HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting April 2, 2007 The Harnett County Board of Commissioners met in regular session on Monday, April 2, 2007, in the County Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Beatrice B. Hill, Vice Chairman Dan B. Andrews Tim McNeill Gary House Chairman Byrd was absent due to being in China on an Economic Development mission for Harnett County. Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Kay S. Blanchard, Clerk to the Board Vice Chairman Hill called the meeting to order at 9:00 a.m. and Commissioner McNeill led the pledge of allegiance and prayer. Commissioner Andrews moved to approve the agenda as published. Commissioner McNeill seconded the motion and it passed unanimously. Upon motion by Commissioner McNeill and seconded by Commissioner House, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Special Meeting, March 16, 2007 Regular Meeting, March 19, 2007 2. Budget amendments: 338 Emergency Services (Fund 110-General) Code 110-5300-420.11-00 Salaries & Wages 12,298. increase 110-5300-420.12-00 Salaries & Wages, p.t. 5,848. increase 110-5300-420.22-00 FICA Tax Expense 1,388. increase 110-5300-420.23-00 Regular Retirement 603. increase 110-5300-420.23-01 Supplemental Retirement 246. increase 110-5300-420.26-08 Worker’s Compensation 272. increase 110-0000-399.00-00 Fund Balance Appropriated 20,655. increase 339 Library (Fund 110-General) Code 110-8100-450.32-78 Special Programs 4,416. increase 110-0000-353.81-04 Contribution & Donation – Harnett County Arts Council 4,416. increase 342 Child Care Resource & Referral (Fund 110-General) Code 110-7301-465.60-33 Materials & Supplies 1,000. increase 110-0000-334.73-01 Grant-Child Care Resource & Referral 1,000. increase 346 Cooperative Extension (Fund 110-General) Code 110-7300-465.60-33 Materials & Supplies 500. increase 110-0000-353.73-03 Contributions & Donations- Cooperative Extension 500. increase 347 Cooperative Extension (Fund 110-General) Code 110-7300-465.32-31 4-H Programs 11,384. increase 110-0000-399.00-00 Fund Balance Appropriated 11,384. increase 350 Fort Bragg NTA Housing Project (Fund 561-“PU0601”) Code 561-9100-431.45-50 Odell Smith Properties 16,861. increase 561-9100-431.60-57 Miscellaneous Expense 16,861. decrease 353 General Services (Fund 110-General) Code 110-0000-356.30-00 Insurance Reimbursement 1,983. increase 110-4600-410.43-21 Maintenance & Repair Auto 1,983. increase 354 Public Utilities (Fund 531-HCDPU) Code 531-9000-431.32-77 Admin-Credit Card Processing 5,000. increase 531-9000-431.43-16 Admin- Maint & Repair Equip 2,000. increase 531-9000-431.60-33 Admin-Materials & Supplies 10,000. increase 531-9000-431.74-73 Admin-Cap. Outlay Other Improv. 75,000. increase 531-9015-431.34-02 Water Treatment-Chemicals 20,000. increase 531-9015-431.60-36 Water Treatment-Uniforms 3,500. increase 531-9020-431.34-04 WW Treatment-Analysis Fee 4,000. increase 531-9020-431.34-05 WW Treatment-Operating Fees 4,000. increase 531-9020-431.41-10 WW Treatment-Utilities 10,000. increase 531-9020-431.41-11 WW Treatment-Tele & Postage 1,500. increase 531-9025-431.41-10 Distribution-Utilities 25,000. increase 531-9025-431.43-16 Distri.-Maint & Repair Equip 10,000. increase 531-9025-431.43-19 Distri.-Maint & Repair System 35,000. increase 531-9025-431.60-31 Distri.-Gas, Oil & Auto Supplies 7,000. increase 531-9030-431.43-16 Collections-Maint & Repair Equip 7,000. increase 531-9030-431.43-19 Collections-Maint & Repair System 15,000. increase 531-9030-431.58-01 Collections-Training & Meetings 1,500. increase 531-9030-431.60-33 Collections-Materials & Supplies 2,000. increase 531-9000-431.41-10 Administration – Utilities 20,000. decrease 531-9000-431.74-82 Admin-Wellons Capacity Buyout 167,500. decrease 531-9015-431.43-19 Water Treatment – Maintenance & Repair System 30,000. decrease 531-9020-431.43-19 WW Treatment-Maintenance & Repair System 20,000. decrease 356 Public Utilities-Distribution (Fund 531-HCDPPU) Code 531-9000-431.74-82 Admin – Wellons Capacity Buyout 7,103. decrease 531-9025-431.12-00 Distribution – Sal. & Wages, p.t. 6,500. increase 531-9025-431.22-00 Distribution – FICA Tax Expense 498. increase 531-9025-431.26-08 Distribution – Worker’s Comp. 105. increase 357 EMS (Fund 110-General) Code 110-5400-420.74-74 Capital Outlay 37,800. increase 110-0000-399.00-00 Fund Balance Appropriated 37,800. increase 358 Solid Waste Transfer Station Project (Fund 582-“SW0701”) Code 582-6600-461.90-16 Interfund Transfer-Solid Waste 54,000. increase 582-0000-389.58-00 Interfund Transfer-Solid Waste 100,000. increase 582-0000-370.82-04 Loan Proceeds-2007 COPS Issue 46,000. decrease 359 Solid Waste (Fund 580-Solid Waste) Code 580-6600-461.90-47 Interfund Transfer Solid Waste Transfer Station 100,000. increase 580-0000-399.00-00 Fund Balance Appropriated 100,000. increase 3. Tax refunds (Attachment 1) 4. Resolution to add roads to state system – Woodshire Subdivision (Attachment 2) 5. Reclassification of position in the Planning Department: from Code Enforcement Officer, grade 74 to Assistant Building Code Administrator, grade 75 This position will be required to carry a Level III certification in all 4 levels. 6. Authorization for Cooperative Extension to accept a $500 grant from the North Carolina Corn Growers Association. 7. Writeoff of delinquent Public Utilities accounts for the first quarter of 2007. All these accounts have been delinquent for more than three years and total $9,511.32. In the informal comments period of the meeting, Eddie Byrd, Wayne Dean, Billy Wellons, and Ronald Adams asked the Board to consider calling for an election regarding sale of alcohol in Upper Little River, Johnsonville, and Anderson Creek Townships. Commissioner McNeill moved to approve the appointments listed below. Commissioner Andrews seconded the motion and it passed unanimously. Juvenile Crime Prevention Council Jerry Blanchard, Jim Burgin, Pat Cameron, Natalie Edwards, Beatrice Hill, Susan Doyle, Gary McNeill, Avis Smith, Jane Tart, Tony Wilder, and Marsha Woodall are appointed for a 2-year term to expire 01/31/09. Resson Faircloth, Heather Williams, and Angie Wood are appointed for a 2-year term to expire 04/30/09. All members were nominated by Commissioner House. Anderson Creek Senior Center Advisory Committee Judy Perleberg and Fred Wise were appointed, and Phyllis Taylor and Ernestine McLean were re-appointed for 3-year terms to expire 2/l28/2010. All were nominated by Commissioner Andrews. Southeastern Economic Development Commission Abe Elmore was re-appointed for a 4-year term to expire 4/30/2011. Nominated by Commissioner McNeill Mid-Carolina Aging Advisory Committee Teddy Byrd was appointed for a 3-year term to expire 4/30/2010. Nominated by Commissioner Andrews Transportation Advisory Board Jerry Blanchard, Phyllis Clayton, Melanie Collins, Betty Lou Darroch, John Finger, Connie Greene, Beatrice Bailey Hill, May Marshbanks, Addie McLean, Suzanne Parker, Gary L. Pope, Alice Powell, John L. Rouse, Jr., Mary Jane Sauls, Terri Strickland, Eric Truesdale, C. Truett Underhill, Jennifer Walker and Tony Wilder are appointed for a 1-year term to expire 12/31/07. All were nominated by Commissioner McNeill County Manager Neil Emory recognized the Public Buildings Department employees listed below for their dedication and commitment to the renovation and rehabilitation of the Harnett County Administration Building. Mr. Emory noted that these employees’ efforts have resulted in tremendous savings to the taxpayers while providing for an improved workplace for all who work and meet there. Vice Chairman Hill presented certificates of appreciation to Danny Brown, Allie R. Bryant, Lee Vernon Harris, Freeman L. McKoy, James “Chris” Johnson, Lisa Young and Brenda C. Johnson. Donald Knight and Richard Wigal were not present and will receive their certificates at a later time. Laura McClettie, US Census Bureau, provided an overview of the upcoming census in 2010, and the 2008 Census Dress Rehearsal in a nine-county region of the state that includes Harnett County. John Finger, Chairman, Harnett County Veterans Council, submitted a proposal outlining improvements to the Harnett County Veterans Memorial Park. The request was received and funding will be considered during the 2007-2008 budget process. Joseph Jeffries, Planning Director, presented a proposed Housing Agency Annual Plan for 2007. The Public Housing plan of action for the upcoming fiscal year is required by HUD. Vice Chairman Hill called to order a public hearing on the proposed plan and opened the meeting for comments from the public. No comments were offered and Vice Chairman Hill closed the public hearing. Commissioner McNeill moved to adopt the resolution approving the plan as presented. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 3) Neil Emory, County Manager, noted that the issuance of revenue bonds for several Public Utilities projects requires two actions by the Board at this time: A resolution authorizing the submittal of an application to the Local Government Commission (LGC) for approval of the bonds, and a partial release and amendment to an earlier deed of trust and security agreement. The projects involved in this package are as follows: Erwin Acquisition Sewer plant (Angier Expansion, Rock Overrun) Fort Bragg/Northern Training Area LaFayette Sewer Extension US 421 Gravity Line to CCCC Little River Sewer Plant/Start-Up Commissioner McNeill moved to adopt the resolution as presented and approve the partial release and amendment to deed of trust and security agreement as presented. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 4) Mr. Emory noted that the North Carolina Department of Transportation’s annual spring roadside clean up, “Litter Sweep, Spring 2007” is scheduled April 14-28, 2007. Landfill fees will be waived for trash collected by volunteers participating in the program. A report from the Finance Department was filed with the Board. (Attachment 5) There being no further business, Commissioner Andrews moved to recess the meeting until Tuesday, April 3, at 3:00 p.m. at Central Carolina Community College, Harnett County Campus. Commissioner McNeill seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, April 2, 2007, recessed at 10:00 a.m. Reconvened Meeting, April 3, 2007 The Board reconvened at 3:00 p.m. at Central Carolina Community College, Harnett County Campus, Lillington, with the following members present: Vice Chairman Beatrice B. Hill, Commissioners Dan B. Andrews, Tim McNeill, and Gary House. Chairman Byrd was absent due to being in China on an Economic Development mission for Harnett County. Also present was County Manager Neil Emory. The Board met jointly with the Central Carolina Community College Board of Directors to discuss budget matters. Notice of this special meeting had been posted. The item to be considered in the reconvened portion of the meeting related to jail construction was not yet completed and the Board recessed this meeting until April 5, 2007, at 11:00 a.m. in the County Commissioners Conference Room, County Administration Building, Lillington. Reconvened Meeting, April 5, 2007 The Board reconvened April 5, 2007 at 11:00 a.m. in the Commissioners Conference Room, County Administration Building, 102 East Front Street, Lillington, NC. Members present: Beatrice B. Hill, Vice Chairman Dan B. Andrews Tim McNeill Staff present: Neil Emory, County Manager Kay S. Blanchard, Clerk to the Board Mr. Emory presented for the Board’s consideration a contract with Bordeaux Construction Company, Inc., Durham, NC to build a new Harnett County Detention Center at 175 Bain Street, Lillington. The contract amount is $21,456,440.00. Commissioner Andrews moved to approve the construction contract as presented and authorize the document to be executed by the appropriate county officials after review by the County Staff Attorney. Commissioner McNeill seconded the motion and it passed unanimously. There being no further business, Commissioner McNeill moved to adjourn. Commissioner Andrews seconded the motion and it passed unanimously. The Harnett County Board of Commissioners reconvened meeting, April 5, 2007, adjourned at 11:10 a.m.