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					 Victorian TAFE Staff Development Network
                                  Meeting 5, 2006
                                Minutes of meeting
                          Thursday 10 to Friday 11 August
                     South West Institute of TAFE, Warrnambool

Note: this meeting was supported by the VTSDN’s Reframing the Future grant. In
addition to the meeting members attended a dinner with special guest speaker
Murray Pye from South West TAFE.


Minutes – Part 1 – Thursday 10 August 7.30 pm
     Host and chair: Chris Satzke, South West Institute of TAFE
     Minutes:        Mary Hoffmann, Swinburne University, TAFE Division

       Attendance: Chris Satzke                                           South West Institute of TAFE
1.
                   Mary Hoffmann                                          Swinburne TAFE
                   Irene Warfe                                            University of Ballarat
                   Robyn Tunbridge                                        Box Hill Institute of TAFE
                   Lyndsey Smith                                          Gordon Institute of TAFE
                   Virginia Saint-James                                   Victoria University of Technology
                   Malcolm Jolly                                          Central Gippsland Institute of TAFE
                   Marg Scott                                             Gordon Institute of TAFE
                   Rachel MacCulloch                                      South West Institute of TAFE
                   Grant Dreher                                           Bendigo Regional Institute of TAFE
                   Keri Bailey                                            Swinburne TAFE
                   Leonie Buckland                                        East Gippsland TAFE
                   Geoff Cooper                                           East Gippsland Institute of TAFE
                   Linda Thompson                                         Wodonga Institute of TAFE
                   Maryanne Barclay                                       Chisholm Institute of TAFE
                   Julie Keane                                            Associate Director Southwest TAFE
                   Murray Pye                                             South West Institute of TAFE
                                                                          (guest speaker)
                             Stan Branch                                  HR Coordinator, South West TAFE

       Apologies:

       Dinner presentation from Murray Pye, South West Institute of TAFE.
       Murray is an experienced teacher working in South West TAFE’s Science and Food
       Technology Department. He runs an onsite training program with Mortlake based small-
       business-made good Clarkes Pies.
       Murray told the interesting story of Clarkes Pies diversification into more pastry products
       while at the same time changing their sales and distribution processes. This enabled
       them to expand their business and resulted in the need for new training for their staff. He
       described the workplace training environment and the challenges for TAFE teachers
       working in this context.
       Points of interest included:
             TAFEs are competing to deliver workplace training. There are questions of costs to


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              the TAFEs and their staff
             relationships are important industry wants long term trainers who they know
             TAFEs have to be flexible, eg days and dates for training may suddenly change
             may have to offer lots of individualised/flexible training, eg one to one or flexible as
              people cannot be taken off production lines for training
             government incentives may not be strong motivators for industry to take up training
             the training environments vary, eg may be corner of a room
             problems for workplace trainers in regional areas may include excessive travel, time
              away from families (how to support families)
             evaluation of training relates to ‘can people do the job in the workplace? Safety
              issues’.
       How can professional development support workplace trainers?
             This is difficult as workplaces are so diverse
             Need to be flexible
             Improve teaching background and provide stronger and richer teaching skills
              Certificate IV in Training and Assessment is not enough.
       There were a number of questions and other issues. An issue of interest – what is more
       important, the vocational knowledge or teaching skills? This varies with the workplace.




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Minutes – Part 2 – Friday 11 August 10.30 – 3.30

1.     Chair and host: Chris Satzke                                       South West Institute of TAFE
       Attendance:                Mary Hoffmann                           Swinburne TAFE
                                  Irene Warfe                             University of Ballarat
                                  Robyn Tunbridge                         Box Hill Institute of TAFE
                                  Lyndsey Smith                           Gordon Institute of TAFE
                                  Virginia Saint-James                    Victoria University of Technology
                                  Malcolm Jolly                           Central Gippsland Institute of TAFE
                                  Marg Scott                              Gordon Institute of TAFE
                                  Jim Andrews                             Victorian TAFE Association
                                  Rachel MacCulloch                       South West Institute of TAFE
                                  Grant Dreher                            Bendigo Regional Institute of TAFE
                                  Keri Bailey                             Swinburne TAFE
                                  Leonie Buckland                         East Gippsland TAFE
                                  Geoff Cooper                            East Gippsland Institute of TAFE
                                  Linda Thompson                          Wodonga Institute of TAFE
                                  Maryanne Barclay                        Chisholm Institute of TAFE
                                  Shirley Evans                           Holmesglen Institute of TAFE

       Apologies:                 Sally Denning                            Kangan Batman
                                  Frances Hales                            TAFE Development Centre
                                  John Rudolph                             Consultant
                                  David Williams                           Victorian TAFE Association
                                  Christina Bassani                        Goulburn Ovens Institute of TAFE
                                  Faye Byers                               Goulburn Ovens Institute of TAFE
                                  Jan Henry-Jones                          RMIT University


2      Welcome to Terry Baker, South West TAFE

3.     Introduction to the day – Chris Satzke, Chair and host, South West TAFE

4.     Reframing the Future: Evaluating Training: a case study from Chisholm Institute of TAFE
       – Maryanne Barclay, Coordinator Professional Development.
       Maryanne presented a framework for use in evaluation. She has linked this to her studies
       at Deakin in a subject ‘Evaluating for Improvement and Accountability’ conducted by John
       Henry. All our organisations want greater accountability in professional development. The
       framework explores:
             what to evaluate
             short and long term evaluation
             best ways of learning
             ways to evaluate
             making links.
       The framework was then used to evaluate a program on cultural competence.
       Other points:
             Cannot assess everything


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             Look at what you cannot control, as well as what you can
             Start with what you want to know
             Follow up is important but costly and time consuming
       The full handouts distributed by Maryanne accompany these minutes.
       A presentation: Chris Satzke has retired from South West TAFE and the meeting was
       held on her last day. Mary Hoffmann presented her with flowers and a card and thanked
       her for all her work and support for the VTSDN, and in particular her dedication as shown
       through her regular travel to Melbourne to attend the Network’s meetings.
6      Reframing the Future: NCVER database workshop – Kerry Vickers, User Information
       Librarian South West TAFE
       Kerry gave an overview of some key data bases and search engines which provide
       information on the RFT project: Applying Information and Research. These included:
             VOCED (NCVER)
             Google
             PINAKES
       Keywords are very important for the search
       *See attachment for details


7      Lunch followed and then there was a tour of Warrnambool campus

8      Workforce planning project – Julie Keane, Associate Director, Development, South West
       TAFE
       Julie conducted a presentation and discussion some key issues for TAFE:
             The war for talent
             TAFE dilemma
             Organisational culture
       The war for talent:
             How to attract and retain staff
             Problems of succession planning
       The dilemma
             Recruitment of people with teaching skills versus industry skills
       Strategies for ‘recharging the TAFE workforce’ were presented including a program to
       fund industry release for all TAFE staff. The cost to government, $19m!


9      Case study: a Human Resource database supporting professional development –
       Lyndsey Smith, Gordon Institute of TAFE
       Lyndsey gave an overview of how the Gordon uses Empower database to collect
       information on staff participation in professional development.
       The system can do a number of things including:
             workforce planning




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             performance appraisal
             training and development
             leave, payroll.
       Staff send paperwork, when completed, and this is added manually by HR to the system.
       Individual staff do not enter data but are able to obtain current records of all professional
       development they have undertaken. Includes costing, categories of professional
       development, and links to other Human Resources functions. Includes teaching
       qualifications as well and they are now looking at including other qualifications.
       *See attachment for a copy of the presentation.
10     Other business
       There was no other business
       Chris Satzke was thanked for her work in organising the day.
       Meeting finished at 3.30 pm.
       Next meeting: Friday 8 September 10 am in VTA meeting room, Level 3, 478 Albert
       Street, East Melbourne.




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