Introduction

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					Introduction
   Welcome to the online help system for WebTrack. In the left-hand column, select the
    appropriate help section. Screen shots are available within each help section so you
    can visualize how the instructions apply to the actual WebTrack applicatio n.
   The link “Online Help” is available at the top of nearly every WebTrack page.
    Clicking it opens a new browser window and presents you with online help for
    WebTrack.
   Because it ensures the best WebTrack performance, the online help system uses the
    Internet Explorer browser in all descriptions and screen shots, though other browsers
    such as Firefox and Opera are supported to a limited extent.
   Also, be sure to carefully and frequently read the section “***Important Usage
    Notes***.”

Useful Definitions
   Browser back button – the back button built in to your web browser and visible at the
    very top left of the screen.
   WebTrack back button – the back button built in to the WebTrack application and
    visible at the top right of most WebTrack web pages.
   Pop-up window – a web page that appears, or pops up, in a window over the main
    window.
   Main window – a web page that creates a pop- up window.
   Alert box – a window that appears and prompts you with information and buttons
    such as “OK” and “Cancel.”
   URL – a web page address such as “http://www.contourdata.com/webtrack”.
   Spyware – malicious programs that infiltrate your computer during everyday web
    browsing and cause abnormal program behavior.
   Operator – symbols such as “=” and “LIKE” used by Quick Find to define the
    relationship between the column you select and the keyword you type.
   Dropdownlist – the WebTrack control shown in the screen shot below that, when
    clicked, drops down to reveal a list of values you can select.




   Datagrid – as shown in the screen shot below, a series of rows and columns that form
    a grid and contain data, for example grades for each of your students.
   XML filter – a custom filter applied to the goals and objectives on the Insert Data
    page that overrides the usual category and specific topic dropdo wnlists.

***Important Usage Notes***




   To ensure optimal WebTrack application performance, you should avoid using the
    Internet Explorer browser button “Back” and instead should use the WebTrack link or
    button “Back” that is available at the top of nearly every WebTrack page (see screen
    shot above).




   Especially on pages where data is entered, never close the browser without first
    saving and properly logging out (see screen shot above). Click the save button
    frequently.
   To prevent WebTrack problems, avoid simultaneously opening multiple WebTrack
    windows to cut and paste information among them.




   As shown in the screen shot above, explanations and tips appear after hovering your
    mouse over certain buttons, textboxes, and checkboxes. Be sure to check frequently
    for new ones.
   Important WebTrack application messages usually appear in red at the top of the page
    to inform you, for example, that another user is already working on the PLEP Detail
    page or that your data was successfully saved.
   Often, so-called spyware is the cause of WebTrack problems because it attaches to
    the computer and alters program behavior. To combat spyware, download and
    regularly use Ad-Aware, Spybot, and Microsoft AntiSpyware.
   Because WebTrack utilizes various browser technologie s such as JavaScript, pop-ups,
    and ActiveX, browser security settings need to permit their execution. The best
    method is to simply add WebTrack to the list of trusted sites in Internet Explorer. To
    do so, follow the instructions below.
     First, open Internet Explorer, select “Tools” from the tool bar, then select
        “Internet Options...”




       From the window shown above, select the tab “Security,” then the icon “Trusted
        sites.” Under the section “Security level for this zone,” set the slider to
        “Medium.” Next, click the button “Sites...”
       The window shown above allows you to add sites to your list of trusted sites.
        Type in the full URL of WebTrack, for example
        “http://www.contourdata.com/webtrack”, click the button “Add,” then click the
        button “OK” to close this and the previous window.
   Pop-ups may be automatically blocked by Internet Explorer. If this occurs, follow the
    instructions below.




       For Internet Explorer’s own pop-up blocker, click the tool bar circled in the above
        screen shot, then select “Always Allow Pop-ups from This Site..."




       For the Google tool bar, simply click the button circled in the above screen shot.
       For the Yahoo! tool bar, click the button circled in the above screen shot, then
        select "Always Allow Pop-Ups From..."
       And for all other pop-up blockers, you must set them to allow pop-ups from the
        WebTrack URL.

Login




   You must enter a valid username and password, then click the button “Log In” to
    access WebTrack. Depending on your user rights and your district setup, certain links
    will be displayed or hidden in the following list of destination pages.
   The checkbox “Hide non-critical messages” allows you to hide or display messages
    that may be useful, but not critical to experienced users. Examples are messages
    about successful page saves, what textboxes are read-only, and when your WebTrack
    session will expire.
   If you have forgotten your username or password, clicking the button “Forgot Your
    Username or Password?” reveals additional instructions and an e- mail submission
    form. By entering your own valid e- mail address into the textbox and then clicking
    the button “Submit E-mail,” you can have your login information automatically sent
    to you via e- mail. If the button “Forgot Your Username or Password” is disabled,
    contact your WebTrack administrator for login information.
   If WebTrack does not have your e-mail address on record, you may be prompted
    immediately after login. You can skip this step by clicking the button “Skip,”
    however you will be prompted again after your next login. Once you have sub mitted
    your e- mail address, you move every time thereafter directly to the list of destination
    pages with no intermediate prompts.




   From the list of destination pages shown above, you can access all pages available for
    your user rights and your district. Simply click the link “Back” at the top of nearly
    every WebTrack page to navigate from your current page back to this list of
    destination pages, then select a new page; logging out and logging back in is not
    necessary.
Select a Student




   You first see the list of all students you have permission to modify. The header text of
    each column can be clicked to sort that column, then clicked again to sort the column
    in reverse order. The current sort column is marked with bolded header text.
   The button “Quick Find” allows you to filter the list of students according to a
    keyword. First, select the column to which the keyword filter will be applied. Second,
    select one of the available operators. And finally, enter any keyword into the textbox.
    Note that the keyword is not case-sensitive.
   Selecting certain columns such as “Grade” and “School” reveals a new dropdownlist
    next to the keyword textbox. This dropdownlist contains all possible values for the
    selected column, which helps you perform more accurate Quick Finds. Simply select
    a value from the new dropdownlist, ensure the keyword textbox is blank, then click
    the Quick Find button.
   Selecting date columns reveals a calendar icon next to the keyword textbox. Click it
    to select a date via the Calendar pop-up window shown below.
   Note that the Quick Find keyword applies only after clicking the button “Quick Find”
    or hitting enter on your keyboard. For example, if you were to type text into the
    keyword textbox and then select another datagrid page without first clicking Quick
    Find, your new keyword would be ignored. To clear the applied Quick Find filter,
    select the column “Last Name” and the operator “LIKE,” delete any text in the
    keyword textbox, then hit enter.
   At the left above and below the list of students, you may see numbers that indicate
    pages of more students. When selecting new datagrid pages, the sort column, sort
    order, and Quick Find keyword are preserved.
   The dropdownlist “Print Reports” allows you to print either all available students or a
    filtered list of students that preserves any applied Quick Find filter. See the section
    “Print Reports” under “Goals and Objectives” for more information about printing.
   To select a student, check a checkbox in the left-most column “Select.”
   Administrators and case managers see all students.
Attendance and Lunch




   If your district has access to both the attendance and lunch components of WebTrack,
    then the button “View Lunch Totals for Today” along with the column “Lunch” and
    its lunch dropdownlists will be visible. Click the button “View Lunch Totals for
    Today” to view the total number of times each available lunch was selected for the
    current day. You can select one of the available lunch options from the lunch
    dropdownlists to the left of each student before saving the page. To ensure logical
    data entry, lunches of students marked absent are ignored and recorded as blanks,
    students marked tardy or present must have a lunch or “NONE” selected, and students
    cannot be marked both absent and tardy simultaneously. By default, the lunch
    dropdownlist is set to “NONE.”
   Once you have marked all students absent, tardy, or present using the appropriate
    checkboxes, and once a lunch has been selected, click the button “Save.” For most
    users, the save button is then disabled and the Attendance and Lunch page can no
    longer be modified using WebTrack. Modifications should therefore be discussed
    with your WebTrack administrator who is the only WebTrack user with attendance
    and lunch modification rights. The save button will be enabled again on the following
    day so that attendance and lunch saves occur once per day.
   The buttons “View All Absent Today” and “View All Tardy Today” allow you to
    view every student absent or tardy for the current day, along with totals for each.
   Even if you have no students, the buttons “View Lunch Totals for Today,” “View All
    Absent Today,” and “View All Tardy Today” remain enabled as reporting tools.
   Administrators see all students.
Progress and Grades




   By default, you see a list of your classes sorted by period. Checking the checkbox
    “Select” to the left of each class takes you directly to the progress and grades for that
    class. However, you can also click the link in “Click here to access individual student
    grades,” which will bring you to a list of your students. Again, checking select takes
    you to the progress and grades for that particular student, and if you choose, you can
    return to the list of your classes by clicking the link in “Click here to access
    individual class grades” available on the Select Student page.
   Administrators see all classes.
   Once you have selected a class or student and reached the Progress and Grades page,
    you will by default see grades for the current and each previous marking period, as
    well as comments for the current marking period, all sorted by student last name, first
    name, and period. However, if the current marking period is 4, grades and comments
    for the columns “Final Grade” and “Final Exam” will also be visible. To change this
    view, you can simply uncheck various marking periods from the section “Marking
    period view.” The checkbox of the current marking is disabled and checked to ensure
    those grades and comments are always visible, and all future marking periods remain
    disabled and unchecked until their time arrives. Recheck ing any of the enabled
    marking period checkboxes displays their grades again.
   All grades from past marking periods are read-only and shaded light gray for easy
    recognition.
   The grades textboxes, found in each marking period column, accept both numbers
    and letters. However, currently only numbers are averaged in the statistics section.
   Beneath the grades and comments datagrid are some basic statistics for the classes or
    students displayed. Marking period averages are only displayed if that marking period
    column is not hidden, otherwise an “X” is displayed. Future marking periods also
    display an “X” since no grades are available to average. By default, these statistics are
    hidden by the checkbox “Hide page statistics.” Simply uncheck this checkbox to
    display the statistics section.
   Click the button “Save” to save all entered grades and comments.

Gradebook
   As described in the section “Progress and Grades,” you must first select a class.




   If grades are available for the selected marking period, you can quickly e nter grades
    for all students under the section “All Students and Grades,” or you can select a single
    student to view detailed assignment information and grade statistics, and to enter
    comments. Under both sections, clicking the button “Save” saves all entered grades or
    comments. To hide the section “Individual student grades,” simply click the button
    “Cancel.” Note that the selected student is highlighted in the datagrid.
   The button “Synchronize New Students” is enabled only after new students have been
    added to a class that already has assignments. Clicking it copies those existing
    assignments to the new students so that all students now have the same assignments.
   Using the dropdownlist “Print Reports,” you can print the grade key for easy
    reference. See the section “Print Reports” under “Goals and Objectives” for more
    information about printing.
   The dropdownlist “MP” allows you to select a different marking period and then view
    or modify its grades, comments, assignments, etc. The mp dropdownlist defaults to
    the current marking period.
   The dropdownlist “Grade view” allows you to select what grades are displayed under
    the section “All Students and Grades.” For example, you could view all grades, just
    the last three, or specific ones such as “G4” or “G18.” By default, the last three
    grades are displayed.
   Under the section “Assignments,” you can create new assignments, delete any you no
    longer need, or modify existing ones. To create a new assignment, simply enter the
    assignment information, its assigned date, due date, and weight as a number such as
    “.25” or “.10” (without quotes), then click the button “Create New.” As on the Select
    Student page, clicking the calendar icon opens the Calendar pop-up window. To
    delete an assignment, first select one using the button “Find.” Enter the assigned date
    for the desired assignment, then click Find. Next, select an assignment from the list,
    and once its information appears, click the button “Delete.” To modify an existing
    assignment, follow the same steps as when deleting an assignment, but after selecting
    the desired assignment, make any changes to the assignment information, assigned
    date, due date, and weight, then click the button “Save.” After clicking find, if you
    would not like to select an assignment, simply click the button “Cancel.” Note that
    the selected assignment is highlighted in the datagrid.
   Finally, the section “Grade Key” displays the grade number used under the section
    “All Students and Grades” and its matching assignment information. For readability,
    long assignment information is abbreviated with an ellipsis.

Working, Archive, Upload, and Teacher Docs
   This page can be accessed only by users with special education rights.
   As described in the section “Select a Student,” you must first select a student.
   The following page displays all IEP documents created within the last year and a half
    in the working, archive, upload, or teacher docs folder of the selected student. If no
    documents exist, a message appears.
   To select a document, you must click the link “Select This Document,” which will
    open a pop- up window and load the selected document there.
   Again, the header text of each column can be clicked to sort that column, then clicked
    again to sort the column in reverse order. The current sort column is marked with
    bolded header text.
   If you clicked the link “Upload Docs,” several textboxes and the buttons “Browse…”
    and “Upload” are also visible. Click browse and select a document to upload using
    the browse window. Note that you should not manually type into any of the textboxes
    and instead should always use the browse button. Finally, clicking the button
    “Upload” uploads the selected documents to the upload folder of the selected student.
    If the uploaded document is an IEP created within the last year and a half, you will
    immediately see it in the document list.
   It should also be noted that on the documents page, your WebTrack session may
    timeout at intervals different from the default 20 minutes of inactivity. If non-critical
    application messages are visible, you will be notified how long your WebTrack
    session remains active on this page.
   Also note that these documents are view-only from WebTrack and should be edited
    and saved using Tracker.

Goals and Objectives
   This page can be accessed only by users with special education rights.
   As described in the section “Select a Student,” you must first select a student.
   The following Goals and Objectives page automatically moves you to the page you
    most recently saved, and if none exists, a new page is created. 30 different pages are
    available for data entry, and they can be accessed by clicking the links “Page 1”
    through “Page 30,” which are clustered together at the top of the Goals and
    Objectives page. In some districts, however, fewer pages may be available.
   It should be noted that teachers can only access pages they created, while
    administrators and case managers can access all pages. However, when an
    administrator or case manager modifies and saves another teacher’s page, the page is
    still available to that teacher. If a page link is disabled, it means you do not have
    access to that page. See the explanation below of the release button for details on the
    concept of page ownership.
   To save a page as your own, you must enter data into at least one of the following
    textboxes: “PRESENT LEVELS OF EDUCATIONAL PERFORMANCE,” “GOAL
    AND OBJECTIVE EVALUATION PROCEDURES,” “ANNUAL MEASURABLE
    GOALS,” or any one of the four modifications textboxes. If all of these textboxes are
    left blank, the button “Complete” is reset and the page is left available to other users.
    In addition, the instructional area may not be left blank, otherwise Tracker cannot
    read your IEP data entered in WebTrack.
   Once you have entered data into the necessary textboxes and saved the page by
    clicking the button “Save,” the data in the textbox “INSTRUCTIONAL AREA”
    becomes the new page title. If this textbox was left blank, the page title defaults to the
    page number and an asterisk, for example “Page 5*,” to make clear to you and other
    users that this page is saved and no longer available.
   Several buttons at the very top of the page offer functionality beyond data entry and
    saving.
     The button “Clear” allows you to remove any entered data from each textbox and
         dropdownlist on the page. Please use this button with caution, as your page data
         could be permanently erased. You can also use this button to clear a page and then
    purposefully save it, thereby removing you as the page owner and leaving it
    available to other users.
   The dropdownlist “REV” automatically displays the current year, for example
    “2005-06 IEP,” and can be selected to move to another year such as “2007-08
    IEP.” Revisions envelope all 30 pages as a set so that 30 new pages are available
    for each one.
   The button “Convert Codes” converts specific codes entered by you into goals
    and objectives data. For example, entering the code “.djb000” (without quotes)
    and then clicking the convert codes button replaces that code with the text
    “UNDERSTANDING OF THE HISTORY OF NEW JERSEY (Standard 6.4).”
    To function properly, these codes must follow certain rules.
     First, the textbox must begin with a code and should contain only codes;
        mixing codes and normal text will result in the normal text being deleted and
        replaced with the converted codes.
     Second, codes must begin with a period and follow with characters in the
        format “.XXXXXX” (without quotes, length may vary). If multiple codes are
        entered into one textbox, they must be separated by either one or multiple
        spaces, commas, or semicolons, for example “.XXX .YYYY ; .ZZZZZ ,,,
        .AAAAAA” (without quotes). Any codes not found are deleted and replaced
        with any found converted codes, and a small pop- up window informs you
        exactly which codes were not found.
     Codes can vary in length, but must always contain fewer than 256 characters.
     Entering a code with the wildcard "*" will retrieve all codes with the
        characters before the wildcard and everything after it. The wildcard "~" does
        the same, but distributes the converted codes vertically into all the textboxes
        below the current one. Any extra converted codes are collected in the final
        textbox. Text in any of the textboxes below the current one that receive
        converted codes distributed vertically will not be overwritten, but appended.
        Furthermore, combinations are possible in each textbox, for example ".djb000
        .dj* .djb001 .djb0~" would return the data for the first code, all the data for the
        second code with wildcard, the data for the third code, and then would
        distribute the data for the final code vertically, starting with the c urrent
        textbox.
   Clicking the button “History” opens a pop- up window where you can browse and
    select previously entered goals and objectives for all students. This data is
    categorized first by instructional area, then by revision. The revision for the
    current year, for example “2005-06 IEP,” is automatically selected if it is
    available. If not, you must manually select one of the available revisions before
    seeing any history data. Checking the checkbox “Select” to the left of each history
    entry inserts that data into the appropriate textboxes and dropdownlists on the
    current Goals and Objectives page. However, you should be aware that inserting
    history data will overwrite any existing goals and objectives. The history feature
    is particularly useful when you have several students with similar goals and
    objectives data. Instead of entering the same data multiple times for each student,
    you can simply enter the data once for the first student, then use the history button
    to copy that data to the following students and modify it as needed. Clicking the
    button “Cancel” closes the history pop-up window without inserting any data. At
    the bottom of the Goals and Objectives page, the checkbox “Load history from all
    teachers in district” gives you the ability to view not only your own previously
    entered goals and objectives, but ones from all other users as well. The checkbox
    “Clone student” allows you to copy all goals and objectives from the selected
    student to the current student on the Goals and Objectives page. This is possible,
    however, only if no data has yet been entered for the current student on the Goals
    and Objectives page. Note that the history button and clone student checkbox are
    not available in all districts.
   Spellcheck functionality is available by clicking the button “Spellcheck,” which is
    displayed only at the top of the Goals and Objectives page. Every textbox will
    automatically be checked for spelling errors. Changes can be made by clicking the
    change button, while custom words can be added to the user dictionary via the
    add button.
   The “Print Reports” dropdownlist is explained below in the section “Print
    Reports.”
   In addition to saving a blank page, clicking “Release” allows you to release even
    pages still filled with data so that other users may view and modify your work.
    Once you click the release button, your page will be automatically saved,
    released, and then you will be logged off. The concept of page ownership can help
    clarify the interplay among the Goals and Objectives page, the user, and other
    users. When a Goals and Objectives page is blank, it is available to any user.
    Once a particular user enters data on that page and saves it, he becomes its new
    owner, which means no other users, except administrators and case managers, can
    view or modify that page. By clicking the release button, the original page owner
    removes himself as owner and makes that page available to any user again. Also,
    after a page release, the data on that page will remain intact and will be visible to
    any user.
   The button “Complete” allows you to mark the current page as complete.
    Afterward the date and time of completion are displayed in this button. In case the
    page must be modified and then remarked as complete, clicking the button again
    updates the date and time of completion. Once a page is marked as complete, it
        can be reversed and made incomplete again only by clearing all data and saving
        the blank page.
   To ensure more uniform instructional area entries, a dropdownlist with predefined
    instructional areas is available next to the instructional area textbox. A value selected
    from that dropdownlist is saved only if the instructional area textbox is blank.




   The small button “I” next to every textbox allows you to insert goals and objectives
    via the pop-up window shown above. If categories have been found, you can first
    select one of the three data options, though this is not required. “Single CR” (“CR”
    stands for “carriage return”) separates multiple goals and objectives with a single
    carriage return. “Double CR” simply separates multiple goals and objectives in the
    same way, but this time with two carriage returns. “Distribute vertically” is enabled
    only if two or more of the “ANNUAL MEASURABLE GOALS” and
    “BENCHMARKS OR SHORT-TERM OBJECTIVES” textboxes are available
    consecutively. For example, if you click I next to the 10 th benchmark textbox and an
    11th is also available, then Distribute vertically will be enabled since data can be
    inserted vertically from the 10th to the 11th benchmark textbox. However, clicking I
    next to the 15th benchmark will leave Distribute vertically disabled since there are no
    remaining benchmark textboxes to accept data inserted vertically. If Single CR and
    Double CR are both checked, only Single CR is applied. If all three data options are
    checked, only Distribute vertically is applied. By default, either Single CR or
    Distribute vertically is checked.
     Next, select a category and specific topic. Goals and objectives are now displayed
        for this category and specific topic combination, and the checkboxes “Select all
        topic details” and “Deselect all” are enabled. Finally, after selecting the desired
    topic details, click the button “Insert” to insert them into the appropriate textbox
    or textboxes according to the checked data option.
   Once a category has been selected, the specific topic dropdownlist can by
    bypassed by selecting the value “Bypass specific topic” instead of an actual
    specific topic.
   The Quick Find feature functions here just as it does on the Select Student page.
    See the section “Select a Student” for details. Also note that applying a Quick
    Find filter bypasses the category and specific topic dropdownlists.
   Depending on your district, XML filters may be automatically applied so that
    specific topic details are immediately available. For exa mple, if you select
    “MATH” as your instructional area on the Goals and Objectives page, then topic
    details relevant to math automatically appear on Insert Data page. To remove the
    XML filter and see your usual categories and specific topics, check the checkbox
    “Remove XML filter.” Note that if XML filters are applied, Quick Find is
    disabled.




   As shown in the screen shot above, you have the ability to add or update personal
    codes. For example, you could type the code “KEVIN”, then enter personal code
    data and click the button “Add / Update Personal Code.” When you move back to
    the Goals and Objectives page, typing “.KEVIN” (beginning with a period, as
    usual) and clicking Convert Codes would populate the current textbox with your
    personal code data. The personal code data textbox on the Insert Data page is
    automatically populated with the textbox data next to the I button you clicked on
    the Goals and Objectives page. Furthermore, single apostrophes, periods, and
        spaces are parsed out of your personal code to prevent errors. Note that personal
        codes are not available in all districts.
   Directly above the “PRESENT LEVELS OF EDUCATIONAL PERFORMANCE”
    textbox, the buttons “PLEP Detail” and “PLEP Detail 2” lead to the PLEP Detail and
    PLEP Detail 2 pages respectively. See the sections “PLEP Detail” and “PLEP Detail
    2” for more information.
   The button “Clear Goals and Benchmarks” clears the textboxes “ANNUAL
    MEASURABLE GOALS” and “BENCHMARKS OR SHORT-TERM
    OBJECTIVES.” As with the clear button, use this button with cautio n; your page data
    could be permanently erased.
   The first criterion dropdownlist is special; changing its selected value automatically
    sets all subsequent blank criterion dropdownlists to that same value.
   The dropdownlist “Benchmark textbox height” allows you to increase or decrease the
    benchmark as well as the modifications textbox size for a more comfortable page
    layout.
   As on the Documents page, your WebTrack session may timeout at intervals different
    from the default 20 minutes of inactivity. If non-critical application messages are
    visible, you will be notified how long your WebTrack session remains active on this
    page.
   For extra security, the back and log out links have been replaced with buttons that
    automatically save your page when clicked.

PLEP Detail
   This page is accessible only from the Goals and Objectives page, and it is available
    only at certain districts.




   Most of the extra buttons such as “Clear” and “Spellcheck” carry over from the Goals
    and Objectives page. See the section “Goals and Objectives” for details.
   Below these buttons, you can use one of the 20 history bookmarks to categorize your
    saved PLEP detail data so that retrieval via the history button is more convenient. For
    example, if you save your PLEP detail data with bookmark 17, you could then select
    “17” from the bookmark dropdownlist on the History page to quickly find your data.
    By default, history data is loaded from all teachers in your district.
   It should be noted that there is only one PLEP Detail page per student and per
    revision so that multiple users working simultaneously on the same student and
    revision may have to wait their turn if someone has already entered the PLEP Detail
    page.
   The back and log out links have been replaced by buttons that notify other waiting
    users when you have left the PLEP Detail page. It is therefore important to click one
    of these two buttons after completing your work so that the next user can enter.
   Large amounts of data can be stored in any one of the 20 PLEP detail textboxes. As
    on the Goals and Objectives page, the button “I” next to each textbox allows you to
    insert goals and objectives via the Insert Data pop- up window.

PLEP Detail 2
   This page is accessible only from the Goals and Objectives page, and it is available
    only at certain districts.




   The button “Convert Codes” carries over from the Goals and Objectives page. See the
    section “Goals and Objectives” for details.
   As on the PLEP Detail page, there is only one PLEP Detail 2 page per student and per
    revision so that multiple users working simultaneously on the same student and
    revision may have to wait their turn if someone has already entered the PLEP Detail 2
    page.
   The back and log out links have been replaced by buttons that notify other waiting
    users when you have left the PLEP Detail 2 page. It is therefore important to click
    one of these two buttons after completing your work so that the next user can enter.
   As on the Goals and Objectives page, the button “I” next to each textbox allows you
    to insert goals and objectives via the Insert Data pop-up window.

Testing Mods
   This page is accessible only from the Goals and Objectives page, and it is available
    only at certain districts.




   As on the PLEP Detail and PLEP Detail 2 pages, there is only one Testing Mods page
    per student and per revision so that multiple users working simultaneously on the
    same student and revision may have to wait their turn if someone has already entered
    the Testing Mods page.
   The back and log out links have been replaced by buttons that notify other waiting
    users when you have left the Testing Mods page. It is therefore important to click one
    of these two buttons after completing your work so that the next user can enter.
   As on the Goals and Objectives page, the button “I” next to each textbox allows you
    to insert goals and objectives data the Insert Data pop-up window. The goals and
    objectives displayed in the pop- up window have been filtered using XML so that only
    those relevant to the Testing Mods page are displayed.
   The button “>” available in each row can be used to copy any text in the first column
    “LANG ART LIT” horizontally to any remaining blank right- hand columns.

Print Reports
   Several print options are described below. Depending on your district, you may not
    have every one available. Note that print options on the Goals and Objectives page
    only apply to the selected revision. Furthermore, any blank sections of the Goals and
    Objectives page are not printed.
     PRINT: loads all data onto the Print page show below. From there, you can either
        immediately print using the gray printer icon or export your data to another
        format such as Adobe Acrobat or MS Word using the white envelope icon (those
        icons circled in the screen shot below).




       PDF: loads all data into Adobe Acrobat and displays it in a pop- up window. From
        there, you can either immediately print or save your data as a PDF file.
       TEXT: loads all data as plain text into MS Word. From there, you can either
        immediately print or save your data as a DOC, RTF, or TXT file.

Related Services Attendance
   This page can be accessed only by users with special education rights.
   The button “Load Attendance Date” functions in conjunction with the textbox
    “Attendance date.” By default, the current date is displayed, and related services
    attendance for that date is displayed below in the list of students. If you would like to
    view related services attendance for another date, either enter a valid date into
    “Attendance date” or click the calendar icon to select a date via the Calendar pop-up
    window. Then click “Load Attendance Date.”
   Once the desired date has been entered and loaded, simply check or uncheck the
    checkbox “Present” to mark that student either present or absent, then click the save
    button.
   Again, the header text of each column can be clicked to sort that column, then clicked
    again to sort the column in reverse order. The current sort column is marked with
    bolded header text.

Discipline
   This page can be accessed only by users with discipline rights.
   As described in the section “Select a Student,” you must first select a student.




   If no discipline data is found, click the button “Create New.”
   Textboxes necessary for accurate saves are automatically populated and made read-
    only. They are also shaded light gray for easy recognition.
   Click the calendar icon next to the date textboxes to select a date via the Calendar
    pop-up window.
   If new discipline data has been created multiple times, use the button “Find” to
    browse all discipline data for a particular date and then retrieve one by checking the
    checkbox “Select.” Note that the current discipline data is highlighted in the datagrid.

Nurse Visits
   This page can be accessed only by users with case manager rights.
   As described in the section “Select a Student,” you must first select a student.




   If no nurse visits are found, click the button “Create New.”
   Clicking the clock icons allows you to quickly insert the current date and time into
    either the time in or time out textbox.
   The dropdownlist “Print Reports” contains two print options: “current visit” and “all
    visits.” Use them to print nurse visit data for the current student.
   Click the button “Resolved” to mark the current nurse visit as resolved. Afterward,
    the date and time of resolution are displayed in this button.
   The datagrid at the bottom of the page displays all nurse visits for the current student.
    Clicking the checkbox “Select” will load that nurse visit into the textboxes above.
    Note that the current nurse visit is highlighted.

Custom Data Query
   This page can be accessed only by users with administrator rights.
   The initial Select Table page allows you to construct custom data queries on certain
    WebTrack tables. Because this page is intended for experienced administrators, more
    complex rules must be followed to ensure successful searches. Uncheck the
    checkboxes “Hide general instructions” and “Hide keyword instructions” for more
    information.
   After your query criteria have been entered, check any of the checkboxes “Apply
    keyword 1” through “Apply keyword 3” to ensure those criteria are included in your
    query. Then click the button “Perform Query.”
   To quickly see usage statistics for a particular date range without performing a full
    custom data query, enter a valid date range or select one using the calendar icon, then
    click the button “View Usage Statistics.” The default date range is for one month ago
    up through the current day.
   If you clicked Perform Query, the following page displays your custom data query in
    a more readable form, and the list of matching records are displayed below. If no
    records are found, either because none matched your custom data query or because
    your custom data query contained an error, a message and any other important
    information are displayed in bolded red letters.
   Textboxes necessary for accurate saves are automatically populated and made read-
    only. They are also shaded light gray for easy recognition.
   Clicking the button “Table Key” reveals a list of columns and their respective data
    types and lengths. This information proves useful when troubleshooting errors during
    saves. For example, if you enter a letter into a numeric column and receive an error,
    referring to the table key would help you discover this data type mismatch. Uncheck
    the checkbox “Hide table key instructions” for details.
   It should be emphasized that this page presents potentially sensitive data with
    minimal error-checking. Therefore, work with caution.

Student Demographics
   This page can be accessed only by users with administrator rights.
   As described in the section “Select a Student,” you must first select a student.
   Textboxes necessary for accurate saves are automatically populated and made read-
    only. They are also shaded light gray for easy recognition.
   Calendar icons next to date textboxes allow you to select a date via the Calendar pop-
    up window.
   After entering student demographics, click the button “Save.”

Administrator Utilities
   This page can be accessed only by users with administrator rights.




   This page allows you to send mass e- mails, verify the WebTrack installation, and
    perform other administrative functions to ensure smooth WebTrack operation.
   Mass E-mail
     To communicate with WebTrack users in your district, edit the XML file called
       “emailmessage.xml,” then click the button “Send Mass E- mail.” In addition to
       your XML-based message, important information is included in the e-mail footer
       such as the username and password of the e- mail recipient, the teachers and
       schools he can access, and the WebTrack URL for your district. Use this utility to
       quickly send new WebTrack users their login information and get them s tarted.
     Users with no e- mail address on record as well as users with invalid e- mail
       addresses (invalid defined as e-mail addresses without “@” or “.”) are skipped.
     Some mass e-mail statistics are displayed for your convenience. For example,
       because the sending of large mass e- mails could take several minutes, the
       approximate wait time is calculated in advance.
   WebTrack Installation
     This utility allows you to easily determine if the basic WebTrack installation was
       successful. Any missing files or potential problems are displayed in bolded red
       letters. They should be fixed immediately to ensure optimal WebTrack
       application performance.
     Note that there is often a lag between the time IIS document virtual directories are
       installed or removed and the time these changes are reflected here. Either restart
       IIS to see immediate results or wait several minutes and click the verify
       WebTrack installation button again.
   Quick View
     Quick View displays certain critical file names such as web.config and
       webtrack.txt in a dropdownlist. Once a file is selected, a temporary version is
       created and displayed in a pop- up window for your review. Note that the
       information displayed in this pop-up window is view-only and will not affect the
       actual versions of these files in use on the WebTrack server.
   XML Editor
     The XML Editor works in conjunction with Quick View. First, select an XML file
       from the Quick View dropdownlist, then use the menu bar items “File” and “Save
       As...” to download it to your local computer. On saving, be sure to re name the
       temporary text file to the XML file name you just selected from the Quick View
       dropdownlist. Open your new local XML file, edit as needed, then save it. Finally,
       use the browse button to retrieve it using the browse window. After clicking the
       button “Upload,” your new local XML file will replace the existing XML file on
       the WebTrack server. Note that any changes take effect immediately after
       uploading.
   Miscellaneous
     The link to the administrator version of the online help system is available only o n
       this page, and you should ensure that it remains confidential as other users may
       abuse the information contained within.
     Click the button “Print WebTrack User List” to quickly print a list of all
       WebTrack usernames, passwords, full names, and e- mail addresses.
User Rights Verification
   This page can be accessed only by users with administrator rights.




   School and teacher names, special education rights, grades, etc. that were entered
    incorrectly using Tracker can cause problems in WebTrack. The User Rights
    Verification page checks for consistent spelling, consistent case (i.e. all upper, all
    lower, or mixed), completed fields, as well as accurate user rights. Categories that
    require attention appear in bolded red text, and the specific user names with prob lems
    are listed to the right.
   It is recommended that you run this verification monthly for optimal WebTrack
    performance.

Student Schedules
   This page can be accessed only by users with administrator rights.
   Use the Student Schedules page to add students to and drop them from classes, and to
    print lists of students in particular classes.
   First, select the desired class from the dropdownlist “Class ID and description.” A
    small datagrid with details for that class will appear directly below.
   The total number of students added to the selected class is displayed, and the print
    reports dropdownlist offer several print options. To use the print option “filtered
    classes,” first enter a keyword into the textbox “Class filter,” then select that print
    option. Any classes that contain the entered keyword in their description are
    displayed along with a list of their added students.
   Under the section “Add / Drop Students,” either select a grade to manually add
    students by checking the checkbox “Select” next to each one and then clicking the
    save button, or clone an existing class. Cloning an existing class simply copies all
    added students from that class to the class selected in the class ID and description
    dropdownlist. Note that a class cannot be cloned to itself, and classes with no students
    added cannot be cloned.

Sending Attendance Register
   This page can be accessed only by users with sending district rights.
   The Sending Attendance Register page displays attendance information based on a
    selected month and year combination. To view information for a different month and
    year, select a new month and year from their respective dropdownlists, then click the
    button “Load Month and Year.”
   If the print reports dropdownlist is available in your district, it will be visible ne xt to
    the button “Load Month and Year.”
Support




   The link “Support” is available at the top of nearly every WebTrack page. Clicking it
    opens a pop- up window and presents you with contact information for Contour Data
    and other tools.
   By clicking the button “Want to Change Your Password,” you can change your
    WebTrack password. Be sure to read the instructions before you begin, and note that
    the change will take effect the next time you log in.
   The button “Want to Join the WebTrack User List?” allows you to submit your e- mail
    address for automatic subscription to the WebTrack user list, which provides you
    with important WebTrack information via e- mail. If this button is disabled, click the
    link available at the top of the page to automatically create an e- mail with the
    appropriate address and subject.
   Circled in the screen shot above, the WebTrack version number is available in the
    upper left corner of the Support page.
   Clicking the button “Close” will close the Support pop- up window.

Additional Features and Information
   Bolded column headers in datagrids indicate the sort column, and the current record is
    highlighted.
   As a reference, the maximum length and format of several input fields are listed here.
     Multiline textboxes: 15,000 characters, including spaces
     Date textboxes: 10 characters in mm/dd/yyyy format
     Date and time textboxes: 22 characters in mm/dd/yyyy hh:mm:ss AM format.
     All other textboxes: maximum length usually determined by the size of the
        textbox.
   All useful information and errors appear as messages at the top of every page in red
    and bolded letters or as small pop- up windows. You are encouraged to read these
    messages and follow any given instructions to ensure optimal WebTrack application
    performance.
   To further ensure optimal WebTrack application performance, you should avoid
    using the Internet Explorer button “Back” and instead should use the WebTrack link
    or button “Back” that is available at the top of nearly every WebTrack page.
   On pages where data is entered, never close the browser without first saving and
    properly logging out. Click the save button frequently.
   Except on the Documents and Goals and Objectives pages, your WebTrack session
    will timeout after 20 minutes of inactivity.

FAQ
   The FAQ, which is an acronym for Frequently Asked Questions, is a list of common
    questions asked by WebTrack users. Many of your own questions may be answered
    here, so be sure to check often.
   Q: On the Goals and Objectives page, how does the release button work?
     A: When a Goals and Objectives page is blank, it is available to any user. Once a
        particular user enters data on that page and saves it, he becomes its new owner,
        which means no other users, except administrators and case managers, can view
        or modify that page. By clicking the release button, the original page owner
        removes himself as owner and makes that page available to any user again. Also,
        after a page release, the data on that page will remain intact and will be visible to
        any user. Team teachers, for example, may find the release button especially
        useful since it allows them to share work done in WebTrack.
   Q: On the Goals and Objectives page, do dropdownlists in the criterion column
    automatically fill in for all benchmarks or short-term objectives even if nothing is
    typed in that benchmark box?
     A: Yes, WebTrack is designed to populate criteria with the criterion that was
        selected for the first benchmark, as long as the subsequent criteria are blank. If
        you want to change subsequent criteria, you may do so by selecting a new value
        for that particular criterion dropdownlist. Do not waste time deleting criteria for
        empty benchmarks; the criterion only transfers to the IEP if the corresponding
        benchmark is completed.
   Q: On the Goals and Objectives page, when I click the button “I” next to a
    benchmark, why don’t I immediately see a list of goals and objectives?
     A: There are three possible reasons for this behavior. First, WebTrack may have
        found an error on your page, for example too many characters were entered into a
        textbox. After taking the appropriate action and fixing the problem, the button “I”
        should work as expected. Second, if you have a pop-up blocker installed, it could
        prevent your computer from displaying the list of goals and objectives on the
        Insert Data pop-up window. You need to turn off your pop-up blocker or add
        WebTrack to the list of allowed sites. Usually holding on the CTRL key while
        clicking on the "I" will disable pop-up blocking for that specific button. Third,
        your computer may be infected with spyware. When you get unexpected or
        unpredictable behavior with any web page, that is a good indication spyware
        exists on your computer. There are several free or low-cost products to remove
        spy ware, for example Ad-Aware, Spybot, and the Microsoft AntiSpyware
        product located at
        http://www.microsoft.com/athome/security/spyware/software/default.mspx. You
        are using these products at your own risk, but we have found them effective at
        removing spyware. We recommend checking with your district technology staff
        before installing any software on a district computer.
   Q: What is the difference between the Internet Explorer browser back button, and the
    back link or button that appears inside of WebTrack, and which one should I use?
     A: To prevent WebTrack problems, always use the back button inside WebTrack.
        Furthermore, the Internet Explorer browser back button will slowly move you
        back through all prior pages that you have visited. The WebTrack back button,
        however, will immediately take you to the most appropriate page for your task,
        for example the Select Student page.
   Q: When I insert goals and objectives using the Insert Data pop-up window, they
    appear on the same line separated by a semicolon. How can I make each goal and
    objective appear on its own line?
     A: Before inserting the goal and objective, make sure the checkbox “Single CR”
        is checked. This will separate individual goals and objectives with a single
        carriage return (hence “CR”). The effect is one goal and objective per line.
   Q: On the Goals and Objectives page, if I click the button “Complete,” can I still
    make changes to that Goals and Objectives page?
     A: Yes, you can still make changes after clicking the complete button, but you
        should contact your case manager after making the change to verify the IEP was
        not already completed and archived.
   Q: On the Goals and Objectives page, sometimes I see an asterisk next to the page
    number, for example “Page 11*”. What does the asterisk mean?
     A: The asterisk means another user has started working on that page, but has not
        yet specified an instructional area. Just as with pages owned by other users, pages
        with an asterisk can only be accessed by those page owners, administrators, and
        case managers.
   Q: I received a message that stated “Your session has timed out,” and I lost my work
    afterward. Why does a session time out, and how much time do I have?
     A: Until recently, WebTrack timed out after 20 minutes on the Goals and
        Objectives page. This meant that after 20 minutes of inactivity, WebTrack would
        assume you left the computer and would then automatically end your session. So
        that WebTrack knows you are still working, click the save button frequently, for
        example every 10 minutes. Furthermore, movement to a new page, new revision,
        as well as clicking buttons such as “I,” “Convert Codes,” and “Complete” will
        alert WebTrack that you are still active and reset the timeout clock. At all
        districts, the timeout interval on the Goals and Objectives page was increased to
        120 minutes.
   Q: Why doesn’t my WebTrack data transfer into the Tracker Microsoft Word
    template?
     A: If you find data not transferring from WebTrack to your Tracker templates,
        you may be working on an old template. Launching a new document usually
        resolves this issue. If you have already done work on the existing document, make
        sure to archive that document first before launching a new one.
   Q: Can I enter more than one goal on a page?
     A: No. A single goal is entered on a single page. WebTrack is used for data entry
        of goals and objectives. The final result can print in a variety of formats, for
        example a single goal per page or multiple goals per page.
   Q: On the Archive and Working Docs pages, I am told not to make and save changes
    to the documents. Why?
     A: To ensure consistent data entry, WebTrack archive and working documents are
        view-only, which means editing and saving are not permitted. To edit and save
        these documents, you must access them using The Student Tracker.
   Q: Sometimes old goals and objectives appear in Tracker. Can I hide them?
     A: By design, Tracker retrieves the last known IEP on a child when a new IEP is
        launched. In the latest version of Tracker, there is a feature that will prompt the
        case manager with “Exclude old goals and objectives?” If yes is selected, goals
        and objectives from the prior IEP will not appear.
   Q: I am a case manager, and when I edit WebTrack goals using Microsoft Word in
    Tracker, my changes are not always saved. Why?
     A: There are several possibilities. Some districts require case managers to edit
        teachers’ work only using WebTrack. If your district requires this, Tracker will
        not save data edited using MS Word. Other districts have two gray boxes called
        form fields for each location where data comes into the IEP from WebTrack. The
        first gray box is for case manager editing, the second gray box is for teacher
        (WebTrack) editing. If not making changes using WebTrack, case managers
        should make their changes in this first gray box.
   Q: Can I open and work on more than one student at a time in WebTrack?
     A: No. To prevent WebTrack problems, it is important not to open more than one
        student at a time.
   Q: Can I open and work on more than one goal page at a time in WebTrack?
     A: Again, to prevent WebTrack problems, this is not permitted.
   Q: Can I open Microsoft Word to copy and paste information into WebTrack?
     A: Yes. You can copy and paste from any application into WebTrack.
   Q: Should I click on the “Complete” button when I have finished entering each goal
    page?
     A: Once you are finished working on a goal page, you may click the complete
        button, though it is not required. However, be sure to frequently click the save
        button.
Working and Archive Docs




   Enter your username and password.




   Choose either “Working Docs” or “Archive Docs” from the section “Special Ed.”
    working docs are documents that are currently being created, while archive docs are
    documents that have been completed.
   Select the student you would like to see by checking the checkbox “Select” next to
    his name. You can find a student using the Quick Find feature at the top of the page.
    Note that Quick Find is not case sensitive.




   You can view a document by clicking the link “Select This Document.”
   Note that these documents are view-only in WebTrack, which means changes and
    saves should be done in The Student Tracker.

Goals and Objectives




   Enter your username and password .
   Choose “Goals and Objectives” from the section “Special Ed.”




   Select the student you would like to see by checking the checkbox “Select” next to
    his name. You can find a student with the Quick Find feature at the top of the page.
    Note that Quick Find is not case sensitive.
   Type in the appropriate sections. Codes can be used by preceding the code with a
    period and then clicking the button “Convert Codes” at the top of the page.
   You can copy data from previous IEPs using the button “History,” which opens the
    History pop-up window shown below.




   All students you have already worked on and saved are displayed, and you can load
    the current page with this data by checking the checkbox “Insert.”
   Next to each textbox under the section “BENCHMARKS OR SHORT-TERM
    OBJECTIVES,” you will find an I button.




   Clicking the I button will open the Insert Data pop- up window shown above.
   You can select a category and corresponding specific topic from the dropdownlists.
    Check the checkbox next to each code you would like to insert. If you would like to
    insert one code into each benchmark textbox on the Goals and Objectives page, check
    the checkbox “Distribute vertically.”




   Criteria and progress values can be selected from their respective dropdownlists.




   Data is saved by clicking the button “Save” at the top of the page. Note that the page
    number is replaced with the text in the instructional area textbox. To create another
    page, click another page link from the list.
   You can go back to select another student by clicking the button “Back.” To
    completely log out of WebTrack, click “Log Out.”
Version History
   v1.54
     The Custom Data Query page is now available for administrators.
     On the Goals and Objectives page, added a new set of print options beginning
        with “PDF” that display the report data as an Adobe Acrobat document in a pop-
        up window.
     On all pages with the print reports dropdownlist, categorized the print options as
        either “PRINT,” “PDF,” or “TEXT,” where “PRINT” indicates the usual Print
        page, “PDF” indicates an Adobe Acrobat document, and “TEXT” indicates plain
        text in an MS Word document.
   v1.53
     On the Select Student page, added new operators such as “NOT LIKE” and “<>”
        so that users can construct more precise Quick Find filters. The available
        operators automatically change depending on the column selected.
     On the Select Student page, when a date column is selected for a Quick Find
        filter, a calendar icon appears that can be clicked to launch the Calendar pop-up
        window.
     On the Select Student page, selecting certain columns such as “Grade” and
        “School” creates a new dropdownlist next to the keyword textbox that contains all
        possible values. This allows the user to quickly and accurately filter by a
        particular grade or school without having to type into the keyword textbox.
     On the Select Student page, added the new dropdownlist “Print Reports” so that
        users can print either a full list or a filtered list of their students.
     In all datagrids that contain dates, now displaying an empty field for blank dates.
   v1.52
     If the WebTrack pop-up window does not automatically appear after login, a new
        link allows the user to manually load the pop-up window and continue working.
     On the Goals and Objectives page, added the “Progress: all teacher pages” and
        “Goals: all teacher pages” print options that print all Goals and Objective pages
        for the current teacher (i.e. the current user).
     On the Support page, after changing your password, an alert box now appears to
        ensure important information is visible.
     On the Login page, after submitting your e- mail to receive login information, an
        alert box now appears to ensure important information is visible.
     On the Goals and Objectives page, the benchmark textbox height dropdownlist
        now also controls the modifications textboxes.
     On the Goals and Objectives page, when a blank page is saved, the complete
        button is reset.
     For WebTrack users on the Contour Data network, important messages may
        occasionally appear on the Login page to alert you about scheduled maintenance,
        system upgrades, etc.
     In all datagrids that contain dates, now displaying “12/30/1899” for blank dates.
     On the Documents page, now displaying all IEP documents modified within the
        last year and a half.
   v1.50
       On the Goals and Objectives page, added several alert boxes that appear if the
        instructional area textbox is left blank.
     On the Goals and Objectives page, added a testing mods and a personal codes
        report.
     On the Insert Data page, the user can now add or update personal codes along
        with personal code data. These personal codes are then accessible by clicking the
        convert codes button as usual.
     WebTrack now displays a brief, generic error message when it encounters a
        problem. These messages are followed by error codes in parentheses that the user
        can recite to help Contour Data Support identify the cause of the problem.
     After login, if the WebTrack pop-up window is blocked, detailed information and
        screen shots about pop- up blockers and adding WebTrack to the IE list of trusted
        sites are automatically displayed.
     On several pages such as Select Student and Goals and Objectives, added brief
        explanations and tips that appear when the mouse hovers over certain buttons,
        textboxes, checkboxes, etc.
     Added browsing and printing minimum requirements to the Login and Support
        pages.
     On the Goals and Objectives page, added the two new print options called
        “codebook TOC” and “filtered codebook.” The first prints a table of contents of
        codes, while the second prints all codes beginning with the characters the user
        enters in the new textbox at the bottom of the Goals and Objectives page.
   v1.49
     Implemented keystroke capturing to help prevent WebTrack problems caused by
        opening multiple browser windows, using the back button, etc.
     Now loading WebTrack in a pop- up window with all problematic browser buttons
        hidden, for example back and forward.
     Implemented a blank screen with the words “Page loading...” to help prevent
        multiple page clicks, student clicks, etc., which interrupt the page loading process
        and cause problems.
   v1.46
     On the Goals and Objectives page, moved the checkbox “Load all history” to the
        bottom of the page and changed its text to “Load history from all teachers in
        district” to prevent confusion.
     On the Goals and Objectives page, the instructional area dropdownlist no longer
        causes a page reload and save. Instead, during the next page save, if a value is
        selected and the instructional area textbox is empty, that value will populate the
        instructional area textbox.
   v1.45
     On the Goals and Objectives page, now displaying the teacher name on text
        reports.
   v1.44
     Implemented XML filters on the Documents, Insert Data, and Goals and
        Objectives pages.
       Implemented an error log for use throughout the WebTrack application, and
        added the Error Alert feature to the Error page, which automatically sends
        Contour Data an e- mail with detailed diagnostic information on any unhandled
        WebTrack error.
     Began migrating the WebTrack application session state from memory, which is
        relatively fragile, to SQL Server, which is extremely stable. This should
        drastically reduce the number of timeout errors.
     On the Select Student page, now displaying “01/01/1900” for blank dates.
     On the Attendance and Lunch page, users with no students can now still access
        the report buttons.
     Moved WebTrack version number from the browser title bar to the Support page,
        directly beneath the Contour Data logo.
     On the Goals and Objectives page, added simple text reports for basic printing
        when Crystal functionality is not available.
   v1.43
     On the Goals and Objectives page, codes converted using the ~ wildcard feature
        will skip any hidden textboxes. Converted codes are collected in the final visible
        textbox, even if this textbox is not the actual final textbox.
     On the Goals and Objectives page, certain sections can now be hidden instead of
        just disabled. Any features that affect multiple textboxes, for example the
        spellcheck, history, and clear buttons, now only affect visible textboxes.
     On the History page, now only displaying columns whose corresponding
        textboxes on the Goals and Objectives page are visible.
   v1.42
     On the Select Student page, added the column “Meeting Date” to the datagrid. In
        addition, added this new column to the list of Quick Find searchable columns.
     On the Goals and Objectives page, added the print option "PLEP" so that users
        can easily view all PLEP and modifications information for the current student.
     On the Goals and Objectives page, for any print options containing the phrase "all
        student pages," now filtering out pages with no owners to help prevent blank
        pages during printing.
   v1.41
     On the Login page, now updating the SQL aggregate usage log when the master
        user logs in.
     On the PLEP Detail and PLEP Detail 2 pages, adjusted the Insert Data pop- up
        window height to better fit the height of the page controls.
     For consistency, on the Documents page, capitalized the link "Select This
        Document" according to the capitalization rules of other buttons and links.
   v1.40
     Added the button “PLEP Detail 2” on the Goals and Objectives page, which leads
        to a second PLEP Detail page. As with the PLEP Detail and Testing Mods
        buttons, the PLEP Detail 2 button is visible only at certain districts.
     Pages are now cached again to prevent the “Warning: Page has Expired” message.
   v1.39
       For certain one-time events such as sending e- mails or changing passwords,
        application messages are now displayed as a confirmation to the user.
     On the History page, now defaulting the revision to the current year, if it exists,
        and automatically loading history data. If it does not exist, the user must choose
        one of the other available revisions.
   v1.38
     Created the administrator version of the online help system, which contains
        technical information such as a knowledge base for troubleshooting.
     On the Destination Pages page, links categorized into four columns and
        automatically moved up in their respective columns if any links above them are
        hidden.
     On the Goals and Objectives and PLEP Detail pages, added functionality to the
        convert codes feature so that entering a code with the wildcard "*" will retrieve all
        codes with the characters before the wildcard and everything after the wildcard.
        The wildcard "~" does the same, but distributes the converted codes vertically into
        all the textboxes below the current one. Extra converted codes are collected in the
        final textbox. Text in any of the textboxes below the current one that receive
        converted codes distributed vertically will not be overwritten, but appended.
        Furthermore, combinations are possible in each textbox, for example ".djb000
        .dj* .djb001 .djb0~" would return the data for the first code, all the data for the
        second code with wildcard, the data for the third code, and then distribute the data
        for the final code vertically, starting with the current textbox.
     On the Administrator Utilities page, added a link to the administrator version of
        the online help system.
     On the Testing Modifications page, added buttons displaying a right arrow (">")
        that match all textbox data in the current row with data in the first textbox of that
        row. Only blank textboxes are affected.
     Created an automatic update system for WebTrack deployments on the Contour
        Data network.
     On the Administrator Utilities page, created the section “WebTrack Installation
        Verification” to help ensure WebTrack is properly installed.
Integration with Tracker Templates




   Settings in the screen shot above control how WebTrack data populates Tracker
    templates. Explanation of each control is detailed below.
     Double CRLF between objectives – This controls the spacing between objectives
        in the Microsoft Word template when objectives are stored in a single formfield.
     Prompt before loading WebTrack Data – If checked, this control will prompt the
        user for loading WebTrack data each time a Tracker template is loaded.
     Multiple objective formfields per page – Check if the Tracker template has
        multiple objective fields per page.
     Remove empty objective fields – Under Construction.
     Automatically add WebTrack formfields – Under Construction.
     Prompt user to remove old goals - Check to prompt user to remove old goals prior
        to new Tracker template launch. If the formfield engine encounters a template
        with 200 or more formfields, it will prompt the user to remove old goals.
     BOOKMARK names for formfields – If Tracker template bookmark names differ
        from standard Contour Data templates, enter the base bookmark name here.

User Rights
   For WebTrack access only to the Goals and Objectives, Working, and Archive Docs
    pages.
   Users must have User Name, Password, and Full Name fields filled in.
   Users must have the checkbox "User has access to WebTrack” checked.
   User must have at least “View Only” rights to special education pages.
   Data entered into schools, teachers, and grades sections must match exactly the
    schools, teachers, and grades entered for each individual student.
   These users typically have no access to Tracker, so if their rights are elevated, it
    does not have any negative impact. Set them back to minimal rights if accessible,
    but not urgent.

				
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