UNSPSC - eXtended MetaData Registry _XMDR_ Project - Welcome.doc

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					                         Review of Content Standard
       United Nations Standard Products and Services Code
                                  November, 2005
This review is intended to assess the potential utility of content standards for use and
potentially for inclusion in an ISO 11179-based metadata registry. The review is directed
primarily toward the utility of the standard itself, rather than to matching the standard
with specific agency programs. The review covers issues such as the subject area,
currency, quality, authority, and acceptance of the standards. These are factors that need
to be taken into account no matter what the programmatic application of the standard may
1. Summary
The United Nations Standard Products and Services Code® (UNSPSC®) provides an
open, global multi-sector standard for efficient, accurate classification of products and
services. The code is searchable on a website.
The UNSPSC offers a single global classification system that can be used for:
      Company-wide visibility of spend analysis
      Cost-effective procurement optimization
      Full exploitation of electronic commerce capabilities
Users may browse and download the current version of the code and audit files at no cost.

UNSPSC is a member funded and supported initiative. To gain additional benefits,
including access to past versions of the code and the opportunity to shape the code’s
future to best meet your business needs, organizations may join the UNSPSC: UNSPSC

2. Identification of Standard
2.1. Title
United Nations Standard Products and Services Code® (UNSPSC®)
2.2. Acronym
2.3. Web page(s), Identifier, or Contact Information:
2.3.1 Web page(s)

2.3.2 Identifier
2.3.3 Contact Information
UNSPSC Customer Service team is available on weekdays during regular business hours,
Monday-Friday 8 a.m. to 6 p.m. EST at 937-291-2424.

2.4 Authority
2.4.1 Creator
The UNSPSC was jointly developed by the United Nations Development Programme
(UNDP) and Dun & Bradstreet Corporation (D & B) in 1998.
2.4.2. Acceptance as authoritative
UNSPSC has over 4000 members representing more than 80 countries; UNSPSC by
design is a global code; there is no differentiation by region.
2.5 Publisher
UNDP owns all rights to the UNSPSC. The U.S. Copyright Office has also granted
copyright registration to the UNSPSC and the U.S. Patent and Trademark office has
granted trademark protection. UNDP addresses all legal issues and will take appropriate
legal action to protect its interests in the UNSPSC.
The UNDP appointed the Uniform Code Council (UCC) as code manager in May 2003.
The code manager is responsible for ensuring compliance with the principles of the
UNSPSC as well as the integrity of the code schema. The UCC is responsible for
overseeing code change requests, industry revision projects, issuing regularly scheduled
updates to the Code, communications with members, as well as special projects and
initiatives as determined both by the UNDP and member requests.
UNDP undertook an exhaustive global search before appointing UCC as code manager in
May 20003. As Code Manager, UCC is charged with managing code maintenance,
designated projects, appropriate communications with members and other duties as
assigned. The UNDP has taken an active role in developing criteria and guidelines for
activities ranging from code changes to formation of a Steering Committee. The UNDP is
also actively participating in outreach and communications to members and other
organizations who share an interest in the UNSPSC. The Steering Committee of
UNSPSC serves a vital role as an advisor to the management team and provides input on
strategy, policies, processes and other areas as needed.
2.6 Language(s)

The following versions are available for free PDF download:

           Français (French)
           Deutsch (German)
           Español (Spanish )
           Italiano (Italian)
           Vlaams (Dutch)
           Português (Portuguese)
           Danish (Denmark)

3. Content description
3.1 Subject area of content and area of application
The United Nations Standard Products and Services Code is a hierarchical convention
that is used to classify all products and services.
It is the most efficient, accurate and flexible classification system available today for
achieving company-wide visibility of spend analysis, enabling procurement to deliver on
cost-effectiveness demands and allowing full exploitation of electronic commerce
The UNSPSC was jointly developed by the United Nations Development Programme
(UNDP) and Dun & Bradstreet Corporation (D & B) in 1998.

3.2 Kind of content
The UNSPSC is a hierarchical classification with five levels. These levels allow analysis
by drilling down or rolling up to analyze expenditures. Each level in the hierarchy has its
own unique number.

XX Segment
              The logical aggregation of families for analytical purposes
              XX Family
                           A commonly recognized group of inter-related commodity
                           XX Class
                                         A group of commodities sharing common
                                         XX Commodity
                                                         A group of substitutable products
                                                         or services
                                                         XX Business Function
                                                                                by an
                                                                                in support
                                                                                of the
All UNSPSC entities are further identified with an 8-digit structured numeric code which
both indicates its location in the taxonomy and uniquely classifies it. An additional 2-
digit suffix indicates the business function identifier.
A structural view of the code set would look as follows:
Hierarchy Category Number and Name
Segment              43 Information Technology Broadcasting and Telecommunications
                        Communications Devices and Accessories
Family               20 Components for information technology or broadcasting or
                        telecommunications Computer Equipment and Accessories
Class                15 Computers Computer accessories
Commodity            01 Computer switch boxes Docking stations
Business Function 14 Retail

3.3 Audience(s)
By embedding UNSPSC classification standards into management systems - purchase
orders, invoices, electronic documents, product catalogues, websites - all parties
throughout the extended supply chain benefit.
Here are some examples:
        Procurement can keep an eye on how much is spent buying what. This
         information is readily available to them to analyze the specifics in the buying
         process at the level of detail that most suits the business needs in a timely and
         precise manner. They can cut in half or less the time it takes to find the products
         needed by searching by commodity code through brokers, on line exchanges,
         business partners, etc. across the globe. They can spot buying patterns across
         departments or business units to leverage better conditions from suppliers and
         realize overall savings.
      Marketing is able to get field data fast for market research, product development,
       and sales analysis, ultimately delivering to the company's bottom line, via
       customer satisfaction.
      Sales can monitor sales channels and distribution all the way to the store shelf or
       end user. They can gather market intelligence quickly via electronic platforms for
       accurate sales analysis. They can extend the reach of their products to customers
       across the globe by publishing e-catalogues, registering with search engines or
       third-party market places.

3.4 Related Standards
GPC (unlike UNSPSC) provides detailed classification attributes and values while
UNSPSC (unlike GPC) provides a global classification framework for all products and
services in all industry sectors. The two systems do not overlap and are complementary to
each other. UNSPSC, EAN International and the UCC and will work together to
harmonize UNSPSC-commodities with GPC-bricks in those sectors served by EAN.UCC
(e.g., Fast Moving Consumer Goods sector).
The EOTD is managed under the ECCMA banner. ECCMA no longer manages the
UNSPSC codeset. There is no formal relationship between ECCMA or their EOTD and
The Standard Industrial Classification (SIC) and the North American Industry
Classification System (NAICS) coding systems that describe the operations of a business,
while the UNSPSC provides a very specific product-centric viewpoint.
See the Cmap “ECCMA Classification Crossmaps.”
3.5 Standards Dependencies
The Harmonized Code (commonly referred to as the HS – Harmonized System -
classification) is designed primarily for, and required to be used in, customs documents
for the purpose of applying trade tariffs.
The main differences between the UNSPSC and the HS classification are twofold. First,
the HS does not cover services. Secondly, the process for the maintenance of the HS is
lengthier as it is maintained by the World Customs Organization (WCO) and requires
international governmental consultation and approval.
The UNSPSC was designed for procurement and purchasing systems.

3.6 Content Quality
The UNSPSC has proven itself to be sufficiently robust to meet the business needs of the
business community. However, they are always looking for improvements to the basic
architecture of the code. Becoming a member of UNSPC is the best way to have a voice
the future direction of the codeset.
4. Currency of Content
4.1 Date
The date of update of the current download version is 2005-06-21.

4.2 Versions, Updates
In March 2003 they released the "unified" UNSPSC code (ECCMA and UNDP versions
harmonized). The initial unified code is listed on the www.unspsc.org web site as version
6.0315. There have been additional releases since the unified version was published in
March. The updated versions can be viewed and downloaded from www.unspsc.org

4.3 Currency
The UNSPSC has proven itself to be sufficiently robust to meet the business needs of the
business community. However, we are always looking for improvements to the basic
architecture of the code. Becoming a member of UNSPC is the best way to have a voice
the future direction of the codeset.

5. Acceptance
This standard has worldwide acceptance.

6. Content details
6.1 Size statistics (estimated)
The English PDF download version consists of five files, totaling 4,311KB zipped.

6.2 Format / Schemas(s)
Searchable online, PDF, EXCEL

6.3 Media / Download

Downloads: Public Access - Current Version
Non-Members may download PDF version of the codeset free by selecting a version
Purchase the UNSPSC codeset in an Excel version. UNSPSC Members can access the
Excel version through a login feature.
          Français (French)
          Deutsch (German)
          Español (Spanish )
          Italiano (Italian)
          Vlaams (Dutch)
          Português (Portuguese)
          Danish (Denmark)

6.4 Licensing Issues
The UNSPSC is copyrighted by UNDP and may be used only as specified by UNDP or
its agent, the Uniform Code Council, Inc. All other uses are prohibited.

6.5 Documentation

Spend Visibilty: A Guide to Effective Program Design

Hospital Supply Chain Savings

Why Coding and Classifying Products is Critical to Success in Electronic
Commerce (White Paper October 2001)

Better Supply Management with UNSPSC

Strategic Sourcing and e-Procurement -- Which One, or Both?

Best Practices in Spending Analysis -- Cure for a Corporate Epidemic

A UNSPSC Success Story...Ministry Health Care

A UNSPSC Success Story...University Health Care System

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