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									                             Organised by Sha Tin District Council

                 Co-organised by the Leisure and Cultural Services Department

                              and the Sha Tin Sports Association

                                  The 3rd Hong Kong Games

                     Sha Tin District Tennis Athlete Selection Competition

                                          Prospectus


1.   Purpose
     To select in an open manner those athletes who meet the eligibility requirements for the 3rd
     Hong Kong Games (HKG) as the representatives of Sha Tin District Council (DC) to
     participate in the competitions of the 3rd HKG.


2.   Introduction of the HKG
     The 3rd HKG will be held from May to June 2011. The HKG are a multi-sport event held
     biennially with the 18 DCs as the participating units. The objectives of the HKG are to
     provide districts with more opportunities for sports participation, exchanges and
     co-operation, and to encourage members of the public to actively participate in sports.
     The HKG also aim to strengthen the public‟s sense of belonging to the district they live in
     and at the same time facilitate communication and promote friendship among the 18
     districts. Eight sports competitions will be held in the 3rd HKG, namely the athletics,
     badminton, basketball, table tennis, swimming, tennis, volleyball and futsal competitions.
     Each DC will select in an open manner the talented athletes within its own district as its
     representatives to participate in the competitions of the 3rd HKG.

3.   The 3rd HKG Tennis Competition - Events and Quotas
     (1)   Events
           (a)     Individual events:
                   (i) Men‟s singles (ii) Women‟s singles (iii) Men‟s doubles
                   (iv) Women‟s doubles (v) Mixed doubles
           (b)     Team events:
                   (i) The men‟s team event consists of 2 matches of singles and 1 match of
                         doubles.
                   (ii) The women‟s team event consists of 2 matches of singles and 1 match of
                         doubles.
     (2)   Quotas
           (a) Individual events: Each district may enter a maximum of 2 persons / 2 teams
                                  (2 persons in each team for doubles events) to participate in
                                  each event.
           (b) Team events: Each district may enter a maximum of 1 team (of 4 to 8 persons)

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                                each for the men‟s team event and the women‟s team event.
           (c)   Each athlete may enrol in 1 individual event and the team event at most.


4.   Date, Time and Venue of the Sha Tin District Tennis Athlete Selection Competition
           Date of Competition              Time of Competition           Venue of Competition
                                                                          Yuen Wo Playground
           20 Feb 2011 (Sunday)             From 9 am to 11 pm
                                                                             Tennis Court


5.   Date of Enrolment
     From 1 Feb 2011 to 12 Feb 2011


6.   Quotas for the Selection Competition
     (1) The quota for each event is 16 persons/teams. (If an event is over-subscribed by the
          eligible participants for the Selection Competition, the event organiser reserves the
          right to increase and decrease the quota.)
     (2) Winners of individual events will be selected by districts to form teams to compete in
           team events.


7.   Eligibility Requirements
     (1)   Participants of all ages are welcome but they must be holders of valid Hong Kong
           Permanent Identity Cards or holders of valid Hong Kong Identity Cards who have
           resided in Hong Kong for 3 years or above. (Holders of Hong Kong Identity Cards
           must produce records of their first entry to Hong Kong, such as One-way Permit or
           passport. The date of their first entry to Hong Kong must be a date on or before 14
           May 2008 to prove that they have resided in Hong Kong for 3 years or above.)
     (2)   Those athletes who participated/will participate in the tennis competitions of the
           Olympic Games (excluding the Summer Youth Olympic Games), the Asian Games,
           the East Asian Games, the National Games of the People‟s Republic of China, the
           World Championships (excluding the World Youth Championship), the Asian
           Championships (excluding the Asian Youth Championship), the Davis Cup or the
           Federation Cup between 2008 and 2011 are not eligible to participate in the tennis
           competition of the HKG.
     (3)   Participants must reside within the district boundary of Sha Tin District and be able to
           produce “Proof of Place of Residence”.
           (a) The district boundary of Sha Tin District is defined in the Maps showing the
                 Constituency Boundaries for the District Councils Election. For checking the
                 district boundary of Sha Tin District, please browse the website of the Electoral
                 Affairs Commission: http://www.eac.gov.hk/en/distco/2007dc_elect_ map.htm.
           (b)   “Proof of Place of Residence” refers to the original of the valid documentary
                 proof bearing the name of the participant, including:


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            (i)   Statements (e.g. rates demand note, bills for electricity and water charges,
                  monthly bank statement or telephone bill) issued by public utilities or
                  commercial organisations or banks within the latest 3 months; or
            (ii) Declaration of place of residence issued by the Home Affairs Department;
                  or
            (iii) Mortgage statement, tenancy agreement or resident card; or
            (iv) Student handbook showing Proof of Place of Residence (If a student
                  handbook cannot be produced, the documents stated in (i) to (iii) above
                  bearing the name of his/her parent(s) together with the participant‟s birth
                  certificate may serve as proof).
      (c) Student hostels and athlete hostels cannot be regarded as the place of residence.
(4)   Each participant may only participate in the selection competition of 1 district. If a
      participant is found participating in the selection competitions of more than 1 district,
      he/she will be immediately disqualified with all his/her selection results cancelled.
(5)   Participants must possess recognised proof of the results they obtained in 1 of the
      following competitions in order to be accepted for selection:
      (a) The champions, 1st runners-up, 2nd runners-up and 3rd runners-up of different
            age groups in the tennis competitions of Sha Tin District organised by the
            LCSD during 2010;
      (b)   8 ranked players on the Men's/Women's Singles Ranking Lists respectively
            maintained by the Hong Kong Tennis Association (the 8 highest-ranking
            applicants/teams among those who have submitted applications to the
            respective district; and for doubles events, the ranking is determined by the sum
            of the 2 players' total scores on the Singles Ranking List. All rankings shall
            follow those on the latest Ranking List as at the enrolment deadline for the
            selection competition at the respective district).
(6)   Participants must meet the eligibility requirements (1) - (5) mentioned above. If it is
      found that any participant fails to meet the eligibility requirements or represents more
      than 1 district or has participated in the selection competitions of more than 1 district,
      the Organiser has the right to disqualify the participant from representing Sha Tin
      District in the HKG (For doubles events, both participants in the team will be
      disqualified).
(7)   All information provided in the enrolment form must be true and correct and the form
      should be completed in detail. All the information entered (except residential
      address, contact telephone number and occupation) cannot be changed once the
      enrolment form is submitted. Participants should notify Sha Tin District Leisure
      Services Office immediately about any change of residential address during the
      selection process, otherwise the participants will be regarded as furnishing false
      information. If a participant is no longer a resident of Sha Tin District because of
      moving house to another district during the selection competition period, he/she will
      be disqualified.

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      (8)     Participants furnishing false information will be disqualified with all their selection
              results cancelled, and their positions will be replaced by other participants.
      (9)  Each participant may enter more than 1 event in the Sha Tin District Tennis Athlete
           Selection Competition, but each participant may only represent Sha Tin District in 1
           of the individual events and the team event at most in the tennis competition of the
           HKG.
      (10) A participant aged under 18 must provide a declaration signed by his/her parent or
           guardian before taking part in the athlete selection.
      (11) The Organiser reserves the right to forbid any participant from taking part in the
           selection.


8.    Format
      (1) The single knock-out system will be adopted.
      (2) An 8-game set will be played. When the game reaches 7-All, the set will be won by
          the player who first reaches 9 games. When the game reaches 8-All, a 7-point
          Tie-Break will be played. The player who gets 1 more point first will win when the
          score reaches 40-40 in each game.


9.    Enrolment Fee
      Free of charge


10.   Method of Participation
      (1) Enrolment in Person
            Residents of Sha Tin District who are interested in participating in the Sha Tin District
            Tennis Athlete Selection of the 3rd HKG and meet the eligibility requirements stated
            above for participation in the HKG may return the duly completed “Enrolment Form”
            together with the “Declaration” and a copy of the recognised proof(s) of result(s) to the
            Sha Tin District Leisure Services Office (DLSO) (office hours: 8:30 a.m. to 6:15 p.m.
            from Monday to Friday.       Closed on Saturdays, Sundays and General Holidays) of the
            LCSD or a sports centre (office hours: 7:00 a.m. to 11:00 p.m. from Monday to Sunday)
            managed by the LCSD in Sha Tin District between 1 and 12 February 2011 in person or
            by a representative.     An applicant must produce the original of one of the Proofs of
            Place of Residence bearing his/her name stated in Paragraph 5(3)(b) herein for
            verification of his/her identity by the Organiser upon submission of the enrolment form.
            A copy of the aforesaid Proof of Place of Residence must also be submitted for the
            Organiser‟s retention.    If he/she fails to provide such proof, his/her enrolment will not
            be entertained.




                                                   -4-
      (2) Enrolment by Post

      For enrolment by post, please send the duly completed “Enrolment Form” together with the
      “Declaration” and a copy of the documents including the applicant‟s identity document, the
      recognised proof(s) of result(s) and one of the Proofs of Place of Residence bearing his/her
      name stated in Paragraph 5(3)(b) herein to the Sha Tin District Leisure Service Office
      (address: Unit7-12, Level12, Tower1, Grand Central Plaza, No138 Sha Tin Rural
      Committee Road, Sha Tin, N.T.) of the LCSD between 1 and 12 February 2011 (the date of
      reaching the Sha Tin District Leisure Service Office will be determined by the stamped date)
      with „„The 3rd Hong Kong Games Sha Tin District Tennis Athlete Selection‟‟ clearly
      marked on the outside of the envelope. The shortlisted athletes will be notified in writing
      separately by the Sha Tin District Leisure Service Office. The shortlisted athletes must
      produce the original of the aforesaid Proof of Place of Residence for verification by the
      Organiser before attending the first training session. If a shortlisted athlete is found to
      have provided false information, his/her right to be selected will be forfeited.

11.    Place for Obtaining of Enrolment Form
      (1) Sha Tin District Office (4/F, Sha Tin Government Offices, 1 Sheung Wo Che Road, Sha
          Tin)
      (2) Sha Tin Sports Association (G/F Sau Cheun House, Lek Yuen Estate, Sha Tin)
      (3) Sha Tin District Leisure Services Office (Unit 1207-1212, Level 12, Tower 1, Grand
          Central Plaza, No. 138 Sha Tin Rural Committee Road, Sha Tin)
      (4) Yuen Wo Road Sports Centre (8 Yuen Wo Road, Sha Tin)
      (5) Mei Lam Sports Centre (Phase III, Mei Lam Estate, Tai Wai, Sha Tin)
      (6) Hin Keng Sports Centre (Hin Keng Commercial Centre, Hin Keng Estate, Tai Wai, Sha
          Tin)
      (7) Ma On Shan Sports Centre (14 On Chun Street, Ma On Shan, Sha Tin)
      (8) Heng On Sports Centre (4/F, Heng On Commercial Centre, Heng On Estate, Ma On
         Shan, Sha Tin)

12.   Place and Time for Submission of Enrolment Form
                                Sha Tin District Leisure Services     Sports Centres in Sha Tin
                                        Office (DLSO)                         District
       Monday to Friday               8:30 am to 6:15 pm
       Saturday, Sunday
                                                                            7 am to 11 pm
       and public                            Closed
       holidays


13.   Announcement of the Shortlisted Participants for the Selection Competition
      The names of the shortlisted athletes for the selection competition will be posted at Sha Tin
      District Leisure Services Office on 28 Feb 2010. The shortlisted athletes will be notified
      in writing individually by the district selection board.

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14.   Appeal
      No appeal will be accepted. The decision of the district selection board/working group on
      the selection result shall be final.


15.   Inclement Weather Arrangements
      If a Pre-No. 8 Special Announcement (an advance notice to the public issued by the Hong
      Kong Observatory when Tropical Cyclone Warning Signal No. 8 is expected within 2 hours)
      has been issued, or if Tropical Cyclone Warning Signal No. 8 or above or Black Rainstorm
      Warning Signal is still in force 2 hours before the reporting time for the first round of the
      matches on the competition day, all matches on that day will be cancelled. Participants
      will be notified of the competition arrangements separately.


16.   Enquiries: 2634 0111



                          If there is any inadequacy in this prospectus,
      the Organiser reserves the right to amend it at any time without giving further notice.




                                               -6-
                                          Organised by Sha Tin DistrictCouncil
                               Co-organised by the Leisure and Cultural Services Department
                                                 The 3rd Hong Kong Games               For office use only
                             Sha Tin District Tennis Athlete Selection Competition
                                                                                                             Proof of Place of Residence
                                                                                                              (original) verified
                                          Enrolment Form for Singles Events                                  Copy of the proof collected



Notes on Personal Data:      The data provided by you will only be used for the purposes of enrolment, compilation of statistics, future
                             liaison work and promotion of activities organised by the Organiser. Except for the staff authorised by the
                             Sha Tin district selection board/working group, no one will be given access to your personal data. For
                             correction of or access to the personal data you have previously provided, please contact the counter staff of
                             this office. All the information entered (except residential address, contact telephone number and
                             occupation) cannot be changed once the enrolment form is submitted.

Please fill in the following enrolment form and the declaration overleaf.           If you fail to provide the required personal data, your
application will not be entertained.


(1)    Event to be Entered (Please tick “” the box as appropriate)

          Men's Singles          Women's Singles

(2) Recognised Proof of Results Submitted:

(3) Personal Data (The following items must be filled in.       Please use block letters for English.)


      Name: (Chinese)                                          (English)                                                     Sex:

      Identity Document No.:                                     Month and Year Birth:          (Month)          (Year)      Age: _______

      (Please provide the English letter(s) and the first four digits e.g. A1234)
      Residential Address:
      Fax No.:                                                E-mail Address:
      Contact Telephone No.: (Daytime)                               (Night)                                (Mobile)
      (In case of an emergency during the activity, please contact _______________ (Name of Contact Person) at            _______________
      (Telephone No.))



(4) Occupation (Please tick “” the box as appropriate)

      1.  Employed        2.  Housewife/Homemaker          3.  Student      4.  Retired   5.  Others


                                         (Leave Address blank if you have given your fax number.)

      Name:                                        Name:                                      Name:
      Fax No./Address:                             Fax No./Address:                           Fax No./Address:



            Sha Tin District Tennis Athlete             Sha Tin District Tennis Athlete            Sha Tin District Tennis Athlete
                Selection Competition                       Selection Competition                      Selection Competition




                                                                       -7-
               Organised by Sha Tin District Council
                                                                                                                                    For office use only
    Co-organised by the Leisure and Cultural Services Department
                                                                                                                                     Team Member (A) - Proof of Place of Residence
                     The 3rd Hong Kong Games                                                                                          (original) verified
               Sha Tin District Tennis Athlete Selection Competition                                                                 Team Member (A) - Copy of the proof collected
                                                                                                                                     Team Member (B) - Proof of Place of Residence
                                                                                                                                      (original) verified
                               Enrolment Form for Doubles Events                                                                     Team Member (B) - Copy of the proof collected



Notes on Personal Data:                 The data provided by you will only be used for the purposes of enrolment, compilation of statistics, future
                                        liaison work and promotion of activities organised by the Organiser. Except for the staff authorised by the
                                        Sha Tin district selection board/working group, no one will be given access to your personal data. For
                                        correction of or access to the personal data you have previously provided, please contact the counter staff of
                                        this office. All the information entered (except residential address, contact telephone number and
                                        occupation) cannot be changed once the enrolment form is submitted.

Please fill in the following enrolment form and the declaration overleaf.                                        If you fail to provide the required personal data, your
application will not be entertained.


(1) Event to be Entered (Please tick “” the box as appropriate)

             Men's Doubles                     Women's Doubles                           Mixed Doubles

(2) Recognised Proof of Results Submitted:

(3) Personal Data (The following items must be filled in.                                 Please use block letters for English.)

Team Member (A)‟s Personal Data                                                                   Team Member (B)‟s Personal Data

Name:(Chinese)                                   (English)                                       Name:(Chinese)                                   (English)

Month and Year of Birth:              (Month)                (Year)            Age:              Month and Year of Birth:              (Month)                (Year)            Age:

Identity Document No::                                                  Sex:                     Identity Document No::                                                  Sex:
(Please provide the English letter(s) and the first four digits. e.g. A1234)                     (Please provide the English letter(s) and the first four digits. e.g. A1234)

Residential Address:                                                                             Residential Address:



Fax No.:                                 E-mail Address:                                         Fax No.:                                 E-mail Address:

Contact Telephone No.:                                                                           Contact Telephone No.:

(Daytime)                              (Night)                          (Mobile)                 (Daytime)                              (Night)                          (Mobile)

(In case of an emergency during the activity, please contact _______________ (Name of            (In case of an emergency during the activity, please contact _______________ (Name of
Contact Person) at _______________ (Telephone No.))                                              Contact Person) at _______________ (Telephone No.))

Occupation: (Please tick “”the box as appropriate)                                              Occupation: (Please tick “”the box as appropriate)
1. Employed 2. Housewife/Homemaker 3. Student                  4. Retired      5. Others    1. Employed 2. Housewife/Homemaker 3. Student                   4. Retired     5. Others

                                                         (Leave Address blank if you have given your fax number.)
  Name:                                                               Name:                                                         Name:

  Fax No./Address:                                                    Fax No./Address:                                              Fax No./Address:



            Sha Tin District Tennis Athlete                                     Sha Tin District Tennis Athlete                              Sha Tin District Tennis Athlete
                Selection Competition                                               Selection Competition                                        Selection Competition




                                                                                                -8-
                                         Organised by Sha Tin District Council
                             Co-organised by the Leisure and Cultural Services Department
                                              The 3rd Hong Kong Games
                                 Sha Tin District Tennis Athlete Selection Competition
                              Declaration by Participants (For Singles and Doubles Events)

1.   Please tick “” the box as appropriate.
2.   Please delete non-applicable item(s) next to the mark “ * ”.
                                              the participant (for a participant aged 18 or above).
This declaration is to be completed by
                                              the parent/guardian (for a participant aged under 18).
I (* the participant/the participant‟s parent or guardian) hereby declare that:


1.   The participant,                            (name of participant), is residing in Sha Tin District, and has never participated
     in any athlete selection competition of the 3rd Hong Kong Games organised by other districts.         If it is found not the case,
     the participant will be disqualified.   For doubles events, both participants in the team will be disqualified.


2.   All the information provided in the enrolment form by me (or the participant) is true and correct and the participant is
     eligible for the selection competition according to the rules set by the Organiser.     I (and the participant) understand that
     if false information is provided or if the information entered is not in accordance with the facts, the participant will be
     immediately disqualified with all his/her results cancelled.      For doubles events, both participants in the team will be
     disqualified.


3.   The participant agrees to abide by all the selection results announced by the Organiser.


4.   The participant agrees to comply with the competition rules and abide by the decision of the referees/umpires.


5.   The participant is healthy and physically fit to participate in the above activity.    The Organiser and Co-organiser shall
     not be liable for any injury or death which the participant may suffer in the activity if the cause of injury or death is due to
     the participant‟s own negligence or inadequacy in health and fitness.


     If the participant is aged 18 or above, he/she is required to complete Column A only.        If the participant is aged under 18,
     he/she is required to complete Column A and his/her parent/guardian is required to complete Column B.


A.       Signature of                                        B.                   Signature of
          Participant    :                                                    Parent/Guardian      :

                 Date    :                                          Name of Parent/Guardian        :



                                                                                           Date    :



                                                                                       (This form may be photocopied if necessary)




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