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MINUTES OF THE MEETING OF ROSSINGTON PARISH COUNCIL HELD IN THE

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					MINUTES OF THE MEETING OF ROSSINGTON PARISH COUNCIL HELD IN THE
MEMORIAL HALL, ROSSINGTON, AT 7.00 P.M. ON TUESDAY, 9th DECEMBER
2008

Present:
      Chairman            Councillor T Wilde
      Councillors :       C Beaumont, T Chandler, J Clark, M Clark, D Field,
                          P Haigh, B Harrison, A Milner, W Pagin, J R Quinn,
                          B Royle. G Sheldon.
                          T Jewsbury was co-opted during the meeting to fill a vacancy
      Clerk               S Merriman
      Public              22
      Press               Emma Roots
      Police              2


3178 POLICE AND PUBLIC FORUM
     Police representatives gave their report :
        • No worrying crime trends
        • Overall crime down 90% on same period last year
        • Criminal damage down 55%
        • Vehicle crime down 52%
        • CCTV and signs have been used to mitigate risk to bus stops on Radburn
            Road

      In the public forum the following issues were raised and responded to :
          • The inoperable state of the BT phone box on St Mary’s Road
          • Why the need for a manager for the Memorial Hall


3179 APOLOGIES FOR ABSENCE
     RESOLVED to note there were no apologies for absence.


3180 DECLARATIONS OF PERSONAL OR PREJUDICIAL INTEREST, IF ANY.
     RESOLVED to note the following declarations of personal interests :
     Cllr C Beaumont re agenda item 9 – Funding Request from Memorial Hall
     Management Committee. Cllr Beaumont is a member of the committee.
     Cllr A Milner re agenda item 21 – Planning Applications. Cllr Milner is a member
     of DMBC’s Planning Committee


3181 MINUTES OF THE MEETING HELD ON 11/11/08
     RESOLVED To approve the minutes as a true record


3182 MATTERS ARISING FROM MINUTES HELD ON 11/11/08

      ROSSINGTON AMATEUR BOXING CLUB (Minute 3177 refers)



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      It was confirmed by several councillors that the boxing club had folded. The clerk
      reported that he had written to the person who had received the grant but had not
      received a reply.

      DR. MARSHALL – STREET NAME (Minute 3177 refers)
      The clerk reported that he had written to DMBC with 25 street names in
      Rossington named after living or dead people, but despite this DMBC still
      preferred to support street names put forward by developers.


3183 VACANCY FOR A PARISH COUNCILLOR
     The vacancy for a co-opted parish councillor had been advertised. Three written
     notifications of interest had been received, from Gordon Dutton, Chris Judd and
     Tom Jewsbury. Tom Jewsbury forwarded a personal profile. The advert asked
     anyone interested in the vacancy to attend the parish council meeting.
     Cllr M Clark advised the clerk that Cllr B Johnson had spoken to election officer
     Tony Machin and that the filling of the vacancy should be deferred to allow
     Gordon Dutton and Chris Judd to put in written CV’s like Tom Jewsbury.
     The clerk said he was happy with the procedure he had followed, referring to the
     public notice he had put up, and the capacity of all candidates to put in CV’s if
     they wished. He advised the parish council to fill the vacancy without delay.
     The chairman invited each candidate to say a few words in support of their
     application. Following this, a vote was taken. The results were :
     Chris Judd             2 votes
     Gordon Dutton          3 votes
     Tom Jewsbury           8 votes
     RESOLVED to co-opt Tom Jewsbury to serve as a parish councillor until May
     2011.


3184 DMBC PRESENTATION ON TRAFFIC MANAGEMENT ISSUES
     DMBC Councillor Andrea Milner introduced DMBC officer Ralph Marshall who
     gave a presentation on traffic management / road safety issues – parking,
     pedestrian crossings, road markings. He answered a wide range of questions
     from parish councillors and members of the public.
     RESOLVED to note DMBC’s policies and priorities on traffic management issues
     and to thank Ralph Marshall for his informative presentation.


3185 FUNDING REQUEST : MARIE HARVEY
     RESOLVED To support a request for the £90 cost of Tom Green aged 14
     attending “Pathways”, the Yorkshire Cricket School of Excellence.


3186 FUNDING REQUEST : MEMORIAL HALL MANAGEMENT COMMITTEE
     Consideration was given to a formal request to fund :
           • The replacement of a faulty kitchen water boiler
           • The appointment of a manager to manage the Memorial Hall
     RESOLVED to agree to replace the water boiler as soon as possible.



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      A discussion then took place about the management of the Memorial Hall
      covering :
         • The resignation of the current Secretary / Treasurer with effect from
             31/12/08
         • Comparisons with the way similar community halls were managed
         • The provisions of the Charity Commission Scheme under which the
             Memorial Hall is managed
      RESOLVED to support in principle the appointment of a manager to manage the
      Memorial Hall, with the clerk to bring forward a report on the Managerial,
      Financial, HR, Legal issues, including a Job Description and Person
      Specification.

3187 REMOVAL OF ANTI-MOTORBIKE BARRIER
     This item was from Cllr D Field. A discussion took place about the removal of the
     anti-motorbike barrier at side of St Michael's School.
     RESOVED to note that the barrier had been moved in order to accommodate the
     disabled.

3188 YLCA SEMINAR ON CHAIRMANSHIP 10/11/08
     RESOLVED to defer feedback on this seminar to the January 2009 meeting.


3189 DMBC LDF CORE STRATEGY WORKSHOP 11/11/08
     The parish council representatives who attended, Cllrs M Clark and D Field, gave
     feedback. Cllr D Field explained how 4 working groups dealt with the North, South
     East and West areas of the Borough. She said she had expressed concerns
     about developer influence on the Inland Port and Eco Town in particular. Cllr M
     Clark, referencing the Area Spatial Strategy, said Rossington will be a growth
     area and will attract funding. He said there would be 22000 new jobs for
     Doncaster Borough as a whole.
     RESOLVED to note


3190 LGIU SEMINAR 2/12/08 : SUSTAINABLE COMMUNITIES – MORE THAN
     JUST AN ACT
     RESOLVED to defer feedback on this seminar to the January 2009 meeting.


3191 JOINT STRATEGIC WASTE DEVELOPMENT PLAN DOCUMENT
     CONSULTATION EXERCISE 26/11/08
     RESOLVED To complain about the extremely short notice given to attend this
     event.

3192 DCLG : CODES OF CONDUCT FOR MEMBERS AND EMPLOYEES – A
     CONSULTATION
     RESOLVED clerk to respond to the consultation.

3193 ROBIN HOOD AIRPORT MASTER PLAN TO 2030
     RESOLVED To note the consultation deadline of 31/1/09 and that individual
     members could pick up a copy of the plan at Holmescarr School.


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3194 DONCASTER NHS PCT ANNUAL REVIEW 2007/08
     RESOLVED clerk to obtain hard copies for those parish councillors who asked for
     one. Individual Parish Councillors to respond to the review questionnaire as
     appropriate.


3195 SOUTH YORKSHIRE TRAM STRATEGY CONSULTATION Attachment
     RESOLVED clerk to obtain hard copies for those parish councillors who asked for
     one. Individual Parish Councillors to respond to the review questionnaire as
     appropriate.


3196 SOUTH YORKSHIRE RAIL STRATEGY CONSULTATION
     RESOLVED clerk to obtain hard copies for those parish councillors who asked for
     one. Individual Parish Councillors to respond to the review questionnaire as
     appropriate.


3197 CPRE LITTER AND FLY TIPPING CAMPAIGN
     Consideration was given to the campaign, the Parish Council Toolkit supplied and
     how Rossington may respond.
     RESOLVED to seek support from schools and other public bodies for a Litter
     Picking Campaign in Rossington.


3198 PLANNING APPLICATIONS

3198.1       08/03315/FUL         MR M STACEY           27/11/08     Recd 28/11/08
             Erection of 2 storey extension to side / rear of semi-detached house
             following demolition of out building at 3 Hunster Grange Cottages, Stripe
             Road
             RESOLVED to defer this item to the Planning Committee on 17/12/08

3198.2       08/03207/FUL         MR MOFFAT            25/11/08      Recd 27/11/08
             Erection of ground floor pitched roof extension to side of detached
             bungalow at 18 Church Fields Road
             RESOLVED to defer this item to the Planning Committee on 17/12/08


3199 DMBC : DOUBLE TAXATION GRANT OFFER 2009/10
     RESOLVED To accept the terms and conditions of the grant offered for 2009/010.




3200 BUDGET AND PRECEPT FOR 2009/10
     Consideration was given to the following recommendations from the 28/11/08
     Finance Committee :
        • To budget for Routine Expenditure of £49800
        • To budget for Routine Income of £3500


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        •  To budget £10000 for a Manager of the Memorial Hall (includes Employers
           NI & Superan)
        • To budget £4000 for an increase in the clerks hours from 16 to 20 per
           week (includes Employers NI & Superan)
        • To budget for £10000 for grants and donations
        • To budget £30000 for Non-Routine projects :
               o Rossington in Bloom          (Champion T Chandler)       £3000
               o Hedgerows                    (Champion T Chandler)       £5000
               o Parks & Play Areas           (Champion G Sheldon)        £5000
               o Street Cleaning              (Champion F Field)          £8000
               o Miners Half Wheel *          (Champion T Wilde)          £2700
               o Balance for Other Schemes                                £6300
        • To retain £30000 in Reserves
        • To Precept for £104,300
        • Clerk to produce a Salary Review report in the New Year
        • Clerk to produce a Report in connection with a Manager Post for the Memorial
           Hall
     Consideration was also given to correspondence from John Gibson in respect of
     Miners Wheel.
     The clerk took the parish council through his report and the three tables :
        • Table 1 : Income and Expenditure and Precept Amounts for past 10 years
        • Table 2 : Rossington’s Council Tax @ Band D over last 10 years
        • Table 3 : Comparable Parish Council Taxes for 2008/09 @ Band D
     RESOLVED
        • To budget for Routine Expenditure of £49800
        • To budget for Routine Income of £3500
        • To budget £10000 for a Manager of the Memorial Hall (includes Employers
           NI & Superan)
        • To budget £4000 for an increase in the clerks hours from 16 to 20 per
           week (includes Employers NI & Superan)
        • To budget for £10000 for grants and donations
        • To budget £30000 for Non-Routine projects :
               o Rossington in Bloom          (Champion T Chandler)       £3000
               o Hedgerows                    (Champion T Chandler)       £5000
               o Parks & Play Areas           (Champion G Sheldon)        £5000
               o Street Cleaning              (Champion F Field)          £8000
               o Miners Half Wheel            (Champion T Wilde)          £2700
               o Balance for Other Schemes                                £6300
        • To retain £30000 in Reserves
        • To Precept for £104,300
        • Clerk to produce a Salary Review Report for his post
        • Clerk to produce a Report in connection with a Manager Post for the Memorial
           Hall


3201 FINANCE – ACCOUNTS FOR PAYMENT
     RESOLVED To approve the following payments :
     Payee                                     Cheque          Amount
                                               Number           £-pp
     Royal British Legion Rossington Branch    2252            300.00


                                                                                  5
      Inland Revenue (Oct 2008)                      2253         325.28
      SYPA (Oct 2008)                                2254         490.97
      R J Ludlam                                     2255         550.00
      BT                                             2256          53.35
      Westfield Advertising Specialities Ltd         2257         385.40
      Age Concern                                    2258         150.00
      Yorkshire Water                                2259          13.69
      C Beaumont                                     2260         170.64
      H Roberts (Nov)                                BACS         740.02
      C Lawrence (Nov)                               BACS         247.40
      J Gilsenan Lewis (Nov)                         BACS         228.47
      S Merriman (Nov)                               BACS         807.60
      SLCC                                           2261         133.00
      YRCC                                           2262          35.00
      Staples                                        2263          89.41




3202 SECTION 106 MONEY
     DMBC had at long last responded to the request for information about the S106
     money accruing to Rossington. Consideration was given to the Section 106
     monies available to Rossington and how the parish council wishes it to be spent.
     Following a healthy debate it was
     RESOLVED that Chairman Cllr Terry Wilde meets with Neighbourhood Manager
     Steve Thomas to discuss S106 monies and report back.


3203 INFORMATION COMMISSIONERS OFFICE : NEW MODEL PUBLICATION
     SCHEME
     RESOLVED To adopt the new scheme from 1/1/09, without modification.


3204 STANDARDS BOARD FOR ENGLAND : CLLR MALCOLM CLARK
     Consideration was given to the Standards Board for England Report that ruled
     that Cllr Malcolm Clark had failed to declare a prejudicial interest at the parish
     council meeting on 8/1/08 in respect of the proposed Eco-Town development bid,
     and was in breach of the Code of Conduct.
     The Standards Board did not find it necessary to take any further action against
     Cllr Clark because it says that the matters discussed were limited and the parish
     council resolved only to reiterate its existing housing policy.
     Cllr M Clark declined a suggestion to apologise.
     RESOLVED to note.


3205 MEMORIAL HALL
     This item was from Cllr M Clark originally and then from the Clerk.
     At the October parish council meeting that was attended by members of the
     public, Cllr M Clark alluded to serious concerns (he was not precise about what
     they were) about the procurement process that the parish council had followed in


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      connection with the Memorial Hall Phase 2 Works. In accordance with his
      concerns the clerk said he would be happy to put an item on the November
      agenda for the issue to be fully aired. Cllr M Clark did not attend the November
      meeting so the agenda item fell. He attended the DMBC LDF session that
      clashed with the parish council meeting.
      The clerk offered to reinstate the item on the December agenda. Cllr M Clark then
      offered to meet with the clerk on a one to one basis - as a suggested alternative
      to dealing with his concerns on the December agenda. The clerk took the view
      that If Cllr M Clarks’ concerns were as serious as they appeared to be in October,
      on such an important matter as procurement, then to ensure good governance
      (compliance with the Nolan principles), it was more appropriate to deal with them
      in public in a parish council meeting.

      The clerk circulated a Timeline of the procurement process undertaken since
      11/3/08 when Cllr M Clark last asked about progress. The clerk said that :
         • a rigorous process had been followed that met Standing Orders and
            Financial Regulations
         • the process followed will be audited by the internal auditor
         • Getting in 3 quotes helps to demonstrate Value For Money but does not
            guarantee it. In this connection the consultant’s view was that the lowest
            tender did represent value for money.

      Cllr M Clark accepted that there was some rigour to the process but suggested
      the parish council may wish to consider providing additional rigour by utilising the
      services of a Quantity Surveyor in future contracts, dependent upon their size.
      RESOLVED clerk to consider utilising the services of a Quantity Surveyor in
      future contracts, dependent upon contract size.


3206 DONCASTER RURAL TRANSPORT FORUM MINUTES
     RESOLVED To note the Minutes of the 29/10/08 meeting.


3207 MEMBER TRAINING
     RESOLVED To note the availability of planning training courses run by DMBC.


3208 COMMUNITY CONNECT : INLAND PORT
     RESOLVED To note that community Connect have indicated that their recent
     public consultation exercise attracted strong support for their proposal.


3209 TABLE OF UNRESOLVED ISSUES Minute 2845 refers
     Environment Pollution –
     RESOLVED clerk to write again to DMBC

      Recompense for Millennium Oaks removal
      RESOLVED to note that SYPTE had recompensed the parish council with a
      cheque for £336 for the missing 3 oaks.



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