"Interim Policy on Student Activity Fee Allocation Recommendations"
Interim Policy on Student Activity Fee Allocation Recommendations March 2009 I. Background In March 2008, the leadership of the University of Iowa Student Government (UISG) and the Executive Council of Graduate and Professional Students (ECGPS) agreed to the principle that each body would have the authority to make recommendations concerning the allocation of a portion of the Student Activity Fee. They agreed to proceed to work out several details concerning the process. By the middle of March 2009, nearly a year later, those details had not been worked out. Because it is essential that recommendations for student fee allocations be developed, in mid-March, the Office of the Vice President for Student Services and Dean of Students has implemented this interim policy. This policy will remain in effect unless and until UISG and ECGPS both endorse a new policy through their normal legislative processes. II. Scope This policy governs the way in which student government makes recommendations to the Vice President for Student Services concerning the allocation of student activity fees. III. Finance Committee a. The Finance Committee shall recommend funding levels for fixed costs and for collaborative funding organizations (see IV below). b. The Finance Committee shall consist of nine members. Six members shall be chosen by UISG and three members shall be chosen by ECGPS. The committee shall elect its own chair by majority vote. Membership terms are for one year from May 1 to April 30. c. If the chair provides 48 hours notice of a meeting, five members shall constitute a quorum. For meetings with fewer than 48 hours notice, seven members shall constitute a quorum. d. Decisions of the Finance Committee shall be made by majority vote of the members present. e. Recommendations of the Finance Committee require approval by the legislatures of both UISG and ECGPS within seven days of receipt in order to be forwarded to the Vice President for Student Services. Any recommendations that are not approved by both legislatures shall be returned to the finance committee for further deliberation. The finance committee shall act on returned recommendations within three days. Those recommendations shall again be submitted to the UISG and ECGPS legislatures for approval. If they are not approved within seven days of receipt, they shall be forwarded to the Student Fee Committee for final resolution. f. The Finance Committee shall develop and may amend from time to time a document setting out its procedures in detail. IV. Funding categories and methods of making allocation recommendations a. Fixed costs are those are associated with offices or programs that require stable, long-term commitments. Currently this group includes the Student Organization Business Office and the Collegiate Readership Program. These groups are slated to receive $343,500 in fiscal year 2010. Membership in this group can be changed by any process approved by the standard legislative procedure in both UISG and ECGPS. i. Each year, by March 1, the Vice President for Student Services or designee shall provide relevant financial information (e.g., staffing changes, contract changes, expected changes in salary) to the Finance Committee to use in its deliberations. ii. The Finance Committee shall recommend levels of funding for the fixed costs before making other allocation recommendations. b. Collaborative Funding Organizations are those recognized student organizations that provide services or activities to a broad range of undergraduate, graduate, and professional students or serve a central university function. Currently, this group includes Bijou, University Lecture Committee, Rape Victim Advocacy Program, KRUI Radio, Student Video Productions, SCOPE, Student Legal Services, 10,000 Hours, Crisis Center, Dance Marathon, Homecoming, and Riverfest/River Run . The groups in this category can be changed by any process approved by the standard legislative procedure in both UISG and ECGPS. These groups are slated to receive a total of $632,829 in fiscal year 2010. i. The aggregate recommended allocations to these groups shall equal the average aggregate allocations in the prior three years (this year’s average is $602,694), inflated by the increase in the Student Activity Fee approved for the fiscal year for which allocations are being recommended (5% increase for FY 2010). ii. The Finance Committee, or under the circumstances described in III, the Student Activity Fee Committee, shall make recommendations concerning the funding levels for collaborative funding organizations. iii. Any monies not allocated from this pool shall be proportionally distributed to UISG and ECGPS. c. Government-funded Organizations are all remaining approved student organizations. i. The Student Activity Fee funds remaining after allocations have been recommended for fixed costs and collaborative funding organizations shall be divided between UISG and ECGPS in proportion to the Student Activity Fees paid by (a) undergraduate students and (b) graduate and professional students in the most recent complete fiscal year. For fiscal year 2010, UISG is slated to receive $453,617 (76%) and ECGPS is slated to receive $143,247 (24%). ii. Government-funded organizations may apply to either or both UISG and ECGPS, using the procedures established by each government. Each government shall recommend to the Vice President for Student Services or designee allocations for these groups. Illustration of Interim Policy Using FY2010 Authorized Budget % of Total Total by Body % by Body SAF 1,573,193 Fixed Cost Student Organization Business Office (181,000) Collegiate Readership Program (162,500) 22% To Be Split 1,229,693 To Collaborative Funding Organizations 632,829 40% To Student Governments 596,864 Allocation to UISG (76%) 453,617 29% 1,195,626.68 76% Allocation to ECGPS (24%) 143,247 9% 377,566.32 24% Collaborative Funding Organizations: Bijou University Lecture Committee Rape Victim Advocacy Program KRUI Radio Student Video Productions SCOPE Student Legal Services 10,000 Hours Crisis Center Dance Marathon Homecoming Riverfest/RiverRun Finance Committee hears and allocates all of the Collaborative Funding Organizations. SPRG funds to come from ECGPS Budget. ECGPS Budget Committee will review and allocate the SPRG. ECGPS and UISG will approve all allocations to Collaborative Funding Organizations. Monies allocated to UISG and ECGPS will be distributed according to the respective body's governing documents. The other body does not review those distributions. 9/14/2009 Student Activity Fee Fixed Cost (SOBO/CRP) Split Remaining Collaborative PSGI Funding Organizations UISG ECGPS (76%) (24%) Data from the UI Student Organization Business Office FY09 FY08 FY07 3-Year Avg Bijou 41,474 40,023 36,874 39,457 Lecture Committee 106,000 106,000 101,950 104,650 RVAP 45,098 43,212 46,250 44,853 KRUI 44,809 34,818 37,316 38,981 SVP 53,860 47,398 64,771 55,343 SCOPE 190,370 134,024 90,385 138,260 SLS 94,060 76,720 108,055 92,945 TLA - - 21,993 7,331 10K 15,000 13,502 8,180 12,227 Crisis Center 8,355 10,860 8,979 9,398 DM 14,830 17,620 23,520 18,657 Homecoming 1,740 43,312 29,304 24,785 Riverfest/RiverRun 15,744 17,142 12,255 15,047 Student Health Advisory - 1,140 1,140 760 Average 631,340 585,771 590,972 602,694 FY10 Increase (5%) 632,829 SPRG 46,100 46,050 38,000