Docstoc

The Florida Department of Community Affairs Sunset Review Agency

Document Sample
The Florida Department of Community Affairs Sunset Review Agency Powered By Docstoc
					The Florida Department of Community Affairs




             Sunset Review
     Agency Report to the Legislature
               July 2008

                                        Thomas G. Pelham
                                               Secretary
                                                                                  Table of Contents
I. AGENCY PROGRAMS ..................................................... 4                             II. AGENCY PERFORMANCE ............................................... 63

   A. Agency Mission and Organization......................................... 4                          A. The performance measures for each program and activity
                                                                                                             as provided in s. 216.011, Florida Statutes, and three (3)
   B. A list of all advisory committees, including those                                                     years of data for each measure that provides actual results
      established in statute and those established by managerial                                             for the immediately preceding two (2) years and projected
      initiative; their purpose, activities, composition, and                                                results for the current fiscal year. (s. 11.906(1), Florida
      related expenses; the extent to which their purposes have                                              Statutes).................................................................................. 63
      been achieved; and the rationale for continuing or
      eliminating each advisory committee. (s. 11.906(15),                                                B. An explanation of factors that have contributed to any
      Florida Statutes) ..................................................................... 15             failure to achieve the approved standards. (s. 11.906(2),
                                                                                                             Florida Statutes) ..................................................................... 63
   C. Agency Funding..................................................................... 19
                                                                                                          C. The process by which an agency actively measures quality
   D. The effect of federal intervention or loss of federal funds                                            and efficiency of services it provides to the public.
      if the agency, program, or activity is abolished.                                                      (s. 11.906(10), Florida Statutes)............................................. 70
      (s. 11.906(14), Florida Statutes)............................................. 29
                                                                                                          D. The promptness and effectiveness with which the agency
   E. A statement of any statutory objectives intended for each                                              disposes of complaints concerning persons affected by the
      program and activity, the problem or need that the                                                     agency. (s. 11.906(3), Florida Statutes) ................................ 74
      program and activity were intended to address, and the
      extent to which these objectives have been achieved.                                                E. An assessment of the extent to which the agency has
      (s. 11.906(6), Florida Statutes)............................................... 43                     corrected deficiencies and implemented recommendations
                                                                                                             contained in reports of the Auditor General, the Office of
   F. An assessment of the extent to which the jurisdiction of                                               Program Policy Analysis and Government Accountability,
      the agency and its programs overlap or duplicate those of                                              legislative interim studies, and federal audit entities.
      other agencies and the extent to which the programs can                                                (s. 11.906(9), Florida Statutes)............................................... 75
      be consolidated with those of other agencies.
      (s. 11.906(7), Florida Statutes)............................................... 56

   G. Agency programs or functions that are performed without
      specific statutory authority. (s. 11.906(16), Florida
      Statutes).................................................................................. 61



Florida Department of Community Affairs                                                                                                                                                                   2
                                                                   Table of Contents (Continued)

III. COMPLIANCE ................................................................. 103                  IV. ALTERNATIVE PROGRAM DELIVERY OPTIONS ....... 111

     A. The extent to which the agency has encouraged                                                     A. An assessment of less restrictive or alternative methods
        participation by the public in making its rules and                                                  of providing services for which the agency is
        decisions as opposed to participation solely by those it                                             responsible which would reduce costs or improve
        regulates and the extent to which public participation                                               performance while adequately protecting the public.
        has resulted in rules compatible with the objectives of                                              (s. 11.906(8), Florida Statutes).......................................... 111
        the agency. (s. 11.906(4), Florida Statutes)....................... 103
                                                                                                          B. The extent to which alternative program delivery
     B. The extent to which the agency complies with public                                                  options, such as privatization, outsourcing, or
        records and public meetings requirements under                                                       insourcing, have been considered to reduce costs or
        Chapters 119 and 286, Florida Statutes, and s. 24,                                                   improve services to state residents. (s. 11.906(12),
        Article 1 of the State Constitution. (s. 11.906(11),                                                 Florida Statutes) ................................................................ 111
        Florida Statutes).................................................................. 107
                                                                                                          C. Recommendations to the committee for statutory,
     C. The extent to which the agency has complied with                                                     budgetary, or regulatory changes that would improve
        applicable requirements of state law and applicable rules                                            the quality and efficiency of services delivered to the
        regarding purchasing goals and programs for small and                                                public, reduce costs, or reduce duplication.
        minority-owned businesses. (s. 11.906(5), Florida                                                    (s. 11.906(13), Florida Statutes)........................................ 114
        Statutes) .............................................................................. 110




Florida Department of Community Affairs                                                                                                                                                          3
I. AGENCY PROGRAMS
   A. Agency Mission and Organization
         1. Please briefly describe your agency’s mission, goals, objectives, and programs. Please use components 2-4 from the Long-Range
            Program Plan (LRPP) when appropriate.

 AGENCY MISSION

“We will meet the needs of Floridians by investing in communities and working with them to plan and manage growth.”

 GOALS

Goal 1    Ensure that growth and development achieves Florida’s planning goals.
Goal 2    Help local, regional, and state agencies plan for and build Florida’s future.
Goal 3    Enhance and preserve community character.
Goal 4    Protect and enrich the lives of Floridians.
Goal 5    Promote smart growth and well planned economic development. [Will be proposed in 2009-2010 LRPP.]

 OBJECTIVES

Objective 1A     Increase compliance with the State of Florida’s Growth Management Act.
Objective 2A     Increase access to department [community planning] resources through training and technical assistance.
Objective 3A     Increase access to department [community development] resources through training and technical assistance.
Objective 3B     Support the Office of Urban Opportunity in strengthening Front Porch Florida communities.
Objective 3C     Increase access to recreational and open green space.
Objective 4A     Increase self sufficiency in low-income to moderate-income population.
Objective 4B     Assist low-income households with energy expenses.
Objective 4C     Improve Florida’s ability to prepare for all hazards.




Florida Department of Community Affairs                                                                                                     4
 PROGRAMS

The Department of Community Affairs is designated by law as the state’s land planning agency. The Department’s Division of Community Planning
works with local governments to implement and administer Florida’s growth management laws and associated programs and services. The Division
also provides local governments with technical support to meet local growth challenges and to help plan their future. The Division of Housing and
Community Development is responsible for meeting the needs of local governments and Floridians by investing in communities, revitalizing
infrastructure, and administering grants and programs that enhance a community’s strength and economic viability. The specific programs associated
with the Department’s Divisions are described below.
The Division of Emergency Management is a separate entity whose Director reports directly to the Governor rather than to the Secretary of the
Department of Community Affairs, but the Department is statutorily required to provide the Division’s administrative support services.


                                            DIVISION OF COMMUNITY PLANNING PROGRAMS

INTRODUCTION

The Division’s primary responsibilities include implementation of Chapter 163, Part II, F.S., the Local Government Comprehensive Planning and
Land Development Regulation Act (also known as the Growth Management Act); implementation of Chapter 380, Part I, F.S., the Environmental
Land and Water Management Act; and the completion of state planning initiatives. The Division works closely with local governments and other
state agencies to ensure sound comprehensive planning and management of growth across the state.


LOCAL GOVERNMENT COMPREHENSIVE PLANNING AND LAND DEVELOPMENT REGULATION ACT – CH. 163, PART II, F.S.

The Growth Management Act requires that each local government in Florida adopt and implement a comprehensive plan that guides future growth
and development. All land development regulations and development permits must be consistent with the adopted comprehensive plan.
Comprehensive plans must meet certain procedural and substantive standards. The Division is responsible for the overall conduct of the program, the
administration of implementing rules, and the exercise of state oversight of local comprehensive plans and plan amendments.
The Growth Management Act is broad in scope; it provides policy direction on land use and development, coastal zone management, conservation,
housing, water supply, transportation, public schools, other public facilities and capital improvements, and intergovernmental coordination.
Comprehensive plans have a significant impact on the quality of life for Floridians. Comprehensive plans and plan amendments manage a full range
of development – from very large scale including sector plans involving almost 80,000 acres, to new airports and electrical generation facilities, to
coastal development, and to rural economic opportunities. The presence of an agency to balance competing objectives and ensure the adequacy of
plans is essential, and through its independence and land use expertise the Department of Community Affairs is uniquely suited to that task.
Within the Department, the Division of Community Planning carries out the Department’s statutory growth management assignments. The Division
completes Comprehensive Plan Review responsibilities which include the following components:

Florida Department of Community Affairs                                                                                                             5
Comprehensive Plan Review. Generally, local governments may adopt amendments to their comprehensive plans twice per year. The Division
reviews these plan amendments and determines whether they comply with statutory requirements. Comprehensive plan amendments are initially
presented as a proposal which is reviewed within a prescribed time period by regional and state agencies. Those external agencies provide comments
to the Division which prepares a unified report on the consistency of the proposal with legal requirements. After receipt of the state report, the local
government must decide whether to adopt, adopt with revisions, or not adopt the proposed amendment. Should the amendment be adopted, it is
submitted to the Division, which must reach a compliance determination; a notice of intent is published in the local newspaper of general circulation
which may be challenged by affected parties. In the event of a challenge of a plan amendment by the Department of Community Affairs or by an
affected party, the matter is referred to the Division of Administrative Hearings for a legal proceeding. In addition to the formal review process, the
Division provides technical assistance to local governments as they consider plan amendments. The Division reviews hundreds of comprehensive
plan amendment packages each year and each package may include numerous individual amendments.
Evaluation and Appraisal Reports. The Growth Management Act requires local governments to periodically assess the effectiveness of their
comprehensive plans and complete major plan updates to reflect changing conditions and new legislative requirements. Every seven years, local
governments must submit Evaluation and Appraisal Reports to the Division prior to undertaking the required periodic revision of their plans.
Technical assistance and training to local governments on the Evaluation and Appraisal Process and the review of reports and their related plan
amendments comprise a major workload for Division staff.
Alternative State Review Process Pilot Program. The 2007 Legislature created s. 163.32465, F.S., which establishes the Alternative State Review
Process Pilot Program. The pilot program is intended to provide an expedited process for comprehensive plan amendment except those outlined in
the statute. Local governments subject to the program include Pinellas and Broward counties, their municipalities, and the Cities of Jacksonville,
Miami, Tampa and Hialeah. Municipalities within pilot counties may elect by super majority vote of the governing body to not participate in the
pilot program. The Alternative State Review Process Pilot Project is similar to the standard comprehensive plan review process except that time
frames are accelerated, there is no unified state report, and the state does not publish a notice of intent.
Optional Sector Planning Program. The optional sector plan process was established as an alternative to the development of regional impact
process, pursuant to s. 163.3245, F.S. Optional Sector Plans address large geographic areas and must be approved as a comprehensive plan
amendment. The optional sector plan has two levels: a conceptual, long-term build-out overlay and detailed specific area plans. The program is
limited to five pilot projects. There are currently two adopted Optional Sector Plans and two active proposals.
Rural Land Stewardship Area Program. The 2001 Legislature created s. 163.3177(11)(d), F.S., establishing the Rural Land Stewardship Area
Program. This program provides that counties may designate rural land stewardship areas, including all or portions of lands classified in the future
land use element as predominantly agricultural, rural, open, open-rural, or a substantively equivalent land use. Within these areas, planning and
economic incentives and an ability to transfer and enhance development rights encourage the implementation of innovative and flexible planning and
development strategies to achieve principles of rural sustainability. Presently there is one formally approved Rural Land Stewardship Area.
However, there is a strong interest in the south central portion of the state where over half of one million acres may be proposed for the program.
Local Government Comprehensive Planning Certification Program. The 2002 Legislature created s. 163.3246, F.S., which establishes the
Certification Program. The program allows up to eight local governments per year to be exempted from comprehensive plan review by the Division.
To be eligible, a local government must demonstrate a record of effectively adopting, implementing, and enforcing its comprehensive plan and
demonstrate technical, financial, and administrative expertise. The local government must also demonstrate that it has adopted programs in the
comprehensive plan and land development regulations that promote infill development and redevelopment; promote affordable housing; achieve
Florida Department of Community Affairs                                                                                                        6
effective intergovernmental coordination and address extrajurisdictional effects of development; promote economic diversity; provide and maintain
public urban and rural open space and recreational opportunities; manage transportation and land uses to support public transit; use design principles;
redevelop blighted areas; adopt a local mitigation strategy; encourage clustered mixed-use development; encourage urban infill; and assure protection
of key natural areas and agricultural lands. To date, four local governments have been certified: the Cities of Lakeland, Orlando, Miramar and
Freeport.
Military Base Encroachment Program. As part of a strategy to protect Florida’s Military Bases from being eliminated or reduced under the federal
Base Realignment and Closure process, Florida has undertaken state and local efforts to protect military bases from encroachment of incompatible
land uses. Encroachment of incompatible land uses in the vicinity of military installations can interfere with flight operations, live fire training, and
other mission-essential activities. In 2003 the Division began working with Florida’s local governments and base commanders to address land use
encroachment issues. In 2004, Senate Bill 1604 [s. 163.3175 and s. 163.3177(6)(a), F.S.] was passed. The legislation requires affected counties and
cities to amend their comprehensive plans to include criteria regarding compatibility with military installations and to coordinate changes to land use
plans or regulations with base commanding officers. The Division continues to work with the 14 major military installations and the 38 affected
local governments to implement the anti-encroachment requirements.


ENVIRONMENTAL LAND AND WATER MANAGEMENT ACT – CH. 380, PART I, F.S.

The Division’s responsibilities under the Environmental Land and Water Management Act include two major components:
Developments of Regional Impact Program. This program is authorized by s. 380.06, F.S. A Development of Regional Impact is a development
that because of its character, magnitude, or location has a substantial effect upon the health, safety, or welfare of citizens of more than one county.
The law provides procedural and substantive standards for large scale developments. The Division has adopted administrative rules and is
responsible for determinations of development of regional impact status and the review of adopted development orders. Should a development order
fail to meet standards, the Division may file an appeal which is referred to the Land and Water Adjudicatory Commission and then the Division of
Administrative Hearings. There are 842 approved Developments of Regional Impact in Florida.
Areas of Critical State Concern Program. The Areas of Critical State Concern Program was adopted in 1972 to coordinate land development in
areas possessing resources of state significance. Within areas of critical state concern, the Division is responsible for oversight of comprehensive
plans, land development regulations, and development permits. Since inception, the following areas have been designated: Big Cypress Swamp
(portions of Collier and Monroe Counties); the Green Swamp (portions of Lake and Polk counties); the City of Key West; the Florida Keys (Monroe
County and the municipalities of Islamorada, Key Colony Beach, Layton, and Marathon); and the Apalachicola Bay Area (the designation of
Franklin County has since been removed but the City of Apalachicola maintains the designation).




Florida Department of Community Affairs                                                                                                                 7
STATE PLANNING INITIATIVES

The Division of Community Planning is also responsible for state planning initiatives including:
Post-Disaster Redevelopment Plan Initiative. In 1998, the Division of Community Planning worked with the Division of Emergency
Management to create an initiative known as the Local Mitigation Strategy and through that strategy, funded local governments that chose to develop
plans to mitigate natural hazards. Two years later, Congress enacted the Disaster Mitigation Act (that amended the Stafford Act), which mandates
that all local governments in the United States prepare local mitigation strategies to reduce vulnerability and risk associated with future growth and
development. The Division currently is working with emergency managers to inventory, develop guidelines, and assist pilot communities with
preparation of Post-Disaster redevelopment plans. The Division also works to incorporate hazard mitigation principles into comprehensive plans to
reduce future damage to property and public facilities, avoid development in hazardous areas, provide for adequate public shelters, and maintain or
reduce hurricane evacuation clearance times.
Springs Protection Program. The springs that dot Florida’s landscape serve as windows into the quality of the state’s ground water. As Florida’s
population grows, its springs and ground water face increasing pressure from development. Growth brings an inevitable rise in water use and
extensive land use changes, which can alter water quality and quantity. In recognition of the pressures faced by Florida’s springs, the Florida Springs
Task Force recommended strategies in 1999 for the protection and restoration of Florida’s springs. Building on the work of the Task Force, the
Division, in conjunction with the Department of Environmental Protection, prepared a best practices manual to help local governments, developers,
landowners, and citizens learn about innovative and sensible planning strategies and tools they can use to protect Florida’s springs. It focuses on how
local comprehensive plans can be used as an effective vehicle to help guide growth and development and identifies specific best management
practices for managing development impacts to assist in springs’ protection. The Division has also developed Implementation Guidelines to provide
further assistance to local governments toward protection of Florida’s springs. The Division’s staff provides direct technical assistance to local
governments to implement recommended practices.
Waterfronts Florida Partnership Program. The Waterfronts Florida Partnership, launched by the Florida Coastal Management Program in 1997,
helps participating communities revitalize, renew, and promote interest in their waterfront district. Waterfront revitalization targets environmental
resource protection, public access, retention of viable traditional waterfront economies, and hazard mitigation. Between 1997 and 2008, the
Department designated 21 Waterfronts Florida Partnership Communities, each of which received two years of technical and financial assistance.
Wekiva Parkway and Protection Program. The Wekiva Parkway and Protection Act was signed into law on June 29, 2004. The law authorizes
building the Wekiva Parkway and provides protection to the Wekiva River system. There are four primary activities provided in the law: local
government comprehensive planning and technical assistance; agency reporting and rule making; transportation planning for the Wekiva Parkway;
and the Wekiva River Basin Commission. The Division has developed guidelines to help local governments prepare the comprehensive plan
amendments required by the legislation including model goals, objectives, and policies pursuant to the requirements of s. 369.321(3), F.S.
State Clearinghouse and Federal Consistency Reviews. The Division is one of several participating agencies in the State Clearinghouse and
Federal Consistency Review program administered by the Department of Environmental Protection. Consistency reviews of certain federal actions
as well as environmental resource permits issued by the Department of Environmental Protection or the water management districts are conducted.



Florida Department of Community Affairs                                                                                                                 8
Transportation Planning. The Division assists the Department of Transportation by completing reviews of long range transportation proposals,
Metropolitan Planning Agency plans, and five year work plans. In addition, the Division participates in the Department of Transportation’s Efficient
Transportation Decision-Making Program.
Technical Assistance. The Division provides technical assistance to a range of local governments and regional planning councils. One method of
assisting is the preparation of best practices guides. Topics addressed in the best practices include springs protection, transportation concurrency,
planning toolkit, marina siting, and firewise communities. The Division also provides direct grants to local governments. During FY 07-08 the
major priority was to assist rural jurisdictions and funding was made available to the majority of Florida’s rural counties. The Division also provided
financial support for regional visioning, including MyRegion.org, One Bay, Heartland 2060, and Sustainable Emerald Coast.


                                 DIVISION OF HOUSING AND COMMUNITY DEVELOPMENT PROGRAMS


The Division of Housing and Community Development, which is primarily federally funded, administers state and federal programs designed to
provide community and economic development assistance. The division provides grants to eligible local governments for infrastructure,
revitalization, housing rehabilitation, economic development, and park lands. It assists citizens in meeting critical needs such as food, housing,
health care, and utilities. The Division also staffs the Florida Building Commission, which implements and regulates the Florida Building Code for
all structures in Florida.
Florida Communities Trust (FCT). The Florida Communities Trust was created by Chapter 380, Part III, F.S., and Section 259.105, F.S., as part of
the Florida Forever program to provide land acquisition grants to local governments and eligible nonprofit environmental organizations to acquire
parks, open space, and greenways. This grant funding is a vital component to the implementation of local comprehensive plans. Ongoing program
benefits include providing incentives for communities to protect locally significant land; preserving natural resource lands; leveraging state and local
dollars; assisting communities with project identification; resolving land use conflicts; providing additional waterfront access; boosting downtown
revitalization; and encouraging public/private partnerships.
Florida Building Commission. The Florida Building Commission is comprised of 23 members appointed by the Governor to administer the state
building code policy, pursuant to Chapter 553, Parts I through VIII, F.S., and Rules, 9B-3, 9B-7, 9B-44, 9B-60, 9B-52, and 9B-67, F.A.C. The
Commission develops, adopts, and interprets the Florida Building Code, which is enforced statewide by local governments. This promotes a
consistent process for adopting, updating, and amending a single, unified state building code that is consistently administered from one jurisdiction to
the next throughout Florida. The Commission works with the State Fire Marshal’s Office to coordinate with the Florida Fire Prevention Code. It
also administers the Manufactured Building, Prototype Building, and Product Approval Programs. These programs ensure that the review,
construction, and inspection process for residential, commercial, and factory-built school buildings comply with the Florida Building Code and
ensure the structural integrity of buildings during hurricanes through product testing and approvals. The Product Approval Program also enhances
the effectiveness of the Florida Building Code by providing a higher standard of practice for product evaluation and ensuring uniform and consistent
enforcement statewide. Other responsibilities of the Commission include waiver of accessibility requirements, support to local governments in the
implementation of the code, and recommendations to the Legislature on essential changes to law.



Florida Department of Community Affairs                                                                                                                9
Front Porch Florida Program. The Office of Urban Opportunity was established by Chapter 20.18, F.S., to create strategic alliances and networks
of community collaborations and develop relationships between Front Porch Florida communities and other community, corporate, and faith-based
organizations. The Front Porch Florida program, implemented within the Division of Housing and Community Development, provides distressed
communities the means to renew and revitalize their neighborhoods. Education, training, technical assistance, and access to resources provides these
neighborhoods with viable and attractive places to live, work, and play. The technical and program assistance available through the Front Porch
Program offers communities assistance in a holistic, collaborative planning process, partnerships with local governments to help implement the
community’s plans, and coordinated technical assistance to the neighborhood during both planning and implementation phases.
Small Cities Community Development Block Grant Program. The program, authorized by Title I, Housing & Community Development Act of
1974, as amended, s. 290.0401-290.049, F. S., and Rule 9B-43, F.A.C., administers an annual federal award designed to assist small or rural local
governments that are not included as part of the U.S. Department of Housing and Urban Development’s Urban Entitlement Program. Projects must
benefit low-to-moderate income citizens. Awards are made in four categories: commercial revitalization (downtown improvements); economic
development (job creation); housing rehabilitation; and neighborhood revitalization (infrastructure). Over the last two years, this program has taken a
leadership role in long-term hurricane recovery for both the residential and commercial communities. Examples of activities that are eligible for
Community Development Block Grant funding include rehabilitation/preservation of housing; water and sewer improvements; street improvements;
economic development activities; downtown revitalization; parks and recreation; and drainage improvements.
Small Cities Community Development Block Grant Disaster Recovery Program. The activities of the program, generally authorized by Title I,
Housing and Community Development Act of 1974, as amended, s. 290.0401-290.049, F. S, and Rule 9B-43, F.A.C., serve to benefit the quality of
life of citizens throughout Florida. This funding directly addresses the restoration of critical infrastructure and housing stock decimated during the
2004-05 Hurricane Seasons. A significant portion of the funds are dedicated to benefit low-to-moderate income families and the balance addressing
issues such as urgent need and slum and blight. Eligible activities include restoration of disaster-impacted affordable housing, public infrastructure
destroyed or damaged, and assistance for displaced or economically impacted businesses. A small portion of these funds have been dedicated to
technical assistance activities designed to increase the administrative capacity of eligible communities, educate small business owners on the
importance of business recovery plans, and facilitate an assessment of housing needs in the hurricane affected areas. Cities and counties, entitlement
and non-entitlement, as well as federally recognized Indian Tribes, are eligible to apply for assistance. This program has been temporarily organized
to administer the three supplemental disaster allocations by the Congress in response to the 2004 and 2005 storms.
Low-Income Home Energy Assistance Program. The Low-Income Home Energy Assistance Program (Section 409.508, F.S) receives an annual
federal award from the U.S. Department of Health and Human Services to provide grants to local governments and non-profit agencies to assist
eligible low-income households in meeting the costs of home heating and cooling. The majority of the funds are used for utility payment assistance.
Program funds are allocated to the state’s existing network of community service providers. This is a formula-based grant and is not competitive.
Residents access funds through designated local community providers. The program can assist customers in paying their home energy expenses, and
has three categories of assistance: home energy assistance, crisis assistance, and weather related or supply shortage emergency assistance.
Weatherization Assistance Program. The Weatherization Assistance Program, authorized by Sections 163.03(3), F.S., provides grants to
community action agencies, local governments, Indian tribes, and non-profit agencies to fund energy saving repairs on low-income homes. The
Weatherization Assistance Program is funded through the U.S. Department of Energy and the Weatherization Assistance Program / Low-Income
Home Energy Assistance Program receives funding through the U.S. Department of Health and Human Services' Low-Income Home Energy


Florida Department of Community Affairs                                                                                                             10
Assistance Program. This program receives an annual federal award to serve low-income families by making energy-saving repairs to homes.
Priority is given to the elderly, persons with disabilities, and families with children under the age of 12.
Community Services Block Grant Program. The Community Services Block Grant Program (s. 163.03(3), F.S.; Rule 9B-22, F.A.C.) receives an
annual federal award from the U.S. Department of Health and Human Services to serve low-income families in 67 counties. The Community
Services Block Grant Program serves two purposes: (1) to provide emergency financial assistance for education, nutrition, housing, health care, and
employment; and (2) to provide longer term strategies for the state’s poorest citizens and low-income communities to achieve a higher level of self
sufficiency. In assisting people to become self sufficient, the agency may provide educational assistance such as tuition, books, literacy classes, job
readiness preparation, child day care, transportation assistance, job counseling, placement, and training services. For elderly people, the program
may assist them to continue to live in their homes by providing meals, food, housekeeper services, rent or mortgage assistance, medicine, and
transportation. This is a formula-driven grant and is administered through local agencies.
Small Cities Community Development Block Grant Loan Guarantee Program (Section 108). The Section 108 Loan Guarantee Program is
authorized under Section 108 of the Housing and Community Development Act of 1974 (42 U.S.C. 5308) as part of the Community Development
Block Grant Program. The program offers local governments a source of financing for economic development, large-scale public facility projects,
and public infrastructure. The U.S. Department of Housing and Urban Development sells bonds on the private market and uses the proceeds to fund
Section 108 loans through the state to local governments. The local government may loan the funds (which must be repaid) to third parties to
undertake eligible Community Development Block Grant activities.
Special District Information Program. This program provides information to state and local governmental agencies and the public on the activities
of special districts created by local ordinances and state law. It administers the Uniform Special District Accountability Act of 1989 (Chapter 189,
F.S.), which is the general law that governs special districts and permits municipalities and counties to establish certain types of special districts. It
improves governmental efficiency by collecting, categorizing, and distributing special district information through the Official List of Special
Districts Online. The Department also provides technical assistance under this program, and publishes the Florida Special District Handbook.




Florida Department of Community Affairs                                                                                                                 11
       2. Please provide the agency organizational structure information required in Schedule X (Organizational Structure) of the Legislative
          Budget Request (LBR).




Florida Department of Community Affairs                                                                                                         12
       3. When did you last perform a comprehensive internal organizational structural review?


STRUCTURAL REVIEW OF THE DIVISION OF COMMUNITY PLANNING – WINTER/SPRING 2007
In January 2007, Governor-elect Crist selected Tom Pelham to serve as Secretary of the Department of Community Affairs. The Secretary-designate
asked one of his candidates for Director of the Division of Community Planning to perform an initial appraisal of the Division’s structure and staff
resources. Once appointed, the Division Director completed his assessment and initiated a series of management actions.
As a first consideration the organizational chart and allocation of personnel were adjusted to direct additional resources on core functions,
specifically the review of comprehensive plans and developments of regional impact. During this initial period several key leadership positions
within the Division that were either vacant or warranted change were filled.
A review of prior studies confirmed that the Division’s salaries have substantially lagged behind land-use planners in both the private sector and local
government. It was determined that the Division is a training ground for entry level planners who learn the basics of the state’s growth management
law and processes and then seek higher paying jobs elsewhere. Previous efforts to address this issue had not been successful. However, the Division
Director was able to cobble together adequate funds to provide modest pay increases for the five Regional Planning Administrators who supervise the
region-based teams that review local comprehensive plans and developments of regional impact. In addition, the Division forged a relationship with
Florida State University to hire graduate students in the Urban and Regional Planning Department as part-time OPS planners. This not only provided
a boost in work production, it also created opportunities for these individuals to compete for career service opportunities upon their graduation, a
strategy that has proven successful.
It was also discovered that some activities such as awarding technical assistance funds to local governments and preparing and submitting
legislatively mandated reports for the last several years had not been performed in a timely fashion. The Division Director moved quickly to bring
the delayed activities back up to date. He also established standard operating procedures for the first time, instituted an on-going staff training
regimen, and kicked off several morale boosting initiatives, including reorganizing and cleaning up the physical work area, upgrading equipment, and
organizing social events and other team-building efforts.
After reviewing implementation of the 2005 growth management law changes and the specific legal requirements, the Division shifted its practices in
accord with the law to narrow its review of the financial feasibility of a local comprehensive plan to only its five year Capital Improvement Schedule.
Since January 2007 the Division has accommodated significant staff reductions due to budget shortfalls. In response, continual adjustments have
been necessary, including reducing travel and other expenses and completing organizational adjustments to balance workload and complete
responsibilities more efficiently.




Florida Department of Community Affairs                                                                                                              13
STRUCTURAL REVIEW OF THE OFFICE OF THE SECRETARY – WINTER/SPRING 2008
When Secretary Pelham took over the Department in January 2007, over a dozen organizational units reported directly to the Secretary and Assistant
Secretary. With each of these units performing vastly different functions and roles, this situation represented an unreasonable span of supervisory
control. In fact, until six or seven years ago, a number of the more technical and specialized administrative units (Finance & Accounting, Purchasing,
Budgeting, and Personnel) reported to an Administrative Services Director, who in turn reported to the Secretary and Assistant Secretary. Simply
put, it is impossible for Secretary and Assistant Secretary to devote the time necessary to supervise this many functions adequately.
The lack of an administrator who could provide daily supervision and expert guidance for the specified administrative functions has caused a number
of problems over the past year. Typically, administrative service issues have been belatedly brought to the attention of the Secretary and Assistant
Secretary only after they have already erupted into a problem affecting the quality of services to the rest of the Department. This sometimes required
significant effort to undo things and repair any damages. And the chances that the Secretary or Assistant Secretary has the experience and expertise
to grasp the complexity of these sorts of technical problems well enough to craft successful corrective actions are slim. Moreover, effective
communication and coordination among the administrative units has been hindered by the absence of a director dedicated to overseeing those units
on a daily basis.
Although looming since the fall of 2007, the budget and staffing cuts made during the 2008 legislative session provided yet another reason to
reorganize the Department’s administrative functions. With the loss of more than 10% of the staff resources in the Office of the Secretary, almost
every unit experienced staff reductions. It simply made little sense to continue to maintain some of the smaller units such as Personnel, Budgeting,
and Purchasing as stand alone organizational entities reporting to the Secretary and Assistant Secretary. Instead, all of the financial functions
performed by these three units, along with the Finance and Accounting unit functions, were rolled into a Financial Management unit run by an
administrator who reports directly to the Secretary and Assistant Secretary. The non-financial functions formerly housed in the Purchasing unit such
as property inventory, mail and supply room, and vehicle fleet reservation and maintenance were moved under the Human Resources Director, and
that unit was expanded slightly and renamed Resource Management.
Within the newly established Financial Management unit, three sub-units were established: Grants Management & Special Projects, General
Accounting, and Budget & Revenue Management. All supervisory levels below the sub-unit have been eliminated, and those employees who
process operational payments and grant payments no longer specialize in payments associated with a specific grant or a particular operational activity
such as travel. The units have too few employees to continue that type of specialization, which too often leaves some people overloaded on any
given day and other people underutilized. Of course, these changes will require a commitment to cross-training staff and also place a responsibility
on the sub-unit supervisors and the senior accountants in each sub-unit to monitor workflow and workloads closely and continually.




Florida Department of Community Affairs                                                                                                             14
    B. A list of all advisory committees, including those established in statute and those established by managerial initiative;
       their purpose, activities, composition, and related expenses; the extent to which their purposes have been achieved;
       and the rationale for continuing or eliminating each advisory committee. (s. 11.906(15), F.S.)
        1. Complete Exhibit 1 below for each of your agency’s advisory committees as defined in s. 20.03(3), (7), (8), (9), (10), and (12), F.S., as
           well as those created through executive order that existed in Fiscal Year 2006-07.


                                                     Exhibit 1: Advisory Committees, As Defined Above

                                                                                                              FY 2006-07
                                                                                                             Expenditures
                                                                                                             (Includes travel,
    Advisory                    Date of                                                     FY 2006-07        staff and other
   Committee                   Meetings                                                     Revenues            expenses,          Achievements
   Name and           Year     During FY      Authoriza-          Purpose and                 (by fund           (by fund         Accomplished in           Consequences of
  Composition        Created    2006-07          tion              Activities                 source)             source)           FY 2006-07                Abolishment
 Century              2005     July 9-10,     s. 163.3247,   The Commission is a           $550,000 -        $549,885 -          In its first two annual   The Century
 Commission                    2006           F.S.           standing body that is         Funds             Grants and          reports, the              Commission’s
 for a                                                       charged with developing       appropriated      Donations           Commission identified     mandate encompasses
 Sustainable                   Sept, 10-11,                  recommendations to help       for the Century   Trust Fund          issues such as energy     the broad
 Florida                       2006                          Florida’s citizens and        Commission                            and water supply,         responsibility for
                               Nov. 19-20,                   state leaders prepare for a   come from                             global climate change,    creating a sustainable
 Composition: Of               2006                          continued increase in         Documentary                           the future of viable      Florida over
 the 15 members                                              population and to craft a     Stamp Taxes                           agriculture, and          generations and to
                               Feb. 5-6,                     plan that meets the           transferred to                                                  make specific
 representing                                                                                                                    community design as
 local                         2007                          challenges and                DCA’s Grants                                                    recommendations each
                                                                                                                                 matters of extreme
 governments,                                                opportunities this growth     and Donations                                                   year about how to
                               May 20-21,                                                                                        importance for the
 school boards,                2007                          presents. The Secretary       Trust Fund                                                      achieve that vision for
                                                                                                                                 future. Through its
 homebuilders,                                               of DCA appoints the                                                                           a sustainable Florida.
                                                             Executive Director and                                              research and convening    It is the only entity in
 developers, and                                                                                                                 efforts, the
 the business,                                               the Governor chooses a                                                                        Florida charged with
                                                             Chair from among the                                                Commission has,           such a task. The
 agriculture, and                                                                                                                among other projects,
 environmental                                               members. The                                                                                  Commission needs the
                                                             Commission                                                          produced a                time necessary to
 communities, 5
                                                             accomplishes its                                                    collaborative GIS-        deliberate complex
 are appointed by
                                                             challenging tasks through                                           based map of Florida’s    issues and make
 the Governor and
                                                             quarterly meetings and                                              most ecologically         meaningful
 10 by the
 Legislature (5 by                                           issuance of an annual                                               critical areas and will   recommendations to
 the Senate and 5                                            report to the Legislature                                           be hosting a Water        the Governor and
 by the House).                                              with staff support from                                             Supply Summit in          Legislature that
                                                             DCA and other agencies.                                             September 2008.           propose solutions to
                                                                                                                                                           the many challenges
                                                                                                                                                           facing this state.

Florida Department of Community Affairs                                                                                                                                      15
                                                     Exhibit 1: Advisory Committees, As Defined Above

                                                                                                         FY 2006-07
                                                                                                        Expenditures
                                                                                                        (Includes travel,
    Advisory                     Date of                                                  FY 2006-07     staff and other
   Committee                    Meetings                                                  Revenues         expenses,          Achievements
   Name and            Year     During FY      Authoriza-         Purpose and               (by fund        (by fund         Accomplished in            Consequences of
  Composition         Created    2006-07          tion             Activities               source)          source)           FY 2006-07                  Abolishment
                                                                                                                                                       Abolishing the
                                                                                                                                                       Century Commission
                                                                                                                                                       would reduce the
                                                                                                                                                       state’s efforts to
                                                                                                                                                       envision and realize its
                                                                                                                                                       future.
 Florida               1998                   s. 553, Part   The Florida Building        $4,064,124 -   $4,273,718 -        The Florida Building       Abolishing the Florida
                                July 10-12,
 Building                                     IV, F.S.       Commission is               Operating      Operating TF;       Commission                 Building Commission
                                2006
 Commission                                                  responsible for the         Trust Fund     and $192,770 -      continually achieves       will eliminate the
                                Aug. 21-23,                  development,                               Grants and          and accomplishes its       balanced oversight of
                                2006                         maintenance, and                           Donations           responsibilities for the   the Florida Building
 Composition:
                                                             implementation of a                        Trust Fund          Florida Building Code      Code and its
 The Commission                 Oct. 9-11,                                                                                                             component codes for
                                2006                         unified building code for                                      through monthly
 is made up of 23                                                                                                                                      plumbing, electric,
                                                             the State of Florida.                                          meetings. To assist in
 representatives of             Dec. 4-6,                                                                                                              mechanical, energy
                                                                                                                            its efforts, the
 design                         2006                                                                                                                   conservation,
                                                                                                                            Commission draws
 professional,                                                                                                                                         accessibility, and
                                                                                                                            from the knowledge
 contractor, and                Feb. 5-7,                                                                                                              structural and fire
                                2006                                                                                        and expertise of
 government                                                                                                                                            systems as well as its
                                                                                                                            hundreds of volunteers
 experts in the                 March 26-                                                                                                              established minimum
                                                                                                                            through its technical
 various building                                                                                                                                      standards for the
                                28, 2006                                                                                    advisory committees
 systems                                                                                                                                               safety and
                                                                                                                            and workgroups.
 disciplines                    May 7-9,                                                                                                               performance of
 covered by the                 2006                                                                                                                   buildings in the state.
 code.                                                                                                                                                 Such action would
                                June 25-27,
                                2006                                                                                                                   jeopardize the health,
                                                                                                                                                       safety, and welfare of
                                                                                                                                                       the public.




Florida Department of Community Affairs                                                                                                                                  16
                                                        Exhibit 1: Advisory Committees, As Defined Above

                                                                                                              FY 2006-07
                                                                                                             Expenditures
                                                                                                             (Includes travel,
    Advisory                       Date of                                                   FY 2006-07       staff and other
   Committee                      Meetings                                                   Revenues           expenses,          Achievements
   Name and           Year        During FY      Authoriza-         Purpose and                (by fund          (by fund         Accomplished in          Consequences of
  Composition        Created       2006-07          tion             Activities                source)            source)           FY 2006-07               Abolishment
 Florida               1989       Sept. 14,      s. 380.504,   The Florida Communities      $1,584,163 -     $1,608,884 -        The Florida              All powers of the
 Communities                      2006           F.S.          Trust is a growth            Florida          Florida             Communities Trust        Florida Communities
 Trust                                                         management program that      Communities      Communities         Governing Board          Trust are vested with
                                  Nov. 1,
 Governing                                                     provides funding to local    Trust Fund       Trust Fund          carries out and          the Governing Board.
                                  2006
 Board                                                         governments and non-         (admin. only)    (admin. only)       achieves its purposes    Abolishing the
                                  June 4, 2007                 profit environmental                                              through statutorily      Governing Board
 Composition:                     Nov. 1-2,                    organizations for                                                 required quarterly       would compromise the
 The Governing                    2007                         acquisition of community-                                         meetings, which are      integrity of the Florida
 Board consists of                Dec. 5, 2007                 based parks, open space,                                          conducted through both   Communities Trust.
 the Secretary of                                              and greenways that                                                in-person meetings and   The Governing Board,
 Community                                                     further outdoor recreation                                        teleconferencing.        due to its diverse
 Affairs, the                                                  and natural resource                                                                       make-up, ensures the
 Secretary of                                                  protection needs                                                                           best use of Florida
 Environmental                                                 identified in local                                                                        Forever dollars in the
 Protection, and                                               comprehensive plans.                                                                       selection of local
 four public                                                   The Governing Board                                                                        projects, particularly
 members                                                       reviews and approves                                                                       with regard to the
 appointed by the                                              projects submitted for                                                                     local government
 Governor and                                                  funding, reviews the                                                                       representatives who
 subject to Senate                                             policies of the Florida                                                                    are essential to this
 confirmation.                                                 Communities Trust, and                                                                     process, given their
                                                               addresses technical land                                                                   understanding of the
                                                               management issues that                                                                     challenges that
                                                               arise from time to time.                                                                   communities face in
                                                                                                                                                          creating parks,
                                                                                                                                                          recreational areas, and
                                                                                                                                                          open space.
 Florida             The          July 28,       s. 420.504,   The Florida Housing          $132,600,000 -   State               The Corporation’s        The State of Florida
 Housing             Corpora-     2006           F.S.          Finance Corporation was      State Housing    appropriations      fiscal year runs from    will not have an entity
 Finance             tion’s                                    created to help Floridians   Trust Fund;      are not used to     January through          to access and leverage
                                  September
 Corporation         precursor,                                obtain decent, affordable    $292,500,000 -   fund                December, and its        the over $800 million
                                  8, 2006
                     Florida                                   housing otherwise            Local            operational         annual report            in federal housing
                     Housing      October 20,                  unavailable to them. The     Government       costs at the        accomplishments are      program authority
                     Finance      2006                         Corporation's Board of       Housing Trust    Florida             reported over this       provided each year to
 Composition:
 The Board of        Agency,      December                     Directors and staff work     Fund. The        Housing             period. For FY 2007,     Florida to finance

Florida Department of Community Affairs                                                                                                                                     17
                                                      Exhibit 1: Advisory Committees, As Defined Above

                                                                                                              FY 2006-07
                                                                                                             Expenditures
                                                                                                             (Includes travel,
     Advisory                        Date of                                                FY 2006-07        staff and other
    Committee                       Meetings                                                Revenues            expenses,           Achievements
    Name and             Year      During FY     Authoriza-          Purpose and              (by fund           (by fund          Accomplished in          Consequences of
  Composition          Created       2006-07        tion              Activities              source)             source)             FY 2006-07               Abolishment
 Directors            was          15, 2006                   to increase affordable       Florida           Finance             FHFC funded 15,260        affordable
 consists of the      created in   January 26,                housing opportunities for    Housing           Corporation,        homeownership units       homeownership and
 Secretary of the     1980.        2007                       Floridians and ensure that   Finance           except for          and 7,956 rental units.   rental housing.
 Department of        The                                     its programs are well        Corporation is    compliance          In addition:
 Community            Corpora-     March 16,                  matched to the housing       not a depart-     with the State
 Affairs, who is      tion was     2007                       needs of Floridians. It      ment of the       Housing             • Formed partnerships
 an ex officio,       created on   April 27,                  administers (and uses        executive         Initiatives           with 5 major
 voting member        January 1,   2007                       state funds to leverage      branch of state   Partnership           insurance companies
 and eight            1998, by                                access to) the federal       government        program, the          to provide reduced
                                   June 22,                                                                                        mortgage insurance
 additional           Ch. 1997-    2007                       Mortgage Revenue Bond        within the        Catalyst
 members who          167, Laws                               program, the Low Income      scope and         program,              premiums to
 are appointed by     of Florida                              Housing Tax Credit           meaning of        Affordable            homebuyers who use
 the Governor and     (replacing                              program, the HOME            Section 6,        Housing Study         its programs to
 confirmed by the     the                                     program, the First Time      Article IV of     Commission,           purchase their
 Senate. The          agency) as                              Homebuyer program, the       the State         and the Florida       homes;
 Board members        a public-                               state-funded State           Constitution,     Housing Data        • Developed &
 serve 4-year         private                                 Apartment Incentive Loan     but is an         Clearinghouse         launched a special
 terms and are        entity.                                 (SAIL) program, Elderly      instrument-       (~0.03% of the        needs website to be a
 selected as                                                  Housing Community            tality of the     state                 comprehensive
 representatives of                                           Loan program, Guarantee      State. The        appropriation).       clearinghouse of
 various housing                                              program, Predevelopment      statutes cited                          Florida Housing’s
 industry groups.                                             Loan program, the            above require                           programs & related
                                                              Homeownership                it and the                              services pertinent to
 .                                                            Assistance program, the      Department to                           special needs
                                                              State Housing Initiatives    sign a contract                         households; and
                                                              Partnership (SHIP)           outlining the
                                                              program, the Catalyst        conduct of                            • Began work on a
                                                              Training and Technical       business by the                         strategy to provide
                                                              Assistance program, the      Florida                                 foreclosure
                                                              Community Workforce          Housing                                 prevention and
                                                              Housing Innovation Pilot     Finance                                 intervention services
                                                              program, among others.       Corporation.                            to borrowers.




Florida Department of Community Affairs                                                                                                                                 18
   C. Agency Funding
       1. In the following table (Exhibit 2), Budget Entity Title, Budget Entity Number, Name of Fund, Total Amount, and Number of FTEs have
          been filled out for the agency using LAS/PBS data. Please fill out Fund Source and Number of OPS cells.

                                                           Exhibit 2: Revenue Sources and Amounts by Budget Entity

                         NOTE: Total amounts reported reflect the applicable Fiscal Year General Appropriations Act (GAA) as recorded in the
                           LAS/PBS Appropriations Ledger, except as noted. Budget reductions taken after the GAA are not reflected here.

                                                                          FY 2005-2006                         FY 2006-2007                         FY 2007-2008
      Budget Entity Title                                       Exec. Dir. and Support Services       Exec. Dir. and Support Services     Exec. Dir. and Support Services
      Budget Entity Number                                      520103                                520103                              520103
      Number of FTE (vacant)                                    87 (7)                                89 (5)                              89 (15)
      Number of OPS                                             11                                    5                                   4
      Name of Fund (General Revenue or Trust Fund)              General Revenue                       General Revenue                     General Revenue
      Total Amount                                              $2,818,764                            $2,279,522                          $2,694,626
      Fund Source(s)
      If a fund has multiple sources, please reflect the
      amount from each source.
      Name of Fund (General Revenue or Trust Fund)              Administrative TF                     Administrative TF                   Administrative TF
      Total Amount                                              $4,196,622                            $4,945,438                          $5,490,110
      Fund Source(s)                                            Revenues are received from            Revenues are received from          Revenues are received from
      If a fund has multiple sources, please reflect the        assessments against federal and       assessments against federal and     assessments against federal and
      amount from each source.                                  state trust funds for centralized     state trust funds for centralized   state trust funds for centralized
                                                                executive and administrative          executive and administrative        executive and administrative
                                                                services. The various rates of        services. The various rates of      services. The various rates of
                                                                assessments are developed through     assessments are developed through   assessments are developed through
                                                                an annual Cost Allocation Plan,       an annual Cost Allocation Plan,     an annual Cost Allocation Plan,
                                                                negotiated with and approved by the   negotiated with and approved by     negotiated with and approved by
                                                                agency’s federal cognizant agency,    the agency’s federal cognizant      the agency’s federal cognizant
                                                                U. S. Department of Justice.          agency, U. S. Department of         agency, U. S. Department of
                                                                                                      Justice.                            Justice.




Florida Department of Community Affairs                                                                                                                                       19
                                                                      FY 2005-2006                            FY 2006-2007                          FY 2007-2008
      Budget Entity Title                                  Exec. Dir. and Support Services         Exec. Dir. and Support Services       Exec. Dir. and Support Services
      Budget Entity Number                                 520103                                  520103                                520103
      Name of Fund (General Revenue or Trust Fund)         Grants and Donations TF                 Grants and Donations TF               Grants and Donations TF
      Total Amount                                         $162,396                                $168,926                              $100,320
      Fund Source(s)                                       Revenues are transferred from the       Revenues are transferred from the     Revenues are transferred from the
      If a fund has multiple sources, please reflect the   Operating TF in DEM, the source of      Operating TF in DEM, the source       Operating TF in DEM, the source
      amount from each source.                             which is Hazardous Materials Fees,      of which is Hazardous Materials       of which is Hazardous Materials
                                                           to fund a Senior Attorney Position      Fees, to fund a Senior Attorney       Fees, to fund a Senior Attorney
                                                           in the Office of General Counsel -      Position in the Office of General     Position in the Office of General
                                                           $100,918; Revenues are also paid        Counsel - $92,624; Revenues are       Counsel.
                                                           by the Florida Housing Finance          also paid by the Florida Housing
                                                           Corporation to fund a position in the   Finance Corporation to fund a
                                                           Office of Inspector General -           position in the Office of Inspector
                                                           $61,478.                                General - $76,302.



                                                                      FY 2005-2006                            FY 2006-2007                          FY 2007-2008
      Budget Entity Title                                  Community Planning                      Community Planning                    Community Planning
      Budget Entity Number                                 525001                                  525001                                525001
      Number of FTE (vacant)                               66 (6)                                  65 (8)                                69 (11)
      Number of OPS                                        8                                       13                                    15
      Name of Fund (General Revenue or Trust Fund)         General Revenue                         General Revenue                       General Revenue
      Total Amount                                         $10,961,960                             $8,422,101                            $8,679,835
      Fund Source(s)
      If a fund has multiple sources, please reflect the
      amount from each source.




Florida Department of Community Affairs                                                                                                                                      20
                                                                    FY 2005-2006                         FY 2006-2007                          FY 2007-2008
      Budget Entity Title                                  Community Planning                   Community Planning                  Community Planning
      Budget Entity Number                                 525001                               525001                              525001
      Name of Fund (General Revenue or Trust Fund)         Grants and Donations TF              Grants and Donations TF             Grants and Donations TF
      Total Amount                                         $7,194,840                           $3,881,180                          $4,299,044
      Fund Source(s)                                       Grants from Department of            Grants from Department of           Grants from Department of
      If a fund has multiple sources, please reflect the   Environmental Protection (DEP) for   Environmental Protection (DEP)      Environmental Protection (DEP)
      amount from each source.                             the Waterfronts Florida Program -    for the Waterfronts Florida         for the Waterfronts Florida
                                                           $97,300; Local Coastal Program       Program - $149,000; Springs         Program - $149,000; Post Disaster
                                                           Technical Support - $40,000;         Protection Program - $60,000;       Redevelopment Program -
                                                           Transfer of unobligated cash from    Post Disaster Redevelopment         $75,000; Local Coastal Program
                                                           Documentary Stamp Revenue for        Program - $75,000; Local Coastal    Technical Support - $38,000;
                                                           the Affordable Housing Catalyst      Program Technical Support;          Transfer of Documentary Stamp
                                                           Program to be used for DCP           $40,000; Transfer of Documentary    Revenue from Department of
                                                           Technical Assistance to Local        Stamp Revenue from Department       Revenue for SB 360 Technical
                                                           Governments - $400,000; Transfer     of Revenue for SB 360 Technical     Assistance and Century
                                                           of Documentary Stamp Revenue         Assistance and Century              Commission - $3.25 M.
                                                           from Department of Revenue for SB    Commission - $3.25 M.
                                                           360 Technical Assistance and
                                                           Century Commission - $6.25 M.
      Name of Fund (General Revenue or Trust Fund)         N/A                                  N/A                                 Energy Consumption TF
      Total Amount                                         N/A                                  N/A                                 $855,000
      Fund Source(s)                                       N/A                                  N/A                                 Transfer of unobligated trust fund
      If a fund has multiple sources, please reflect the                                                                            cash from Documentary Stamp
      amount from each source.                                                                                                      Revenues from DOR.
      Name of Fund (General Revenue or Trust Fund)         N/A                                  N/A                                 State Housing TF
      Total Amount                                         N/A                                  N/A                                 $400,000
      Fund Source(s)                                       N/A                                  N/A                                 Transfer of unobligated trust fund
      If a fund has multiple sources, please reflect the                                                                            cash from Documentary Stamp
      amount from each source.                                                                                                      Revenues from DOR.
      Name of Fund (General Revenue or Trust Fund)         N/A                                  Emergency Management                N/A
                                                                                                Preparedness and Assistance Trust
                                                                                                Fund (EMPA).
      Total Amount                                         N/A                                  $1,600,000                          N/A
      Fund Source(s)                                       N/A                                  Transfer of unobligated cash from   N/A
      If a fund has multiple sources, please reflect the                                        Documentary Stamp Revenues
      amount from each source.                                                                  provided to HCD in FY 05-06 to
                                                                                                fund member projects that were
                                                                                                subsequently vetoed.

Florida Department of Community Affairs                                                                                                                                  21
                                                                     FY 2005-2006                        FY 2006-2007                          FY 2007-2008
      Budget Entity Title                                  Community Planning                   Community Planning                  Community Planning
      Budget Entity Number                                 525001                               525001                              525001
      Name of Fund (General Revenue or Trust Fund)         Operating Trust Fund                 N/A                                 Operating Trust Fund
      Total Amount                                         $1,200,000                                                               $445,000
      Fund Source(s)                                       Repayments from Community                                                Repayments from Community
      If a fund has multiple sources, please reflect the   Development Corporation Loans                                            Development Corporation Loans
      amount from each source.                             used for Technical Assistance to                                         used for Technical Assistance to
                                                           Local Governments.                                                       Local Governments.



                                                                     FY 2005-2006                        FY 2006-2007                          FY 2007-2008
                                                           Affordable Housing and               Affordable Housing and              Affordable Housing and
      Budget Entity Title
                                                           Neighborhood Redevelopment           Neighborhood Redevelopment          Neighborhood Redevelopment
      Budget Entity Number                                 528001                               528001                              528001
      Number of FTE (vacant)                               25 (2)                               25 (1)                              25 (4)
      Number of OPS                                        10                                   9                                   10
      Name of Fund (General Revenue or Trust Fund)         General Revenue                      General Revenue                     General Revenue
      Total Amount                                         $3,938,610                           $6,242,674                          $3,643,665
      Fund Source(s)
      If a fund has multiple sources, please reflect the
      amount from each source.
      Name of Fund (General Revenue or Trust Fund)         Florida Small Cities Community       Florida Small Cities Community      Florida Small Cities Community
                                                           Development Block Grant              Development Block Grant             Development Block Grant
                                                           Program Fund                         Program Fund                        Program Fund
      Total Amount                                         $140,277,557                         $119,702,527                        $137,019,896
      Fund Source(s)                                       Annual and supplemental grant        Annual and supplemental grant       Annual and supplemental grant
      If a fund has multiple sources, please reflect the   award from the U. S. Department of   awards from the U. S. Department    award from the U. S. Department
      amount from each source.                             Housing and Urban Development.       of Housing and Urban                of Housing and Urban
                                                           Regular award of $42,277,557 and     Development. Regular award of       Development. Regular award of
                                                           disaster award of $98,000,000. (A)   $36,798,527 and disaster award of   $36,953,378 and disaster award of
                                                                                                $82,904,000.                        $100,066,518. (B)
      (A) Originally recorded in FY 2004-2005 and carried forward to FY 2005-2006.
      (B) Originally recorded in FY 2006-2007 and carried forward in FY 2007-2008.




Florida Department of Community Affairs                                                                                                                                 22
                                                                      FY 2005-2006                         FY 2006-2007                           FY 2007-2008
                                                           Affordable Housing and                Affordable Housing and                Affordable Housing and
      Budget Entity Title
                                                           Neighborhood Redevelopment            Neighborhood Redevelopment            Neighborhood Redevelopment
      Budget Entity Number                                 528001                                528001                                528001
      Name of Fund (General Revenue or Trust Fund)         Community Services Block Grant        Community Services Block              Community Services Block
                                                           TF                                    Grant TF                              Grant TF
      Total Amount                                         $84,774                               $89,206                               $93,765
      Fund Source(s)                                       Annual grant award from U. S.         Annual grant award from U. S.         Annual grant award from U. S.
      If a fund has multiple sources, please reflect the   Department of Health and Human        Department of Health and Human        Department of Health and Human
      amount from each source.                             Services.                             Services.                             Services.
      Name of Fund (General Revenue or Trust Fund)         Energy Consumption TF                 Energy Consumption TF                 Energy Consumption TF
      Total Amount                                         $461,805                              $21,961                               $1,023,083
      Fund Source(s)                                       Annual grant award from the U. S.     Annual grant award from the U. S.     Annual grant award from the U. S.
      If a fund has multiple sources, please reflect the   Department of Energy - $21.8K;        Department of Energy.                 Department of Energy - $23,083;
      amount from each source.                             Transfer of unobligated                                                     Transfer from Department of
                                                           Documentary Stamp Revenues -                                                Financial Services-My Safe
                                                           $440K.                                                                      Florida Homes - $1M.
      Name of Fund (General Revenue or Trust Fund)         Florida Communities TF                Florida Communities TF                Florida Communities TF
      Total Amount                                         $5,776                                $6,066                                $6,371
      Fund Source(s)                                       Portion of the transfer of revenues   Portion of the transfer of revenues   Portion of the transfer of revenues
      If a fund has multiple sources, please reflect the   from the sale of Panther Tag          from the sale of Panther Tag          from Department of Environmental
      amount from each source.                             License Plates - $335,641; Portion    License Plates - $316,577; Portion    Protection Land Acquisition Trust
                                                           of the transfer of revenues from      of the transfer of revenues from      Fund - $1,210,682.
                                                           Department of Environmental           Department of Environmental
                                                           Protection Land Acquisition Trust     Protection Land Acquisition Trust
                                                           Fund - $1,210,682.                    Fund - $1,210,682.
      Name of Fund (General Revenue or Trust Fund)         State Housing TF                      N/A                                   N/A
      Total Amount                                         $2,900,000                            N/A                                   N/A
      Fund Source(s)                                       Transfer of Documentary Stamp         N/A                                   N/A
      If a fund has multiple sources, please reflect the   Revenue from the Department of
      amount from each source.                             Revenue.
      Name of Fund (General Revenue or Trust Fund)         Grants and Donations TF               N/A                                   Grants and Donations TF
      Total Amount                                         $1,600,000                            N/A                                   $100,000
      Fund Source(s)                                       Transfer of unobligated funds from    N/A                                   Transfer from the Office of
      If a fund has multiple sources, please reflect the   the Hurricane Catastrophe                                                   Economic and Demographic
      amount from each source.                             Fund/Insurance Surcharges.                                                  Research.



Florida Department of Community Affairs                                                                                                                                      23
                                                                      FY 2005-2006                            FY 2006-2007                        FY 2007-2008
                                                           Affordable Housing and                  Affordable Housing and              Affordable Housing and
      Budget Entity Title
                                                           Neighborhood Redevelopment              Neighborhood Redevelopment          Neighborhood Redevelopment
      Budget Entity Number                                 528001                                  528001                              528001
      Name of Fund (General Revenue or Trust Fund)         Low Income Home Energy                  Low Income Home Energy              Low Income Home Energy
                                                           Assistance Program Block Grant          Assistance Program Block Grant      Assistance Program Block Grant
                                                           TF                                      TF                                  TF
      Total Amount                                         $41,257                                 $43,411                             $45,626
      Fund Source(s)                                       Annual grant award from the U. S.       Annual grant award from the U. S.   Annual grant award from the U. S.
      If a fund has multiple sources, please reflect the   Department of Health and Human          Department of Health and Human      Department of Health and Human
      amount from each source.                             Services.                               Services.                           Services.
      Name of Fund (General Revenue or Trust Fund)         Operating TF                            Operating TF                        Operating TF
      Total Amount                                         $166,112                                $172,453                            $179,367
      Fund Source(s)                                       Special Districts Fees collected from   Special Districts Fees collected    Special Districts Fees collected
      If a fund has multiple sources, please reflect the   special district entities statewide.    from special district entities      from special district entities
      amount from each source.                                                                     statewide.                          statewide.
      Name of Fund (General Revenue or Trust Fund)         N/A                                     U. S. Contributions TF              N/A
      Total Amount                                         N/A                                     $1,400,000                          N/A
      Fund Source(s)                                       N/A                                     Grant award from the U. S.          N/A
      If a fund has multiple sources, please reflect the                                           Department of Homeland Security-
      amount from each source.                                                                     FEMA for the Hazard Mitigation
                                                                                                   Program.



                                                                      FY 2005-2006                            FY 2006-2007                        FY 2007-2008
                                                           Building Code Compliance and            Building Code Compliance and        Building Code Compliance and
      Budget Entity Title
                                                           Hazard Mitigation                       Hazard Mitigation                   Hazard Mitigation
      Budget Entity Number                                 528002                                  528002                              528002
      Number of FTE (vacant)                               17 (2)                                  17 (1)                              17 (2)
      Number of OPS                                        2                                       2                                   2
      Name of Fund (General Revenue or Trust Fund)         N/A                                     N/A                                 General Revenue
      Total Amount                                         N/A                                     N/A                                 $350,000
      Fund Source(s)                                       N/A                                     N/A
      If a fund has multiple sources, please reflect the
      amount from each source.



Florida Department of Community Affairs                                                                                                                                    24
                                                                      FY 2005-2006                       FY 2006-2007                       FY 2007-2008
                                                           Building Code Compliance and       Building Code Compliance and       Building Code Compliance and
      Budget Entity Title
                                                           Hazard Mitigation                  Hazard Mitigation                  Hazard Mitigation
      Budget Entity Number                                 528002                             528002                             528002
      Name of Fund (General Revenue or Trust Fund)         Operating TF                       Operating TF                       Operating TF
      Total Amount                                         $3,104,804                         $3,637,295                         $4,998,498
      Fund Source(s)                                       Building Surcharge, Manufactured   Building Surcharge, Manufactured   Building Surcharge, Manufactured
      If a fund has multiple sources, please reflect the   Building, and Insignia Fees.       Building, and Insignia Fees.       Building, and Insignia Fees.
      amount from each source.
      Name of Fund (General Revenue or Trust Fund)         Grants and Donations TF            Grants and Donations TF            Grants and Donations TF
      Total Amount                                         $388,084                           $195,000                           $190,000
      Fund Source(s)                                       Proceeds from the Sale of Energy   Proceeds from the Sale of Energy   Proceeds from the Sale of Energy
      If a fund has multiple sources, please reflect the   Code Books.                        Code Books.                        Code Books.
      amount from each source.




                                                                      FY 2005-2006                       FY 2006-2007                       FY 2007-2008
                                                           Public Service and Energy          Public Service and Energy          Public Service and Energy
      Budget Entity Title
                                                           Initiatives                        Initiatives                        Initiatives
      Budget Entity Number                                 528003                             528003                             528003
      Number of FTE (vacant)                               13 (0)                             13 (0)                             13 (0)
      Number of OPS                                        0                                  0                                  0
      Name of Fund (General Revenue or Trust Fund)         General Revenue                    General Revenue                    General Revenue
      Total Amount                                         $175,000                           $2,675,000                         $175,000
      Fund Source(s)
      If a fund has multiple sources, please reflect the
      amount from each source.
      Name of Fund (General Revenue or Trust Fund)         Community Services Block Grant     Community Services Block           Community Services Block
                                                           TF                                 Grant TF                           Grant TF
      Total Amount                                         $18,774,113                        $18,790,763                        $18,818,172
      Fund Source(s)                                       Annual grant award from U. S.      Annual grant award from U. S.      Annual grant award from U. S.
      If a fund has multiple sources, please reflect the   Department of Health and Human     Department of Health and Human     Department of Health and Human
      amount from each source.                             Services.                          Services.                          Services.




Florida Department of Community Affairs                                                                                                                             25
                                                                      FY 2005-2006                         FY 2006-2007                         FY 2007-2008
                                                           Public Service and Energy            Public Service and Energy            Public Service and Energy
      Budget Entity Title
                                                           Initiatives                          Initiatives                          Initiatives
      Budget Entity Number                                 528003                               528003                               528003
      Name of Fund (General Revenue or Trust Fund)         Energy Consumption TF                Energy Consumption TF                Energy Consumption TF
      Total Amount                                         $355,110                             $362,133                             $358,565
      Fund Source(s)                                       Annual grant award from the U. S.    Annual grant award from the U. S.    Annual grant award from the U. S.
      If a fund has multiple sources, please reflect the   Department of Energy.                Department of Energy.                Department of Energy.
      amount from each source.
      Name of Fund (General Revenue or Trust Fund)         Low Income Home Energy               Low Income Home Energy               Low Income Home Energy
                                                           Assistance Program Block Grant       Assistance Program Block Grant       Assistance Program Block Grant
                                                           TF                                   TF                                   TF
      Total Amount                                         $29,588,751                          $49,834,601                          $34,668,416
      Fund Source(s)                                       Annual grant award from the U. S.    Annual and supplemental grant        Annual grant award from the U. S.
      If a fund has multiple sources, please reflect the   Department of Health and Human       awards from the U. S. Department     Department of Health and Human
      amount from each source.                             Services.                            of Health and Human Services.        Services.
      Name of Fund (General Revenue or Trust Fund)         Florida Small Cities Community       Florida Small Cities Community       Florida Small Cities Community
                                                           Development Block Grant              Development Block Grant              Development Block Grant
                                                           Program Fund                         Program Fund                         Program Fund
      Total Amount                                         $3,056                               $3,056                               $3,056
      Fund Source(s)                                       Portion of annual grant award from   Portion of annual grant award from   Portion of annual grant award from
      If a fund has multiple sources, please reflect the   the U. S. Department of Housing      the U. S. Department of Housing      the U. S. Department of Housing
      amount from each source.                             and Urban Development.               and Urban Development.               and Urban Development.
      Name of Fund (General Revenue or Trust Fund)         Grants and Donations TF              Grants and Donations TF              Grants and Donations TF
      Total Amount                                         $1,800,000                           $7,199,761                           $2,371,715
      Fund Source(s)                                       Annual grant award from the U. S.    Annual grant award from the U. S.    Annual grant award from the U. S.
      If a fund has multiple sources, please reflect the   Department of Energy.                Department of Energy.                Department of Energy.
      amount from each source.
      Name of Fund (General Revenue or Trust Fund)         N/A                                  N/A                                  Administrative TF
      Total Amount                                         N/A                                  N/A                                  $2,600,000
      Fund Source(s)                                       N/A                                  N/A                                  Portion of unobligated cash
      If a fund has multiple sources, please reflect the                                                                             balance from Cost Allocation Plan
      amount from each source.                                                                                                       collections.




Florida Department of Community Affairs                                                                                                                                   26
                                                                    FY 2005-2006                            FY 2006-2007                          FY 2007-2008
                                                           Public Service and Energy             Public Service and Energy             Public Service and Energy
      Budget Entity Title
                                                           Initiatives                           Initiatives                           Initiatives
      Budget Entity Number                                 528003                                528003                                528003
      Name of Fund (General Revenue or Trust Fund)         N/A                                   Emergency Management                  Emergency Management
                                                                                                 Preparedness and Assistance TF        Preparedness and Assistance TF
      Total Amount                                         N/A                                   $125,000                              $125,000
      Fund Source(s)                                       N/A                                   Portion of annual Surcharge Fee on    Portion of annual Surcharge Fee on
      If a fund has multiple sources, please reflect the                                         Residential and Commercial            Residential and Commercial
      amount from each source.                                                                   Insurance Policies transferred from   Insurance Policies transferred from
                                                                                                 Department of Revenue.                Department of Revenue.



                                                                    FY 2005-2006                            FY 2006-2007                          FY 2007-2008
                                                           Land Acquisition and                  Land Acquisition and                  Land Acquisition and
      Budget Entity Title
                                                           Administration                        Administration                        Administration
      Budget Entity Number                                 528005                                528005                                528005
      Number of FTE (vacant)                               17 (1)                                17 (1)                                17(0)
      Number of OPS                                        0                                     0                                     0
      Name of Fund (General Revenue or Trust Fund)         Florida Communities TF                Florida Communities TF                Florida Communities TF
      Total Amount                                         $1,219,310                            $1,262,183                            $1,309,793
      Fund Source(s)                                       Transfer of revenues from the sale    Transfer of revenues from the sale    Transfer of revenues from
      If a fund has multiple sources, please reflect the   of Panther Tag License Plates -       of Panther Tag License Plates -       Department of Environmental
      amount from each source.                             $335,641; Transfer of revenues from   $316,577; Transfer of revenues        Protection Land Acquisition Trust
                                                           Department of Environmental           from Department of Environmental      Fund - $1,210,682.
                                                           Protection Land Acquisition Trust     Protection Land Acquisition Trust
                                                           Fund - $1,210,682.                    Fund - $1,210,682.
      Name of Fund (General Revenue or Trust Fund)         Florida Forever Program TF            Florida Forever Program TF            Florida Forever Program TF
      Total Amount                                         $66,000,000                           $66,000,000                           $66,000,000
      Fund Source(s)                                       Proceeds from the Sale of Bonds are   Proceeds from the Sale of Bonds       Proceeds from the Sale of Bonds
      If a fund has multiple sources, please reflect the   transferred from the Department of    are transferred from the              are transferred from the
      amount from each source.                             Environmental Protection.             Department of Environmental           Department of Environmental
                                                                                                 Protection.                           Protection.


      Department Totals by Fiscal Year                     $199,418,691                          $299,060,257                          $195,977,405



Florida Department of Community Affairs                                                                                                                                      27
     Division of Emergency Management (DEM)
     The Division of Emergency Management is a separate entity whose Director reports directly to the Governor rather than to the Secretary of
     the Department of Community Affairs, but the Department is statutorily required to provide the Division’s administrative support services.
     The following table includes the revenues and amounts, by fund, for the Division of Emergency Management. It is shown because the
     Department of Community Affairs is responsible for providing finance and accounting, budgeting, personnel, purchasing, and information
     technology services related to the expenditure of this significant amount of funds.

       DEM                                               FY 2005-2006                   FY 2006-2007                    FY 2007-2008
       • General Revenue                        $4,464,612                      $56,062,061                     $3,739,367
       • Emergency Management
         Preparedness &Assistance TF            $16,723,967                     $15,352,106                     $15,979,766
       • Grants & Donations TF                  $140,814,630                    $127,186,443                    $84,456,246
       • Operating TF                           $2,703,427                      $2,755,116                      $2,809,686
       • Federal Emergency Management
         Programs Support TF                    $19,760,432                     $22,295,682                     $26,812,416
       • U. S. Contributions TF                 $1,134,928,362                  $1,053,288,889                  $984,009,098


      DEM Totals by Fiscal Year                 $1,319,395,430                  $1,276,940,297                  $1,117,806,579


      GRAND TOTALS w/DEM by Fiscal Year         $1,518,814,121                  $1,576,000,554                  $1,313,783,984




Florida Department of Community Affairs                                                                                                           28
   D. The effect of federal intervention or loss of federal funds if the agency, program, or activity is abolished. (s. 11.906(14),
      F.S.)
       1. In the following table (Exhibit 3), please describe the type and amount of interaction your agency and its programs have with the federal
          government?


                                              Exhibit 3: Description of Agency and Federal Interaction

  Federal Agency & State Programs                                                   Description of Federal Interaction
NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)
Waterfronts Florida Partnership           The Waterfronts Florida Partnership Program is managed by the Department of Community Affairs’ Division of
Program                                   Community Planning and funded in part by the Florida Department of Environmental Protection, Florida Coastal
                                          Management Program, and NOAA. The Florida Coastal Management Program makes funds awarded under the
                                          Coastal Zone Management Act available as pass-through grants to state agencies, water management districts, local
                                          governments, national estuary programs, and national estuarine research reserves for priority projects that protect
                                          coastal resources and communities. The Waterfronts Florida Program provides assistance to local governments
                                          seeking to protect historic waterfront districts through grants and targeted technical assistance. The Department
                                          interacts directly with a regional official of NOAA on a quarterly basis. Issues of regional importance and program
                                          directives are discussed and implementation guidance by NOAA is provided. In addition, the federal government
                                          periodically makes site visits to examine projects funded at the federal levels. The last site visit occurred in September
                                          2007.
Post-Disaster Redevelopment Plan          This initiative is funded by the Florida Department of Environmental Protection, Florida Coastal Management
Initiative                                Program, and NOAA. It is in the second year of a three year program to inventory post-disaster redevelopment plans,
                                          develop guidelines and best practices for the plans, and assist pilot communities with the creation or improvement of
                                          their post-disaster redevelopment plans. Funding for the Department's post-disaster redevelopment planning initiative
                                          is received from NOAA through the Coastal Management Program at the Florida Department of Environmental
                                          Protection and directly from the Federal Emergency Management Agency (FEMA) to the Division of Emergency
                                          Management. Close and continual contact is maintained with the contract managers. Guidance for the program is
                                          provided by a Statewide Focus Group which includes two representatives from FEMA and one from NOAA. In
                                          addition, the Department participates in the Gulf Coast Resiliency Work Group (part of the NOAA sponsored Gulf
                                          Coast Alliance) because resilient communities are better able to recover from a major disaster and rebuild according to
                                          their post-disaster redevelopment plans. Thus, the Department through its combination of the Divisions of Community
                                          Planning and Emergency Management achieves a strong connection between these programs.
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES (HHS)

Community Services Block Grant            This program receives an annual appropriation from HHS to serve low-income families in 67 counties. This is a
(CSBG)                                    formula-driven grant and is administered through local agencies. Program managers and state CSBG staff interact
                                          with HHS during federal monitoring and audits. The most recent monitoring for this program occurred in July 2007.
Florida Department of Community Affairs                                                                                                                          29
                                              Exhibit 3: Description of Agency and Federal Interaction

  Federal Agency & State Programs                                                     Description of Federal Interaction
                                          Attending conferences and trainings sponsored by the federal government or their affiliates is another opportunity for
                                          select staff to interact with their federal counterparts. Also, there is an open line of communication by telephone or
                                          email with HHS to address technical assistance needed to administer the program. The federal liaison for the CSBG
                                          program has set up monthly conference calls with the state CSBG staff to discuss any potential problems or new
                                          program developments.
Low-Income Home Energy Assistance         This program receives an annual appropriation from HHS to provide grants to local governments and non-profit
Program (LIHEAP)                          agencies to assist eligible low-income households in meeting the cost of home heating and cooling. This is a formula-
                                          driven grant and is administered through local agencies. Program managers and state LIHEAP staff interact with HHS
                                          during federal monitoring and audits. The most recent monitoring occurred in July 2007. Attending conferences and
                                          trainings sponsored by the federal government or their affiliates is another opportunity for select staff to interact with
                                          their federal counterparts. Also, there is an open line of communication by telephone or email with HHS to address
                                          technical assistance needed to administer the program.
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES (HHS)/U.S. DEPARTMENT OF ENERGY (DOE)

Weatherization Assistance Program         This program receives an annual appropriation from HHS and from DOE to serve low-income families by making
(WAP)                                     energy-efficient repairs to homes. Priority is given to the elderly, persons with disabilities, and families with children
                                          under the age of 12. Program managers and state WAP staff interact with DOE during federal monitoring and audits.
                                          DOE reviews state policies and procedures and subgrantee files along with financial information. The next monitoring
                                          to be held by DOE is in Fall 2009. Attending conferences and trainings sponsored by the federal government or their
                                          affiliates is another opportunity for select staff to interact with their federal counterparts. Also, there is an open line of
                                          communication by telephone or email with DOE for technical assistance to address policies and procedures and other
                                          issues relating to the administration of the program. The federal liaison with DOE has monthly conference calls with
                                          the state WAP staff to discuss any potential problems or new program developments.
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD)
Small Cities Community Development        The program receives an annual federal award from HUD to assist small or rural local governments that are not part of
Block Grant (CDBG)                        HUD’s Urban Entitlement Program. Projects must benefit low-to-moderate income citizens. Awards are made in four
                                          categories: commercial revitalization; economic development; housing rehabilitation; and neighborhood revitalization.
                                          Department management and CDBG staff interact with HUD during annual monitoring events and audits. HUD
                                          reviews the subgrantee files and financial reporting, along with related issues, to ensure that the program is carried out
                                          in accordance with federal regulations. Periodically, HUD offers training events that select staff may attend. Also,
                                          CDBG staff initiate periodic telephone or email contact with HUD to request technical assistance or advice concerning
                                          a particular issue.
Small Cities Community Development        HUD sells bonds on the private market and uses the proceeds to fund Section 108 loans through the state to local
Block Grant Loan Guarantee Program        governments for economic development, large-scale public facility projects, and public infrastructure. It is part of the
(Section 108)                             Community Development Block Grant Program. The Department works closely with HUD staff during the
Florida Department of Community Affairs                                                                                                                              30
                                             Exhibit 3: Description of Agency and Federal Interaction

  Federal Agency & State Programs                                                  Description of Federal Interaction
                                          preparation and approval process for Section 108 loans. Most interaction occurs through telephone and email
                                          conversations. However, the Department has not received a Section 108 Loan application for several years.
Small Cities Community Development        This federal program, which is administered by HUD through the CDBG, provides money to the state for targeted
Block Grant (CDBG) Disaster               disaster recovery. A significant portion of the funds are dedicated to benefit low-to-moderate income families and the
Recovery Program                          balance addresses issues such as urgent need and slum and blight. Eligible activities include restoration of disaster-
                                          impacted affordable housing, public infrastructure destroyed or damaged, and assistance for displaced or economically
                                          impacted businesses. Department management and CDBG staff interact with HUD during monitoring events and
                                          audits. HUD reviews the subgrantee files and financial reporting, along with related issues, to ensure that the program
                                          is carried out in accordance with federal regulations. Periodically, HUD offers training events that select staff may
                                          attend. Also, CDBG staff initiates periodic telephone or email contact with HUD to request technical assistance or
                                          advice concerning a particular issue. The most recent audit on this program occurred in March 2008.



       2. In the following table (Exhibit 4), please describe whether abolishing the agency, programs, or activities could result in federal
          intervention, loss of funds, or other consequences.

Abolishing the agency, its programs, or activities could result in federal intervention, loss of funds, and other consequences depending on the
requirements of the federal program, as described in Exhibit 4 below:



                                             Exhibit 4: Consequences of Abolishing Federal Programs

                                                                                                               Other Consequences, Including Effects
                                                                                                                 On Local Governments, the Private
                                     Federal Intervention                Loss of Federal Funding                      Sector, And/Or Citizens
NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)
Waterfronts Florida           If the Department of Community        If the program were to be abolished,   Abolishing or moving the Waterfronts Florida
Partnership Program           Affairs were abolished, the           the state would lose about $149,000    Partnership Program would break the connection
                              Waterfronts Florida Partnership       in federal dollars.                    between eligible waterfront communities and the
                              Program would be discontinued or                                             comprehensive planning process and planning
                              assigned to another agency. If the                                           expertise provided by the Department. Breaking this
                              program were discontinued, the                                               link could mean the loss of working waterfronts,

Florida Department of Community Affairs                                                                                                                       31
                                              Exhibit 4: Consequences of Abolishing Federal Programs

                                                                                                                  Other Consequences, Including Effects
                                                                                                                    On Local Governments, the Private
                                     Federal Intervention                  Loss of Federal Funding                       Sector, And/Or Citizens
                              planning initiative would be lost                                               environmental and cultural resources, public access,
                              and traditional waterfront areas                                                and viable traditional waterfront economies.
                              further imperiled by the pressures
                              of new development.
Post-Disaster                 If the Department of Community           If the program were to be abolished,   Abolishing or moving the Post-Disaster
Redevelopment Plan            Affairs were abolished, the post-        the state would lose $75,000 (year     Redevelopment Plan Initiative would result in Florida
Initiative                    disaster redevelopment plan              three funding) in federal dollars.     being less prepared to recover from a natural disaster.
                              initiative would need to be                                                     It would also leave incomplete the Department’s
                              discontinued or assigned to another                                             work with the pilot communities to promote
                              agency. If the program were                                                     improved land use planning during post-disaster
                              discontinued, the funding would be                                              redevelopment.
                              retained by the federal government.

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES (HHS)

Community Services Block      As a federal mandatory block grant,      If the program were abolished, the     These funds are awarded to local designated agencies
Grant (CSBG)                  the authority to administer this         state would lose approximately $18     to provide self-sufficiency support and emergency
                              program is passed from the federal       million in federal dollars.            services to low-income households. Abolishing the
                              government to the state. If the                                                 Community Services Block Grant (CSBG) program
                              Department were abolished, the                                                  in Florida would have a negative economic impact on
                              federal government could use                                                    the low-income people that receive this emergency
                              another state agency to administer                                              financial assistance and on the non-profit agencies
                              the program. However, if the                                                    that provide the services associated with this grant
                              program were abolished, HHS does                                                program. Without the CSBG program, Florida’s low-
                              not administer the CSBG program                                                 income citizens would continue to be welfare
                              on behalf of the states. A federal                                              dependent and fail to move forward in becoming
                              law change would have to be made                                                active, self-sufficient, vital citizens within their
                              to allow a state to decline its annual                                          community. Furthermore, the loss of this program
                              allocation; a mechanism that HHS                                                would greatly damage the community assistance
                              would not likely be willing to                                                  network that provides these essential services. Last
                              develop.                                                                        year the program served over 114,000 low-income
                                                                                                              households and helped leverage $324 million in other
                                                                                                              federal, state, and private resources.
Low-Income Home Energy        The authority to administer this         If the program were to be abolished,   This program is the largest single source of energy
Assistance Program            program is passed from the federal       Florida would forfeit approximately    assistance to low-income households in the state. If

Florida Department of Community Affairs                                                                                                                           32
                                              Exhibit 4: Consequences of Abolishing Federal Programs

                                                                                                                   Other Consequences, Including Effects
                                                                                                                     On Local Governments, the Private
                                     Federal Intervention                   Loss of Federal Funding                       Sector, And/Or Citizens
(LIHEAP)                      government to the state. If the          $26 million in federal funding.         the approximately $26 million in federal funding
                              Department were abolished, the                                                   were not available, an estimated 100,000 households
                              federal government could use                                                     annually would face the loss of essential utility
                              another state agency to administer                                               services. In addition, utility companies would
                              the program. Without a statewide                                                 experience an increase in the number of shut-offs for
                              authority, HHS would have no                                                     nonpayment and the loss of millions of dollars in
                              mechanism to administer the                                                      revenue.
                              program. The funding would likely
                              be re-appropriated to other states.
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICE (HHS)/U.S. DEPARTMENT OF ENERGY (DOE)

Weatherization Assistance     Federal guidelines dictate that even     Due to the federal guidelines, the      Abolishing WAP would reduce the number of low-
Program (WAP)                 if the administering state-level         estimated $5.4 million in funds for     income citizens in the state who are eligible to
                              agency is abolished, HHS and DOE         this program would be administered      receive funds for home weatherization. This includes
                              must find another means to               by another entity. There would be       the elderly, persons with disabilities, and families
                              administer the program.                  no loss in federal funds.               with small children - individuals and households who
                                                                                                               realize the highest energy burden in proportion to the
                                                                                                               household income and who can least afford these
                                                                                                               services. Without these services there would be an
                                                                                                               increase in the number of individuals dependent upon
                                                                                                               the local county government and the private sector to
                                                                                                               survive and would result in loss of work and revenue
                                                                                                               for local contractors.
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD)
Small Cities Community        If the Department were abolished,        If the program were to be abolished     One of the CDBG’s primary national objectives is to
Development Block Grant       the federal government could use         the combined loss of these              address to the needs of the low to moderate income
(CDBG)                        another state agency to administer       programs would be approximately         households. Over 90% of the projects that are funded
                              the program. These two programs          $30 million in federal funding.         through the state CDBG program are funded under
Small Cities Community        are designed to be administered by       Additionally, many local                this national objective. The state’s CDBG program
Development Block Grant       the states. If they were abolished, it   governments would lose their            primarily focuses on the smaller units of general local
Loan Guarantee Programs       would require HUD to oversee             ability to leverage this funding with   government that often lack the capacity and local
(Section 108)                 grants to more than 250 small cities     other financial resources.              resources to operate their local municipalities.
                              and counties. It is uncertain                                                    Therefore, the CDBG program has been the funding
                              whether the federal government                                                   mechanism that provides the local governments with
                              would be willing to assume this                                                  the technical assistance and financial resources to
Florida Department of Community Affairs                                                                                                                            33
                                              Exhibit 4: Consequences of Abolishing Federal Programs

                                                                                                                  Other Consequences, Including Effects
                                                                                                                    On Local Governments, the Private
                                     Federal Intervention                  Loss of Federal Funding                       Sector, And/Or Citizens
                              management responsibility.                                                      carry out local infrastructure, neighborhood, housing,
                                                                                                              and commercial needs. Abolishing the program
                                                                                                              would have a diminishing affect on local
                                                                                                              governments and the citizens they serve. Since the
                                                                                                              majority of these CDBG grants provide for
                                                                                                              revitalization and economic development projects,
                                                                                                              the private sector in the impacted communities may
                                                                                                              also suffer through loss of work and revenues.
                                                                                                              Furthermore, abolishing the program would remove a
                                                                                                              local government financing option, which may
                                                                                                              translate into less jobs and resources available to low
                                                                                                              to moderate income families. This would especially
                                                                                                              have a negative impact on the smaller units of general
                                                                                                              local government that often lack the capacity and
                                                                                                              resources needed to meet local housing,
                                                                                                              infrastructure, economic development, and
                                                                                                              commercial needs.
Small Cities Community        Following the declaration of a           The potential loss of federal funds    Funding through this program is used to repair single
Development Block Grant       disaster area, Congress often            is difficult to determine. The         family homes and multifamily rental units, support
Disaster Recovery             allocates funding to the impacted        agency currently administers three     local government infrastructure, and aid in local
Program                       states to assist with disaster           separate disaster appropriations in    business recovery efforts. The Department offers
                              recovery. In the absence of a            response to the 2004 and 2005          hands-on technical assistance, capacity building, and
                              responsible state entity to receive      storms totaling almost $300 million.   flexibility in addressing disaster recovery needs while
                              the funding, it is unlikely that the     If the program were abolished, the     at the same time, requires accountability for the
                              federal government would assume          remainder of these funds as well as    expenditure of the federal funds. Abolishing this
                              direct responsibility even though        any future supplemental disaster       program may jeopardize the health, safety, and
                              the needs of the state in this time of   allocation from the federal            welfare of Florida’s citizens and businesses and
                              crisis would still be the same.          government may be forfeited.           would exacerbate the impact of an existing disaster.




Florida Department of Community Affairs                                                                                                                           34
       3. In the following table (Exhibit 4A), a description is provided of the effect abolishing the agency, its programs, or activities would have on
          local governments, the private sector, and/or citizens of the State of Florida.
The August 2006 Sunset instructions sought information on whether abolishing the agency, its programs, or activities, in absence of a federal
connection, could have an impact on local governments, the private sector, or citizens. In its initial draft of the Sunset report, the Department
prepared a response to that inquiry. While the 2008 Sunset instructions do not ask for this information, we are including it here to assist the Joint
Legislative Sunset Committee in its review of the agency.
In brief, abolishing the agency would result in significant adverse impacts on the quality of life, as well as growth and development in the State of
Florida. Potential impacts include less well managed growth and development, avoidable degradation of natural resources, diminishing water
supplies, inadequate public facilities, sprawling land use patterns that are energy inefficient and minimize opportunities for public transit and other
forms of multi-modal travel essential to address greenhouse gas emissions, diminished pre- and post-hazardous event planning and assistance, and an
overall weakening of a nationally recognized growth management system. Land use mistakes are extremely costly and a continued investment in
upfront planning is a small investment for Florida.
The Department also administers programs that further the economic well being of Florida’s citizens, local governments, non-profit organizations,
and businesses. Abolishing the agency could stifle the flow of federal money to its low-income population for housing assistance, neighborhood and
commercial revitalization, economic stimulus, and energy savings and assistance. Furthermore, Florida might forfeit any future supplemental
disaster allocations from the federal government, lose uniformity and consistency in construction enforcement, and lose opportunities for many low-
income and disadvantaged communities to permanently preserve urban open space and areas for outdoor recreation.
The cumulative impact that would result from abolishing the agency includes not just the sum of the impact of abolishing each of its programs and
activities as described in Exhibit 4 above and in Exhibit 4A below, but also the loss of synergy afforded by the Department’s interrelated set of
programs and by the Department’s unique, independent ability to balance oftentimes competing objectives.


                                              Exhibit 4A: Consequences of Abolishing State Programs
                                                          Division of Community Planning
   DCA Programs and Activities                     Consequences, Including Effects on Local governments, the Private Sector, and/or Citizens
Comprehensive Plan Review                 Local government land use decisions that change land use types and densities and intensities of use would go
                                          unchecked with no higher authority to ensure compliance with state policies and evaluate their impact on
                                          citizens and the communities in which they occur. Without a program to review comprehensive plans and
                                          plan amendments and determine consistency with state law, provide for citizen participation in the planning
                                          process, and enforce other provisions of the Growth Management Act, growth and development in Florida
                                          would be less well managed which would negatively impact quality of life, economic competitiveness,
                                          natural resources, and the state’s infrastructure. Furthermore, the comprehensive planning program provides
                                          for certain legal rights for affected parties. Abolishing the comprehensive planning program would be
                                          detrimental to citizen participation in local government land use planning.


Florida Department of Community Affairs                                                                                                                 35
                                              Exhibit 4A: Consequences of Abolishing State Programs
                                                          Division of Community Planning
   DCA Programs and Activities                     Consequences, Including Effects on Local governments, the Private Sector, and/or Citizens

Alternative State Review Process          Abolishing this comprehensive planning process would have a direct affect only on those local governments
Pilot Project                             who qualify for the program as specified in statute. If abolished, those local governments would lose the
                                          advantage of expedited comprehensive plan amendment review by the Department. Future planning activity
                                          in those communities would then be subject to the standard comprehensive planning review process.
Local Government Comprehensive            Abolishment of the Local Government Comprehensive Planning Certification Program would affect only the
Planning Certification Program            four certified local governments who would no longer be exempt from the comprehensive plan review
                                          process. Future planning activity in those communities would then be subject to the standard comprehensive
                                          planning review process.
Evaluation and Appraisal Reports          Without the Evaluation and Appraisal Report process, local government comprehensive plans may not be
                                          updated over time to reflect legislative requirements and respond to changing conditions within the
                                          community. Continuing planning is fundamental to appropriate management of growth.
Growth Management Technical               The Department provides technical assistance grants to local governments and regional organizations to
Assistance                                enhance their level of comprehensive and regional planning and compliance with the Growth Management
                                          Act. Technical assistance grants allow local governments and the public to meet statutory requirements such
                                          as updating the Capital Improvements Element; developing a transportation concurrency management
                                          system; improving ways to directly involve citizens in planning for their communities through local and
                                          regional visioning initiatives; implementation and enhancement of the Waterfronts Florida Program; planning
                                          support in the Wekiva River Basin; and planning support for long-term hurricane recovery. In 2007-2008, the
                                          Department’s focus has been on providing direct grants to rural counties and cities that are rural in character
                                          or are designated as Rural Areas of Critical Economic Concern. Many rural areas have a limited tax base
                                          where the only potential funding source to complete mandatory elements of the local government
                                          comprehensive plan is the Department’s technical assistance grants. Furthermore, the Department is involved
                                          in a multi-year effort to implement the provisions of Chapter 2005-290, Laws of Florida, carried out by
                                          interagency implementation teams that support local governments in meeting new requirements. Techniques
                                          include developing technical documents, expanding partnerships with regional agencies and professional
                                          associations, and providing joint outreach through training, workshops and public information. If this
                                          technical assistance program were abolished, local governments would have to rely entirely on local
                                          resources to comply with the provisions of the Growth Management Act. For many rural local governments,
                                          especially those with small or even no planning staff, this becomes an insurmountable challenge. Abolishing
                                          this program would take a resource that benefits the citizens of the recipient local government from those
                                          most in need of this technical assistance.

Florida Department of Community Affairs                                                                                                                36
                                              Exhibit 4A: Consequences of Abolishing State Programs
                                                           Division of Community Planning
   DCA Programs and Activities                      Consequences, Including Effects on Local governments, the Private Sector, and/or Citizens

Areas of Critical State Concern           Areas of Critical State Concern are designated pursuant to s. 380.05, F.S., to protect areas containing or
Program                                   having a significant impact on environmental or natural resources of regional or statewide importance,
                                          including state or federal parks, forests, wildlife refuges, wilderness areas, aquatic preserves, major rivers and
                                          estuaries, state environmentally endangered lands, Outstanding Florida Waters, and aquifer recharge areas.
                                          The Area of Critical State Concern program also prevents uncontrolled private or public development of the
                                          type that would cause substantial deterioration of resources that are in the public interest of the State of
                                          Florida. If this program were abolished, Department’s review of the affected local governments’
                                          comprehensive plans, land use regulations, and development permits for consistency with Principles for
                                          Guiding Development would disappear. Furthermore, the ability of the local governments to properly guide
                                          future growth and development in these special areas would be diminished and key resources would be lost.
                                          There are five Areas of Critical State Concern: Florida Keys, City of Key West, Green Swamp, Big Cypress
                                          Swamp, and Apalachicola Bay (City of Apalachicola). The impact of abolishing this program on these five
                                          areas is more specifically described below:
                                                 Florida Keys and the City of Key West Areas of Critical State Concern – These Critical Areas were
                                                 designated by the Legislature to assist local governments in the Florida Keys with managing land use and
                                                 development to protect shoreline and marine resources; protect upland resources; ensure the maximum well-
                                                 being of the Florida Keys and its citizens through sound economic development; limit the adverse impacts of
                                                 development on water quality; enhance natural scenic resources; protect the historical heritage of the Keys;
                                                 protect the value, efficiency, cost effectiveness, and amortized life of existing and proposed major public
                                                 investments; limit the impact of public investments on the environmental resources of the Keys; make available
                                                 adequate affordable housing; provide alternatives for the protection of public safety and welfare in the event of
                                                 a natural or manmade disaster; protect the public health, safety, and welfare of the citizens of the Florida Keys;
                                                 and maintain the Florida Keys as a unique Florida resource. This program is critical to accomplishing the
                                                 objectives of the designation. Abolishment would result in a tremendous loss to the State of Florida and to the
                                                 citizens of the Florida Keys in terms of natural and historic resources, unique economies, and loss of life.
                                                 Green Swamp Area of Critical State Concern – Legislation enacted in 1979 designated the Green Swamp an
                                                 area of critical state concern to protect its wetlands and uplands from development. The Green Swamp is home
                                                 to the headwaters of four major rivers: the Withlacoochee, Peace, Ocklawaha, and Hillsborough, which is the
                                                 source of much of Tampa's drinking water. Furthermore, the Green Swamp is the peak of the underground
                                                 source of most drinking water in West Central Florida. This high point helps keep pressure on the aquifer,
                                                 ensuring it will feed springs, lakes, rivers, and wetlands. If this program were abolished, saltwater intrusion
                                                 into the aquifer could result and water supplies could be compromised for future generations.
                                                 Big Cypress Area of Critical State Concern – The Big Cypress Conservation Act was passed in 1973 to
                                                 protect and conserve the natural resources and scenic beauty of the Big Cypress National Preserve and

Florida Department of Community Affairs                                                                                                                          37
                                              Exhibit 4A: Consequences of Abolishing State Programs
                                                          Division of Community Planning
   DCA Programs and Activities                     Consequences, Including Effects on Local governments, the Private Sector, and/or Citizens
                                                 surrounding area, which contain and have a significant impact on environmental and natural resources of
                                                 regional and statewide importance, including the endangered Florida Panther habitat. Furthermore, the Big
                                                 Cypress National Preserve assists in the appropriate distribution of water through sheet flow to Everglades
                                                 National Park, which is integral to Everglades’ ecosystem restoration efforts.
                                                 Apalachicola Bay Area of Critical State Concern – The original intent of this designation included ensuring
                                                 a healthy environment and a thriving economy for the residents of the area and the state; protecting the water
                                                 quality of the Apalachicola Bay; protecting the Apalachicola Bay Area's natural and economic resources by
                                                 implementing and enforcing comprehensive plans and land development regulations; monitoring activities
                                                 within the Apalachicola Bay Area to ensure the long-term protection of all the area's resources; and promoting
                                                 a broad base of economic growth which is compatible with the protection and conservation of the natural
                                                 resources of the Apalachicola Bay. Portions of the Apalachicola Bay critical area included Franklin County
                                                 and the City of Carrabelle, both of which have successfully implemented the provision of state law and were
                                                 de-designated as part of the critical area in 1993. The City of Apalachicola remains designated until
                                                 completion of improvements to the central wastewater treatment system. The 1993 Legislature granted $3.7
                                                 million, which was converted by the City to a $7.6 million loan from the state revolving loan trust fund for
                                                 completion of the central wastewater system. Abolishing this program would compromise this effort to bring
                                                 the City of Apalachicola into compliance with the law.
Developments of Regional Impact           If the Developments of Regional Impact program and its related Florida Quality Development program were
Program                                   abolished, there would be no state oversight on large-scale developments that have a significant impact on
                                          more than one local government, on affordable housing, and on the protection of natural resources and public
                                          facilities of regional significance. Through these programs, the Department reviews large-scale developments
                                          that statutorily define thresholds for compliance with Chapter 380, Part I, F.S., and recommends to the local
                                          government mitigation to offset significant impacts caused by the development. For instance, a large scale
                                          development approved during the past year resulted in almost $580,000,000 in transportation mitigation.
                                          That mitigation would not be available without the program. The Department can recommend that a local
                                          government not approve a development of regional impact and also has the authority to appeal a local
                                          government development order if it does not adequately mitigate the identified impacts. If these programs are
                                          abolished, their intent to encourage development that has been thoughtfully planned, protects natural
                                          resources, and is supported by adequate infrastructure will be lost. Furthermore, this could have a negative
                                          fiscal impact on local governments with regard to providing services and meeting infrastructure demands for
                                          what would become less well managed development.
Military Base Encroachment                The military is the third largest component of the State’s economy, ranking after tourism and agriculture.
                                          Through the comprehensive planning process, the Department helps ensure that land uses surrounding the

Florida Department of Community Affairs                                                                                                                        38
                                              Exhibit 4A: Consequences of Abolishing State Programs
                                                           Division of Community Planning
   DCA Programs and Activities                      Consequences, Including Effects on Local governments, the Private Sector, and/or Citizens
                                          State’s 14 largest military operations are compatible with the missions of these installations which is critical
                                          to their continued existence. Incompatible land uses compromise the continued fulfillment of a military
                                          installation’s mission which could result in designation of the facility for closure by a Base Realignment and
                                          Closure Commission. Abolishing this program and the resulting closure of one or more installations would
                                          have a negative economic impact on the host local government(s), state economy, and the general public.
Optional Sector Planning Program          The law recognizes the benefits of conceptual long-range planning for the build-out of an area, including
                                          innovative and flexible planning and development strategies and detailed planning for specific areas.
                                          Optional Sector Plans are intended for substantial geographic areas including at least 5,000 acres of one or
                                          more local governments and must emphasize urban form and protection of regionally significant resources
                                          and facilities. If the program were abolished, there would be one less tool available to eligible local
                                          governments for comprehensive planning on a regional, large-scale basis and it would leave over 110,500
                                          acres already in the program with an unclear planning and development status.
Post-Disaster Redevelopment Plan          The Department is required by law to ensure that natural and man-made hazards are considered in the context
Initiative                                of land use planning and siting of infrastructure, particularly in coastal communities that are more susceptible
                                          to damages from hurricanes. While other agencies are primarily responsible for response and recovery
                                          following a disaster, the Department's program is aimed at reducing risk and exposure through land use
                                          planning and capital improvements programming, thereby reducing the need or magnitude for emergency
                                          response when disasters do occur. The Department coordinates with local governments in the integration of
                                          federally-mandated local mitigation strategies with their state-mandated local comprehensive plans. If the
                                          Department's program were abolished, local governments’ capacity to reduce risk to human life and property
                                          would be diminished.
Rural Land Stewardship Program            The Rural Land Stewardship Area Program is a planning tool that may be used by local governments to
                                          promote the viability of agricultural lands, protect natural resources and environmental sensitive areas, and
                                          preserve rural lands and character while restoring economic value. If this program were abolished, the
                                          planning and economic incentives that encourage rural sustainable development would be decreased.
Springs Protection Program                Water quality in Florida’s springs has been diminishing as evidenced by loss of water clarity and invasive
                                          exotic vegetation. The Department’s Springs Protection Best Practices Manual and Implementation Guide
                                          are tools that the Department developed in conjunction with the Department of Environmental Protection to
                                          encourage local governments to adopt policies in their comprehensive plans to protect these sensitive
                                          resources. If this program were abolished, there would be no state oversight and a loss of technical assistance
                                          to encourage the protection of these resources. Furthermore, there would be an economic loss as well, since

Florida Department of Community Affairs                                                                                                                      39
                                              Exhibit 4A: Consequences of Abolishing State Programs
                                                           Division of Community Planning
   DCA Programs and Activities                      Consequences, Including Effects on Local governments, the Private Sector, and/or Citizens
                                          many of Florida’s citizens and tourists visit, recreate, and camp at places like Silver Springs, Rainbow
                                          Springs, Crystal Springs, Wakulla Springs, Fanning Springs, and Alexander Springs.
State Clearinghouse and Federal           The State's ability to ensure coordination between state and federal policy as directed by the Coastal Zone
Consistency Reviews                       Management Act is dependent upon the State Clearinghouse and Federal Consistency program. The
                                          Department is required by Executive Order to review federal projects, programs, and actions for consistency
                                          with each agency’s enforceable policies. If the State Clearinghouse and Federal Consistency program were
                                          abolished, the State's ability to thoroughly review federal activities within areas subject to the Coastal Zone
                                          Management Act would be eliminated.
Transportation Planning                   If this program were abolished, the Department of Transportation would not receive comments from the
                                          Department of Community affairs on transportation facility planning. This omission may lead to roadway
                                          improvements that inappropriately impact communities and natural resources and enable sprawl development.
Waterfronts Florida Partnership           If the Waterfronts Florida Partnership Program were abolished, numerous communities, the private sector,
Program                                   and citizens within those communities would miss out on an opportunity to retain viable traditional waterfront
                                          economies; protect environmental and cultural waterfront resources; ensure public access to the waterfront;
                                          and mitigate hazards. This would diminish the quality of life for the waterfront communities eligible for the
                                          funding and technical assistance offered by the Department through this program.
Wekiva Parkway and Protection             The Wekiva Parkway and Protection Act requires that each local government within the Wekiva Study Area
Program                                   amend its comprehensive plan to include interchange land use plans that address access management; right-
                                          of-way and vegetation protection; water conserving landscaping; and the height and appearance of structures
                                          and signage. The objective is to protect the recharge area, karst features, and sensitive natural habitats of the
                                          Wekiva Basin. These strategies recognize property rights and the varying circumstances within the Wekiva
                                          Study Area. If the program were abolished, there would be no direct state planning oversight and no
                                          assurance that coordinated greenway plans, dedication of conservation easements, land acquisition, clustering
                                          of development, density credits, and the density incentives affiliated with this program would be achieved.
                                          Furthermore, the application of roadway planning standards that apply to this area may not be implemented
                                          and enforced.




Florida Department of Community Affairs                                                                                                                     40
                                              Exhibit 4A: Consequences of Abolishing State Programs
                                                Division of Housing and Community Development
   DCA Programs and Activities                      Consequences, Including Effects on Local governments, the Private Sector, and/or Citizens
Florida Building Commission               This program ensures a consistent process for adopting, updating and amending a single, unified state
                                          building code that is enforced uniformly and applied consistently from one jurisdiction to the next throughout
                                          Florida. Homes built with the 2001 Florida Building Code demonstrate significant reductions in vulnerability
                                          and loss as compared to those built prior to the 2001 Florida Building Code. The deletion of this program
                                          would put Florida’s citizens, infrastructure, and economy at risk. Tied to this program are the State Product
                                          Evaluation and Approval System and the Manufactured Buildings Program. The State Product Evaluation
                                          and Approval System ensures the structural integrity of buildings during hurricanes through product testing
                                          and approvals. It also enhances the effectiveness of the Florida Building Code by providing a higher standard
                                          of practice for product evaluation and ensures uniform and consistent enforcement statewide. Its elimination
                                          would adversely impact product manufacturers by requiring local (instead of state) approval of every product
                                          used, requiring building departments to conduct product evaluation for every product noted in construction
                                          plans, and decreasing compliance with the Florida Building Code. The Manufactured (modular) Buildings
                                          Program ensures the plan’s review, construction, and inspection process for residential, commercial, and
                                          factory-built school buildings comply with the Florida Building Code. Factory-built school buildings provide
                                          significant classroom space for school districts, whether on an interim or permanent basis. Manufactured
                                          buildings provide an affordable alternative to onsite residential construction. The deletion of the
                                          manufactured buildings program would adversely impact the ability of school districts to meet the classroom
                                          requirements for the current student population.
Florida Communities Trust                 Florida Communities Trust provides the only funding to local governments and non-profit environmental
                                          organizations that directly implement the goals, objectives, and policies of the Conservation, Recreation and
                                          Open Space Elements of local government comprehensive plans. Abolishing the program would compromise
                                          local land acquisition activities. Furthermore, citizens would lose the benefits associated with natural
                                          resource conservation, urban open space, outdoor recreation, and water access consistent with their local
                                          plans and with particular emphasis on low-income or otherwise disadvantaged communities. There would be
                                          no assurance that the lands acquired would not be used for other purposes by the local governments holding
                                          title to them. Furthermore, the protection of the state’s $650 million investment in land acquisition would be
                                          compromised.
Front Porch Florida Program               This program, which targets neighborhoods that lack the necessary resources and infrastructure to maintain a
                                          safe and sanitary quality of life, was created to allow community-based organizations to craft their own
                                          unique solutions to this challenge and utilize the resources and expertise of other entities to spur development
                                          and economic growth opportunities. Abolishing this program would eliminate dedicated revenue sources and

Florida Department of Community Affairs                                                                                                                  41
                                              Exhibit 4A: Consequences of Abolishing State Programs
                                                Division of Housing and Community Development
   DCA Programs and Activities                      Consequences, Including Effects on Local governments, the Private Sector, and/or Citizens
                                          may result in certain low-income neighborhoods not being provided with the resources necessary to revitalize
                                          their communities, often exacerbating many of the socio-economic factors associated with these distressed
                                          areas, such as high crime, substandard housing conditions, inadequate access to healthcare, and high
                                          unemployment rates.
Special District Information Program      Without the technical assistance, oversight, and enforcement provisions by the Department through this
                                          program, special districts may not comply with state and local reporting requirements. Accountability to state
                                          and local agencies and the citizens would be lost. Florida’s Local Government Financial Reporting System
                                          would not be able to produce accurate and complete data on a timely basis. State and local agencies would be
                                          forced to make their own determinations as to whether a newly created entity is a dependent or independent
                                          special district. State agencies and all local general-purpose governments would have no way of knowing
                                          when new special districts are established, declared inactive, and dissolved. In addition, a district’s status or
                                          registered agent and office information would be unknown as well. Each municipality, county, and state
                                          agency would need to create and update its own separate list of special districts. Uniformity and consistency
                                          throughout the state would be lost. Over 1,600 special districts and all local general-purpose governments
                                          and citizens would lose a resource that supports all their basic requirements. It would be difficult for state
                                          agencies, educational institutions, and the private sector to compile customized special district data.
                                          Historical information and trend forecasting would be lost. Finally, a vital component of Florida’s Local
                                          Government Financial Reporting System and the legislative intent of Chapter 189, F.S. would be lost because
                                          special district information and documents would no longer be in one central location.




Florida Department of Community Affairs                                                                                                                  42
    E. A statement of any statutory objectives intended for each program and activity, the problem or need that the program
       and activity were intended to address, and the extent to which these objectives have been achieved (s. 11.906(6), F.S.).
        1. In the following table (Exhibit 5), please describe the statutory objectives for each program and activity under the agency’s budget entities
           (if statutory objectives are not applicable, please write “NA”), the problem or need the program and activity were intended to address, and
           the extent to which these objectives have or have not been achieved. Please complete a table for each budget entity.

                                                      Exhibit 5: Statutory Objective by Budget Entity

Budget Entity and                           52500100 - Community Planning
Related Programs and Activities             Comprehensive Plan Review
Statutory Citations and Objectives          Chapter 163, Part II, F.S., and Rules 9J-5 and 9J-11, F. A. C.
                                            Ensure that local government comprehensive plans and plan amendments are consistent with the
                                            requirements of State law.
Problem/Need Intended to Address            To utilize and strengthen the existing role, processes, and powers of local governments in the adoption and
                                            implementation of comprehensive plans to guide future development; to assist local governments in
                                            preserving and enhancing present advantages; to encourage the most appropriate use of land, water, and
                                            resources consistent with the public interest. Through the process of comprehensive planning, local
                                            governments preserve, promote, protect, and improve public health, safety, comfort, good order,
                                            appearance, convenience, law enforcement and fire protection, and general welfare. Comprehensive
                                            planning also prevents the overcrowding of land and avoids undue concentration of population; facilitates
                                            the adequate and efficient provision of transportation, water, sewerage, schools, parks, recreational
                                            facilities, housing, and other requirements and services; and conserves, develops, utilizes, and protects
                                            natural resources.
Evidence That Objectives Have Been          The use of performance measures based on outcome is very difficult for the growth management program
Achieved                                    since the on-the-ground results of the Division’s oversight function is determined through a range of factors
(If applicable, please cite corresponding   many of which are external and the results are not immediately apparent given the long term nature of
performance measure from Section II)        planning and development. From another perspective, growth management is based on police powers and
                                            is intended to protect the public’s health, safety, and welfare. It is not possible to measure bad planning or
                                            bad development which is avoided because an interest elects not to move forward due to the oversight
                                            function. Nevertheless, performance measures have been established for the Division as reported herein.
                                            Note that the volume of comprehensive plan amendments reviewed, evaluation and appraisal reports
                                            reviewed and overall technical assistance provided are the most fundamental responsibilities of the
                                            Division.
                                            Evidence that this program objective is being achieved is provided in Section II, Performance Measures and

Florida Department of Community Affairs                                                                                                                   43
Budget Entity and                           52500100 - Community Planning
Related Programs and Activities             Comprehensive Plan Review
                                            Standards Table, “Comprehensive Plan Amendments Reviewed” and “Evaluation and Appraisal Reports
                                            Reviewed.”
Explanation As to Why Objectives            Evidence of performance objectives not being achieved is provided in Section II, Performance Measures
Have Not Been Achieved                      and Standards Table, footnotes A, B, C, D, E, and F.
(If applicable, please cite corresponding
performance measure from Section II)


Budget Entity and                           52500100 - Community Planning
Related Programs and Activities             Development of Regional Impact Program
Statutory Citations and Objectives          Chapter 380, F.S., and Rule 9J-2, F. A. C.
                                            As defined in Statute, a “development of regional impact” means any development which, because of its
                                            character, magnitude, or location, would have a substantial effect upon the health, safety, or welfare of the
                                            citizens of more than one county. The objective is to provide statewide guidelines and standards to be used
                                            in determining whether particular developments should undergo development of regional impact review and
                                            to develop a mechanism for review process by local governments, regional agencies, and the state land
                                            planning agency with respect to the statewide guidelines and standards. Florida Quality Developments are
                                            a category within the overall Development of Regional Impact Program.
Problem/Need Intended to Address            Since the impact of a development of regional impact is on more than one county, this program considers a
                                            number standards including: (1) the extent to which the development would create or alleviate
                                            environmental problems such as air or water pollution or noise; (2) the amount of vehicular traffic likely to
                                            be generated; (3) the number of persons likely to be residents, employees, or otherwise present; (4) the size
                                            of the site to be occupied; (5) the likelihood that additional or subsidiary development will be generated; (6)
                                            the extent to which the development would create an additional demand for, or additional use of, energy,
                                            including the energy requirements of subsidiary developments; and (7) the unique qualities of particular
                                            areas of the state.
Evidence That Objectives Have Been          Since s. 380.06, F.S. was adopted in 1972, there have been 842 Developments of Regional Impact that were
Achieved                                    (or are) subject to local, regional and state review. Where developments failed to conform to standards, the
(If applicable, please cite corresponding   Department has filed appeals.
performance measure from Section II)




Florida Department of Community Affairs                                                                                                                   44
Budget Entity and                           52500100 - Community Planning
Related Programs and Activities             Development of Regional Impact Program
Explanation As to Why Objectives            Evidence of performance objectives not being achieved is provided in Section II, Performance Measures
Have Not Been Achieved                      and Standards Table, footnote G.
(If applicable, please cite corresponding
performance measure from Section II)


Budget Entity and                           52500100 - Community Planning
Related Programs and Activities             Area of Critical State Concern
Statutory Citations and Objectives          Chapter 380.05, F.S., and numerous implementing rules.
                                            Provide a mechanism for proper development in lands that have been designated as Areas of Critical State
                                            Concern. The City of Apalachicola, City of Key West, the Florida Keys, the Green Swamp, and the Big
                                            Cypress Swamp are designated.
Problem/Need Intended to Address            Intended to address the dangers that would result from uncontrolled development of the area and the
                                            advantages that would be achieved from proper planning and land development regulation. An area of
                                            critical state concern designation may be made for an area containing or having a significant impact upon,
                                            environmental or natural resources of regional or statewide importance, including, but not limited to, state
                                            or federal parks, forests, wildlife refuges, wilderness areas, aquatic preserves, major rivers and estuaries,
                                            state environmentally endangered lands, Outstanding Florida Waters, and aquifer recharge areas.
Evidence That Objectives Have Been          The Department reviews all comprehensive plan amendments, land development regulations, and
Achieved                                    development permits within the designated areas and may appeal any that fail to meet adopted standards to
(If applicable, please cite corresponding   the Administration Commission. The Department is responsible for reviewing and approving amendments
performance measure from Section II)
                                            to comprehensive plans and land development regulations proposed by local governments within the
                                            designated areas. Three hundred and thirty-four development orders were reviewed and final orders issued
                                            in FY 2006-07 by the Department.
Explanation As to Why Objectives            Evidence of performance objectives not being achieved is provided in Section II, Performance Measures
Have Not Been Achieved                      and Standards Table, footnote H.
(If applicable, please cite corresponding
performance measure from Section II)


Budget Entity and                           52500100 - Community Planning
Related Programs and Activities             Growth Management Technical Assistance
Statutory Citations and Objectives          Chapter 163, F.S.
                                            To assist local governments in complying with the comprehensive planning requirements of the Growth

Florida Department of Community Affairs                                                                                                                     45
Budget Entity and                           52500100 - Community Planning
Related Programs and Activities             Growth Management Technical Assistance
                                            Management Act, particularly for rural local governments.
Problem/Need Intended to Address            The Department provides technical assistance and technical assistance grants to local governments for
                                            implementation of the requirements of SB 360 (Chapter 2005-290, Laws of Florida) and other innovative
                                            planning strategies.
Evidence That Objectives Have Been          Evidence that this program objective is being achieved is provided in Section II, Performance Measures and
Achieved                                    Standards Table, “Technical Assistance Initiatives Undertaken.”
(If applicable, please cite corresponding
performance measure from Section II)

Explanation As to Why Objectives            Evidence of performance objectives not being achieved is provided in Section II, Performance Measures
Have Not Been Achieved                      and Standards Table, footnote I.
(If applicable, please cite corresponding
performance measure from Section II)


Budget Entity and                           52800300 - Public Service and Energy Initiatives
Related Programs and Activities             Community Services Block Grant Program
Statutory Citations and Objectives          Section 163.03(3)(d), F.S.
                                            The Department is authorized to adopt rules implementing the Community Services Block Grant Programs,
                                            consistent with the laws, regulations, or guidelines governing the grant to the Department. The Department
                                            is responsible for ensuring that local agencies comply with federal guidelines, state laws, and administrative
                                            rules.
Problem/Need Intended to Address            Just over one million Florida households live below 125% of the federal poverty level, which is set as the
                                            eligibility level for the Community Services Block Grant program by the U.S. Department of Health and
                                            Human Services (HHS). Assisting eligible individuals, through a network of community action agencies, to
                                            reduce poverty and empower them to become fully self-sufficient is the goal of the CSBG program.
Evidence That Objectives Have Been          The Department is mandated by HHS to report on National Performance Indicators annually. These reports
Achieved                                    indicate that the program is meeting national goals.
(If applicable, please cite corresponding
performance measure from Section II)        Evidence that this program objective is being achieved is provided in Section II, Performance Measures and
                                            Standards Table, “Households Served.”
Explanation As to Why Objectives            N/A
Have Not Been Achieved
(If applicable, please cite corresponding
performance measure from Section II)

Florida Department of Community Affairs                                                                                                                 46
Budget Entity and                           52800300 - Public Service and Energy Initiatives
Related Programs and Activities             Low-Income Home Energy Assistance Program
Statutory Citations and Objectives          Section 409.508, F.S.
                                            The Department is designated as the state agency to administer the Low-Income Home Energy Assistance
                                            Act of 1981, 42 U.S.C. ss. 8621 et. Seq. The Department is authorized to provide home energy assistance
                                            benefits to eligible households which may be in the form of cash, vouchers, certificates, or direct payments
                                            to electric or natural gas utilities or other energy suppliers and operators of low-rent, subsidized housing on
                                            behalf of eligible households. Priority shall be given to eligible households having at least one elderly or
                                            handicapped individual and eligible households with the lowest incomes.
Problem/Need Intended to Address            Over one million Florida households are eligible for the Low-Income Home Energy Assistance Program
                                            (LIHEAP). Through a network of local governments and nonprofit agencies, assistance is provided to a
                                            portion of these households to pay for home heating and cooling. Without this assistance these low-income
                                            citizens would face the disconnection of their utilities.
                                            The program has three categories of assistance: home energy assistance, crisis assistance, and weather-
                                            related or supply shortage emergency assistance. Each category has unique requirements and covers
                                            different needs. A portion of these funds can be transferred through a waiver to the Weatherization
                                            Assistance Program that is also administered through the Department.
Evidence That Objectives Have Been          The Department is mandated by the U.S. Department of Health and Human Services (HHS) to meet certain
Achieved                                    criteria and performance measures that are established annually and approved by the Legislature. Local
(If applicable, please cite corresponding   service providers report the number of households served and descriptions of the households quarterly to
performance measure from Section II)
                                            the Department. Annually, DCA reports to HHS the households served as well as fiscal data.
                                            Evidence that this program objective is being achieved is provided in Section II, Performance Measures and
                                            Standards Table, “Households Served” and “Dollars Saved Through Public Service Initiatives.”
Explanation As to Why Objectives            N/A
Have Not Been Achieved
(If applicable, please cite corresponding
performance measure from Section II)


Budget Entity and                           52800300 - Public Service and Energy Initiatives
Related Programs and Activities             Weatherization Assistance Program
Statutory Citations and Objectives          Section 163.03(3)(e) and sections 409.509 - 409.5093, F.S.
                                            The Department is authorized to adopt rules implementing the Weatherization Assistance Program,
                                            consistent with the laws, regulations, or guidelines governing the grant to the Department. The Department
Florida Department of Community Affairs                                                                                                                   47
Budget Entity and                           52800300 - Public Service and Energy Initiatives
Related Programs and Activities             Weatherization Assistance Program
                                            is responsible for ensuring that local weatherization agencies comply with federal guidelines, state laws,
                                            and administrative rules.
Problem/Need Intended to Address            The federal funding sources for this program are the U.S. Department of Energy (DOE) and the U.S.
                                            Department of Health and Human Services (HHS). The Weatherization Assistance Program provides funds
                                            to local agencies to perform specific program services for low-income households of Florida to reduce the
                                            monthly energy burden by improving home energy efficiency.
                                            Preference is given to owner-occupied homes, elderly, people with disabilities, families with children under
                                            12, and households with a high energy burden. The total household income may not exceed 150% of the
                                            federal poverty guideline. These low-income households are often on fixed incomes or rely on income
                                            assistance programs, are most vulnerable to volatile changes in energy markets, and typically spend 18% of
                                            their total annual income on energy bills.
Evidence That Objectives Have Been          Weatherization staff performs detailed monitoring of each weatherization agency annually to determine
Achieved                                    compliance with the prescribed rules, regulations and guidelines. The repaired deficiencies on client homes
(If applicable, please cite corresponding   are inspected and diagnostic tests are performed after work is completed to ensure workmanship standards.
performance measure from Section II)
                                            A sampling of utility bills for the clients pre- and post-weatherization work is collected to confirm that
                                            energy savings are being realized through program services. Semi-annual Success and Leverage Reports
                                            are also submitted as “real life” documentation reflecting the outcome of these services. Based on research
                                            conducted by US DOE, energy savings through weatherization services will be realized for an estimated ten
                                            year period.
                                            Evidence that this program objective is being achieved is provided in Section II, Performance Measures and
                                            Standards Table, “Total Energy (MBTU) Saved by Recipients,” “Dollars Saved Through Public Service
                                            Initiatives” and “Households Served.”
Explanation As to Why Objectives            N/A
Have Not Been Achieved
(If applicable, please cite corresponding
performance measure from Section II)


Budget Entity and                           52800100 - Affordable Housing and Neighborhood Redevelopment
Related Programs and Activities             Small Cities Community Development Block Grant Program
Statutory Citations and Objectives          Sections 290.0401 - 290.049, F.S.
                                            The overall objective of the statute is to address at least one of three national objectives related to the
                                            following:

Florida Department of Community Affairs                                                                                                                   48
Budget Entity and                           52800100 - Affordable Housing and Neighborhood Redevelopment
Related Programs and Activities             Small Cities Community Development Block Grant Program
                                              1)    eliminate slum and blight in Florida’s communities;
                                              2)    fortify communities by addressing priority urgent needs; or
                                              3)    address the needs of low to moderate income families by creating suitable housing and quality
                                                    living environments (at least 70% of the funds must benefit low to moderate income persons).
Problem/Need Intended to Address            To provide a funding mechanism for smaller urban and rural local governments to address needs related to
                                            the development of adequate public infrastructure and affordable housing; stimulate economic development
                                            to create jobs for low-income citizens; redevelop distressed areas to revive local economies; and to preserve
                                            the culture of local communities by giving flexibility to local authorities to address their priorities.
Evidence That Objectives Have Been          The state is mandated by U. S. Department of Housing and Urban Development (HUD) to meet certain
Achieved                                    national objectives and the Legislature has codified those primary objectives in statute. Therefore, in order
(If applicable, please cite corresponding   to remain compliant with federal regulations, the Department must ensure that the CDBG program
performance measure from Section II)
                                            recipients adhere to all required regulations. All activities are ineligible if one of the three national
                                            objectives is not met. Prior to issuing grant awards, the Department must determine that all project
                                            activities are eligible; otherwise, funding cannot be released to the local government.
                                            As an additional safety net, the federal government audits the state annually to ensure that all program
                                            requirements are met. HUD chooses random statewide projects to be audited. To ensure that grant
                                            recipients are meeting the objectives of the program, Department staff randomly monitors each project and
                                            issues monitoring reports noting any findings or concerns not in alignment with program requirements.
                                            Each grant recipient must respond to all monitoring findings or concerns within a specified period of time.
                                            Failure to respond may result in the loss of funding to that local government.
                                            The Department also establishes performance measures annually that are approved by the Legislature such
                                            as the number of housing units rehabilitated, number of jobs created, number of low to moderate income
                                            individuals served, number of indirect and direct beneficiaries, number of public facilities assisted, etc.
                                            Each quarter, the program staff reports on how well goals were met for that particular quarter relative to the
                                            performance measures established.
                                            Evidence that this program objective is being achieved is provided in Section II, Performance Measures and
                                            Standards Table, “Percent Low to Moderate Income (LMI) Individuals of Total Served,” “Jobs
                                            Created/Retained,” “Housing Units Rehabilitated or Replaced,” and “Public Facilities Built or Improved.”
Explanation As to Why Objectives            Evidence of performance objectives not being achieved is provided in Section II, Performance Measures
Have Not Been Achieved                      and Standards Table, footnotes J and K.
(If applicable, please cite corresponding
performance measure from Section II)



Florida Department of Community Affairs                                                                                                                 49
Budget Entity and                           52800100 - Affordable Housing and Neighborhood Redevelopment
Related Programs and Activities             Small Cities Community Development Block Grant Loan Guarantee Program (Section 108 Loan Gtee. Program)
Statutory Citations and Objectives          Section 290.0455, F.S.
                                            The purpose of the Small Cities Community Development Block Grant Loan Guarantee Program is to
                                            guarantee, or to make commitments to guarantee, notes or other obligations issued by public entities for the
                                            purposes of financing activities enumerated in 24 C.F.R., s. 570.703.
Problem/Need Intended to Address            The Section 108 Guarantee Loan Program was created as a stimulus to spur economic development within
                                            local communities. The intent is for the economic impact to benefit multiple areas, ultimately creating jobs
                                            for low to moderate income citizens and creating an economic stimulus for the local community.
Evidence That Objectives Have Been          Two of the three projects guaranteed over the last decade have produced measured success. A single and
Achieved                                    multi-family housing rehabilitation project in Key West utilized $16 million to acquire and rehabilitate 144
(If applicable, please cite corresponding   units, of which at least 80 units are expected to be for persons/families having low to moderate incomes.
performance measure from Section II)
                                            The City of Alachua utilized $2,250,000 for an economic development project to provide infrastructure for
                                            a Dollar General distribution center, creating 475 full time equivalent positions, of which 448 were for
                                            persons from low to moderate income households.
Explanation As to Why Objectives            Although there is great potential for this guarantee program to serve many beneficiaries, the Department has
Have Not Been Achieved                      had limited success with the program that has traditionally been underutilized for a number of reasons
(If applicable, please cite corresponding   explained below:
performance measure from Section II)
                                            1) Out of the three (3) projects that have been financed using the guarantee program, only two have
                                                survived over the course of ten (10) years since the program was instituted.
                                            2) The program is targeted to more sophisticated and financially savvy local governments that understand
                                                the economics of financing large scale community development projects. Many of the small or rural
                                                local governments serviced by the Department lack the resources needed to successfully coordinate
                                                activities related to the guarantee program.
                                            3) The Department is a third party to the transaction. Although the Department is the monitoring agent
                                                for this loan program, the financial underwriting for the projects are completed by HUD in concert with
                                                the local government. Due to HUD’s direct connection with the local government and affiliated
                                                parties, the Department finds it difficult to cure deficiencies that may evolve overtime that may have
                                                had an indication of failure on the front end of the transaction. The Department lacks the authority to
                                                enforce punitive recourse or sanctions in instances of default.
                                            4) The Department has to pledge its future Small Cities CDBG allocation as collateral against any Section
                                                108 loan successfully underwritten and closed. In the event of default, the Department is liable and is
                                                responsible for ensuring that the loan is paid. Due to the nature of the projects that have been
                                                previously financed and the rate of success of the guarantee program, the Department does not feel

Florida Department of Community Affairs                                                                                                                50
                                                secure guaranteeing projects that, in the event of default, could jeopardize funding earmarked for other
                                                local governments statewide.

Budget Entity and                           52800200 - Building Code Compliance and Hazard Mitigation
Related Programs and Activities             Florida Building Commission
Statutory Citations and Objectives          Chapter 553, F.S.
                                            The Florida Building Commission is responsible for the adoption and triennial update of the Florida
                                            Building Code, review of local code amendments, and providing consistent interpretation of the Code. The
                                            Commission is also responsible for implementing a statewide product evaluation and approval system that
                                            ensures safe product technologies are used in building construction, encourages development of new
                                            products and technologies, and increases safety or meets safety requirements while decreasing cost.
Problem/Need Intended to Address            The Florida Building Code, which is based on national model codes and consensus standards and amended
                                            for Florida specific needs, replaced more than 350 locally adopted codes. The Florida Building
                                            Commission is designed to make the local building process more efficient, increase accountability, bring
                                            new and safer products to the market, increase consumer confidence, and better protect the residents of our
                                            natural-disaster prone state.
                                            The Product Evaluation and Approval System provides statewide approval of products, methods, or systems
                                            of construction, in coordination with the Florida Building Code. The Product Evaluation and Approval
                                            System includes an optional approval process for specific products; criteria for approval of entities that test,
                                            evaluate and certify products; and a data base for application submittal, payment of fees, etc.
Evidence That Objectives Have Been          The Florida Building Commission has adopted and implemented the 2001 Florida Building Code and 2004
Achieved                                    Florida Building Code. The third edition, 2007 Florida Building Code, has been adopted and will be
(If applicable, please cite corresponding   implemented October 1, 2008.
performance measure from Section II)
                                            The University of Florida conducted the “Post 2004 – Hurricane Field Survey, an Evaluation of the
                                            Standard Building Code (pre-2001 Florida Building Code) and the 2001 Florida Building Code.” The
                                            Study provided a quantitative statistical comparison of the relative performance of homes built between
                                            1994 and 2001 and with those built after the 2001 Florida Building Code replaced the Standard Building
                                            Code. The Study verified that homes built under the Florida Building Code resulted in significant
                                            reductions in vulnerability and loss.
                                            The state product approval process facilitates the permitting and inspection of products and components
                                            vital to the building’s structural integrity by demonstrating the product meets the Florida Building Code.
                                            The Florida Building Commission has approved more than 30,000 products that comply with the Florida
                                            Building Code, providing governments, construction industry, designers, and general users with a consistent
                                            and uniform source of approved products.

Florida Department of Community Affairs                                                                                                                   51
Budget Entity and                           52800200 - Building Code Compliance and Hazard Mitigation
Related Programs and Activities             Florida Building Commission
                                            Evidence that this program objective is being achieved is provided in Section II, Performance Measures and
                                            Standards Table, “Percent of Local Governments That Have a Building Code Program Rated at or Above a
                                            Specified Level of Effectiveness by a Recognized Rating Organization.”
Explanation As to Why Objectives            Evidence of performance objectives not being achieved is provided in Section II, Performance Measures
Have Not Been Achieved                      and Standards Table, footnotes P, Q, and R.
(If applicable, please cite corresponding
performance measure from Section II)


Budget Entity and                           52800200 - Building Code Compliance and Hazard Mitigation
Related Programs and Activities             Manufactured (Modular) Buildings Program
Statutory Citations and Objectives          Chapter 553, Part I, F.S.
                                            This program is established as a quality control system, including plan, specification, and inspection
                                            procedures, to ensure that any building or building system manufactured in a plant is in full compliance
                                            with the Florida Building Code.
Problem/Need Intended to Address            Ensure all manufactured (modular) buildings and building modules installed in Florida comply with the
                                            Florida Building Code.
Evidence That Objectives Have Been          The Department issues an insignia (seal of approval) for each manufactured (modular) building or building
Achieved                                    module with verified Florida Building Code compliance through the plan review and inspection process.
(If applicable, please cite corresponding
performance measure from Section II)        Evidence that this program objective is being achieved is provided in Section II, Performance Measures and
                                            Standards Table, “Permits Issued for Manufactured Buildings.”
                                            N/A
Explanation As to Why Objectives
Have Not Been Achieved
(If applicable, please cite corresponding
performance measure from Section II)


Budget Entity and                           52800100 - Affordable Housing and Neighborhood Redevelopment
Related Programs and Activities             Front Porch Program
Statutory Citations and Objectives          Chapter 20.18, F.S.
                                            The Office of Urban Opportunity is created within the Department to administer the Front Porch Florida
                                            Initiative. The intent is to promote a program that focuses on the challenges associated with urban core

Florida Department of Community Affairs                                                                                                                52
Budget Entity and                           52800100 - Affordable Housing and Neighborhood Redevelopment
Related Programs and Activities             Front Porch Program
                                            distressed neighborhoods and formulate practices to address the needs of defined communities.
Problem/Need Intended to Address            Distressed neighborhoods and communities throughout the state lack the necessary resources and
                                            infrastructure to maintain a safe and sanitary quality of life. Many of the socio-economic factors associated
                                            with these areas are high crime, substandard housing conditions, inadequate healthcare access and high
                                            unemployment rates. The Front Porch Florida Initiative’s concept was created to allow community- based
                                            organizations to craft their own solutions to these issues and utilize the resources and expertise of other
                                            entities to spur development and economic growth opportunities within their communities.
Evidence That Objectives Have Been          Several of the 20 designated communities have benefited tremendously from the Front Porch Initiative.
Achieved                                    Since inception of the program in 1999, the following have occurred:
(If applicable, please cite corresponding
performance measure from Section II)           •   Major commercial service centers have been placed in designated communities (Wal-Mart service
                                                   centers placed in the Bradenton and Sarasota Front Porch areas and SweetBay Grocery Store in St.
                                                   Petersburg). The City of Gainesville also had the city’s first Walmart Supercenter open in the Duval
                                                   Heights Front Porch Community.
                                               •   Crime has decreased due to crime watches and neighborhood patrols being instituted; more
                                                   specifically, the Ft. Walton Beach Front Porch Community established a partnership with their local
                                                   Sheriff’s department which assisted in minimizing the level of drug activity in the area.
                                               •   Literacy and graduation rates have increased due to Florida Comprehensive Assessment Test
                                                   (FCAT) training and installation of computer labs.
                                               •   Entrepreneurship has been spurred by micro-loan programs; examples include House of Country
                                                   Cuisine in Gainesville, Telesis Solution, Inc. in Tampa, and Superior Carpet Cleaning in Tallahassee
                                                   – all were loan recipients under the micro-loan program.
                                               •     Health care access has been improved with the assistance of the Department of Health’s Closing the
                                                     Gap Grant program, which provides healthcare services and screenings to underserved communities.
                                            In addition, the Florida Senate released an October 2007 interim project review of the Front Porch Florida
                                            Initiative. It notes that the successes of Front Porch are the community involvement necessary to achieve
                                            the designation and to complete projects, as well as the flexibility the communities have to address issues
                                            that are most important to the residents.
Explanation As to Why Objectives            There have been great challenges with the program because the statute is vague and does not provide
Have Not Been Achieved                      specific direction or focus to the program, specifically rule-making authority. The administration of the
(If applicable, please cite corresponding   program has been based on initial intent and limited written policies outside of the statute or any
performance measure from Section II)
                                            administrative rule. Due to minimal funding, lack of adequate program structure, management difficulties,

Florida Department of Community Affairs                                                                                                                 53
Budget Entity and                           52800100 - Affordable Housing and Neighborhood Redevelopment
Related Programs and Activities             Front Porch Program
                                            and conflicts within communities, the program continues to struggle.
                                            The Senate report notes that building sufficient capacity in the designated communities to continue the
                                            revitalization efforts is also a challenge. The report recommends codifying the initiative in Florida Statutes,
                                            and providing rulemaking authority to the Department to administer the program.
                                            Evidence of performance objectives not being achieved is provided in Section II, Performance Measures
                                            and Standards Table, footnotes L and M.

Budget Entity and                           52800100 - Affordable Housing and Neighborhood Redevelopment
Related Programs and Activities             Special District Information Program
Statutory Citations and Objectives          Section 189.412, F.S.
                                            The purpose of the Special District Information Program is to provide oversight of the accountability,
                                            development, reporting, and classification of special districts, as well as technical and statutory assistance to
                                            local governments and certain state agencies, and the dissemination of information to the people of Florida.
Problem/Need Intended to Address            It is vital to the public interest that the operation of and exercise of powers by a special district created
                                            pursuant to state law be consistent with applicable due process, governmental accountability, uniform
                                            practices, and financial responsibilities which apply to both government entities and their elected and
                                            appointed officials.
Evidence That Objectives Have Been          Existing files containing status reports, files, and databases regarding technical assistance efforts,
Achieved                                    information on each special district, annual update forms, and materials related to annual training events as
(If applicable, please cite corresponding   outlined in s. 189.412(7), F.S.; an online database for distributing information to the public and state
performance measure from Section II)
                                            entities; copies of surveys, correspondences with state agencies and legislative committees; the publication
                                            entitled, “Florida Special Districts Handbook,” dated January, 2007.
                                            Evidence that this program objective is being achieved is provided in Section II, Performance Measures and
                                            Standards Table, “People Trained/Served” and footnote O.
Explanation As to Why Objectives            N/A
Have Not Been Achieved
(If applicable, please cite corresponding
performance measure from Section II)




Florida Department of Community Affairs                                                                                                                     54
Budget Entity and                           52800500 - Land Acquisition and Administration
Related Programs and Activities             Florida Communities Trust
Statutory Citations and Objectives          Chapter 380, Part III, F.S.
                                            The purpose of the Florida Communities Trust program is to provide financial support to local governments
                                            in implementing their local comprehensive plans. It is a non-regulatory program to assist local
                                            governments, state agencies, and non-profit organizations in assessing, funding, and carrying out projects
                                            and activities, including redevelopment projects, resource enhancement projects, public access projects, and
                                            urban waterfront restoration projects; adopt as rules criteria and guidelines for the development of these
                                            projects; participate when necessary in the negotiations between willing sellers and those entities looking to
                                            purchase the lands; and provide oversight for projects and lands acquired through the Florida Forever
                                            Program.
Problem/Need Intended to Address            Florida’s consistent and far-reaching development has dramatically increased the demand for open space
                                            and public access to surface waters; the process by which purchase agreements between state entities, non-
                                            profit organizations, and willing land owners under the Florida Forever Program are constructed is complex
                                            and requires technical assistance; and the need for oversight with respect to the development of lands
                                            purchased through this program is vital to both Florida’s economy and ecosystem.
Evidence That Objectives Have Been          FCT ensures that program objectives are being met through the negotiation and purchase of more than
Achieved                                    70,000 acres of land across the state. Management plans and statutorily required stewardship reports are
(If applicable, please cite corresponding   kept on file and maintained for all park land acquisition projects.
performance measure from Section II)
                                            Evidence that this program objective is being achieved is provided in Section II, Performance Measures and
                                            Standards Table, “Percentage of Land Acquisition Projects That Protect Predominantly Natural
                                            Communities,” “Percentage of Land Acquisition Projects in Built-Up Urban Areas,” and “Percentage of
                                            Land Acquisition Projects That Substantially Further the Local Comprehensive Plan.”
Explanation As to Why Objectives            Evidence of performance objectives not being achieved is provided in Section II, Performance Measures
Have Not Been Achieved                      and Standards Table, footnotes U, V and W.
(If applicable, please cite corresponding
performance measure from Section II)




Florida Department of Community Affairs                                                                                                                  55
    F. An assessment of the extent to which the jurisdiction of the agency and its programs overlap or duplicate those of
       other agencies and the extent to which the programs can be consolidated with those of other agencies. (s. 11.906(7),
       F.S.).
        1. In the following table (Exhibit 6), please identify any major programs or activities, internal or external to your agency, which provide
           similar, overlapping and/or duplicative services or functions or are provided at the same location. Please do not include programs that
           provide administrative services (e.g. human resources, information technology).


                                    Exhibit 6: Program and Activities Similarity, Overlap, and/or Duplication

LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)
                                          Nature and Extent of Similarity,                       Extent to Which Program Can be Consolidated
   Program or Activities                    Overlap and/or Duplication                                   With Those of Other Agencies
Emergency Home Energy          The Florida DOEA receives a portion of DCA’s            The EHEAP administered by the Department of Elder Affairs is
Assistance Program for the     annual LIHEAP award to administer EHEAP. This           peripheral to the LIHEAP program and could conceivably be
Elderly (EHEAP)                program provides crisis energy assistance only          consolidated with the LIHEAP program administered by DCA. The
(Administered by the           specifically to senior citizens (60+ years of age).     LIHEAP program provides for crisis assistance and for non-
Department of Elder Affairs                                                            emergency home energy assistance for households with seniors,
(DOEA))                                                                                disabled, and children age five and under.


SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
                                          Nature and Extent of Similarity,                       Extent to Which Program Can be Consolidated
   Program or Activities                    Overlap and/or Duplication                                   With Those of Other Agencies
State Housing Initiatives      The Small Cities CDBG program sets aside 20% of its     The SHIP program is a state funded program whereas the Small Cities
Partnership (SHIP) Program     annual allocation for local governments to apply for    CDBG program is federally funded, and requires extra layers of
(Florida Housing Finance       housing assistance. Local governments primarily use     regulation to ensure compliance with federal guidelines. The SHIP
Corporation and Local          this funding to rehabilitate existing housing. Many     program is more flexible because it can be used to address the varying
Governments)                   local governments also receive an annual State          needs of the local government such as rehabilitation, new construction,
                               Housing Initiatives Partnerships (SHIP) allocation to   housing assistance such as down payment, counseling, etc. Therefore,
                               assist in implementation of their housing strategies    it would not be advantageous to meld the two programs due to their
                               locally. Funding under SHIP can also be used to         different funding sources. SHIP focuses exclusively on housing
                               rehabilitate housing. Although the SHIP program can     assistance while the Small Cities CDBG program focuses on economic
                               be used to address more housing needs, including        development and community revitalization in addition to the 20% set
                               rehabilitation, the Small Cities CDBG program limits    aside for housing.
                               housing activities to housing rehabilitation.

Florida Department of Community Affairs                                                                                                                     56
SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
                                          Nature and Extent of Similarity,                          Extent to Which Program Can be Consolidated
   Program or Activities                    Overlap and/or Duplication                                      With Those of Other Agencies
Florida Mainstreet Program     This program concentrates on cities between 5,000 and      The Main Street Program would work well under a “Community
(Department of State)          50,000 in population similar to the Small Cities CDBG      Development” umbrella which could include State CDBG. Its target
                               program and offers a one-time $10,000 grant to new         constituency is in alignment with Small Cities eligible communities
                               communities. The grant can be used for start-up            and would provide positive technical assistance linkages for local
                               expenses or community needs such as facade                 governments.
                               renovations grants or loans. It also works through         Consolidating the programs would require a mission change for Main
                               extensive community visioning and involvement and          Street. Its focus is on historic preservation (hence its current
                               provides technical assistance to local liaisons in         placement in the Department of Historic Preservation at the
                               community development.                                     Department of State).
Drinking Water State           The Drinking Water State Revolving Loan Fund (SRF)         Sources of funding prohibit these programs from being consolidated.
Revolving Loan Fund            program provides low-interest loans to eligible entities   SRF is a federal program mandated by law and administered by the
(Environmental Protection      for planning, designing, and constructing public water     U.S. Environmental Protection Agency (EPA). CDBG is a federal
Agency)                        facilities. The Small Cities CDBG program provides         program under the U.S. Department of Housing and Urban
                               grants to eligible local governments for designing and     Development (HUD) and mandated by federal law.
                               constructing water facilities. The CDBG Section 108
                               Loan Program also provides guaranteed loans for large
                               projects including infrastructure.
Small Community                Provides grants to eligible entities for projects          Sources of funding prohibit these programs from being consolidated.
Wastewater Facilities          associated with wastewater collection, transmission,       This is a Department of Environmental Protection (DEP) program
Program                        treatment, or disposal facilities. One of the              funded under the DEP Grant and Trust Fund. CDBG is a federal
(Department of Environmental   components of the Small Cities CDBG program is that        program under the U.S. Department of Housing and Urban
Protection)                    it provides funding for infrastructure which includes      Development (HUD) and mandated by federal law.
                               wastewater projects.




Florida Department of Community Affairs                                                                                                                         57
COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY
                                          Nature and Extent of Similarity,                          Extent to Which Program Can be Consolidated
   Program or Activities                    Overlap and/or Duplication                                      With Those of Other Agencies
Hazard Mitigation Grant        The HMGP is administered by the Division of                Although many of these programs are earmarked for the same purpose,
Program (HMGP)                 Emergency Management to assist states, local               each program has its own set of rules and regulations depending on the
(Division of Emergency         governments, private non-profit organizations, and         funding source – federal, state, or local. The federal government
Management)                    Indian Tribes with mitigation measures following a         imposes many layers of regulations with which grantees must comply.
                               major disaster.                                            The Department is responsible for the administration of the Small
                                                                                          Cities CDBG Program. Therefore, HUD has full confidence in the
FEMA Public Assistance         Mitigation funded under Public Assistance is only for      Department’s ability to distribute the funding appropriated to the state
Program                        public structures and infrastructures damaged by a         under the CDBG Disaster Recovery Program.
(Division of Emergency         disaster. Funds come from FEMA to the state. This
Management)                    program provides FEMA funding to supplement the            Although the programs can not be intertwined, an effort to use them in
                               efforts of state and local governments to return to pre-   conjunction with each other should be further explored to maximize
                               disaster conditions. It addresses repair and restoration   benefit to the local communities and to further verify and eliminate
                               of public facilities, infrastructure, or services which    duplication of benefit.
                               have been damaged or destroyed.
Residential Construction       Eligible activities include mobile home tie-down,
Mitigation Program (RCMP)      hurricane research, improvements to the wind
(Division of Emergency         resistance of residences through loans, subsidies,
Management)                    grants, demonstration projects, direct assistance, and
                               cooperative programs with local and federal
                               governments. The RCMP program is administered by
                               the Division of Emergency Management.
My Safe Florida Home           The MSFH Program is a state funded program
Program (MSFH)                 designed to reduce insurance costs by making homes
(Department of Financial       more resistant to wind damage. This program was
Services)                      created to specifically provide hardening and
                               mitigation funding to hedge against future disaster
                               damage. The MSFH program is administered by the
                               Department of Financial Services.




Florida Department of Community Affairs                                                                                                                          58
COMMUNITY DEVELOPMENT BLOCK GRANT SECTION 108 LOAN GUARANTEE PROGRAM
                                          Nature and Extent of Similarity,                           Extent to Which Program Can be Consolidated
   Program or Activities                    Overlap and/or Duplication                                       With Those of Other Agencies
Florida Affordable Housing     Just as the Affordable Housing Guarantee Program            The FHFC administers the Affordable Housing Guarantee Program.
Guarantee Program              (AHGP), CDBG’s Section 108 Loan Guarantee                   The Department oversees the Section 108 Program as a subcomponent
(Florida Housing Finance       Program operates as a credit enhancement tool to            of the Small Cities Community Development Block Grant Program.
Corporation)                   lower the cost of debt to the participating parties,        Although the programs bear some similar components and serve
                               ultimately benefiting low to moderate income                similar purposes, external market forces and influences such as the
                               households.                                                 bond and mortgage markets are only specific to the AHGP. The
                               Although both programs operate similar to the               Section 108 Program is able to serve many more purposes than the
                               insurance industry, there are some primary differences.     AHGP; therefore, due to the limiting factors under the AHGP and its
                               The AHGP is a state funded program whereas the              affordable housing focus, it would not be advantageous to combine the
                               Section 108 program is funded out of the CDBG               two or eliminate either.
                               allocation appropriated by HUD. Additionally, the
                               AHGP is specific to affordable housing, whereas the
                               Section 108 program is primarily used to stimulate
                               other economic development activities in addition to
                               housing. Lastly, the AHGP traditionally has been used
                               to credit enhance revenue bonds which increases the
                               marketability of the bonds, whereas the Section 108
                               program provides additional security for loan
                               transactions involving a Participating Party.


FLORIDA COMMUNITIES TRUST (FCT)
                                          Nature and Extent of Similarity,                           Extent to Which Program Can be Consolidated
   Program or Activities                    Overlap and/or Duplication                                       With Those of Other Agencies
Florida Recreation             The Florida Recreation Development Assistance               Increased coordination and integration of FRDAP and FCT processes
Development Assistance         Program (FRDAP), housed at DEP, is a competitive            should be explored.
Program                        grant program that provides financial assistance to
(Department of Environmental   local governments for development or acquisition of
Protection)                    land for public outdoor recreational purposes. All
                               county governments and municipalities in Florida and
                               other legally constituted local governmental entities
                               with the legal responsibility for the provision of
                               outdoor recreational sites and facilities for the use and
                               benefit of the public are eligible. The maximum grant
                               request may not exceed $200,000.

Florida Department of Community Affairs                                                                                                                        59
FLORIDA COMMUNITIES TRUST (FCT)
                                          Nature and Extent of Similarity,                            Extent to Which Program Can be Consolidated
    Program or Activities                   Overlap and/or Duplication                                        With Those of Other Agencies
                               While FRDAP’s primary mission is to develop parks,
                               there have been 66 land acquisition projects out of the
                               1,243 projects funded by the program since the advent
                               of the Florida Forever program. FRDAP receives $6
                               million in funding each year though the majority of
                               their funding comes from the Land Acquisition Trust
                               Fund.
                               The program is similar to FCT in that they both fund
                               the acquisition of park lands in which title is held by
                               local governments.


OFFICE OF URBAN OPPORTUNITY/FRONT PORCH FLORIDA PROGRAM
                                          Nature and Extent of Similarity,                            Extent to Which Program Can be Consolidated
    Program or Activities                   Overlap and/or Duplication                                        With Those of Other Agencies

Local Initiatives Support      LISC assists resident-led, community-based                  LISC is a private organization that is nationally recognized. There are
Corporation (LISC)             organizations in transforming distressed communities        currently three offices in Florida located in Jacksonville, West Palm
(Private Corporation)          to become healthy places to live, work, and raise           Beach and Miami. However, the offices primarily concentrate on the
                               families. LISC provides capital investment, technical       areas that fall within their local jurisdictions. The entire state does not
                               assistance, and training information to these               benefit from the services provided by LISC. Funding through LISC
                               organizations to develop leadership, create affordable      becomes local investment in the area in which the office is physically
                               housing, establish commercial incubators, and create        located.
                               jobs as a result of economic development projects.
                               This is similar to some of the functions of the Office of
                               Urban Opportunity. Both organizations use a
                               grassroots model to address community issues. This
                               involves providing extensive technical assistance to
                               ensure that projects within the distressed communities
                               have the necessary financial resources and other
                               support needed to complete projects.




Florida Department of Community Affairs                                                                                                                              60
   G. Agency programs or functions that are performed without specific statutory authority (s. 11.906(16), F.S.).
       1. In the following table (Exhibit 7), please identify any programs or activities administered by your agency that are not specifically
          authorized by statute. This could include programs or activities that are enacted by executive order, managerial initiative, or under the
          general statutory authority. Please describe the purpose and rationale for performing these programs or functions, under what authority
          the program or function is performed, and the potential effect of their abolishment or transfer to another agency.


                                     Exhibit 7: Programs or Activities Not Specifically Authorized by Statute


                                                     Under What Authority is
                                                        This Program or
                                                      Function Performed?
                                                      (Exec. Order, Managerial          Rationale for Providing              Potential Effect of Abolishing or
                                 Purpose of          Initiative, General Statutory     Program/Activities in Your           Transferring Program/Activities to
  Program or Function         Program Activities             Authority, etc.)                  Agency                                Another Agency
Community Development        To provide funding to   General Authority:              The Department has over 25         The potential effects may have the
Block Grant Disaster         support recovery                                        years experience in working        following implications or result in some of
                                                     s. 290.0401, F.S., and
Recovery Program             activities related to                                   with the CDBG program. Over        the following issues:
                                                     Rule 9B-43, F.A.C.
                             housing repair and                                      the years, HUD has developed a     •    lack of trained staff to ensure
                             rehabilitation,                                         positive working relationship           compliance with federal and state
                             infrastructure repair   Specific Federal                with the Department and has             regulations;
                             and/or improvement,     Guidelines for each             often viewed Florida as having
                             and hardening and       Disaster:                       a model program for other states   •    program loses structural identity;
                             mitigation activities   24 CFR 570                      nationwide to follow. This         •    funding is usually temporary with
                             for single-family and                                   experience coupled with the             rigid time factors; transferring to
                             multifamily housing.    PL 108-324, Federal             federal confidence of                   another agency with less program
                                                     Register, Vol. 69,              production has enabled the              expertise may delay progress; and
                                                     No.234, 12/10/04                Department to maintain
                                                                                                                        •    if program and/or activities were
                                                     PL 109-148, Federal             efficient and effective program
                                                                                                                             abolished, the state would possibly
                                                     Register, Vol. 71, No. 29,      performance and controls.
                                                                                                                             lose resources to assist families
                                                     02/13/06                                                                statewide with recovery from disasters
                                                     PL 109-234, Federal                                                     and would be forced to identify state
                                                     Register, Vol. 71, No.                                                  resources to assist with recovery
                                                     209, 10/30/06                                                           efforts.

Implementation of            To help implement       Executive Orders 07-126,        The Executive Orders direct the    Items one through five are required by all
Executive Orders 07-126,     Governor Crist’s        07-127, and 07-128              Department to do the following:    of the Governor’s agencies. The

Florida Department of Community Affairs                                                                                                                            61
                                                      Under What Authority is
                                                         This Program or
                                                       Function Performed?
                                                       (Exec. Order, Managerial          Rationale for Providing                Potential Effect of Abolishing or
                                 Purpose of           Initiative, General Statutory     Program/Activities in Your             Transferring Program/Activities to
  Program or Function         Program Activities              Authority, etc.)                  Agency                                  Another Agency
07-127, and 07-128           energy policy to                                         1) designate a coordinator to         Department has completed these tasks,
                             reduce greenhouse gas                                       assist in implementing the         most of which form the baseline data for
                             emissions and to carry                                      Department’s Florida Carbon        the Florida Governmental Carbon
                             out the Department’s                                        Scorecard                          Scorecard. Requests for updated
                             charges as directed in                                   2) conduct an assessment of           information and future assessments are
                             the Executive Orders.                                       energy uses by the agency          expected.
                                                                                      3) contract only with DEP             A meeting of the Florida Building
                                                                                         “Green Lodging” certified          Commission was convened as required in
                                                                                         facilities for conferences and     item six and the rulemaking initiative is
                                                                                         workshops
                                                                                                                            ongoing. Transferring this activity to
                                                                                      4) assess transportation-related      another agency would require transferring
                                                                                         energy use and greenhouse          the Florida Building Commission and its
                                                                                         gas emissions associated with
                                                                                                                            related programs as well.
                                                                                         agency operations
                                                                                      5) ensure that all agency vehicles    The Governor’s Action Team on Energy
                                                                                         are meeting minimum                and Climate Change, as discussed in item
                                                                                         maintenance schedules              seven, will complete its work in on October
                                                                                      6) convene a meeting of the           1, 2008. The Department has provided and
                                                                                         Florida Building Commission        continues to provide support at the request
                                                                                         and initiate rulemaking to         of the Secretary of the Department of
                                                                                         update the Florida Energy          Environmental Protection, who directs the
                                                                                         Conservation Standards [The        professional staffing and assistance
                                                                                         Florida Building Commission        required by the Action Team in completing
                                                                                         has statutory rulemaking           the Florida Energy and Climate Action
                                                                                         authority but is still mentioned   Plan. Department staff also serves on the
                                                                                         here as part of the Executive      Adaptation Technical Working Group and
                                                                                         Orders.]                           Government Policy Technical Working
                                                                                      7) provide staff and consultants      Group, and provide support and technical
                                                                                         to the Governor’s Action           expertise to the Transportation and Land
                                                                                         Team on Energy and Climate         Use Technical Working Group.
                                                                                         Change




Florida Department of Community Affairs                                                                                                                                62
   II. AGENCY PERFORMANCE

         A. The performance measures for each program and activity as provided in s. 216.011, F.S., and three (3) years of data for
            each measure that provides actual results for the immediately preceding two (2) years and projected results for the
            current fiscal year (s. 11.906(1), F.S.).
         B. An explanation of factors that have contributed to any failure to achieve the approved standards (s. 11.906(2), F.S.).
             (See letter references throughout Performance Measures and Standards Table and below each Budget Entity section)
             1. Please provide performance information required in Exhibit II (Performance Measures and Standards) and Exhibit III (Performance
                Measure Assessment) of the Long-Range Program Plan (LRPP) for the immediately preceding two (2) fiscal years and projected results
                for the current fiscal year.

                                                                 Performance Measures and Standards Table

Department: Department of Community Affairs                                         Department No.: 52

Program: Community Planning                                                         Code: 52500000
Service/Budget Entity: Community Planning                                           Code: 52500100

NOTE: Approved primary service outcomes must be listed first.
                                                                                     Approved Prior                            Approved               Actual             Requested
                                                                                     Year Standard       Prior Year Actual   Standards for         Performance          Standards for
                        Approved Performance Measures                                  FY 2005-06           FY 2005-06        FY 2006-07            FY 2006-07           FY 2007-081
           Percent of local comprehensive plan amendments determined to be in
                                 compliance with the Growth Management Act
                                                                                          98%                89% (A)             98%                 85% (B)                89%
       Percent and number of local governments receiving technical assistance to
         promote innovative planning strategies and encourage optional planning         53%/249           39%/188 (C)          54%/257             28%/134 (D)           54.5%/260
                                                                     provisions
    Percentage of comprehensive plan amendment packages determined to be in
         compliance after adoption for which the Department issued objections             N/A                  N/A               98%                 77% (E)                89%
                                 following review of the proposed amendment
        Percentage of initially adopted Evaluation and Appraisal Reports (EARs)
                                                      determined to be sufficient
                                                                                          N/A                  N/A               80%                 78% (F)                80%




   1
       We have adopted our requested standards for Fiscal Year 2007-08 in the absence of any formal approval by the Office of Planning and Budgeting for this period.
   Florida Department of Community Affairs                                                                                                                                        63
Program: Community Planning                                                          Code: 52500000
Service/Budget Entity: Community Planning                                            Code: 52500100

NOTE: Approved primary service outcomes must be listed first.
                                                                                      Approved Prior                         Approved         Actual      Requested
                                                                                      Year Standard    Prior Year Actual   Standards for   Performance   Standards for
                        Approved Performance Measures                                   FY 2005-06        FY 2005-06        FY 2006-07      FY 2006-07    FY 2007-081
     New Measure – Percentage of annual updates to the capital improvements
element and five-year schedule of improvements included in Local Government
      Comprehensive Plans adopted pursuant to the expedited plan amendment
                                                                                           N/A               N/A               N/A            N/A            50%
                               process that are determined to be in compliance
                                              Plan Amendment Packages Reviewed             610               725               610            767            625
       Local Government Evaluations and Appraisal Reports (EARs) Reviewed                  75                100                75            111             80
                                       Technical Assistance Initiatives Undertaken         350               530               350            814            385
                                       Developments of Regional Impact Managed             365               420               365          331 (G)          365
Area of Critical State Concern Development Orders Reviewed and Final Orders
                                                                     Issued
                                                                                          1,315             1,440             1,315          334 (H)        1,315

               Technical Assistance Initiatives Undertaken (Front Porch Florida)           12                 41                10            1 (I)           20


   Explanation of factors that have contributed to any failure to achieve the approved standards designated above:
   A The Department must make decisions on the compliance of comprehensive plan amendments based on the standards in Chapter 163, Part II, F.S. It cannot
     control the nature of the amendments forwarded for review or the local government's response to objections, recommendations, and comments relating to
     compliance issues. In 2005, the Florida Legislature significantly strengthened requirements for comprehensive planning in the areas of public school
     concurrency, water supply work plans, transportation concurrency, and financially feasible capital improvement schedules. In addition, there have been large-
     scale comprehensive plan amendments which have implicated protection of natural resources, availability of public facilities, and land use patterns. These
     factors have contributed to a higher than expected rate of not in compliance determinations. The Department is evaluating the validity and reliability of this
     measure.
   B Same as A above for FY 2006-07.
   C The standard was ambitious and the Department's ability to meet the standard is, in part, dependent upon requests from local government for such assistance
     and the availability of staff resources. While the Department provided at least 391 instances of technical assistance for innovative planning approaches during
     the reporting period, some of the contacts included the same local governments on differing occasions. Because the measure reports on number of
     governments assisted, only one instance of assistance per community was reported to avoid double counting. The technical assistance program prioritized
     local governments based on rural character, available planning resources, long-term recovery needs, waterfront preservation needs, springs protection needs,
     growth pressures, and other factors. This often led to multiple initiatives occurring within a single community. During FY 2005-2006, the Department
     invested in the development of planning tools and guidance to enable local governments to better address local planning needs and minimum planning
     requirements – this initiative is not reflected in the data.

   Florida Department of Community Affairs                                                                                                                          64
  D Same as C above for FY 2006-07.
  E Same as A and B above.
  F    This was the first year the Division has measured this item. Local governments are not required to submit a proposed Evaluation and Appraisal Report prior to
       adoption. Therefore, the Division has limited opportunity to provide guidance to the local governments prior to the Department's sufficiency finding. The
       Division proposed a change in this measurement for 2008-2009, to measure those local governments which initially propose the EAR prior to adoption.
       Ultimately, the determination of sufficiency must be based on the standards in Chapter 163, F.S.
  G The Division can neither predict nor control the number of Developments of Regional Impact submitted on an annual basis. The performance standard was
    close to being achieved; however, the economic downturn appears to have slowed the number of DRI amendments.
  H The Division has entered into memoranda of understanding with local governments within designated areas of critical state concern which has resulted in a
    numerical reduction in the number of permits. Consequently, the number of development orders reviewed has declined. The Division recommended that the
    standard be revised to 300 to more accurately reflect the number of development orders anticipated for review.
  I    The number of technical assistance requests by Front Porch Communities are beyond the control of the Division. That is, as the Front Porch Program has
       evolved the demand for technical assistance has fallen. Based on this experience, the Division has shifted its priorities and recommends this measure be
       deleted.


Program: Housing and Community Development                                                Code: 52800000
Service/Budget Entity: Affordable Housing and Neighborhood                                Code: 52800100
Redevelopment

NOTE: Approved primary service outcomes must be listed first.
                                                                                           Approved Prior                         Approved         Actual      Requested
                                                                                           Year Standard    Prior Year Actual   Standards for   Performance   Standards for
                       Approved Performance Measures                                         FY 2005-06        FY 2005-06        FY 2006-07      FY 2006-07    FY 2007-08
          Number of neighborhoods assisted and improved through community
         development block grant programs, empowerment zone programs, and                       160              47 (J)             160           63 (K)          160
                                                affordable housing programs

           Percent Low to Moderate Income (LMI) Individuals of Total Served                     70%               71%               70%            78%            70%

Percentage of implemented contracts between the Office of Urban Opportunity
            and the Front Porch Florida communities' Revitalization Councils
                                                                                                95%              100%               95%          94% (L)          95%

       Percentage of implemented and completed projects in the Neighborhood
                Action Plans, funded through the Office of Urban Opportunity
                                                                                                65%            35% (M)              65%           100%            65%

                                                                Jobs Created / Retained         140              1,149              140            955            140
                                          Housing Units Rehabilitated or Replaced               718             221 (N)             718            731            718

  Florida Department of Community Affairs                                                                                                                               65
Program: Housing and Community Development                                             Code: 52800000
Service/Budget Entity: Affordable Housing and Neighborhood                             Code: 52800100
Redevelopment

NOTE: Approved primary service outcomes must be listed first.
                                                                                        Approved Prior                         Approved         Actual      Requested
                                                                                        Year Standard    Prior Year Actual   Standards for   Performance   Standards for
                       Approved Performance Measures                                      FY 2005-06        FY 2005-06        FY 2006-07      FY 2006-07    FY 2007-08
                                                            People Trained / Served          535             351 (O)             535            673            535
                                                 Public Facilities Built or Improved          30                47                30             84             30
                                                                                                                                                           N/A (deletion
                                                           Communities Designated             20                20                20             20
                                                                                                                                                            requested)


  Explanation of factors that have contributed to any failure to achieve the approved standards designated above:
  J    The approved measure and standards were originally established based on an approved standard for three programs: Small Cities CDBG, Empowerment Zone,
       and Affordable Housing Catalyst Program. During FY 04-05, DCA was no longer overseeing the Empowerment Zone and Affordable Housing Catalyst
       Programs. The actual performance for FY 05-06 represents Small Cities CDBG data only. Staff has requested to change the methodology and collection of
       the performance data.
  K Same as letter J above for FY 06-07. The actual performance for FY 06-07 represents Small Cities CDBG data only. Staff has requested to change the
    methodology and collection of the performance data.
  L    The Florida Front Porch program within the Office of Urban Opportunity (OUO) was undergoing review. Additionally, the OUO is beginning to wean the
       designated Front Porch communities off of complete reliance on state funding and encouraging them to seek other financial resources to support operations.
       This means that fewer contracts will be granted to the communities. It was requested after FY 06-07 year to delete the measure as it will no longer be
       applicable.
  M The Florida Front Porch program within the Office of Urban Opportunity (OUO) began undergoing review during this time. Councils were only able to
    complete 35% of the projects outlined in their respective Neighborhood Action Plans (NAP's) during FY 05-06. The Neighborhood Action Plans (NAP) have
    several components such as crime, education, and housing.
  N Several factors account for the difference between the standard of 718 and actual performance of 221 for FY 05-06: 1) the unavailability of Low Income
    Emergency Home Repair Program (LEHRP) funding for rehabilitation; 2) the performance data is based on the number of project close-outs; many projects
    are multi-year and will not be completed in one year’s cycle; and 3) the performance data is also based on two programs - CDBG and LEHRP. The actual
    performance result is for the CDBG program only. Staff has requested to change the methodology and collection of this data to reflect the CDBG program
    only.
  O For FY 05-06, the number of People Trained/Served (ACT4540) was miscounted. A number count of 258 did not make it into the final calculation. The
    actual total for this activity for FY 05-06 was 609, which exceeds the standard of 535. The number represented in this activity covers two program areas,
    CDBG and Special Districts. Both programs report their individual numbers which are added together. The third quarter count for CDBG (17) was lower than
    usual because of conflicting program schedules not allowing for as many training opportunities during that quarter.

  Florida Department of Community Affairs                                                                                                                            66
Program: Housing and Community Development                                            Code: 52800000
Service/Budget Entity: Building Code Compliance and Hazard Mitigation                 Code: 52800200

NOTE: Approved primary service outcomes must be listed first.
                                                                                       Approved Prior                         Approved         Actual      Requested
                                                                                       Year Standard    Prior Year Actual   Standards for   Performance   Standards for
                       Approved Performance Measures                                     FY 2005-06        FY 2005-06        FY 2006-07      FY 2006-07    FY 2007-08

    Percent of local governments that have a building code program rated at or
    above a specified level of effectiveness by a recognized rating organization
                                                                                           78%                84%               78%            84%            82%

                                                                                                                                                          N/A (deletion
                                                            People Trained / Served       10,000           5,459 (P)           10,000        4,589 (Q)
                                                                                                                                                           requested)
                                                   Code Amendments Promulgated             1,000             1,924             1,000          650 (R)        1,000
                                       Permits Issued for Manufactured Buildings          36,000            52,909            36,000          41,058        50,000

   Explanation of factors that have contributed to any failure to achieve the approved standards designated above:
   P For FY 05-06, the measure was originally based on the requirement for approximately 100,000 Department of Business and Professional Regulation licensed
     contractors, building professionals, and design professionals to take the Florida Building Code Core Course from June 1, 2001 through May 31, 2003. The
     requirement has been met. Currently, the Core Course is only required for new licensees. Some of the new licensees are dual-licensed and have already met
     the Core Course requirement. Therefore, it is difficult to accurately project how many new licensees will enter the system or how many of those will be
     required to take the Core. The Florida Building Commission is responsible for establishing the procedures and criteria for approving Florida Building Code
     advance courses. However, the Department of Business and Professional Regulation and individual licensing boards are statutorily responsible for ensuring all
     contractors, building professionals, and design professionals are trained on the Florida Building Code.
   Q Same as letter P above for FY 06-07.
   R Chapter 553(6)(c), Florida Statutes, limits the modification of any portion of the foundation code only as needed to accommodate the specific needs of the
     State, maintaining Florida-specific amendments previously adopted by the Commission and not addressed by the updated foundation codes. The FY 06-07
     requirement to promulgate 1,000 code amendments to achieve this measure is contrary to the intent of the statute. The goal is to limit, and ultimately
     eliminate, additional Florida-specific amendments to the International Building Code.




   Florida Department of Community Affairs                                                                                                                           67
Program: Housing and Community Development                                            Code: 52800000
Service/Budget Entity: Public Service and Energy Initiatives                          Code: 52800300

NOTE: Approved primary service outcomes must be listed first.
                                                                                       Approved Prior                          Approved         Actual        Requested
                                                                                       Year Standard     Prior Year Actual   Standards for   Performance     Standards for
                        Approved Performance Measures                                    FY 2005-06         FY 2005-06        FY 2006-07      FY 2006-07      FY 2007-08
       Number of households benefiting from services provided by Community
         Services Block Grant program, Low Income Home Energy Assistance                  217,000            216,743           217,000         267,352         217,000
                                       Program, and Weatherization Program
                          Dollars saved through Public Service Energy Initiatives       $18.9 million     $23.1 million      $18.9 million   $36.1 million   $18.9 million
Total energy (MBTU) saved by recipients of program services (Weatherization
                                                               Assistance)
                                                                                            N/A                N/A            2.8 million     2.9 million      280,000

                                    Households Served (Home Energy Assistance)             79,800            83,996             79,800          95,080          79,800
                                        Households Served (Community Services)            136,000            147,485           136,000         170,649         136,000
                                                                                                                                                             N/A (deletion
                                            Clients Served (Civil Legal Assistance)        2,700             514 (S)            2,700           24,535
                                                                                                                                                              requested)
                 New Measure – Households Served (WAP and WAP/LIHEAP)                       N/A                N/A               N/A             N/A            1,200


   Explanation of factors that have contributed to any failure to achieve the approved standards designated above:
   S In FY 05-06, there was less funding available for legal services through the Community Assistance programs. Staff requested to delete the measure because of
     the lack of funding.

Program: Housing and Community Development                                            Code: 52800000
Service/Budget Entity: Land Acquisition and Administration                            Code: 52800500

NOTE: Approved primary service outcomes must be listed first.
                                                                                        Approved Prior                         Approved          Actual       Requested
                                                                                        Year Standard    Prior Year Actual   Standards for    Performance    Standards for
                        Approved Performance Measures                                     FY 2005-06        FY 2005-06        FY 2006-07       FY 2006-07     FY 2007-08
       Percentage of land acquisition projects that protect predominantly natural                                                                            N/A (deletion
                                                                    communities
                                                                                            50%              37% (T)             50%             53%
                                                                                                                                                              requested)
                    Percentage of land acquisition projects in built-up urban areas         50%                61%               50%             85%             50%



   Florida Department of Community Affairs                                                                                                                              68
Program: Housing and Community Development                                             Code: 52800000
Service/Budget Entity: Land Acquisition and Administration                             Code: 52800500

NOTE: Approved primary service outcomes must be listed first.
                                                                                        Approved Prior                         Approved         Actual      Requested
                                                                                        Year Standard    Prior Year Actual   Standards for   Performance   Standards for
                        Approved Performance Measures                                     FY 2005-06        FY 2005-06        FY 2006-07      FY 2006-07    FY 2007-08
    Percentage of land acquisition projects that contain greenway or recreational
                                                                    trail systems
                                                                                             20%               65%               20%           100%            20%
       Percentage of funded land acquisition projects that substantially further the
                                                         local comprehensive plan
                                                                                             N/A               N/A               83%           100%            83%

                                                      Project Applications Processed         120             78% (U)             120           114 (V)         120
                                                                    Acres Acquired          4,844             4,925             4,844        4,377 (W)        4,844


   Explanation of factors that have contributed to any failure to achieve the approved standards designated above:
   T     The Florida Communities Trust desires to exceed the statutorily imposed requirements with an equal (50%) distribution of funding between predominantly
         natural communities and urban areas. However, for FY 05-06, staff could not control the number and type of applications submitted during an application
         cycle, and an unusually low number of applications that met this requirement were received. Therefore, only 37% of the applications approved for funding
         during this fiscal year met this requirement.
   U For FY 05-06, the number of applications received for the Florida Communities Trust annual application cycle is out of staff/program control. This measure is
     not relevant to program performance as many factors affect the number of applications received in a year. Staff has requested deletion of the measure. In
     addition, the actual number of applications collected during this fiscal year was 82 (not the 78% that was reported).
   V Same as letter U above for FY 06-07.
   W For FY 06-07, the number of acres acquired was dependent on the size of the projects funded, which was dependent on the number and types of applications
     received from local governments and non-profits. Funding criteria does not consider acreage/size (nor should it), and so is out of staff/program control. The
     measure is not relevant to program performance. Staff has requested deletion of the measure.


   NOTE: The Inspector General’s assessment data and conclusions were provided to the operating division regarding II.A. and B.




   Florida Department of Community Affairs                                                                                                                            69
   C. The process by which an agency actively measures quality and efficiency of service it provides to the public
      (s. 11.906(10), Florida Statutes).
       1. Please define your customer.
           The Department of Community Affairs’ primary “customers” are local government officials, land developers, or the professionals who
           represent their interests as well as members of the public who are interested in the agency’s programs. The primary mission of the
           Division of Community Planning is to assist local governments in maintaining comprehensive plans that guide their future growth, while
           the Division of Housing and Community Development primarily directs assistance to local governments and non-profit service providers
           to deliver a wide range of services to underserved communities. These and other core Department services are generally delivered at the
           local level by governmental or non-profit agencies.


       2. Please explain how you define customer satisfaction.
           Given the particular nature of this agency’s customer base, “customer satisfaction” broadly means delivering to our “customers” (as
           defined above) the services they may expect to receive from the Department, in the manner and within the timeframes to which they are
           entitled. Issuing grant funds promptly, reviewing local comprehensive plan amendments within statutory timeframes, making technical
           assistance available where and when it is needed – activities such as these foster customer satisfaction.


       3. Please describe the process by which your agency actively measures quality and efficiency of services to the public.
           The Department has adopted an aggressive approach to obtaining feedback from citizens in order to maintain and improve the quality and
           efficiency of services to the public. A key component of this effort is a new Customer Service Survey designed to solicit direct public
           feedback and gauge how citizens view Department programs and service. The survey can be completed anonymously, but captures
           general demographic information from respondents. Questions first determine whether the respondent sought assistance from a
           Department employee or from the agency website, and then respondents are asked a handful of broad questions focusing on their level of
           satisfaction with the courtesy, quality, timeliness, and accuracy of employee assistance. Customers may learn of the Customer Service
           Survey through either the Department website or notices placed in all email messages.
           The quality and efficiency of programs and services has been measured on an ad hoc basis. The results have generally been quite
           favorable. For example:
           •   Florida Communities Trust is state government’s premier program for helping local communities preserve open space and recreational
               areas utilizing Florida Forever funds. In preparation for the 2008 funding cycle, the program conducted five workshops around the
               state to help potential applicants prepare their requests. Workshop participants were asked to complete an evaluation survey. Results
               of this survey showed that on a scale of 1 (lowest) to 5 (highest):
               o Workshop Content received an average rating of 4.8;


Florida Department of Community Affairs                                                                                                            70
               o Workshop Design received an average rating of 4.8;
               o Instructors received an average rating of 4.8; and
               o The highest rating, 4.9, was given for the Application Workshop Handbook being clear and easy to follow.
           •   The Department, through its Division of Community Planning, hosts an annual Growth Management Workshop to brief members of
               Florida’s statewide planning and development community on recent trends in growth management. At the conclusion of the 2007
               workshop, participants filled out evaluation forms. Among the results:
               o 81.8% of respondents rated the quality of the overall workshop as Excellent or Very Good;
               o 86.1% listed the likelihood of attending the workshop again as Excellent or Very Good;
               o 76.6% responded Excellent or Very Good when asked if the information provided at the workshop was useful; and
               o More than 7 out of 10 (70.6%) responded Excellent or Very Good when asked if the workshop met their goals and expectations.
           •   The Community Services Block Grant program recently conducted a series of “webinars” (seminars held through the internet in lieu
               of travel) to assist local agencies as they complete federally mandated reports related to the CSBG program. These webinars included
               a voluntary survey that produced positive results:
               o 96.6% of responses indicated that the information presented by Department staff was “Very Clear” or “Clear” and
               o 100% of respondents, asked to grade the presenter, the format, and the overall value of the content, awarded grades of “A” or “B,”
                 with three-quarters of these awarding a grade of “A”.
           •   The Small Cities Community Development Block Grant program assists local government “customers” by periodically holding
               implementation workshops, offering guidance in how to properly administer grants provided by the program. A survey was conducted
               at the conclusion of the most recent implementation workshop in November 2007, and produced the following results:
               o 94.6% of respondents rated the workshop “Good” (the highest rating);
               o 100% of respondents agreed that the workshop topics represented key issues, that the information was interesting and easy to
                 follow, that visual aids were good, and that binder information provided to participants was relevant; and
               o 97.3% of respondents agreed that the topics of the workshop were helpful for both newcomers and program veterans.


           •   The Building Codes & Standards program conducted a Manufactured (Modular) Buildings Program Workshop in February 2008. In a
               survey, participants were asked to evaluate the workshop components on a scale of 1 (lowest) to 5 (highest), and responses showed
               participant satisfaction to be above average in all areas:
               o Overall content of the subject matter received an average rating of 4.0;
               o Instructors for eight separate topics received an average rating of 4.1; and


Florida Department of Community Affairs                                                                                                          71
               o Extent to which the workshop achieved its stated objectives received an average rating of 3.9.


       4. In the following table (Exhibit 8), please provide information on any other measures of agency performance, for example, internal
          measures, information tracked in strategic plans, or reported to the federal government, for each budget entities’ related programs that
          measure quality and efficiency of services.

                                                   Exhibit 8: Other Measures of Agency Performance

   Budget Entity and                                                                                                               Fiscal Year 2006-2007
      Program                                    Measure                                    Source of Measure                          Performance
Community Planning/           Percentage of local comprehensive plan             Long-Range Program Plan (Fiscal Years                        85%
Comprehensive Planning        amendment packages determined to be in             2008-2009 Through 2012-1013)
                              compliance with the Growth Management Act
                              - Target: 98%
Community Planning/           Efficient utilization of limited staff positions   Reviews conducted pursuant to Chapter 163,      Average of 130.1 amendments
Comprehensive Planning        for review of amendments to local                  F.S., and Rule 9J-5, Florida Administrative      reviewed per planner (6,406
                              comprehensive plans                                Code                                           adopted amendments reviewed in
                                                                                                                                 FY 2006-2007, 34 professional
                                                                                                                                   planners on staff 12/31/07)
Community Planning/           On-time completion of formal agency review         Timeframes established by Chapter 163, F.S.,     100% timely submission to
Comprehensive Planning        of adopted amendments to local                     and Rule 9J-5, Florida Administrative Code       newspapers for publication
                              comprehensive plans
Affordable Housing and  Percent low to moderate income (LMI)                     Long-Range Program Plan (Fiscal Years                        78%
Neighborhood            individuals of total served - Target: 70%                2008-2009 Through 2012-1013)
Redevelopment/Community
Development & Community
Assistance

Building Code Compliance      Percentage of local governments that have a        Long-Range Program Plan (Fiscal Years                        84%
and Hazard                    building code program rated at or above a          2008-2009 Through 2012-1013)
Mitigation/Codes &            specified level of effectiveness by a
Standards                     recognized rated organization - Target: 78%
Land Acquisition and          Favorable rating by local governments of           OPPAGA presentation to House Committee           100% “Excellent” or “Good”
Administration/Florida        state-administered Florida Forever programs        on Conservation and State Lands re: Local      rating (best rating among Florida
Communities Trust                                                                Government Conservation & Recreation Land              Forever programs)
                                                                                 Acquisition Programs, 1/24/07

Florida Department of Community Affairs                                                                                                                        72
   Budget Entity and                                                                                                 Fiscal Year 2006-2007
      Program                                  Measure                                  Source of Measure                Performance
Land Acquisition and          Percentage of land acquisition projects that   Long-Range Program Plan (Fiscal Years            53%
Administration/Florida        protect predominantly natural communities -    2008-2009 Through 2012-1013)
Communities Trust             Target: 50%
Public Service and Energy     Total energy (MBTU) saved by recipients of     Long-Range Program Plan (Fiscal Years
Initiatives/Community         program services (Weatherization Assistance)   2008-2009 Through 2012-1013)
Assistance
                                                                                                                           2.9 million
                              - Target: 2.8 million




Florida Department of Community Affairs                                                                                                      73
   D. The promptness and effectiveness with which the agency disposes of complaints concerning persons affected by the
      agency (s. 11.906(3), Florida Statutes).
       1. Please describe the processes your agency uses to resolve complaints concerning persons affected by the agency, including tracking
          complaints for promptness, responding to complaints, and referring complaints to the appropriate agency unit or other agency.

           The Department has taken numerous steps to receive and track complaints and other comments from outside the agency, including:
           •   Developed and implemented a fully integrated correspondence tracking system. This Tracker system enables external correspondence
               to be logged into a centralized database, assigned and routed to the appropriate agency unit (or other agency), monitored for timely
               response, and closed out with information on how it was resolved. The Tracker system assigns timeframes for staff to respond, with
               deadlines based on the nature of the correspondence. The Tracker system is fully searchable, making it easy for staff to locate
               correspondence by sender, topic, date, or numerous other parameters. A function built into the Tracker system specifically identifies
               which inquiries include complaints sent to the agency.
           •   In 2007, the Department completely overhauled the “Contact Us” function of the Department website (www.dca.state.fl.us) to make it
               easier for concerned citizens to submit comments to the agency and for the Department to identify which of those comments involved
               complaints and therefore warranted expedited handling. The only option for citizens to submit a question, comment, or complaint
               through the website was to utilize an “Email the Secretary” option, which allowed for inconsistent handling dependant on which staff
               person processed the initial inquiry. Now citizens may select the program area that is the subject of their concern and specifically
               indicate whether their message is a “Complaint About DCA” or is otherwise a question, suggestion, or other form of comment.
               Contacts received through this process are then automatically routed to the program unit best able to address the citizen concern. The
               Tracker system described in the previous paragraph was designed to integrate these web contacts into the overall agency
               correspondence tracking system.
           •   The response to question #3 in section (II)C above details the Department’s processes for measuring quality and efficiency of services
               to the public, and includes a description of the agency’s online Customer Service Survey. As that description notes, the survey is
               “designed to solicit direct public feedback and gauge how citizens view Department programs and service. The survey can be
               completed anonymously, but captures general demographic information from respondents. Questions first determine whether the
               respondent sought assistance from a Department employee or from the agency website, and then respondents are asked a handful of
               broad questions focusing on their level of satisfaction with the courtesy, quality, timeliness, and accuracy of employee assistance.”
               When citizens who complete the survey elect to provide their email address (optional), the Department has the means to contact the
               individual directly to ensure that any concerns are resolved satisfactorily.




Florida Department of Community Affairs                                                                                                            74
   E. An assessment of the extent to which the agency has corrected deficiencies and implemented recommendations
      contained in reports of the Auditor General, Office of Program Policy Analysis and Government Accountability,
      legislative interim studies, and federal audit entities (s. 11.906(9), F.S.).
       1. Please include audit information required in Schedule IX (Major Audit Findings and Recommendations of the Legislative Budget Request
          (LBR) to provide information on the action taken by your agency to address each recommendation included in reports issued by the
          Auditor General, the Office of Program Policy Analysis and Government Accountability, legislative committees, and federal audit entities
          for the past three fiscal years. For each report, if corrective actions were not taken, please explain why not.

               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered        Summary Of Findings And Recommendations                       Summary Of Corrective Actions Taken

Auditor         2005-097      July 2002-     FINDING # 4: To provide non-state entities with            Since July 1, 2004, the Department has taken steps to
General                       January 2004   information needed to comply with the FSAA, State          assure that the Office of Urban Opportunity (OUO)
                                             agencies should include all appropriate information in     agreements and contracts will be subject to the same
                                             awarding documents that establish the relationship with    routing and approval processes as other Department
                                             the non-state entity.                                      programs.
                                             RECOMMENDATION: State agencies should ensure
                                             adequate procedures are in place to verify that all
                                             appropriate information needed by non-state entities to
                                             comply with the FSAA is included in awarding
                                             documents that establish relationships with non-state
                                             entities. To assist non-state entities in locating
                                             pertinent FSAA information, State agencies should
                                             consider including in each awarding document, EOG's
                                             FSAA Web-site address or a link thereto. Additionally,
                                             EOG and other State agencies should consider
                                             implementing additional training and guidance to
                                             ensure State agency personnel have sufficient
                                             knowledge and understanding of the practical
                                             application of the FSAA.

Auditor         2005-097      July 2002-     FINDING # 6: State agency monitoring policies and          The Office of Inspector General (OIG) has established
General                       January 2004   procedures should be enhanced to ensure FRP's are          a process to determine which entities received
                (Refer to
                                             timely received and appropriately reviewed, corrective     financial assistance through the DCA and should
                2005-158
                                             actions are taken, and reliable information is available   either submit the required reports or certify that they
                #04-086 for
                                             for future program funding and policy decisions.           did not meet the threshold. This determination is
                related
                                             Additionally, State agencies should design on-site         made using payment records obtained from the
                finding.)
                                             monitoring procedures relative to perceived risks after
Florida Department of Community Affairs                                                                                                                     75
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered       Summary Of Findings And Recommendations                       Summary Of Corrective Actions Taken
                                            taking into consideration procedures and findings of       Department of Financial Services and FLAIR.
                                            independent auditors.
                                            RECOMMENDATION: State agencies should ensure
                                            adequate State Financial Assistance (SFA) monitoring
                                            policies and procedures are in place and operating
                                            effectively. To assist in identifying those non-state
                                            entities required to submit FRP, EOG and the other
                                            State agencies should consider implementing a means
                                            (possibly Web-based) for non-state entities to certify
                                            whether they have expended SFA in excess of the
                                            FSAA threshold and will submit a FRP. Additionally,
                                            State agencies should design their on-site monitoring
                                            procedures relative to perceived risks after taking into
                                            consideration procedures and findings of independent
                                            auditors.

Auditor         2005-158      July 2003-    FINDING # FA 04-082: DCA charged payments to               The unused leave payments for 2006-2007 were
General                                     employees for unused leave as direct costs to various      charged to the indirect cost funding source in the
                (Refer to     June 2004
                                            Federal programs contrary to OMB Circular A-87.            Administrative TF at 6-30-07.
                2006-152
                #05-081and                  RECOMMENDATION: We recommend that the DCA
                2007-146                    establish procedures to charge unused leave payments
                #06-070 for                 as a general administrative expense allocated to all
                related                     activities of the DCA as an indirect cost. We also
                findings.)                  recommend that the DCA reimburse the programs listed
                                            above for the charges related to unused leave.

Auditor         2005-158      July 2003 -   FINDING # 04-083: DCA did not maintain complete            The originating office and the purchasing office will
General                       June 2004     and accurate records in the Florida Accounting             have to make a concerted effort in order to identify
                 (Refer to
                                            Information Resource Subsystem (FLAIR) Property            the items that stay in the possession of DCA and let
                2006-152
                                            Subsystem (DCA property records) for equipment             the property analyst know. This is a follow-up issue
                #05-082 for
                                            purchased with SDPES Program funds.                        that the property analyst must stay on top of to ensure
                related
                                                                                                       that items get tagged in a timely manner by contacting
                finding.)                   RECOMMENDATION: We recommend that the DCA
                                                                                                       the originating unit to check status. These items are in
                                            enhance procedures to ensure that all equipment
                                                                                                       the process of being tagged.
                                            purchased with SDPES funds and retained by DCA is
                                            properly identified and properly recorded in the FLAIR

Florida Department of Community Affairs                                                                                                                     76
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered       Summary Of Findings And Recommendations                        Summary Of Corrective Actions Taken
                                            Property Subsystem.

Auditor         2005-158      July 2003 -   FINDING # FA 04-084: DCA did not complete basic             The Division respectfully acknowledges the audit
General                       June 2004     monitoring procedures to ensure equipment distributed       finding and recommendation and as stated in the exit
                (Refer to
                                            to subrecipients was properly accounted for and utilized    interview will continue to balance the adequacy of its
                2006-152
                                            for appropriate purposes, and to ensure that                monitoring activities with the overall effectiveness
                #05-083
                                            subrecipients are fulfilling Program requirements.          and strategic goals of the federal grant program and
                and 2007-
                                                                                                        the state's overall Domestic Security Strategy.
                146 #06-                    RECOMMENDATION: We recommend that the DCA
                073 for                     implement procedures for monitoring subrecipients and
                related                     ensure that subrecipients provide annual reports.
                findings.)

Auditor         2005-158      July 2003 -   FINDING # FA 04-085: DCA did not have adequate              We have no objection to these payments being
General                       June 2004     procedures for coding equipment distributions               considered assistance to local governments. The
                                            (expenditures) to subrecipients to ensure that such         disbursements to vendors are segregated in the
                                            expenditures were accurately reported on its Schedule       accounting system using grant and object code
                                            of Expenditures of Federal Awards (SEFA).                   identifiers, which can be expanded to further define to
                                                                                                        whom the payments are made; this will be
                                            RECOMMENDATION: DCA should maintain
                                                                                                        implemented with future payments. This cost code
                                            appropriate accounting records to facilitate a
                                                                                                        expansion could improve the visibility of the amounts
                                            summarization of the amount of Federal assistance
                                                                                                        distributed to other entities by segregating the
                                            provided to other entities and should accurately report
                                                                                                        expenditures as "assistance to local governments, state
                                            this information on DCA's SEFA.
                                                                                                        agencies."

Auditor         2005-158      July 2003 -   FINDING # FA 04-086: DCA has not established                Program staff have participated in JAD sessions to
General                       June 2004     procedures to identify subrecipients that are required to   develop the Department wide audit tracking
                (Refer to
                                            have an audit completed or ensure that all subrecipients    component for the Grant Management Information
                2005-097
                                            audits with findings are submitted to DCA.                  System due to go online February 2006. The OIG has
                #6 for
                                                                                                        established a process to determine which entities
                related                     RECOMMENDATION: We recommend that DCA
                                                                                                        received financial assistance through the DCA and
                finding.)                   implement procedures to determine which of its
                                                                                                        should either submit the required reports or certify
                                            subrecipients are required to have an audit completed
                                                                                                        that they did not meet the threshold. This
                                            and to ensure that those audit reports with findings are
                                                                                                        determination is made using payment records
                                            submitted.
                                                                                                        obtained from the Department of Financial Services
                                                                                                        and FLAIR.


Florida Department of Community Affairs                                                                                                                     77
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered        Summary Of Findings And Recommendations                       Summary Of Corrective Actions Taken

Auditor         2005-158      July 2003 -    FINDING # FA 04-087: DCA did not always                    Subrecipients are reviewed on a case-by-case basis
General                       June 2004      appropriately document the effects of noncompliance        regarding the receipt, review, and follow-up and will
                                             reported in subrecipient audit reports or issue            correctly document the effects of noncompliance or
                                             management decisions to ensure that corrective actions     initiate appropriate follow-up and required
                                             were taken.                                                management decision where applicable based upon
                                                                                                        audit needs. The DCA Inspector General's Office that
                                             RECOMMENDATION: We recommend that DCA
                                                                                                        handles this function reviews approximately 700
                                             ensure that established procedures pertaining to the
                                                                                                        audits per year.
                                             review and follow-up of subrecipient audit findings are
                                             consistently applied and properly documented.

Auditor         2005-158      July 2003 -    FINDING # FA 04-088: DCA monitoring procedures             We have informed the subgrantee that they could not
General                       June 2004      did not provide for a determination as to whether          use Debarred Contractors in our agreements. The
                                             FEMA PA subgrantees complied with applicable               Request for Large Project Final Inspection form the
                                             requirements regarding suspension and debarment.           applicant fills out now has the question:
                                                                                                        "DEBARRED, SUSPENDED AND INELIGIBLE
                                             RECOMMENDATION: DCA should enhance
                                                                                                        CONTRACTORS, HAVE NOT BEEN USED".
                                             monitoring procedures to include a determination as to
                                             whether subrecipients complied with the suspension
                                             and debarment requirements.

Auditor         2006-038      March 2005 -   FINDING # 1: COOP plans prepared by Executive              1) Continued guidance will be provided to each state
General                       August 2005    Branch agencies and submitted to the Division for          agency that has not had its Continuity of Operations
                                             approval did not in all instances meet the requirements    Plan (COOP) approved. 2) Training classes and
                                             outlined in Florida law or the Division's COOP             workshops have been provided and will continue to be
                                             Implementation Guidance and not all plans had been         provided to assist each state agency in the
                                             approved as of August 2005.                                development of its plan. 3) Technical assistance will
                                                                                                        continue to be provided to each state agency regarding
                                             RECOMMENDATION: The Division should work with
                                                                                                        training and exercising of its COOP plan. Several
                                             the State and county agencies to complete and approve
                                                                                                        points of clarification are necessary in response to this
                                             all State agency COOP plans as required by Florida law
                                                                                                        finding. First, Section 252.365, Florida Statutes,
                                             and the Division's COOP Implementation Guidance to
                                                                                                        provides no specific time frame for the Division's
                                             help ensure continuation of State agency mission
                                                                                                        approval of disaster preparedness plans. As the audit
                                             critical functions in the event of a major disruption or
                                                                                                        notes, the only specific time frame identified in statute
                                             disaster.
                                                                                                        is the agencies' deadline to complete and submit the
                                                                                                        plans. Given the limited resources available and the
                                                                                                        far-reaching implications of the plans, the Division

Florida Department of Community Affairs                                                                                                                       78
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered        Summary Of Findings And Recommendations                      Summary Of Corrective Actions Taken
                                                                                                       has made a significant effort to ensure that state
                                                                                                       agencies understand COOP concepts and
                                                                                                       requirements, and to review and provide specific
                                                                                                       comments on the plans. As noted in our response
                                                                                                       above, the Division is committed to continuing this
                                                                                                       effort.

Auditor         2006-038      March 2005 -   FINDING # 2: Division procedures to ensure that State     1) Legislative clarification should be proposed
General                       August 2005    agency IT disaster recovery plans are complete and        regarding whether IT Disaster Recovery Plans
                                             viable needed improvement. Not all agency plan            (ITDRP) are to be incorporated into each agency
                                             testing had been completed or performed annually as of    COOP. Section 252.365, F.S., does not reference
                                             June 2005, and some agency plans lacked evidence of       ITDRP’s. 2) The agency(s) with the subject matter
                                             being updated since the original version was prepared.    experts (SME) to review the ITDRP’s should be
                                                                                                       identified by the state. The DEM does not possess
                                             RECOMMENDATION: The Division should resume the
                                                                                                       this expertise and does not have the resources to
                                             IT disaster recovery plan review and approval process
                                                                                                       develop that expertise. Once this SME entity is
                                             to ensure that all 38 State agency IT disaster recovery
                                                                                                       established, that entity should provide guidance on
                                             plans have been completed and approved. The Division
                                                                                                       exercising and testing ITDRP’s. 3) Should the
                                             should also update the IT disaster recovery plan
                                                                                                       Legislature determine that the COOP is the
                                             guidance to include a methodology for tracking
                                                                                                       appropriate document to house the ITDRP
                                             changes. The State agencies should satisfy all
                                                                                                       information, the COOP guidance can be updated to
                                             requirements, including periodic testing and change
                                                                                                       include information from the SME entity regarding
                                             management requirements, and follow the Division's
                                                                                                       ITDRP requirements.
                                             methodology to indicate that the plan has been updated,
                                             to ensure that the plans are current and effective. Also,
                                             the Division should address the comprehensiveness of
                                             the IT disaster recovery testing in its guidance or seek
                                             clarification in the applicable STO rule.

Auditor         2006-038      March 2005 -   FINDING # 3: Division procedures for providing            1) Clarification will be provided within the
General                       August 2005    guidance and approval of State agency COOP and IT         Implementation Guidance regarding the definition of
                                             disaster recovery plans needed improvement.               an "approved plan". 2) Documentation of each
                                                                                                       agency's COOP status will be kept within a database
                                             RECOMMENDATION: The Division should enhance
                                                                                                       that will be created to assist each state agency in
                                             its COOP guidelines to address the above-listed
                                                                                                       developing and updating its COOP plan. Should the
                                             deficiencies and clarify the submission requirements
                                                                                                       Legislature determine that the COOP is the
                                             and the review and approval process that State agencies
                                                                                                       appropriate vehicle for the ITDRP requirements, this
                                             are expected to follow for COOP planning, including,

Florida Department of Community Affairs                                                                                                                      79
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered        Summary Of Findings And Recommendations                        Summary Of Corrective Actions Taken
                                             as a subset, IT disaster recovery planning.                 status will be included in the database if provided to
                                             Additionally, the Division should clarify the role of the   the Division by the ITDRP reviewing entity, as
                                             COOP coordinator in relation to the emergency               determined by the proposal in Finding No. 2. 3)
                                             coordinating officer and alternate roles, and make any      Definitions, as well as the roles and responsibilities of
                                             necessary adjustments to its guidelines, such as further    the COOP coordinator, will be enhanced within the
                                             defining specific job duties, where necessary.              Implementation Guidance. 4) The Implementation
                                                                                                         Guidance will also be modified to enhance
                                                                                                         information on the development of each agency's
                                                                                                         COOP.

Auditor         2006-038      March 2005 -   FINDING # 4: Division COOP Implementation                   Section 252.365, F.S., does not provide for a periodic
General                       August 2005    Guidance concerning the Division's periodic review of       review cycle for the COOP’s. The Division will
                                             the State agency COOP plans needed clarification, and       consider legislative action to include a periodic review
                                             the periodic review was not addressed in existing           cycle. It should be noted that there are no recurring
                                             Florida law.                                                resources available to support this effort.
                                             RECOMMENDATION: The Division should review its
                                             guidelines and seek further clarification of the nature,
                                             frequency, and scope of required periodic COOP plan
                                             assessments, and, as appropriate, make
                                             recommendations for statutory changes to the
                                             Legislature with respect to periodic reviews of the
                                             COOP plans.

Auditor         2006-038      March 2005 -   FINDING # 5: Distribution controls protecting the           Plan control guidance will be provided on the
General                       August 2005    nonpublic contents of COOP and IT disaster recovery         following: 1) A specific reference to the exemption
                                             plans needed improvement.                                   from the public records requirements will be provided
                                                                                                         in Implementation Guidance. 2) COOP Plans are
                                             RECOMMENDATION: The Division should review the
                                                                                                         considered security systems documents and therefore
                                             COOP Implementation Guidance, the IT disaster
                                                                                                         are considered to obtain confidential information.
                                             recovery plan guidance, STO rules, and Florida law
                                             relating to nonpublic records and background checks,
                                             and establish additional procedures within the COOP
                                             and IT disaster recovery plan review and approval
                                             process to ensure the protection of nonpublic
                                             information contained within these documents.



Florida Department of Community Affairs                                                                                                                        80
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered          Summary Of Findings And Recommendations                       Summary Of Corrective Actions Taken

Auditor         2006-095      January 2004 -   FINDING # 1: The Division's verification and payment       Despite the administrative limitations and tremendous
General                       August 2005      processing procedures for reimbursing FEMA did not         work loads of the staff, the audit only revealed a
                                               provide adequate assurance that amounts were               minimal error rate regarding individual claims. As a
                                               appropriate prior to payment.                              result, re-examining payments can cost the State more
                                                                                                          monies and risk the potential of slowing down
                                               RECOMMENDATION: The Division should develop
                                                                                                          payments. The Division will continue to review and
                                               and implement verification and payment processing
                                                                                                          revise as necessary, its verification of the process.
                                               procedures that provide reasonable assurance that
                                                                                                          This verification process involves contacting
                                               reimbursements made to FEMA represent valid
                                                                                                          applicants for each disaster and determining if they
                                               obligations of the State. These procedures should
                                                                                                          have actually received FEMA financial assistance
                                               incorporate timely sampling of both individual claims
                                                                                                          within the Other Needs Assistance (ONA) program.
                                               payments and applied refunds.
                                                                                                          ONA is a component program of the Individual and
                                                                                                          Households program. This program requires a State
                                                                                                          match which the State has agreed to provide to
                                                                                                          FEMA. The Division will work with FEMA to
                                                                                                          document the procedures that FEMA utilizes in
                                                                                                          determining the monthly invoice that is sent to the
                                                                                                          State for payment of the State's 25 percent match.
                                                                                                          Further, the Division will work with FEMA to
                                                                                                          develop a reporting mechanism that shows how
                                                                                                          refunds are determined & applied to the current
                                                                                                          billing in as much detail as practical.

Auditor         2006-095      January 2004 -   FINDING # 2: The Division's agreed-upon replacement        FEMA used a default system whereby applicants who
General                       August 2005      amount for destroyed automobiles sometimes resulted        were eligible for automobile replacement were given
                                               in FEMA payments to individuals in excess of the pre-      the default value, regardless of the cost of the vehicle.
                                               disaster value of automobiles.                             This was done in order to expedite the repayment of
                                                                                                          the victims during times of great need. Using the
                                               RECOMMENDATION: The Division should continue
                                                                                                          default values is allowable under the federal system.
                                               to work with FEMA to ensure that the amounts to be
                                                                                                          To rectify this, the State is developing a revised State
                                               paid for destroyed automobiles is reasonable in relation
                                                                                                          Management Plan (SAP) that will address the
                                               to the pre-disaster value of the automobile.
                                                                                                          automatic use of default values for not only vehicle,
                                                                                                          but any other item eligible for reimbursement under
                                                                                                          the IHP program. This plan is under development and
                                                                                                          will be forwarded to the Auditor General's attention
                                                                                                          once it is completed. This SAP will require policy

Florida Department of Community Affairs                                                                                                                         81
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered      Summary Of Findings And Recommendations                       Summary Of Corrective Actions Taken
                                                                                                      decisions as to the legitimacy of sacrificing speed for
                                                                                                      accuracy. We are reviewing policy to determine if
                                                                                                      items eligible under the ONA program should be
                                                                                                      discontinued, such as generators.

Auditor         2006-134      June 2005-   FINDING # 1: Improvements were needed in the               The Department, as noted during the audit, does
General                       September    Department's entity-wide security program.                 possess policies and procedures that have not yet been
                              2005                                                                    formally approved. The Department has now created
                                           RECOMMENDATION: The Department should
                                                                                                      an IT governance body that will begin the review and
                                           enhance its information resource security program by
                                                                                                      approval process of updated policies and procedures.
                                           formally approving and implementing appropriate
                                                                                                      The Department will review and consider the
                                           policies, procedures, and controls, including the
                                                                                                      implementation of an IT security awareness program
                                           designation of positions of special trust and the
                                                                                                      for employees and IT staff. The Department will
                                           associated background checks. Furthermore,
                                                                                                      review the requirement for designation of positions
                                           management should promote ongoing security
                                                                                                      with special trust.
                                           awareness through adequate training programs.

Auditor         2006-134      June 2005-   FINDING # 2: Deficiencies were noted in certain            The Department will install the suggested equipment
General                       September    security controls protecting the EMTraker System.          required to enhance the safeguarding of Department
                              2005                                                                    IT resources no later than June 30, 2006.
                                           RECOMMENDATION: The Department should
                                           implement appropriate action to correct the network
                                           security control features to enhance the safeguarding of
                                           Department IT resources.

Auditor         2006-134      June 2005-   FINDING # 3: Environmental control improvements            The Department has committed to moving the server
General                       September    were needed at the Department's data center housing        room assets to the Shared Resource Center. This is
                              2005         various operational systems, such as EMTraker.             currently scheduled to be completed by June 30, 2006.
                                           RECOMMENDATION: The Department should
                                           proceed with efforts to establish a data center
                                           environment that contains the proper environmental
                                           controls to ensure the safety of its computer equipment.

Auditor         2006-134      June 2005-   FINDING # 4: Improvements were needed in the               The Department will expand the current ISDM to
General                       September    Department's Information Systems Development               include those applicable aspects of the recommended
                              2005         Methodology (ISDM).                                        practices within the State Technology Office (STO)
                                                                                                      rules.
                                           RECOMMENDATION: The Department's current

Florida Department of Community Affairs                                                                                                                    82
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered       Summary Of Findings And Recommendations                      Summary Of Corrective Actions Taken
                                            ISDM should be expanded to include all applicable
                                            aspects of recommended practices within the STO
                                            rules, to ensure that a proper IT life cycle process is
                                            established.

Auditor         2006-152      July 2004 -   FINDING # FA 05-003: DCA did not have procedures          CDBG contracts are entered in HUD's online IDIS
General                       June 2005     to reconcile CDBG grant balances, draws, and              system. Each entry is assigned a unique identification
                                            disbursements recorded within the State's accounting      number. That ID number is then entered in the
                                            records (FLAIR), the U S Department of Housing and        GRITS (Grants Record Information Tracking System)
                                            Urban Development (USDHUD) Integrated                     system and when a subgrantee requests funds, CDBG
                                            Disbursement and Information System (IDIS), and           staff note on the Request for Payment (and on the
                                            DCA's grant tracking and accounting systems.              attached Request for Funds by line item activity) that
                                                                                                      is forwarded to Finance and Accounting, the ID
                                            RECOMMENDATION: We recommend DCA
                                                                                                      number from which the funds should be drawn. (It
                                            implement procedures to ensure that reconciliations
                                                                                                      should be noted that CDBG staff initiate the contract
                                            between the grant balances, draws, and disbursements
                                                                                                      set up in IDIS and provide closeout data relating to
                                            recorded in FLAIR, IDIS and the grant tracking and
                                                                                                      accomplishments and beneficiaries. CDBG staff do
                                            accounting systems are timely completed and
                                                                                                      not have access to the draw down functions. HUD
                                            appropriate adjustments are made to the applicable
                                                                                                      requires a separation of duties, and Finance and
                                            systems.
                                                                                                      Accounting makes all draws for subgrantee contracts.
                                                                                                      Also, GRITS is not an accounting or financial system;
                                                                                                      it is a grants management tool used to track grant
                                                                                                      management information.) The CDBG program
                                                                                                      recently reconciled the draw-downs in GRITS to the
                                                                                                      draws made in IDIS. Staff found instances where the
                                                                                                      funds drawn in IDIS did not agree with CDBG
                                                                                                      requests.
                                                                                                      This information has been provided to the Finance
                                                                                                      and Accounting section for follow-up. Staff also
                                                                                                      provided a listing of the IDIS identification numbers
                                                                                                      that are associated with all grants, and gave Finance
                                                                                                      and Accounting staff access to the GRITS system.
                                                                                                      CDBG staff plan to reconcile IDIS to GRITS on a
                                                                                                      quarterly basis.
                                                                                                      CDBG staff already reconcile GRITS to monthly
                                                                                                      reports provided by Finance and Accounting and to

Florida Department of Community Affairs                                                                                                                   83
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered       Summary Of Findings And Recommendations                     Summary Of Corrective Actions Taken
                                                                                                     detailed reports that are provided annually for the
                                                                                                     purpose of preparing the Annual Performance Report.
                                                                                                     When the CDBG information does not match Finance
                                                                                                     and Accounting information, staff will work together
                                                                                                     to resolve the problem. In addition, staff plan to
                                                                                                     contact HUD to determine what reports could be run
                                                                                                     by the Finance and Accounting Section to facilitate
                                                                                                     reconciliation. And, staff plan to arrange HUD
                                                                                                     training on IDIS that is geared toward financial
                                                                                                     reporting and reconciliation. At this time, the DCA
                                                                                                     Finance and Accounting office has several reconciling
                                                                                                     procedures in place to make sure all records are
                                                                                                     correct.
                                                                                                     All contracts are posted to grant ledgers and state
                                                                                                     appropriation ledgers to monitor state budget
                                                                                                     authority and grant cash balances. The DCA Finance
                                                                                                     and Accounting office presently reconciles grant and
                                                                                                     state appropriation ledgers to the FLAIR system on a
                                                                                                     monthly basis. The DCA Finance and Accounting
                                                                                                     office also prepares a form 272 quarterly that is sent
                                                                                                     to HUD to reconcile to their records the amount of
                                                                                                     draws that we have processed. The DCA Finance and
                                                                                                     Accounting office prepares a form 269 when the grant
                                                                                                     is closed to report the total expenditures to HUD. A
                                                                                                     formal reconciliation of all expenditures and draws is
                                                                                                     also performed at that time. Currently, the Finance
                                                                                                     and Accounting office is working with the program
                                                                                                     staff to implement a procedure to reconcile FLAIR
                                                                                                     records to IDIS.

Auditor         2006-152      July 2004 -   FINDING # FA 05-081: DCA charged payments to             The unused leave payments for 2006-2007 were
General                       June 2005     employees for unused leave as direct costs to various    charged to the indirect cost funding source in the
                (Refer to
                                            Federal programs contrary to OMB Circular A-87.          Administrative TF at 6-30-07.
                2005-158
                #04-082                     RECOMMENDATION: We again recommend that
                and 2007-                   DCA establish procedures to charge unused leave
                146 #06-                    payments as a general administrative expense allocated

Florida Department of Community Affairs                                                                                                                   84
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered       Summary Of Findings And Recommendations                        Summary Of Corrective Actions Taken
                070 for                     to all activities of the DCA as an indirect cost. We also
                related                     recommend that DCA reimburse the programs listed
                findings.)                  above for the charges related to unused leave payments.

Auditor         2006-152      July 2004 -   FINDING # FA 05-082: DCA did not maintain                   1) The 5 items not recorded are now in the property
General                       June 2005     complete and accurate records in the Florida                subsystem. 2) The untagged item is now tagged. 3)
                (Refer to
                                            Accounting Information Resource Subsystem (FLAIR)           This item is in the system (CA004910). 4) The
                2005-158
                                            Property Subsystem (DCA property records) for               improperly recorded amount has been corrected. 5)
                #04-083 for
                                            equipment purchased with SDPESP funds.                      The three items are being updated to reflect the
                related
                                                                                                        current information needed. We are attempting to
                finding.)                   RECOMMENDATION: We recommend that the FDCA
                                                                                                        follow our own procedures and supervisor to perform
                                            follow established procedures for recording equipment
                                                                                                        spot checks of property to ensure up to date
                                            to ensure that all equipment purchased with SDPESP
                                                                                                        information is being added when necessary.
                                            funds and retained by the FDCA is properly identified
                                            and recorded in the FLAIR Property Subsystem.

Auditor         2006-152      July 2004 -   FINDING # FA 05-083: DCA did not always execute             The DCA recognizes the desirability of having
General                       June 2005     appropriate agreements with subrecipients which             appropriate and timely documentation of equipment
                (Refer to
                                            included all required award information. Additionally,      which has been purchased by the Department and
                2005-158
                                            DCA did not implement adequate procedures for               provided to the subrecipient entities throughout the
                #04-084
                                            monitoring subrecipients.                                   state. We also recognize the need for an appropriate
                and 2007-
                                                                                                        level of monitoring of that equipment. Toward that
                146 #06-                    RECOMMENDATION: We continue to recommend
                                                                                                        end, Memoranda of Understanding were developed
                073 for                     that DCA implement adequate procedures for
                                                                                                        with the multiple recipient entities to cover bulk
                related                     monitoring subrecipients to ensure that equipment is
                                                                                                        equipment purchases made by the Department and the
                findings.)                  properly accounted for and utilized in accordance with
                                                                                                        subsequent distribution of that equipment. Of the 31
                                            SDPESP requirements. We also recommend that DCA
                                                                                                        items listed on the auditor's spreadsheet, 3 actually
                                            enhance efforts to ensure that all Federal subrecipients
                                                                                                        have executed agreements in place, and 3 more
                                            are informed of applicable Federal information and
                                                                                                        subrecipients have received, but have not returned
                                            requirements, including completion of a reconciliation
                                                                                                        their agreements. 23 of the remaining 25 relate to a
                                            of distributed equipment to agreements.
                                                                                                        single item covered by one bid solicitation - 23
                                                                                                        custom Emergency Management Services (EMS) tow
                                                                                                        vehicles valued at $63,500 each. (The invoice for 13
                                                                                                        of these vehicles incorrectly refers to them as trailers.)
                                                                                                        These vehicles were originally to be provided to the
                                                                                                        Department of Health (DOH) for distribution to the
                                                                                                        appropriate local EMS entities.

Florida Department of Community Affairs                                                                                                                        85
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered       Summary Of Findings And Recommendations                Summary Of Corrective Actions Taken
                                                                                                Legal concerns from DOH resulted in considerable
                                                                                                time delays and subsequently their refusal to handle
                                                                                                the vehicles, resulting in the DCA's need to coordinate
                                                                                                with the 23 subrecipients individually. DCA concurs
                                                                                                with the finding relating to monitoring and will ensure
                                                                                                more complete documentation in the agreement files
                                                                                                relating to the equipment's status and use. The DCA
                                                                                                is currently incorporating into the Memorandum of
                                                                                                Understanding (MOU) agreement template used for
                                                                                                this purpose.
                                                                                                The recommendations cited in this audit relating to
                                                                                                the Catalog of Federal Domestic Assistance (CFDA)
                                                                                                references and federal audit requirements. A
                                                                                                subrecipient Monitoring Procedure is in draft form
                                                                                                and will be implemented upon concurrence among the
                                                                                                relevant parties within DCA, with input from U.S.
                                                                                                Department of Homeland Security (FDHS).
                                                                                                Once the monitoring procedure has been determined,
                                                                                                relevant language will be included in the revised
                                                                                                MOU, and each of the remaining 27 subrecipients will
                                                                                                be provided with the agreed upon MOU. It is relevant
                                                                                                to note that these equipment payments and resulting
                                                                                                MOU requirements occurred during the months of,
                                                                                                and immediately following the 2004 hurricane season
                                                                                                when DCA staff who are responsible for the DHS
                                                                                                funds/activities covered by this audit were responding
                                                                                                to four federally-declared disasters. The DCA will
                                                                                                continue to make every effort to ensure an appropriate
                                                                                                level of accountability for the equipment purchases
                                                                                                provided to subrecipients.

Auditor         2006-152      July 2004 -   FINDING # FA 05-084: Final inspections were not     The State Public Assistance Officer has delegated the
General                       June 2005     completed on a significant number of large Public   responsibility for large Public Assistance project final
                (Refer to
                                            Assistance (PA) projects as of November 2005.       inspections to the Lead Deputy Public Assistance
                2007-146
                                                                                                Officer (DPAO) in the Long Term Recovery Office
                #06-078 for                 RECOMMENDATION: We recommend that DCA take
                                                                                                (LTRO) in Orlando, FL. The lead DPAO will be

Florida Department of Community Affairs                                                                                                              86
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered      Summary Of Findings And Recommendations                      Summary Of Corrective Actions Taken
                related                    steps to complete the final inspections. Additionally,    assisted by a DPAO for the Panhandle Area of
                finding.)                  we recommend DCA implement procedures to ensure           Responsibility (AOR), Central AOR and Southwest
                                           that future final inspections are completed in a timely   AOR. Each of these DPAO’s will, in conjunction
                                           manner.                                                   with their FEMA counterparts, supervise Final
                                                                                                     Inspection teams. Currently, 5 teams have been
                                                                                                     formed in the Panhandle AOR, and 5 in the Central
                                                                                                     AOR. To better address the workload, the Central
                                                                                                     AOR will be increased to 15 teams, and 5 additional
                                                                                                     teams will be formed in the Southwest AOR with the
                                                                                                     phasing down of the Hurricane Wilma project
                                                                                                     formulation activities. Each team consists of at least
                                                                                                     one State Public Assistance Coordinator (PAC) and a
                                                                                                     FEMA Closeout Specialist. A Public Assistance
                                                                                                     Closeout Process document adhering to the guidance
                                                                                                     as set forth in 44 CFR and the State Administrative
                                                                                                     Plan has been developed and distributed to each Final
                                                                                                     Inspection Team. This document outlines the
                                                                                                     Closeout Process, Standard Operating Procedures,
                                                                                                     material requirements, and Applicant, State and
                                                                                                     FEMA responsibilities. Training for the Final
                                                                                                     Inspection teams has been conducted on the Public
                                                                                                     Assistance Closeout Process and the Joint Tool Kit.
                                                                                                     State Public Assistance Coordinators are contacting
                                                                                                     all applicants with Requests for Final Inspection on
                                                                                                     file and setting up appointments to explain the Final
                                                                                                     Inspection Process and the applicant's responsibility.
                                                                                                     At the same time, they are also scheduling individual
                                                                                                     project Final Inspections. Current status is as follows:
                                                                                                     40 Final Inspections complete, and 21 Final
                                                                                                     Inspections are in progress. The plan addressed above
                                                                                                     has not yet been successfully implemented due to the
                                                                                                     lack of staff. Hurricanes Katrina and Wilma required
                                                                                                     the State and federal staff who would otherwise
                                                                                                     perform Final Inspections to be redirected to the new
                                                                                                     disasters. These are identified on the State
                                                                                                     Management Administrative Cost (SMAC) Project

Florida Department of Community Affairs                                                                                                                   87
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered       Summary Of Findings And Recommendations                   Summary Of Corrective Actions Taken
                                                                                                   Worksheets (PW’s) 5 Public Assistance Coordinators
                                                                                                   (PAC’s) and 24 PACs for Hurricane Wilma. This
                                                                                                   SMAC PW requires two levels of FEMA headquarters
                                                                                                   review, the million dollar queue and a special SMAC
                                                                                                   review. These reviews are not done concurrently, but
                                                                                                   sequentially. DEM will not be able to add these staff
                                                                                                   until the SMAC PW is approved by FEMA. We have
                                                                                                   had a deficit of 29 staff since Hurricane Wilma
                                                                                                   impacted the state.
                                                                                                   FEMA estimates that each of their close-out staff can
                                                                                                   average 2 Final Inspections per week. We believe this
                                                                                                   is a conservative estimate, however the State's PACS
                                                                                                   have other duties and the new ones will be
                                                                                                   inexperienced, so this average will likely not be
                                                                                                   exceeded for the first 4 months. Had the State
                                                                                                   received timely approval for the 29 needed staff, an
                                                                                                   additional 290 Final Inspections could have been
                                                                                                   performed during the last 5 months.

Auditor         2006-152      July 2004 -   FINDING # FA 05-085: DCA paid for costs not            The Mitigation Section has reviewed the Audit
General                       June 2005     allowable for the Hazard Mitigation Grant Program      Finding concerning questionable cost paid to a
                                            (HMGP).                                                subgrantee. We concur with the finding and have
                                                                                                   instituted the following corrective action. The
                                            RECOMMENDATION: We recommend that DCA
                                                                                                   Mitigation Staff, by March 10, 2006 will prepare a
                                            exercise care to ensure that all HMGP payments are
                                                                                                   letter to the subgrantee requesting repayment in the
                                            sufficiently reviewed to prevent payments for
                                                                                                   sum of $102,592.99 for disallowable cost that was
                                            disallowed costs. Additionally, we recommend that
                                                                                                   paid to the subgrantee in error. These cost include
                                            DCA continue to take actions to obtain reimbursement
                                                                                                   $102,517.43 that represented the non-federal match
                                            for the overpayment.
                                                                                                   share of the project and $75.56 for meals. The
                                                                                                   Mitigation Staff will request that referenced funds be
                                                                                                   returned to FDCA by July 14, 2006. The HMGP
                                                                                                   current Standard Operating Guidelines provides that
                                                                                                   payments will not be processed unless they have all
                                                                                                   appropriate review and concurrence as demonstrated
                                                                                                   by a reviewer's respective initials or signature. This
                                                                                                   serves as a system of checks and balances. However,

Florida Department of Community Affairs                                                                                                                88
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered       Summary Of Findings And Recommendations                      Summary Of Corrective Actions Taken
                                                                                                     in the case of this grant all appropriate initials and
                                                                                                     signatures were not secured and disallowable cost
                                                                                                     were processed. In response, no future request for
                                                                                                     reimbursements will be processed unless all
                                                                                                     appropriate initials and signatures are obtained.

Auditor         2006-152      July 2004 -   FINDING # FA 05-086: Required reports were not           FINDING NO. FA 05-086: The HMGP has
General                       June 2005     always accurate and properly supported.                  developed a tracking form that will be shared with
                (Refer to
                                                                                                     Finance and Accounting to provide a more detailed
                2007-146                    RECOMMENDATION: We recommend that DCA
                                                                                                     account of actual global match projects and the
                #06-071 for                 strengthen its compilation and review procedures
                                                                                                     associated HMGP contract for which they provide
                related                     applicable to FSR’s to ensure that all reports are
                                                                                                     match. The tracking form will provide updated
                finding.)                   accurate and fully supported by appropriate accounting
                                                                                                     information and the appropriate support
                                            records.
                                                                                                     documentation for the Financial Status Reports.
                                                                                                     Additionally, HMGP staff has conferred with Finance
                                                                                                     and Accounting regarding the reporting of disaster
                                                                                                     1300 (Floyd) on Financial Status Report with disaster
                                                                                                     1306 (Irene). It has been mutually agreed that
                                                                                                     beginning April 2006, a separate report will be filed
                                                                                                     for each disaster.

Auditor         2007-146      July 2005 -   FINDING # FA 06-003: DCA did not have procedures  CDBG balances, draws, and disbursements recorded
General                       June 2006     to reconcile CDBG grant balances, draws, and      in the State’s Accounting system (FLAIR) have been
                (Refer to
                                            disbursements recorded in the State's accounting  fully reconciled by the Accounting office to the U.S.
                2006-152
                                                                                              Department of Housing and Urban Development
                                            records (FLAIR) with the U.S. Department of Housing
                #05-073 for
                                            and Urban Development (USDHUD) Integrated         (HUD) Integrated Disbursement and Information
                related
                                            Disbursement and Information System (IDIS).       System (IDIS). Finance & Accounting and CDBG
                finding.)
                                                                                              staff have attended a HUD training session on IDIS
                                            RECOMMENDATION: DCA staff corrected the
                                                                                              that was geared to financial reporting and
                                            differences in IDIS subsequent to audit inquiry.
                                                                                              reconciliation. These procedures were developed and
                                            However, we recommend that DCA develop procedures
                                                                                              fully implemented during the state fiscal year 2006-
                                            to reconcile CDBG grant balances, draws, and
                                                                                              2007; thereby fully correcting the reconciliation issues
                                            disbursements recorded in FLAIR with IDIS.
                                                                                              that the DCA had that resulted in an audit finding.
                                                                                              The corrective action for this finding was fully
                                                                                              implemented.



Florida Department of Community Affairs                                                                                                                       89
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered       Summary Of Findings And Recommendations                       Summary Of Corrective Actions Taken

Auditor         2007-146      July 2005 -   FINDING # FA 06-069: DCA did not have procedures           The overstatement of the departmental indirect cost
General                       June 2006     in place to ensure that correct indirect cost rates were   rate was corrected in August 2006 and these
                                            used in calculating indirect cost charges to Federal       adjustments were included in the official submission
                                            grants.                                                    of the financial statements for the fiscal year ending
                                                                                                       June 30, 2006. As previously stated, the
                                            RECOMMENDATION: Subsequent to audit inquiry,
                                                                                                       administrative assessment is applied cumulatively
                                            DCA staff recalculated the indirect costs applying the
                                                                                                       against the wage base for the applicable fiscal year. It
                                            correct indirect rates and made adjustments to correct
                                                                                                       is our normal operating procedure to perform a final
                                            the over and undercharges. However, we recommend
                                                                                                       analysis of the indirect cost collections for all grants
                                            that DCA establish procedures to verify that rates used
                                                                                                       prior to grant closure. Even though the incorrect rate
                                            to calculate indirect costs are in accordance with the
                                                                                                       was applied, before final closure, the refund for the
                                            approved indirect cost rate agreements.
                                                                                                       over collection would have been restored.

Auditor         2007-146      July 2005 -   FINDING # FA 06-070: DCA charges payments for              The unused leave payments for 2006-2007 were
General                       June 2006     unused leave as direct costs to various Federal            charged to the indirect cost funding source in the
                (Refer to
                                            programs, contrary to Federal regulations.                 Administrative TF at 6-30-07.
                2006-152
                #05-081                     RECOMMENDATION: We recommend that DCA
                and 2005-                   establish procedures to charge unused leave payments,
                158 #04-                    including 24-hour leave payments, as a general
                082 for                     administrative expense (indirect cost) allocable to all
                related                     DCA activities.
                findings.)

Auditor         2007-146      July 2005 -   FINDING # FA 06-071: Weaknesses existed in DCA             The corrective action for this finding was
General                       June 2006     and DEM procedures to prepare and review required          implemented September 2006 by the Finance &
                 (Refer to
                                            reports for completeness and accuracy. DEM did not         Accounting staff responsible for preparation of federal
                2006-152
                                            accumulate and provide to DCA actual local and global      reports and started including the indirect cost
                #05-086 for
                                            match portions of the recipient share outlays for HMG.     information on the quarterly report submitted to the
                related
                                            Additionally, DEM did not fairly state the status of a     requesting federal agency. Also, the accounting office
                finding.)
                                            similar finding in the Summary Schedule of Prior Audit     is now utilizing the local/global match information on
                                            Findings (SSPAF).                                          the federal report submission when received from the
                                                                                                       Hazard Mitigation unit. The corrective action for this
                                            RECOMMENDATION: We recommend that DCA and
                                                                                                       finding was implemented September 30, 2006 and
                                            DEM enhance procedures for the preparation, review,
                                                                                                       was partially implemented for the Quarterly Reporting
                                            and submission of required Federal reports. We also
                                                                                                       Period of January 1, 2007 through March 31, 2007.
                                            recommend that DEM determine the actual local and
                                                                                                       The corrective action plan previously proposed is still

Florida Department of Community Affairs                                                                                                                     90
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered       Summary Of Findings And Recommendations                         Summary Of Corrective Actions Taken
                                            global match portions for all HMG grants.                   effective.

Auditor         2007-146      July 2005 -   FINDING # FA 06-072: DCA had not established                The corrective action for this finding, by the DCA
General                       June 2006     procedures to ensure that vendors had not been              Purchasing Office, is checking each request to
                                            debarred or suspended from receiving Federal funds.         compare the vendor listed with the Federal
                                            Additionally, DCA did not have procedures in place to       Government’s Excluded Parties List. This is done
                                            determine whether the articles, materials, or supplies      electronically by inputting the vendor name into the
                                            procured for the HSC were mined, produced, or               excluded parties list system on-line. The procurement
                                            manufactured in the United States (The Buy American         procedure has not been updated at the current time to
                                            Act).                                                       include this step but is intended to be updated in the
                                                                                                        near future.
                                            RECOMMENDATION: We recommend that DCA
                                            develop written policies and procedures for the required
                                            Federal procurement and suspension and debarment
                                            rules and the Buy American Act. Additionally, we
                                            recommend that DCA take steps to ensure that future
                                            procurements are made in compliance with the
                                            applicable regulations.

Auditor         2007-146      July 2005 -   FINDING # FA 06-073: Material noncompliance and             The Division has implemented a desk top monitoring
General                       June 2006     reportable conditions disclosed in the prior audit,         process. Each of the Division’s contract recipients
                 (Refer to
                                            regarding the communication of required information,        was emailed a desk top monitoring form with a
                2006-152
                                            including applicable CFDA numbers, to subrecipients         request for return in approximately two weeks. The
                #05-083
                                            and other State agencies for equipment distributions        Division has completed an onsite monitoring visit to
                and 2005-
                                            and the implementation of adequate procedures for           the Tampa Urban Area Security Initiative (UASI) and
                158 #04-
                                            monitoring the subrecipients and other State agencies,      has scheduled an onsite monitoring to Miami UASI.
                084 for
                                            continued to exist during the 2005-06 fiscal year.          Our intent is to conduct the remaining UASI
                related
                                                                                                        monitoring visits by mid August 2007. Staff will
                findings.)                  RECOMMENDATION: DEM staff indicated that the
                                                                                                        continue to monitor as set forth in our monitoring
                                            contract management vacancies have been filled and
                                                                                                        procedure (see attached Procedure, Standard
                                            existing staff are providing necessary training to ensure
                                                                                                        Operating Guide and monitoring forms). The
                                            compliance with all laws, rules, and procedures. DEM
                                                                                                        corrective action plan previously proposed is still
                                            staff further indicated that staff is working toward
                                                                                                        effective.
                                            maintaining and monitoring all contracts. We
                                            recommend that DEM continue its efforts to ensure that
                                            all subrecipients and other State agencies are informed
                                            of applicable Federal information and requirements,
                                            and that procedures are implemented to ensure that all

Florida Department of Community Affairs                                                                                                                    91
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered       Summary Of Findings And Recommendations                       Summary Of Corrective Actions Taken
                                            subrecipients and other State agencies are properly
                                            monitored.

Auditor         2007-146      July 2005 -   FINDING # FA 06-074: DEM did not have written              The Division is currently drafting a Standard
General                       June 2006     procedures regarding the receipt and review of             Operating Guide that includes obtaining the status and
                                            programmatic status and closeout reports from              closeout report for sub-recipients. Our intent is to
                                            subrecipients and other State agencies and did not         meet our estimated corrective action date of March 1,
                                            always obtain and review such reports.                     2008. The corrective action plan previously proposed
                                                                                                       is still effective.
                                            RECOMMENDATION: We recommend that DEM
                                            establish and implement written procedures for
                                            obtaining status and closeout reports from subrecipients
                                            and other State agencies to ensure that these entities
                                            comply with applicable Program requirements and
                                            achieve performance goals. We also recommend that
                                            DEM timely obtain and review required programmatic
                                            status and closeout reports.

Auditor         2007-146      July 2005 -   FINDING # FA 06-075: DEM did not always obtain             Finance & Accounting subrecipient ledgers have been
General                       June 2006     from subrecipients required documentation for              modified to include a field to record payments related
                                            advances or provide such documentation to DCA for          to advances. This modification was completed in
                                            payment processing. Additionally, DCA did not always       February 2007. This field is now reconciled to the
                                            ensure that subgranted advance payments were properly      advance payment object code identifier in the state
                                            coded in FLAIR.                                            accounting system to ensure that payments received
                                                                                                       from the program areas classified as advances are
                                            RECOMMENDATION: We recommend that DEM and
                                                                                                       properly recorded. Fortunately, we have not had a
                                            DCA establish procedures to ensure that all required
                                                                                                       large disaster to actually implement the revised
                                            information is obtained prior to advancing moneys to
                                                                                                       agreement. We continue to follow-up on advances to
                                            subgrantees and to ensure that such transactions are
                                                                                                       obtain adequate documentation when not provided as
                                            properly coded in FLAIR.
                                                                                                       required. The corrective action plan previously
                                                                                                       proposed is still effective.

Auditor         2007-146      July 2005 -   FINDING # FA 06-076: Ineligible costs were paid from       Program areas are responsible for approving
General                       June 2006     the PA Program.                                            allowable costs prior to payment submission. The
                                                                                                       corrective action for this finding was fully corrected.
                                            RECOMMENDATION: In response to our inquiries,
                                                                                                       The corrective action plan previously proposed is still
                                            DOT initiated actions to correct the erroneous payment.
                                                                                                       effective. The DCA and DEM cannot identify any
                                            We recommend that DEM and DCA ensure that all PA

Florida Department of Community Affairs                                                                                                                     92
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered       Summary Of Findings And Recommendations                       Summary Of Corrective Actions Taken
                                            payments are sufficiently reviewed to prevent payments     refund processed to resolve this. DEM to confer with
                                            for unallowable costs. We recommend that DOT               the DOT to resolve.
                                            ensure that requests for reimbursement are made only
                                            for eligible costs.

Auditor         2007-146      July 2005 -   FINDING # FA 06-077: Duplicate payments were paid          The corrective action for this finding was fully
General                       June 2006     from PA Program funds.                                     implemented. As of March 2006, the Accounting
                                                                                                       office ceased processing payment request before
                                            RECOMMENDATION: DCA indicated that they have
                                                                                                       posting to subrecipient ledgers. This changed process
                                            since employed more staff, reorganized duties of
                                                                                                       was temporarily made to expedite cash relief to
                                            several personnel, and eliminated the posting backlog.
                                                                                                       impacted disaster relief subrecipients. The procedure
                                            We recommend that DCA adhere to established
                                                                                                       should eliminate the possibility of the same payment
                                            procedures for processing payment requests to ensure
                                                                                                       being submitted and processed more than once. The
                                            that duplicate payments are not made. Additionally, we
                                                                                                       corrective action for this finding was fully
                                            recommend that DCA and FDEM ensure that
                                                                                                       implemented by the DCA, Finance and Accounting
                                            reimbursements are obtained for the noted
                                                                                                       Office.
                                            overpayments.

Auditor         2007-146      July 2005 -   FINDING # FA 06-078: Reportable conditions                 There have been some minor improvements in this
General                       June 2006     disclosed in the prior audit regarding the completion of   finding, however we remain hostage to the FEMA
                 (Refer to
                                            final inspections continued to exist during the 2005-06    Long Term Recovery Office. The corrective action
                2006-152
                                            fiscal year.                                               plan previously proposed is still effective.
                #05-084 for
                related                     RECOMMENDATION: We recommend that DEM
                findings.)                  allocate the necessary resources to ensure the
                                            completion of all required final inspections as soon as
                                            practicable.

Auditor         2007-146      July 2005 -   FINDING # FA 06-079: DCA and DEM did not                   Program areas are responsible for approving
General                       June 2006     adequately review subrecipient requests for                allowable costs prior to payment submission. The
                                            reimbursement prior to approval and payment to ensure      corrective action for this finding was fully corrected.
                                            that amounts paid were appropriate and met applicable      The corrective action plan previously proposed is still
                                            compliance requirements.                                   effective. The corrective action for this finding was
                                                                                                       fully implemented on April 2, 2007, which was the
                                            RECOMMENDATION: We recommend that DCA and
                                                                                                       first business day of the month, with the
                                            DEM develop and implement effective procedures to
                                                                                                       implementation of a payment checklist form and
                                            ensure that a proper review is conducted for all
                                                                                                       creation of a grants management tool.
                                            payments charged to the Program. Additionally, we

Florida Department of Community Affairs                                                                                                                     93
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered       Summary Of Findings And Recommendations                        Summary Of Corrective Actions Taken
                                            recommend that DEM enhance the instructions
                                            provided to subrecipients regarding the specific types of
                                            documentation required to be submitted with the
                                            reimbursement requests.

Auditor         2007-146      July 2005 -   FINDING # FA 06-080: Payroll costs were not always          As of July 2006, Finance & Accounting fully utilized
General                       June 2006     distributed in accordance with the Staffing Plan            the DCA Enterprise System to record and distribute
                                            approved by the Federal Emergency Management                all salary charges related to all FTE and OPS
                                            Agency (FEMA).                                              positions. The staffing plan designated allocations are
                                                                                                        outlined in the Enterprise System by position to allow
                                            RECOMMENDATION: We recommend that DCA
                                                                                                        for proper salary recording and redistributions.
                                            follow established procedures to ensure that the Federal
                                            programs are charged for payroll costs in accordance
                                            with the Staffing Plan approved by FEMA.

Auditor         2007-146      July 2005 -   FINDING # FA 06-081: DEM procedures were not                The following actions were fully implemented by
General                       June 2006     adequate to ensure that all Program payments to             April 2, 2007, which was the first business day of the
                                            subrecipients were allowable and met applicable             month: 1) quality Control Unit; 2) request for
                                            matching requirements and that documentation was            Reimbursement/Advance Payment checklist; and 3)
                                            maintained to demonstrate compliance. Additionally,         the Development and Noticing of the Grant
                                            inconsistencies were noted in the documentation used        Management Tool. The corrective action for
                                            to calculate matching expenditures.                         calculating and reporting match expenditures was
                                                                                                        implemented September 30, 2006 and was partially
                                            RECOMMENDATION: We recommend that DEM
                                                                                                        implemented for the Quarterly Reporting Period of
                                            enhance its procedures to ensure that matching
                                                                                                        January 1, 2007 through March 31, 2007. The
                                            requirements are met and properly documented and that
                                                                                                        corrective action plan previously proposed is still
                                            ineligible costs are not reimbursed or included as
                                                                                                        effective.
                                            matching expenditures.

Auditor         2007-146      July 2005 -   FINDING # FA 06-082: DEM did not ensure adequate            The corrective action for this finding was fully
General                       June 2006     monitoring and follow-up activities were conducted and      implemented on April 1, 2007 with the
                                            documented for Program subrecipients.                       implementation of an enhanced inspection process.
                                            RECOMMENDATION: We recommend that DEM
                                            enhance procedures to provide specific guidance on the
                                            frequency and documentation required for monitoring
                                            and follow-up activities.


Florida Department of Community Affairs                                                                                                                     94
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered           Summary Of Findings And Recommendations                      Summary Of Corrective Actions Taken

US Dept. of     By Leon       Open              FINDING # A.1: The grantee did not have effective       1) This was an area that was identified as in need of
Home-land       Snead &       declarations at   controls over payments of federal funds to ensure that  improvement by the State, and procedures were
Security-       Company,      September 30,     grant managers had received the appropriate             implemented in two software programs to ensure
FEMA            P.C.          2002              documentation prior to authorizing payments of federal  compliance. First, present checkpoints were
                                                funds. Further, the grantee's procedures for making     established in FL PAPERS for the pre-2004 disasters
                                                payment of federal funds under small projects needs to  including a Quality Control (QC) checkpoint. The
                                                be improved to ensure that the payments are made        purpose of the QC checkpoint is to ensure all payment
                                                timely.                                                 and contract processes are followed. FL PAPERS is
                                                                                                        our electronic signature and data management
                                                RECOMMENDATION: The grantee should be required
                                                                                                        software that removes much of the paper from the
                                                to: 1) emphasize to its grants managers the importance
                                                                                                        Public Assistance (PA) process, and instead manages
                                                of following existing payment procedures and contract
                                                                                                        all processes electronically, making it much easier to
                                                requirements with subgrantees to ensure that all
                                                                                                        ensure full compliance with all federal and state
                                                reimbursements are supported with sufficient
                                                                                                        requirements. For the 2004 hurricanes,
                                                documentation; 2) determine if the three subgrantees
                                                                                                        www/FloridaPA.org was established to preclude
                                                have support to demonstrate that the $13.8 million
                                                                                                        payment without a signed contract or with insufficient
                                                disbursed without required certifications were used
                                                                                                        documentation. The "Floridapa" portal is a much
                                                timely and for authorized purposes, and obtain refunds
                                                                                                        improved use of the basic premise of FL PAPERS,
                                                of federal funds if appropriate; 3) determine how the
                                                                                                        with a more robust protocol for ensuring all payment
                                                $1.8 million in advanced funding to the City of Opa-
                                                                                                        and contract requirements are managed electronically,
                                                Locka was expended and request a refund for any funds
                                                                                                        and correctly. Additionally, the State Public
                                                used for unauthorized purpose; 4) follow up with the
                                                                                                        Assistance program has been revised to duplicate the
                                                four subgrantees to determine if interest was earned on
                                                                                                        FEMA procedure of assigning PA Coordinators
                                                the advances and remit interest earned to FEMA
                                                                                                        (PACs) to be responsible for monitoring a number of
                                                pursuant to 44 CFS 13.21; and 5) implement procedures
                                                                                                        subgrantees in a geographic area as a single point of
                                                to timely identify obligations made by FEMA and
                                                                                                        contact. This monitoring will be reviewed by a
                                                ensure that state/subgrantee agreements are timely
                                                                                                        supervisor. 2) Miami-Dade County - Every Large
                                                executed to facilitate payments to subgrantees under
                                                                                                        Project, except one, was 100% complete when
                                                small projects as soon as practicable after FEMA's
                                                                                                        written, and the other one was 99% complete when
                                                approval of the projects.
                                                                                                        written. Final inspection reports were prepared for all
                                                                                                        Large Projects for this applicant, with a net overrun.
                                                                                                        There was no chance of premature payment or interest
                                                                                                        earned for Large Projects for this applicant in this
                                                                                                        disaster. Also, for specific payment #13, the amount
                                                                                                        asked by the applicant on the request for
                                                                                                        reimbursement was less than the payment processed.

Florida Department of Community Affairs                                                                                                                     95
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered    Summary Of Findings And Recommendations            Summary Of Corrective Actions Taken
                                                                                         A letter will be prepared to the county to request they
                                                                                         return any interest earned on this advance. For future
                                                                                         reference, Floridapa.org will not let this happen now
                                                                                         as payments can not exceed the amount requested up
                                                                                         to the eligible amount and cannot exceed that amount.
                                                                                         Dept of Bus & Prof Reg had only one Large Project
                                                                                         approved and payment was not made until 3-15-93, 6
                                                                                         1/2 months after the disaster. There is no likelihood
                                                                                         that Emergency Work by this state agency was not
                                                                                         completed before this date. Manatee County's first
                                                                                         payment on Large Projects was not made until over
                                                                                         one year after the disaster was declared, 5 Large
                                                                                         Projects were involved. One was a partial payment on
                                                                                         a Category A; one was a Category B; one was for
                                                                                         Category D; two were Category D, sediment removal.
                                                                                         Again, there was no likelihood of the subgrantee
                                                                                         receiving funds prematurely. 3) The City of Opa-
                                                                                         Locka was seriously behind in receiving project
                                                                                         transfer funds under the PA program when payment
                                                                                         was made on these projects. A letter will be prepared
                                                                                         to the City to request they return any interest earned
                                                                                         on this advance. Final Inspection Reports have been
                                                                                         formulated for five of the eleven projects involved in
                                                                                         the advance of funds.
                                                                                         The use of funds received for these projects was
                                                                                         verified to be for authorized purposes and the projects
                                                                                         closed. Final Inspection Requests along with
                                                                                         documentation of eligible costs have been provided by
                                                                                         the applicant for 4 additional projects in the advance
                                                                                         and final inspections are scheduled for April 2005.
                                                                                         The applicant is in the process of organizing
                                                                                         documentation to provide for the 2 remaining projects'
                                                                                         final inspections and have submitted a summary of
                                                                                         documentation for each PW showing expenditure of
                                                                                         funds. 4) Letters are being prepared for Miami-Dade
                                                                                         County and the City of Opa-Locka to request refund

Florida Department of Community Affairs                                                                                                      96
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered           Summary Of Findings And Recommendations                       Summary Of Corrective Actions Taken
                                                                                                           of any interest earned. Article VIII.C.5 of the
                                                                                                           Disaster Relief Funding Agreement requires:
                                                                                                           "Sugrantee shall pay over to the Grantee any interest
                                                                                                           earned on advances for remittance to the FEMA as
                                                                                                           soon as practicable." 5) For the 2004 Hurricanes,
                                                                                                           www.FloridaPA.org was established to identify
                                                                                                           approved Project Worksheets (PW’s) with a signed
                                                                                                           contract and place them in the Financial Specialist
                                                                                                           Payment queue. Daily uploads show newly obligated
                                                                                                           projects and mark them for payment until the total
                                                                                                           eligible amount is paid. Both obligated P.2s and
                                                                                                           executed agreements are uploaded into
                                                                                                           www.FloridaPA.org, where they are automatically
                                                                                                           matched, and listed in the Financial Specialist's
                                                                                                           payment queue. The queue is visible to all PA staff
                                                                                                           for follow-up on payments not processed.
                                                                                                           FloridaPA.org also identifies those applicants who
                                                                                                           have not returned their agreements signed, and
                                                                                                           provides for a blast e-mail reminding them that they
                                                                                                           need to return their agreements to us signed. Until we
                                                                                                           have an executed agreement on file, it is impossible to
                                                                                                           make a payment to that applicant. Additionally, the
                                                                                                           State Public Assistance Program has been revised to
                                                                                                           duplicate the FEMA procedure of assigning PACs to
                                                                                                           be responsible for monitoring a number of
                                                                                                           subgrantees in a geographic area as a single point of
                                                                                                           contact. This monitoring will identify approved PW’s
                                                                                                           in pre-2004 disasters and will be reviewed by a
                                                                                                           supervisor.

US Dept. of     By Leon       Open              FINDING # A.2: The grantee was not monitoring              1) The State has taken proactive steps to ensure
Home-land       Snead &       declarations at   project activities effectively and monitoring activities   program requirements, documentation, appeals, and
Security-       Company,      September 30,     performed by the grantee frequently were not               closeout procedures have been put in place to ensure
FEMA            P.C.          2002              documented in the project files.                           total compliance with all federal regulations. Where
                                                                                                           appropriate, one program manager is assigned to an
                                                RECOMMENDATION: The grantee should be required
                                                                                                           applicant to reduce any confusion or duplication of
                                                to: 1) implement procedures to effectively monitor
                                                                                                           effort. Appeals are now managed in Floridapa, and

Florida Department of Community Affairs                                                                                                                        97
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered      Summary Of Findings And Recommendations                        Summary Of Corrective Actions Taken
                                           subgrantee activities to ensure enforcement of program      follow all procedures for notifications and processing.
                                           requirements, the documentation of key monitoring           Inappropriate management of an appeal listed in the
                                           activities and appeal processing actions, and the proper    audit reflects the actions of one employee, and not the
                                           closeout of HM and PA projects; 2) develop personnel        PA section as a whole. Hundreds of appeals have
                                           staffing procedures for the PA and HM programs that         been managed since this time in the appropriate
                                           fix responsibility for overseeing a subgrantee's            manner. All staff have been retrained on the proper
                                           activities to a single grant manager, and ensure that the   management of an applicant appeal. Lastly, standard
                                           assigned grant manager is fully informed of all subgrant    operating procedures have been updated to ensure no
                                           activities related to the respective program; 3) provide    substitutions on a scope of work can take place
                                           justification and support for changing the HM projects'     outside of a formal process, not verbal agreements.
                                           scope-of-work, including the basis for selecting the        Again, the Standard Operating Procedure (SOP) have
                                           substituted properties that were acquired under the HM      been revisited to ensure this will be followed.
                                           projects; 4) implement procedures to ensure that all
                                                                                                       2) This was an issue with the management of the 5%
                                           future changes to the scope-of-work for HM projects
                                                                                                       HMGP initiative grants. To rectify this, one grants
                                           are approved in advance by FEMA; 5) recoup the
                                                                                                       manager has been assigned to all 5% initiatives. On
                                           unauthorized payments of $597,855 made to Walton
                                                                                                       all other HMGP projects, there is one grants manager
                                           and Holmes Counties; and 6) implement procedures for
                                                                                                       assigned to each. Also, in the PA section, each grants
                                           documenting actions taken in response to appeals and
                                                                                                       manager is assigned a certain number of applicants to
                                           ensure that such actions comply with FEMA
                                                                                                       manage all of their project worksheets.
                                           requirements.
                                                                                                       3) The subgrantee asked the State for permission to
                                                                                                       substitute a number of properties from the approved
                                                                                                       list agreed upon by the State (grantee) and FEMA,
                                                                                                       with those on the County's waiting list. Verbal
                                                                                                       discussions with FEMA staff led the Grantee to
                                                                                                       believe we had permission to proceed. This should
                                                                                                       have been followed up with a formal request to the
                                                                                                       Regional Director requesting this scope change in
                                                                                                       writing. This did not happen, and the subgrantee
                                                                                                       proceeded with the work approved by the State. To
                                                                                                       ensure this will not happen again, the State has
                                                                                                       revised its Standard Operating Guidelines and the
                                                                                                       State HMGP Administration Plan to be consistent
                                                                                                       with FEMA's policy on performance periods and
                                                                                                       changes in Scope of Work. Additionally, a single
                                                                                                       Project Manager is assigned to each project to
                                                                                                       eliminate the duplication of activities and provide a

Florida Department of Community Affairs                                                                                                                    98
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered           Summary Of Findings And Recommendations                         Summary Of Corrective Actions Taken
                                                                                                             higher degree of accountability for each project. 4)
                                                                                                             The State has revised its Standard Operation
                                                                                                             Guidelines and the State HMGP Administration Plan
                                                                                                             to be consistent with FEMA's policy on performance
                                                                                                             periods and changes in Scope of Work. The grantee
                                                                                                             believes that this work was secured by the subgrantee
                                                                                                             in the appropriate manner for work that was verbally
                                                                                                             approved by the State and FEMA, and was therefore
                                                                                                             authorized work.
                                                                                                             The work was for mitigating structures that were
                                                                                                             susceptible to flooding and were in the floodplain.
                                                                                                             The funds were expended properly for these activities,
                                                                                                             and the State does not agree that they should be
                                                                                                             recouped from these counties for the work performed.

US Dept. of     By Leon       Open              FINDING # B.1: The grantee did not accurately report         In some cases, the non-federal share was not
Home-land       Snead &       declarations at   the non-Federal share of disaster costs in their Financial   appropriately represented on the SF 269. Actions
Security-       Company,      September 30,     Status Reports for the period ending September 30,           have been taken to ensure that all staff include the
FEMA            P.C.          2002              2002. This was because the grantee did not                   non-federal share on the SF 269.
                                                systematically collect the local matching share of
                                                program outlays incurred by subgrantees to facilitate
                                                the periodic preparation of financial status reports.
                                                RECOMMENDATION: The grantee should be
                                                instructed to develop procedures to capture the local
                                                matching share of program outlays incurred by
                                                subgrantees to use when preparing the Financial Status
                                                Report (SF 269).

US Dept. of     By Leon       Open              FINDING # B.2: Draw-downs of Federal funds for               1) The State has implemented a new process in order
Home-land       Snead &       declarations at   State Management Grants significantly exceeded the           to maintain accurate accounts of management costs.
Security-       Company,      September 30,     amounts obligated for certain disasters. The grantee         Upon receipt of the management cost obligation, the
FEMA            P.C.          2002              needed to improve its internal controls over funds           Mitigation section will enter the information from the
                                                management to prevent the draw down of excessive             obligation into the existing financial database
                                                federal funds for use under such grants.                     (Financial Emergency Response System) as a project.
                                                                                                             On a monthly basis, the Department's Finance and
                                                RECOMMENDATION: The grantee should be required
                                                                                                             Accounting section will provide a report of actual

Florida Department of Community Affairs                                                                                                                             99
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered           Summary Of Findings And Recommendations                      Summary Of Corrective Actions Taken
                                                to: 1) implement sufficient internal controls to ensure   expenses to the Mitigation Section. The financial
                                                that draw-downs of Federal funds do not exceed            database will be updated with the actual expenses
                                                amounts obligated for state management grants and 2)      such that a balance report may be maintained. A copy
                                                refund the federal funds improperly drawn down and        of the balance report will be provided to the Division's
                                                used for state management grant purposes that exceed      Finance and Logistics section for their review. On a
                                                the FEMA amount obligated for such grants under the       quarterly basis, the Mitigation Section will confer
                                                various disasters.                                        with the Division's Finance and Logistics' section to
                                                                                                          determine if additional management cost funding is
                                                                                                          needed. Additionally, the State is working with the
                                                                                                          Regional Office to address excessive draw-downs by
                                                                                                          closing out all open Management cost projects and
                                                                                                          requesting additional unobligated funds that remain in
                                                                                                          the respective disaster event.
                                                                                                          2) State staff has met with FEMA staff and jointly
                                                                                                          determined that instead of refunding the funds which
                                                                                                          were improperly drawn down, the State would request
                                                                                                          closeout of current management cost grants and
                                                                                                          request funding for expenditures which exceeded the
                                                                                                          obligations.

US Dept. of     By Leon       Open              FINDING # B.3: The grantee needs to implement             1) The State is now implementing a procedure which
Home-land       Snead &       declarations at   sufficient management controls to ensure that charges     ensures that expenditures charged to the state
Security-       Company,      September 30,     to state management grants are consistent with FEMA       management grant are approved by FEMA. This
FEMA            P.C.          2002              approval. This is also necessary to ensure that           procedure requires state staff to review reports
                                                expenditures funded under the statutory administrative    provided by Finance and Accounting which outline
                                                cost allowance are not improperly charged to a state      expenditures within a grant and compare it to the
                                                management grant.                                         management grant obligation provided by FEMA.
                                                RECOMMENDATION: The grantee should be required            2) The current State of Florida Accounting system
                                                to: 1) implement sufficient controls over expenditures    mandates that overtime costs initially be recorded in
                                                allocable to FEMA funded activities to assure that        the same cost identifier as regular salary costs. The
                                                expenses charged to a State Management Grant have         appropriate Finance and Accounting staff then moves
                                                been approved by FEMA and 2) remove the duplicate         the overtime charge according to the employee's
                                                charge of $2,900 from the state management grant          funding identifiers to the appropriate administrative
                                                account for the HM program that has been funded           costs allocation. This charge is not a duplicate but
                                                under the statutory administrative cost allowance.        was moved accordingly in the subsequent financial


Florida Department of Community Affairs                                                                                                                      100
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered        Summary Of Findings And Recommendations                       Summary Of Corrective Actions Taken
                                                                                                        period to the appropriate funding source.

US Dept. of     2006-AT-      December       FINDING # 1: The State did not have adequate               Members of the Department's staff met with HUG
Housing and     1014          2004 - March   procedures to prevent possible duplicate disaster          OIG on July 20, 2005 to discuss established risk
Urban                         2006           recovery payments to recipients. Program files lacked      assessment procedures and established monitoring and
Development                                  evidence that the State verified whether recipients used   fraud prevention procedures. In addition, HUD OIG
– Inspector                                  disaster recovery funds for activities reimbursed by the   staff agreed to make presentations at the Department's
General                                      Federal Emergency Management Agency, Small                 Disaster Recovery Initiative (DRI) implementation
                                             Business Administration, or other sources.                 workshops to 'set the tone' for appropriate use of
                                                                                                        funds and make grant recipients aware of the penalties
                                             RECOMMENDATION: The grantee should be required
                                                                                                        resulting from any misuse of funds. The Department
                                             to: 1) develop and implement procedures to ensure that
                                                                                                        pursued information on financial resources provided
                                             Community Development Block Grant disaster
                                                                                                        to DRI grant recipients by the Federal Emergency
                                             recovery funds will not be used for activities
                                                                                                        Management Agency (FEMA), the Small Business
                                             reimbursed by the Federal Emergency Management
                                                                                                        Administration (SBA), insurance providers, and other
                                             Agency, Small Business Administration, or other
                                                                                                        agencies during the early stages of program
                                             program or source and maintain supporting
                                                                                                        implementation. However, privacy concerns and the
                                             documentation in its files and 2) ensure the
                                                                                                        timing of application and award processes prevented
                                             implemented procedures are operating as intended, and
                                                                                                        access to comprehensive information. Therefore, it is
                                             that supporting documentation is maintained in State
                                                                                                        necessary to rely on 'other resources' information
                                             files.
                                                                                                        provided by our grant recipients. Consequently, the
                                                                                                        2004 DRI Action Plan and application form clearly
                                                                                                        state that the funds are not to be used to supplant other
                                                                                                        funding AND that their duplication of benefit will
                                                                                                        result in disallowed expenditures. Local governments
                                                                                                        were required to certify that no other funding was
                                                                                                        available to meet the particular need for which the
                                                                                                        funding was sought. In addition, DRI contract
                                                                                                        management staff conduct a two-phased monitoring
                                                                                                        of each local government's financial system. Phase-
                                                                                                        one, which is performed during the first six months of
                                                                                                        the local government's agreement period, verifies that
                                                                                                        CDBG funds, as well as other funds necessary for the
                                                                                                        completion of approved projects, have been
                                                                                                        incorporated into the local budget and verifies that the
                                                                                                        grantee has a financial record keeping system
                                                                                                        sufficient to maintain an audit trail. Phase-two

Florida Department of Community Affairs                                                                                                                     101
               The Following Reports Were Issued During the Previous Three Fiscal years: 2004-2005, 2005-2006, 2006-2007

  Auditing        Report          Period
   Entity         Number         Covered    Summary Of Findings And Recommendations            Summary Of Corrective Actions Taken
                                                                                         monitoring, which is conducted after 30% or more of
                                                                                         funds have been requested, serves to confirm that
                                                                                         expenditures are in compliance with program
                                                                                         requirements and verifies the audit trail through a
                                                                                         sampling process. A final monitoring is conducted at
                                                                                         close-out of the project. The Department's Inspector
                                                                                         General's Office conducts a review of each grant
                                                                                         recipient's annual audit, which will include the
                                                                                         expenditure of DRI funds as well as other resources
                                                                                         received by the local government. Direct
                                                                                         beneficiaries are required to provide documentation of
                                                                                         financial assistance received from other sources or
                                                                                         certify that no other financial resources are available.
                                                                                         In addition, grantees are required to have direct
                                                                                         beneficiaries sign the FEMA "Authorization to
                                                                                         Release Confidential Information" form, which is then
                                                                                         processed to verify receipt of FEMA, State Board of
                                                                                         Administration, insurance and any other disclosed
                                                                                         financial resource. The Department will review
                                                                                         current written procedures to ensure all verification
                                                                                         processes are documented.




Florida Department of Community Affairs                                                                                                     102
II. COMPLIANCE
   A. The extent to which the agency has encouraged participation by the public in making its rules and decisions as
      opposed to participation solely by those it regulates and the extent to which public participation has resulted in rules
      compatible with the objectives of the agency (s. 11.906(4), F.S.).
       1. Please describe below how your agency obtains input from the public regarding potential rules or other issues affecting the agency. Also,
          please describe how this input is incorporated into rule-making and other agency decisions.


Division of Community Planning

All rulemaking workshops and public meetings are advertised and conducted in accordance with Section 120.525, F.S. During the rulemaking
workshop process, the public, interested parties, developers, and other governmental agencies including state, regional, and local government
agencies are encouraged to testify and provide information to the Department. For example, the Department noticed and held three workshops in two
locations for the most recent amendments to Rule 9J-5, F.A.C. The workshops were well-attended and the audience actively participated. The
Department also posted the draft rule on its website and solicited input from stakeholders and interested parties from around the state. As a result, the
Department received well over 150 pages of written comments. Based on these comments and the public comments received during the workshops,
the draft rule was substantially revised. Information gathered during any future rulemaking workshops and later adoption hearings may be
incorporated into the rule.
In addition, the Department routinely receives written comments from citizens as well as regulated entities on community planning issues.
Department staff and senior management, including the Secretary, make themselves available to meet in person with applicants, local governments,
and interested parties regarding pending comprehensive plan amendments and applications for development approval. Where appropriate and budget
permits, Department staff also participate in site visits related to comprehensive plan amendments and development proposals.
Finally, due to an initiative of the Secretary, the public played a key role in providing input to the agency on its legislative package, particularly with
regard to a Citizens’ Bill of Rights proposal. Focus groups were formed from among the planning, environmental, and transportation sectors as well
as a Growth Management Advisory Committee on which citizen advocacy groups were represented.


Special Districts Information Program (SDIP)

The program complies with Chapter 120, F.S., as it relates to rule revisions.
Concerning other issues, the program’s website allows for the submission of comments and suggestions related to the program. Suggestions received
via the website are often implemented. Recent changes included adding new features to the Official List of Special Districts Online and new sections
to the Florida Special District Handbook Online.




Florida Department of Community Affairs                                                                                                                 103
Small Cities Community Development Block Grant (CDBG)/ Community Development Block Grant Disaster Recovery/ Community
Development Block Grant Section 108 Loan Guarantee Program

The U.S. Department of Housing and Urban Development requires the State of Florida to meet the requirements of 24 CFR 91.105 by adopting a
Citizen Participation Plan (CPP) to ensure public participation in the formulation, adoption, and amendment of its Consolidated Plan and related
program operations. The CPP is designed to provide a mechanism for and to encourage citizens, agencies, organizations, and other groups to
participate in the development of the consolidated plan, any substantial amendments to the consolidated plan, and the performance report.
The various CDBG program solicits the participation of its customer in developing the needs assessment, establishing program priorities, and setting
the strategies for five-year plans and annual action plans. In addition, public participation is sought for any potential consolidated plan amendment
and during performance reporting.
The CDBG Program also utilizes the CPP to obtain input from the public regarding issues that impact the program’s administrative rule and to allow
citizens to directly assist in shaping and guiding the program’s impact in their community. Prior to the initiation of the rulemaking process the
Department holds two (2) rule development workshops to seek input, exchange ideas, and gather information that can be utilized in the development
or revision of its program rule and application. The workshops are for all interested parties which include: local governments who participate in the
program, private consultants, interested citizens, and other state agencies. Interested parties are also encouraged to submit written comments and
recommendations regarding changes to the administrative rule. All comments and recommendations are given full consideration and implemented if
acceptable.
In general, the following steps are taken to comply with the CPP and to involve interested parties in the administration of the CDBG Program:
       1) Notices of workshops, funding cycles, rule revisions, action plans, performance reports, etc. are:
            • published in the Florida Administrative Weekly;
            • posted to the Department website; and
            • mailed or emailed directly to all persons, agencies, or parties having an interest in the program.
       2) The CDBG Program takes the appropriate steps to accommodate disabled persons, or non-English speaking persons.
       3) All notices provide the name and contact information of an individual to contact for additional information.
       4) If a comment period is allowed, the deadline date is specified and contact information is provided.
       5) The CDBG Program acknowledges written comments and includes them as appropriate in various official documents (i.e., Consolidated
          Plan, Action Plans, Performance Reports, etc.).
       6) The CDBG program conducts public hearings to solicit public comment on all Action Plans, Performance Reports, rule revisions,
          application changes, etc. Throughout the process, copies of drafts and other pertinent information will be posted to the web site and kept
          up to date so that the public has electronic access to current materials.
       7) Florida’s “Government in the Sunshine” and “Open Records” laws apply to the CDBG Program.


Florida Department of Community Affairs                                                                                                            104
       8) All records and information on the use of funds administered by the CDBG program are available for public inspection during normal
          working hours. Requests for extensive data or records access may be scheduled by the appropriate state agency at a reasonable time.
          Copies of records shall be available at a reasonable cost of duplication, as set by law or agency rule. If a cost is assessed for duplication
          and mailing, the agency will provide the document along with a copy of the law or rule used to set the fee (if requested).
       9) The CDBG Program responds to all citizen complaints and/or takes steps to ensure that local governments respond to complaints.


Florida Communities Trust (FCT)

Florida Communities Trust obtains input from the public regarding potential rules and other issues affecting the program in a number of ways. As
part of the annual grant cycle, a series of application and acquisition workshops are offered around the state. The workshops are held in all
geographic areas of the state with nearly 200 people attending. The workshops provide stakeholders and FCT staff the opportunities to discuss the
intricacies of the program and for suggestions to be made for program improvement.
When rule changes are contemplated, a Notice of Proposed Rulemaking is filed in the Florida Administrative Weekly, and FCT staff begins notifying
stakeholders and the public of the proposed rulemaking. Trust staff solicits public comments via both e-mail and rule workshops.
Florida Communities Trust Governing Board meetings are always advertised in Florida Administrative Weekly, as well as being listed on the
Department’s website. In addition, opportunities for public testimony and comment are included at each meeting.


Community Services Block Grant (CSBG)/ Low Income Home Energy Assistance Program (LIHEAP) / Weatherization Assistance Program
(WAP)

The public is represented on the Florida Community Assistance Advisory Council. The general purpose of the Council is to advise the Department in
the administration of these federal programs. The Council reviews the annual state plans for the programs as well as any proposed rule revisions.
The composition of the Council is broadly representative of individuals, organizations, and agencies, including but not limited to, those that represent
low income persons, particularly the elderly, disabled, homeless, Native Americans, and migrant and seasonal farmworkers. The Council meets at
least twice a year and all meetings are publicly noticed.
Any changes in the designation of local agencies that will administer these programs are publicly noticed both in the Florida Administrative Weekly,
as well as in the local newspapers. In addition, local publicly noticed workshops are held in the impacted county(ies) and local government officials
are invited to participate in the process and make recommendations.
All draft rule changes are also provided to interested parties. Publicly noticed rule making workshops are held and public input opportunities always
provided.




Florida Department of Community Affairs                                                                                                              105
Florida Building Commission

Section 553.77(1)(h), F.S. requires the Florida Building Commission to maintain a list of interested parties for noticing workshops and hearings, as
well as disseminating information on code adoptions, revisions, amendments, and all other actions which are the responsibility of the Commission.
The Building Code Information System (BCIS) is a multi-functional database that provides building professionals, local governments, manufacturers,
and the general public with a single-point access to the Florida Building Code, Manufactured Building Program, Product Approval System, local
code amendments, and the interested party list. To date, there are approximately 50,000 active registrants on the BCIS. These registrants are notified
electronically when the code amendment cycle is open for submittal of proposed code amendments.
All proposed amendments to the Florida Building Code are submitted and processed through the BCIS. The proposed code amendment, with
associated documentation, must be published on the BCIS for a minimum of 45 days prior to review by the appropriate Technical Advisory
Committee (TAC). The public has the opportunity to comment on any proposed amendment during the 45 day period and the comments are included
for the TACs review. During the TAC meeting, public comment is available to all interested parties. After the TACs have made their
recommendations, the proposed code amendments must be published on the BCIS for another 45 days and the public has a second opportunity to
comment. A second review of public comment on previous TAC actions is conducted before the proposed code amendments are submitted to the
Commission for final action. Again, the public has the opportunity to provide written or verbal comments on any proposed amendments
recommended for Commission consideration.
The Commission publicly notices and conducts both a Rule Development Hearing and a Rule Adoption Hearing, where any proposal may be
modified based on public comment.
In accordance with s. 553.77(1)(i), F.S., the Department maintains a database of interested persons’ e-mail addresses. Notices of Commission
actions, meetings, and hearings are regularly sent to all who have elected to be in this database.




Florida Department of Community Affairs                                                                                                            106
   B. The extent to which the agency complies with public records and public meetings requirements under Chapters 119
      and 286, F.S., and s. 24, Article 1 of the State Constitution (s. 11.906(11), F.S.).
       1. Please describe your agency’s process for complying with public records and meeting requirements. For example, please describe your
          policy for handling public records requests, process for advertising public meetings, and any other mechanisms, such as training
          programs, in place to ensure compliance with public record and public meeting requirements.


Public Records Requests

DCA Administrative Procedure 1004.2, updated in 2007, addresses Public Records Requests, and provides detailed guidance and information to
Department employees on how to process such a request. When a public records request is received by anyone in the Department, it is first
forwarded to the Public Records/Open Government Contact Person in the Office of General Counsel, unless it is a routine request such as a copy of a
local comprehensive plan. The request is reviewed by a Senior Attorney in the Office of General Counsel and if it was received from a reporter or
member of the news media, a copy of the request is provided to the Department’s Public Affairs Coordinator. An employee is designated to
coordinate the response (usually the Public Records/Open Government Contact Person or the Public Affairs Coordinator) and that employee contacts
the requestor to let him or her know how soon the documents will be ready and, if applicable, what the cost will be. The Department strives to
provide the documents in less than five days, unless the request is large or requires extensive research. The employee who is coordinating the
response makes the arrangements for providing the documents to the requestor. Any payment required is received by the Department prior to
sending out the documents. Where there is a large volume of material to be copied, arrangements are often made for the items to be copied at a local
copy shop which will bill and ship the copies directly to the requestor.


Advertising Public Meetings

The Department strictly complies with advertising requirements contained in Florida Statutes for all public meetings. Generally the Department
places the following types of advertisements:
     1) Notice of Intent – Comprehensive Planning. The Notice of Intent is issued by the Department which specifies the intent to find a local
        government comprehensive plan or plan amendment in compliance or not in compliance. The Notice of Intent is published in a newspaper
        of general circulation in the county where the local government resides and designated by the local government, at the Department’s cost.
        The Department also mails a copy of the Notice of Intent to the local government, and, no later than the date the Notice of Intent is
        transmitted to the newspaper, by regular mail a courtesy informational statement to persons who provide their names and addresses to the
        local government at the transmittal hearing where the local government has provided the names and addresses of such persons to the
        Department at the time of transmittal of the adopted statement. In addition, the Department posts a copy of the Notice of Intent on the
        Department’s website.



Florida Department of Community Affairs                                                                                                          107
     2) Advertising requirements for a Development of Regional Impact are completed by a local government agency. A Development of Regional
        Impact requires that local government comprehensive plans be amended. The Department notices receipt of applications for a Binding
        Letter of Interpretation in the Florida Administrative Weekly as set forth in Rule 9J-2.016(4), Florida Administrative Code. Comprehensive
        plan amendments related to Developments of Regional Impact are advertised as specified in (1) above.
     3) Notice of Rule Development Workshop. The Department holds public workshops, including workshops in various regions of the State, for
        purposes of rule development if requested in writing by any affected person. When the workshop is held, the Department ensures that the
        persons responsible for preparing the proposed rule are available to explain the proposal. Notice of the rule development workshop is by
        publication in the Florida Administrative Weekly not less than 14 days prior to the date on which the workshop is scheduled and indicates
        the subject area which will be addressed, the agency contact person, and the place, date, and time of the workshop. In addition, the same
        information is placed on the Department’s website. To facilitate public input, if a rule is thought to be controversial, the Department will
        consider the use of negotiated rulemaking in developing and adopting rules. If the Department chooses to use this process, it is advertised
        in the Florida Administrative Weekly and includes a listing of the representative groups that will be invited to participate in the negotiated
        rulemaking process. Any person who believes that their interest is not adequately represented may apply to participate within 30 days after
        publication of the notice. All meetings of the negotiating committee are noticed and open to the public and public input is welcome.
     4) Rule Adoption. Prior to the adoption, amendment, or repeal of any rule, the Department, in accordance with Chapter 120, F.S., publishes a
        notice at least 28 days prior to the adoption in the Florida Administrative Weekly. At the time of publication, the rule is made available for
        inspection and copying by the public. A copy of the notice is mailed to all persons named in the rule and to all persons who, at least 14 days
        prior to the mailing, have made requests to the Department for advance notice of the proceedings.
     5) Public Schools Interlocal Agreement. Within 60 days after receipt of an executed interlocal agreement, the State land planning agency shall
        publish a notice of intent in the Florida Administrative Weekly and shall post a copy of the notice on the agency’s internet site. The notice
        of intent must state whether the interlocal agreement is consistent or inconsistent with the requirements of Section 163.31777(2), F.S.
     6) With specific regard to the Florida Building Commission, the Department has contracted with vendors to record all meetings and provide
        minutes thereof. Additionally, the Commission’s facilitator prepares a report of each meeting. Minutes of each meeting are approved at the
        next meeting of the Commission or committee at which a quorum is present. Additionally, members of the Commission and its committees
        are continually advised that, if they find themselves in a room with another member and a topic of conversation arises that pertains to an
        issue that may come before the Commission or the applicable committee, one or both of the members must leave.
     7) Other public meetings
         a) A notice is published in the Florida Administrative Weekly at least fourteen (14) days prior to the date of the public meeting. The notice
            states the time, date, location, and purpose of the meeting, as well as information about how to request accommodation if needed. When
            it is necessary to call an emergency meeting, notice is sent by email to all known interested parties and posted on the program’s website.
            For a grant program, the interested parties would include all current grantees, all potentially eligible applicants, and all firms which
            routinely provide consulting or administration services to grantees.
         b) The meetings are held in a public building or in a private building that is open to the public, such as a hotel.



Florida Department of Community Affairs                                                                                                            108
         c) Audio recorders are used at the meetings to record the proceedings, and at least one Department employee usually takes notes
            simultaneously. After the public meeting, Department staff use the recording and written notes to prepare minutes of the meeting.
            These minutes are sent to anyone requesting a copy, and are often made available on the website of the particular program


Training Mechanisms

Online training on public records and public meeting requirements was provided recently to key leaders and management personnel within the
Department. The Department of State has provided a half day workshop and training on public records management. Approximately ten percent of
the Department’s staff attended that training.
In addition, at least one senior attorney in the Office of General Counsel attends the Florida Ethics Conference and Attorney General’s Sunshine
Summit each year. The attorney attending the conference shares the information with other attorneys in the Office of General Counsel, and is also a
resource on these topics for all the employees in the Department. Employees are encouraged to consult with a Department attorney on any questions
or issues relating to public records or public meeting requirements. All notices for public meetings are processed through the Office of General
Counsel, and are reviewed at that time for compliance with all requirements.
The Department conducts periodic training sessions regarding public records, public meetings, and ethics for appointees to the Florida Building
Commission and its committees as needed; the training typically being associated with changes to law or new members having been appointed. The
other Department Divisions provide training to its staff periodically on a range of topics including public record and public meeting requirements.




Florida Department of Community Affairs                                                                                                         109
   C. The extent to which the agency has complied with applicable requirements of state law and applicable rules regarding
      purchasing goals and programs for small and minority-owned businesses (s. 11.906(5), F.S.).
       1.      Please provide the dates that your agency’s most recent minority business enterprise utilization plan was submitted to and approved by
               the Department of Management Services’ Office of Supplier Diversity. Also, please describe the extent to which the goals outlined in
               the plan have been achieved.


The Department submitted its 2007-2008 minority business enterprise utilization plan on September 25, 2007 and received email notification from
the Office of Supplier Diversity advising that our plan had been reviewed and approved effective March 24, 2008.
The Department operates under Governor’s Executive Order 99-281, which was signed on November 9, 1999, and is commonly referred to as the
One Florida Initiative/Program. As one of the Governor’s agencies, DCA is prohibited from using racial or gender set-asides, preferences, or quotas
when making state contracting decisions. Since the inception of the One Florida Initiative, the Department has increased its spending with certified
small minority and woman-owned business enterprises from $1,037,274 (FY 98-99) to $4,001,602 (FY 05-06). The goal of the program is to
increase the Department’s spending with certified small minority and woman-owned business enterprises each fiscal year. While there has been
some variability from year to year, overall the Department has experienced significant growth over the life of the One Florida Program. Expenditures
each year are dependent upon program needs for goods and services, outside approvals to move forward with certain purchases, and an increased
availability of goods and services from Department of Management Services’ State Term Contracts. The Department realized large increases in
expenditures with certified small minority and woman-owned businesses for FY 04-05 (26%) as well as FY 05-06 (22%) as compared to
expenditures made the previous year due to heavy hurricane seasons with large increases in overall spending. With FY 06-07 hurricane season being
almost non-existent, the Department’s spending returned to a more normal level.




Florida Department of Community Affairs                                                                                                          110
III. ALTERNATIVE PROGRAM DELIVERY OPTIONS
   A. An assessment of less restrictive or alternative methods of providing services for which the agency is responsible
      which would reduce costs or improve performance while adequately protecting the public (s. 11.906(8), F.S.).
   B. The extent to which alternative program delivery options, such as privatization, outsourcing or insourcing, have been
      considered to reduce costs or improve services to state residents (s. 11.906(12), F.S.).
       1. In the following table (Exhibit 9), please list any alternative methods of providing services, or any alternative program delivery options
          that are currently planned, are currently under consideration, or have recently been considered and rejected. When applicable, please
          include information from Schedule XII: Outsourcing or Privatization of a Function Business Case in the Legislative Budget Request
          (LBR).

                                                   Exhibit 9: Alternative Program Delivery Options

                                                                                                               Implemented,
                               Description of               Benefits              Adverse Effects            Currently Planned,
    Major Program         alternative methods of        (e.g., cost savings,     (e.g., increased costs,    Under Consideration,      If Rejected,
      Affected              providing services           improved service)      fewer service recipients)       or Rejected?          Explain Why

None                      None                      None                       None                         None                   None



       2. What provisions has the agency made to allow agency customers and the public to electronically access agency data, information, and
          services?
           A number of Department functions are enhanced by providing the public with electronic access to documents, resources and functions.
           The Department is committed to utilizing electronic means to the greatest degree possible, recognizing that this approach increases the
           ease with which citizens may gain access to information about their government while simultaneously reducing the cost of providing
           services to those citizens.
           Examples include:
           •   Local government comprehensive plans, plan amendments, and the Department’s review documents are available through the agency
               website, searchable by city or county name. Objections, Recommendations and Comments Reports, and Notices of Intent are at the
               heart of the Department’s statutorily mandated review of local comprehensive plans, and this online database provides local
               governments and individual citizens ready access to these important documents.
           •   The Division of Community Planning maintains an extensive website that includes numerous publications and best practices guides to
               assist local governments and the public.


Florida Department of Community Affairs                                                                                                              111
           •   The agency’s Special District Information Program maintains the Official List of Special Districts Online through the Department
               website. The primary purposes of the Official List are to improve efficiency, promote special district accountability, and encourage
               communication and coordination among special districts, local governments, private and non-profit agencies, and the public. It is an
               important part of Florida's Local Government Financial Reporting System, and it was substantially revised in 2007 to provide much
               greater citizen access to the detailed information stored within its database.
           •   The Small Cities Community Development Block Grant program provides local governments with access to forms and reference
               documents via the department’s website. Local governments may also log in on the website to submit electronic requests for
               payments. These requests are then routed electronically for approval by programmatic and fiscal staff within the Department.
           •   The Small Cities Community Development Block Grant program introduced an online registration system for customers from local
               governments and non-profit service providers to utilize when registering for workshops and other events hosted by the program.
               Online registration benefits these customers by providing an easy, instantaneous process that capitalizes on the convenience of the
               internet rather than a paper-and-postage process.
           •   In late 2007, Florida Communities Trust unveiled a Community Parks Directory that makes it easier for Floridians and visitors to find
               outstanding recreational opportunities throughout the state. The online directory of local facilities funded in part through Florida
               Forever funds will enable users to identify local and regional parks in a specific geographic area or those that offer particular
               amenities sought by the individual. After finding parks by location or amenities, users can read brief descriptions, view pictures and
               maps, and access a monthly listing of annual events or festivals occurring at the parks.
           •   The Department regularly places notices of workshops and other public events on the agency website, including where applicable,
               drafts and other documents related to the content of the events. Similarly, the agency posts policy announcements, draft legislative
               proposals, and other materials on the website, where they can be viewed by citizens who are interested in commenting on them.
           •   The Building Codes and Standards program, which serves as staff for the independent Florida Building Commission, maintains a
               website that enables customers to access the many components of the Florida Building Code, as well as a listing of construction
               products that have been approved by the Commission.
           •   Many of the programs within the Division of Housing and Community Development provide funds to assist low- and moderate-
               income Floridians. Although these services are actually provided to individual citizens by local governments or non-profit agencies,
               the agency website contains extensive information advising potential recipients how they may qualify and apply for such assistance.
           •   The response to question #1 in section II.D. above details substantial improvements in the way electronic resources are being used to
               better service the public regarding correspondence tracking, email submissions, and feedback through a Customer Service Survey.
           •   In light of recent funding limitations, the Department has scaled back its use of printed publications. Instead, the agency uses the
               capabilities of the internet to provide materials to the public, including technical assistance manuals and guidebooks on subjects
               ranging from waterfront revitalization and transportation concurrency to water supply planning and springs protection. Electronic-
               only “publication” of these documents has saved the taxpayers of Florida thousands of dollars by avoiding printing and distribution
               costs.


Florida Department of Community Affairs                                                                                                               112
       3. Please describe the policies and procedures that the agency uses to ensure the security of data submitted and/or retrieved by agency
          customers and the public.
           The Department exchanges data with agencies and customers, and provides data to the public. Many measures are prescribed to ensure
           both security and confidentiality. We operate a secure File Transfer Protocol (FTP) site utilizing Public Key Infrastructure (PKI)
           technology for exchange of encrypted data where required. We restrict access to secure data such as social security numbers of
           employees and contractors in our application software that is utilized by both employees and customers, and we restrict secure data on our
           websites while still supporting the open government initiative with full disclosure of public records. Where public records contain secure
           data, this data is expunged.

       4. When developing, competitively procuring, maintaining, or using electronic information or information technology, how does the agency
          ensure that state employees with disabilities have comparable access to and are provided with the same information and data as state
          employees who do not have disabilities?
           The Department complies with the American with Disabilities Act. The Department website is in compliance with Section 508,
           Rehabilitation Act of 1973 as amended in 1998. The Department has several cases where disabilities have been accommodated through
           the use of special technology and access considerations. A significant number of employees who have carpal tunnel issues have been
           provided with ergonomic computer keyboards, mouse controls, and gel hand rests to facilitate their performance of repetitive motion tasks
           involving a personal computer. An employee with epilepsy has been provided with a larger computer monitor and a specialized screen for
           this monitor to reduce screen flicker that may contribute to a seizure. In addition, a number of work station modifications have been
           provided by the Department to accommodate employees with back or sight difficulties that impair or impede work performance. As
           reflected through these noted actions, the Department maintains a commitment to assist employees whenever medically prescribed
           accommodations arise so that all employees have the ability to fully perform their assigned duties.




Florida Department of Community Affairs                                                                                                          113
    C. Recommendations to the committee for statutory, budgetary, or regulatory changes that would improve the quality and
       efficiency of services delivered to the public, reduce costs, or reduce duplication (s. 11.906(13), F.S.).
        1. In the following table (Exhibit 10), please list any recommendation from your agency for statutory changes that would improve the quality
           and efficiency of services, reduce costs or reduce duplication. For each recommendation, please indicate what statutes would need to be
           changed, an approximate timeline for implementation of the proposed changes, the estimated benefits to be achieved through the changes,
           and any possible adverse consequences of the proposed changes, and how improvements would be achieved.


                                                                 Exhibit 10: Statutory Changes


 FLORIDA COMMUNITIES TRUST (FCT)
                              Statute That                                 Benefits                Adverse Effects
    Recommended              Would Need to        Timeline for       (e.g., cost savings,         (e.g., increased costs,         How Improvements Would Be
   Statutory Change           Be Changed        Implementation        improved service)         fewer service recipients))                Achieved

 Streamline Chapter 380      Chapter 380        July 2009, if      The elimination of           None.                        A streamlined Florida Communities Trust
 Part III, F.S., to          Part III, F.S.     enacted during     unnecessary provisions                                    Act minimizes the potential for confusion
 eliminate a number of       Florida            the 2009           would bring the Act up                                    and clarifies the program mission.
 anachronistic and           Communities        Legislative        to date with the manner
 unnecessary provisions      Trust Act          Session.           in which the Program is
 referring to loans and                                            actually run.
 land reservation.


 SPECIAL DISTRICTS INFORMATION PROGRAM (SDIP)
                              Statute That                                  Benefits                    Adverse Effects
     Recommended             Would Need to        Timeline for        (e.g., cost savings,       (e.g., increased costs, fewer           How Improvements
   Statutory Change           Be Changed        Implementation         improved service)              service recipients))               Would Be Achieved

 Clarify that the Official   s. 189.4035,       July 2009, if      Elimination of printing       None known.                     Statutory authority needed to end
 List of Special Districts   F.S.               enacted during     and mailing expenses.                                         practice of publishing and mailing an
 may be an online            s. 189.412, F.S.   the 2009           User ability to access up-                                    annual printed version of the Official
 database as opposed to                         Legislative        to-date information                                           List of Special Districts. The
 a printed publication                          Session.           online.                                                       database and Official List of Special
 that must be mailed to                                                                                                          Districts Online already exist.
 thousands of people                                               User ability to create
 and agencies.                                                     customized reports


Florida Department of Community Affairs                                                                                                                              114
 SPECIAL DISTRICTS INFORMATION PROGRAM (SDIP)
                             Statute That                                Benefits                     Adverse Effects
    Recommended             Would Need to        Timeline for      (e.g., cost savings,          (e.g., increased costs, fewer           How Improvements
   Statutory Change          Be Changed        Implementation       improved service)                 service recipients))               Would Be Achieved
                                                                online.
                                                                User ability to print only
                                                                the information needed.
                                                                Ability to provide the
                                                                data to people using
                                                                assistive technology.
                                                                Ability to quickly update
                                                                the data and provide it to
                                                                the users.
 Clarify that the Florida   s. 189.412, F.S.   July 2009, if    Elimination of printing          None known.                     Statutory authority needed to end
 Special District                              enacted during   and mailing expenses.                                            practice of publishing and mailing a
 Handbook may be an                            the 2009         User ability to quickly                                          printed version of the Florida Special
 online interactive                            Legislative      access required online                                           District Handbook. An online version
 handbook as opposed to                        Session.         reporting, contact                                               of the handbook already exists.
 a printed publication                                          information, and other
 that must be mailed to                                         information.
 thousands of people
 and agencies.                                                  User ability to print only
                                                                the sections needed.
                                                                Ability to provide
                                                                information to people
                                                                using assistive
                                                                technology.
                                                                Ability to quickly update
                                                                the information and
                                                                provide it to the users.


 OFFICE OF URBAN OPPORTUNITY/FRONT PORCH PROGRAM
                             Statute That                              Benefits                  Adverse Effects
    Recommended             Would Need to        Timeline for    (e.g., cost savings,        (e.g., increased costs, fewer             How Improvements
   Statutory Change          Be Changed        Implementation     improved service)               service recipients))                 Would Be Achieved

 Add statutory language     Chapter            July 2009, if    The Office of Urban       No adverse effects                 Improvements will be achieved through

Florida Department of Community Affairs                                                                                                                             115
 that clearly identifies    20.18(6), F.S.   enacted during       Opportunity will be                                         the basic administrative structure that will
 the roles and                               the 2009             better able to serve                                        be incorporated into the program. The
 responsibilities of the                     Legislative          community based                                             codification of the program guidelines
 Office of Urban                             Session.             organizations and                                           and objectives provides for greater
 Opportunity and the                                              citizens within the                                         accountability and program continuity.
 primary objectives of                                            state due to clearly                                        The Department will assist in drafting an
 the Front Porch Florida                                          defined objectives                                          administrative rule that will serve as the
 Initiative;                                                      and a formal                                                basic guidebook for the Office of Urban
 Also the statute should                                          administrative rule.                                        Opportunity and the programs it offers.
 authorize the                                                    The administrative
 Department to                                                    rule gives greater
 promulgate an                                                    structure to the
 administrative rule that                                         program and ensures
 codifies the Front Porch                                         uniformity.
 Florida program.



       2. In the following table (Exhibit 11), please list any recommendations from your agency for budgetary changes that would improve the
          quality and efficiency of services, reduce costs, or reduce duplication. For each recommendation, please describe the changes proposed,
          the timeline for implementation, and the advantages and disadvantages of the changes. Do not list proposed budgetary increases unless
          they are anticipated to result in measurable long-term savings.


                                                              Exhibit 11: Budgetary Changes

        Recommended                                      Benefits             Adverse Effects             Funding Source
          Budgetary                Timeline for      (e.g., cost savings,    (e.g., increased costs,    (If increase, what is the          How Improvements
           Change                Implementation       improved service)     fewer service recipients)            source)                   Would Be Achieved
   Request new funding to        July 2009, if     Significant                      None.                                           This change would make it
   implement an online           appropriated      reductions in                                                                    easier and more efficient to keep
   payment system for            during the 2009   paperwork, staff                                                                 the “Official List of Special
   Special District annual       Legislative       time, and postal                                                                 District Online” up-to-date
   fee collection and an         Session.          costs. Improved                                                                  because special districts would
   online database updating                        service delivery                                                                 be able to log in and make direct
   process to keep the                             to over 1600                                                                     changes to their registered agent
   “Official List of Special                       special districts                                                                and office information.
   Districts Online” up-to-                        across the state.                                                                Additionally, special districts
   date.                                                                                                                            will be able to pay their annual
                                                                                                                                    special district fee electronically.
Florida Department of Community Affairs                                                                                                                               116
        Recommended                                  Benefits             Adverse Effects             Funding Source
          Budgetary              Timeline for    (e.g., cost savings,    (e.g., increased costs,    (If increase, what is the          How Improvements
           Change              Implementation     improved service)     fewer service recipients)            source)                   Would Be Achieved
                                                                                                                                Many special districts have
                                                                                                                                eliminated paper checks and are
                                                                                                                                burdened when they have to
                                                                                                                                make exceptions for the annual
                                                                                                                                special district fee. The ability
                                                                                                                                to process electronic payments
                                                                                                                                will streamline the internal
                                                                                                                                mechanisms associated with
                                                                                                                                processing approximately 1,600
                                                                                                                                payments each year.


       3. In the following table (Exhibit 12), please list any recommendations from your agency for regulatory changes that would improve the
          quality and efficiency of services, reduce costs, or reduce duplication. For each recommendation, please describe the changes proposed,
          the timeline for implementation, and the advantages and disadvantages of the changes.

       While the Division of Community Planning does not provide direct regulatory services and instead exercises oversight over local government
       land use planning, there are a number of measures proposed by the Department during the 2008 Legislative Session that should be further
       examined, particularly those concepts expressed in SB 474.

                                                         Exhibit 12: Regulatory Changes

        Recommended                                  Benefits             Adverse Effects             Funding Source
         Regulatory              Timeline for    (e.g., cost savings,    (e.g., increased costs,    (If increase, what is the          How Improvements
           Change              Implementation     improved service)     fewer service recipients)            source)                   Would Be Achieved
   Enhanced Citizen            Requires         Improve access to       None                        N/A                         Revise state law
   Participation               legislation      the planning
                                                process for the
                                                public; provide
                                                greater discipline
                                                for local
                                                governments in the
                                                plan amendment
                                                process



Florida Department of Community Affairs                                                                                                                         117
        Recommended                                  Benefits             Adverse Effects             Funding Source
         Regulatory              Timeline for    (e.g., cost savings,    (e.g., increased costs,    (If increase, what is the          How Improvements
           Change              Implementation     improved service)     fewer service recipients)            source)                   Would Be Achieved
   Alternative State Review    Requires         Use expedited           Accelerated review of N/A                               Revise state law
   Process                     legislation      amendment process       certain plan
                                                for plan                amendments would
                                                amendments that         put greater burden on
                                                are consistent with     Department staff and
                                                state policy goals      affected parties
   Transportation              Requires         Provide flexibility     None                        N/A                         Revise state law
   Concurrency Flexibility     legislation      in urban areas and
   and Alternatives                             evaluate use of
                                                mobility fees as a
                                                possible
                                                replacement
   Affordable Housing          Requires         Provide incentives      None                        N/A                         Revise state law
   Incentives                  legislation      for affordable
                                                housing and
                                                establish an
                                                expedited review
                                                process
   Restrictions in Coastal     Requires         Restrict ability to     None                        N/A                         Revise state law
   High Hazard Areas           legislation      increase residential
                                                density in coastal
                                                areas vulnerable to
                                                natural disaster


         The Division of Community Planning performs an oversight function in regard to comprehensive planning, areas of critical state
         concern, and developments of regional impact but is not directly responsible for implementation of the planning and development
         regulation duties associated within those programs. Local governments are responsible for direct regulation of proposed development.
         The role of the Division is to determine whether comprehensive plans adopted by local governments are consistent with statutory
         standards; within areas of critical economic concern; whether local government actions are consistent with statutory standards; and
         whether local government orders for developments of regional impact meet statutory standards. Chapters 163 and 380, F.S., authorize
         adoption of rules to fulfill this mission.




Florida Department of Community Affairs                                                                                                                    118

				
DOCUMENT INFO