the building is too big and will look out of place on the site
     would not fit the ambience at the Cultural Centre – need to look for
      something more compatible
     significant funds have been directed to development of the Cultural
      Centre

      Res. #08-17 Cheryl Murdoch – Rick Ratcliff
      Be it resolved that the Council of the Township of Minden Hills does
      NOT support the acquisition of 80 Water Street for use as a general
      store and does NOT support $19,000 being advanced from the Cultural
      Centre Budget to be reimbursed through fundraising and grants over a
      two year period.
      Carried

                      Action: Cultural Centre Director

INFORMATION
a) Memo from the Planning Administrator re: Canadian Tire Site Plan

      The Planning Administrator advised that the plan is available for public
      viewing and comments. She noted that the plan has been circulated to
      various agencies and department heads for comments and they will be
      forwarded to the Township’s Planning Consultant, Rick Hunter, Planscape.
      Canadian Tire will then have an opportunity to address any concerns and
      the Site Plan will go to Committee of the Whole, March 13th. She noted
      that a half dozen people had been in to review the plan but advised there
      had been no major opposition.

b)    Memo from Treasurer re: Short-term Borrowing By-law

      The memo was received for information with the by-law to be considered
      by Council later in the meeting.

c)    Memo from the Planning Administrator re: Acceptance of land (Monk)

      The memo was received for information with the by-law to be considered
      by Council later in the meeting.

      Council recessed at 9:57 a.m. and reconvened at 10:10 a.m.

CLOSED SESSION

      Res. #08-18 Rick Ratcliff – Cheryl Murdoch
      Be it resolved that the next part of the meeting be closed to the
      public, (10:10 a.m.) The subject matter being considered is:

     personal matters about an identifiable individual, including municipal
      or local board employees
     litigation or potential litigation, including matters before
      administrative tribunals, affecting the municipality
     advice that is subject to solicitor-client privilege, including
      communication necessary for that purpose.
      Carried



January 31s t, 2008                                                           5
      Res. #08-19 Rick Ratcliff – Cheryl Murdoch
      Be it resolved that the Closed Session of the Council Meeting adjourn
      and Open Session resume, (10:50 a.m.)
      Carried

      Res. #08-20 Cheryl Murdoch – Rick Ratcliff
      Be it resolved that direction(s) given in Closed Session be approved.
      Carried

      Res. #08-21 Rick Ratcliff – Cheryl Murdoch
      Be it resolved that the Township of Minden Hills proceed with
      establishing a Transfer Station at the Ingoldsby Landfill Site as
      approved by the Ministry of the Environment.
      Carried
                    Action: Environment & Property Operations Mgr.

BY-LAWS

a)    08-04: SRA-07-06 (DANO) Part of Lot 13, Conc. 11, Township of Minden –
      Twelve Mile Lake

b)    08-05: SRA-07-08 (KRUYK) Part of Lot 17, Conc. 1, Township of Minden –
      Canning Lake

c)    08-06: SRA-07-10 (WILSON) Part of Lot 25, Conc. 5, Township of Minden –
      Lake Kashagawigamog

d)    08-07: SRA-07-14 (KILPATRICK) Part of Lot 13, Conc. 13, Township of
      Minden – Twelve Mile Lake

e)    08-08: SRA-07-16 (PLUMLEY/McCABE) Part of Lot 23 Conc. 5, Township of
      Lutterworth – East Moore Lake

f)    08-09: SRA-07-17 (INGRAM) Part of Lot 16, Conc. 8, Township of
      Lutterworth – Gull Lake

g)    08-10:    Short Term Borrowing By-law

h)    08-11:    Acceptance of Land (MONK) pt Lot 6, Conc. 14, Minden

      Res. #08-22 Cheryl Murdoch – Rick Ratcliff
      Be it resolved that the following by-laws be read a first, second and
      third time, passed and signed, and the Corporate Seal attached
      thereto:

      By-laws 08-04, 08-05, 08-06, 08-07, 08-08, 08-09.
      Carried
              Action: Planning Administrator



      Res. #08-23 Rick Ratcliff – Cheryl Murdoch
      Be it resolved that the following by-laws be read a first, second and
      third time, passed and signed, and the Corporate Seal attached
      thereto:

      By-law 08-10, being a by-law to authorize the borrowing of money to
      meet current expenditures of the Corporation of the Township of
      Minden Hills.


January 31s t, 2008                                                           6
      Carried
                      Action: Treasurer

      Res. #08-24 Cheryl Murdoch – Rick Ratcliff
      Be it resolved that the following by-law be read a first, second and
      third time, passed and signed, and the Corporate Seal attached
      thereto:

      By-law 08-11, acceptance of land, Pt. Lot 6, Conc. 14, Minden (Monk)
      Carried
                    Action: Planning Administrator

CONFIRMATORY BY-LAW

      Res. #08-25 Rick Ratcliff – Cheryl Murdoch
      Be it resolved that the following by-law be read a first, second and
      third time, passed and signed, and the Corporate Seal attached
      thereto:

      By-law 08-12, being a by-law to confirm the proceedings of the
      Council at its meeting held on January 31st, 2008.
      Carried

ADJOURNMENT

      Res. #08-26 Cheryl Murdoch – Rick Ratcliff
      Be it resolved that the Council of the Township of Minden Hills
      adjourns the Council Meeting of January 31st, 2008, (10:53 a.m.)
      Carried



                                      ____________________________________
                                                             Head of Council



                                          ___________________________________
                                                                         Clerk




January 31s t, 2008                                                          7

				
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