State of Wisconsin
Wis. Statutes s.16.75
BIDS MUST BE SEALED AND ADDRESSED TO: Remove from bidder list for this commodity/service. (Return this page only.)
AGENCY ADDRESS: Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid
# GMI 006. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting
Mendota Mental Health Institute purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in
301 Troy Drive another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a
bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly
Madison, WI 53704-1521 and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with
sample packages or other bids. Bid openings are public unless otherwise specified. Records will
be available for public inspection after issuance of the notice of intent to award or the award of the
contract. Bidder should contact person named below for an appointment to view the bid record.
Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise
REQUEST FOR BID noted. The attached terms and conditions apply to any subsequent award.
THIS IS NOT AN ORDER Bids MUST be in this office no later than
BIDDER (Name and Address) January 29, 2009 2:00 PM
Name (Contact for further information)
(608) 301-1053 January 15, 2009
Quote Price and Delivery FOB
x Fax bids are accepted Fax bids are not accepted
Item Quantity Price
No. and Unit Per Unit Total
Labor for Coaxial Cable Installation for Mendota Mental Health
Institute and Central Wisconsin Center
Payment Terms Delivery Time
We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be
certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington
Ave., Madison, Wisconsin 53702, (608) 267-9550. Does Not Apply to Printing Bids.
We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center
Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.
Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our
bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.
Yes No Unknown
In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition;
that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or
potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.
We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.
Name of Authorized Company Representative (Type or Print) Title
Phone ( )
Fax ( )
Signature of Above Date e-mail.
This form can be made available in accessible formats upon request to qualified individuals with disabilities.
4 STATE OF WISCONSIN
6 REQUEST FOR BIDS (RFB) # GMI-006
11 TABLE OF CONTENTS
14 1.0 INTRODUCTION AND PURPOSE
15 2.0 BID PROCEDURE AND INSTRUCTIONS
16 3.0 BID ACCEPTANCE, EVALUATION AND AWARD
17 4.0 SPECIFICATIONS
18 5.0 SITE DRAWINGS
19 6.0 COST INFORMATION
20 COST SHEET
21 7.0 REQUIRED FORMS
22 - VENDOR DATA SHEET
23 - VENDOR REFERENCE DATA SHEET
24 - VENDOR AGREEMENT
25 8.0 TERMS AND CONDITIONS
26 - SPECIAL, STANDARD
DSF Project No.
26 05 00 - 1
1 1.0 INTRODUCTION AND PURPOSE:
3 1.1 PURPOSE OF THE REQUEST FOR BIDS: The awarded contractor will provide
4 the labor for the final phases of installation of a fiber optic based Master Antenna
5 Television System (MATV). The system will provide the amplification and
6 distribution of television signals throughout Mendota Mental Health Institute
7 (MMHI) and Central Wisconsin Center (CWC).
10 1.2 REASONABLE ACCOMMODATIONS: The Department will provide reasonable
11 accommodations, including the provision of informational material in an
12 alternative format, for qualified individuals with disabilities upon request. If you
13 think you need accommodations at a bid opening/vendor conference, contact
14 Lew Bettinger at 608-301-1053 (voice) or 608-301-1048 (FAX).
16 1.3 SCOPE: Provide labor for the final phase of the installation of a fiber optic based
17 MATV system at Mendota Mental Health (MMHI) and Central Wisconsin Center
18 (CWC). The final phase of the project will be running coaxial cable and installing
19 jacks in individual rooms and offices: MMHI will be installing 114 jacks and CWC
20 will be installing 38 jacks. Cable, wiremold, wiremold boxes, raceway, F-
21 connectors, splices, red head plug anchors and compression connectors will be
22 provided by MMHI and CWC.
25 1.4 OVERVIEW OF PROCURING AGENCY: MMHI is a psychiatric hospital operated
26 by the Wisconsin Department of Health Services, Division of Mental Health and
27 Substance Abuse Services specializing in serving patients with complex
28 psychiatric conditions, often combined with certain problem behaviors. MMHI
29 provides a secure setting to meet legal and behavioral needs of its 250 residents
30 located at 301 Troy Drive, Madison Wisconsin.
32 CWC is a state residential and short term treatment facility for individuals with
33 developmental disabilities with a population of approximately 270 residents
34 located at Knutson Drive Madison, Wisconsin. CWC is managed by the State of
35 Wisconsin’s Division of Health Services, Division of Long Term Care.
38 1.5 METHOD OF AWARD: The award will be based upon the low total from the
39 lowest responsive, responsible bidder.
41 1.6 CANCELLATION AND TERMINATION: The State reserves the right to cancel
42 the resulting contract/agreement, for any reason, by giving written notice to
43 Contractor of such cancellation and specifying the effective date thereof, at least
44 ten (10) days before the effective date of such cancellation. Contractor shall, in
45 the event of such cancellation, be entitled to receive compensation for any work
46 accepted hereunder in accordance with the State's order(s). Contractor may also
47 be compensated for partially completed work in the event of such cancellation.
48 The compensation for such partially completed work shall be no more than the
49 percentage of completion of each work effort, as determined in the sole discretion
50 of the State, times the corresponding payment for completion of such work as set
51 forth in the State's order(s).
53 In addition, the State reserves the right to terminate the resulting
54 contract/agreement, for reasons of breach of contract, by giving written notice to
1 Contractor of such termination and specifying the effective date thereof, at least
2 ten (10) days before the effective date of such termination. Contractor shall, in
3 the event of such termination, be entitled to receive compensation for any work
4 accepted hereunder in accordance with the State's order(s). Contractor shall also
5 be compensated for partially completed work in the event of such termination.
6 The compensation for such partially completed work shall be no more than the
7 percentage of completion of each work effort, as determined in the sole discretion
8 of the State, times the corresponding payment for completion of such work as set
9 forth in the State's order(s).
11 Upon cancellation, termination or other expiration of the resulting
12 contract/agreement, each party shall forthwith return to the other all papers,
13 materials, and other properties of the other held by each for purposes of
14 execution of the contract/agreement. In addition, each party will assist the other
15 party in the orderly termination of this contract/agreement and the transfer of all
16 aspects hereof, tangible or intangible, as may be necessary for the orderly,
17 nondisruptive business continuation of each party.
19 1.7 VENDORNET REGISTRATION
21 Only vendors registered with the State of Wisconsin’s VendorNet will receive
22 future official notice for this service/commodity. The State of Wisconsin’s
23 purchasing information and vendor notification service is available to all
24 businesses and organizations that want to sell to the state. Anyone may access
25 VendorNet on the Internet at http://vendornet.state.wi.us to get information on
26 state purchasing practices and policies, goods and services that the state buys,
27 and tips on selling to the state. Vendors may use the same Web site address for
28 inclusion on the bidders list for goods and services that the organization wants to
29 sell to the state. A subscription with notification guarantees the organization will
30 receive an e-mail message each time a state agency, including any campus of
31 the University of Wisconsin System, posts a request for bid or a request for
32 proposal in their designated commodity/service area(s) with an estimated value
33 over $25,000. Organizations without Internet access receive paper copies in the
34 mail. Increasingly, state agencies also are using VendorNet to post simplified
35 bids valued at $25,000 or less. Vendors also may receive e-mail notices of these
36 simplified bid opportunities.
39 2.0 BID PROCEDURES AND INSTRUCTIONS:
41 2.1 METHOD OF BID:
42 Vendors must submit an original, marked as such, and a copy of all materials
43 required for acceptance of their bid by the deadline shown on the Request for Bid
44 form to:
46 USPS ADDRESS
47 Mendota Mental Health Institute
48 Business Office
49 301 Troy Drive
50 Madison WI 53704-1521
53 FAX # 608-301-1048 Lewis.Bettinger@dhfs.wisconsin.gov
DSF Project No.
26 05 00 - 3
2 Bids must be received by the receptionist in the above office. All bids must be
3 time-stamped in by the State Purchasing Office prior to the stated opening time.
4 Bids not so stamped will be considered late. Receipt of a bid by the State mail
5 system does not constitute receipt of a bid by the State Purchasing Office, for
6 purposes of this request for bids.
8 All bids must be packaged, sealed, and show the following information on the
9 outside of the package:
11 Vendor's Name and Address
12 Request for Bids Title
13 Request for Bids Number
14 Bid Due Date
16 2.2 CALENDAR OF EVENTS: Listed below are important dates and times by which
17 actions related to this Request for Bids (RFB) must be completed. In the event
18 that the State finds it necessary to change any of these dates and times it will do
19 so by issuing a supplement to this RFB.
22 DATE EVENT
24 January 15, 2009 Date of issue of the RFB.
25 January 29, 2009 2:00 PM Bids due from vendors.
28 2.3 FORMAT OF BID: Vendors responding to this RFB must comply with the
29 following format requirements:
31 a) SIGNED REQUEST FOR BID SHEET: Include here the signed Request
32 for Bid sheet included with the bid and those certifications required for submittal
33 of a bid. Bids submitted in response to this RFB must be signed by the person in
34 the vendor's organization who is responsible for the decision as to the prices
35 being offered in the bid or by a person who has been authorized in writing to act
36 as agent for the person responsible for the decision on prices.
38 By submitting a signed bid, the vendor's signatories certify that in connection with
39 this procurement: (a) the vendor's organization or an agent of the vendor's
40 organization has arrived at the prices in its bid without consultation,
41 communication or agreement with any other respondent or with any competitor
42 for the purpose of restricting competition, (b) the prices quoted in the bid have not
43 been knowingly disclosed by the vendor's organization or by any agent of the
44 vendor's organization and will not be knowingly disclosed by same, directly or
45 indirectly, to any other respondent or to any competitor, and (c) no attempt has
46 been made or will be made by the vendor's organization or by any agent of the
47 vendor's organization to induce any other person or firm to submit or not to
48 submit a bid for the purpose of restricting competition.
50 (b) State of Wisconsin Terms and Conditions: These standard and
51 supplemental terms and conditions shall govern this proposal and subsequent
52 award. Vendors must accept these terms and conditions or submit point-by-
53 point exceptions along with proposed alternative or additional language for
54 each point, including any vendor contracts. Submission of any standard
1 vendor contracts as a substitute for language in the terms and conditions
2 is not a sufficient response to this requirement and may result in rejection
3 of the vendor's proposal. The State reserves the right to negotiate contractual
4 terms and conditions other than those in the State of Wisconsin Contract when it
5 is in the best interest of the State to do so.
7 (c) ADDITIONAL INFORMATION: Include here the completed Vendor Data
8 Sheet and Vendor Reference Data Sheet and any other forms required in the bid.
9 Include all additional information that will be essential to an understanding of the
10 bid. This might include diagrams, excerpts from manuals, or other explanatory
11 documentation that would clarify and/or substantiate the bid document.
13 (d) COST INFORMATION: Provide cost information on the Request for Bid
14 sheet or the cost sheets included in this RFB. All costs for furnishing the
15 product(s) and/or service(s) included in the bid in accordance with the terms and
16 conditions in this RFB must be included.
18 2.4 MULTIPLE BIDS: Multiple bids from a vendor will be permissible, however each
19 bid must conform fully to the requirements for bid submission. Each such bid
20 must be separately submitted and labeled as Bid #1, Bid #2, etc. on each page
21 included in the response. Alternate acquisition plans do not constitute multiple
24 2.5 INCURRING COSTS: The State of Wisconsin is not liable for any cost incurred
25 by a vendor in the process of responding to this RFB.
27 2.6 QUESTIONS: For questions regarding the site, jack locations, bid specifications,
28 provided materials and site drawings contact MMHI’s Facilities Services
29 department (608) 301-1070. Questions concerning the bidding process can be
30 directed to Lew Bettinger at 608-301-1053.
33 Vendors are expected to raise any questions, exceptions, or additions they have
34 concerning the RFB document or the attached State of Wisconsin Contract at this
35 point in the RFB process. If a vendor discovers any significant ambiguity, error,
36 conflict, discrepancy, omission, or other deficiency in this RFB, the vendor should
37 immediately notify the above named individual of such error and request
38 modification or clarification of the RFB document.
40 In the event that it becomes necessary to provide additional clarifying data or
41 information, or to revise any part of this RFB, supplements or revisions will be
42 posted on VendorNet.
44 From the date of release of this RFP, until a Letter of Intent is issued, all contacts
45 with Department of Administration Personnel regarding this RFP shall be made
46 through this purchasing section in the Division of Administrative Services.
47 Violation of this condition may be considered sufficient cause for rejection of a
48 proposal, irrespective of any other considerations.
50 Each bid shall stipulate that it is predicated upon the terms and conditions of this
51 RFB and any supplements or revisions thereof.
DSF Project No.
26 05 00 - 5
1 2.7 NEWS RELEASES: News releases pertaining to the RFB or to the acceptance,
2 rejection, or evaluation of bids shall not be made without the prior written approval
3 of the State.
6 3.0 BID ACCEPTANCE, EVALUATION AND AWARD:
8 3.1 BID OPENING: Bids will be opened on January 29, 2009 at 2:00 PM at Mendota
9 Mental Health Conference Room 133, 301 Troy Drive , Madison WI 53704-1521.
11 3.2 BID ACCEPTANCE: Bids, which do not comply with instructions or are unable, to
12 comply with specifications contained in this RFB may be rejected by the State.
13 The State may request reports on a vendor's financial stability and if financial
14 stability is not substantiated may reject a vendor's bid. The State retains the right
15 to accept or reject any or all bids, or accept or reject any part of a bid deemed to
16 be in the best interest of the State. The State shall be the sole judge as to
17 compliance with the instructions contained in this RFB.
19 3.3 BID EVALUATION: Bids will be evaluated by the Department's purchasing agent
20 and program manager to verify that they will meet all specified requirements in
21 this RFB. This verification may include requesting reports on the vendor's
22 financial stability, conducting demonstrations of the vendor's proposed
23 products(s) and/or service(s), and reviewing results of past awards to the vendor
24 by the State of Wisconsin.
26 Bids from certified Minority Business Enterprises may be provided up to a five
27 percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m).
29 3.4 NOTIFICATION OF INTENT TO AWARD: Any vendors who respond to this
30 RFB, with a bid, will be notified in writing of the State's intent to award the
31 contract(s) as a result of this RFB.
33 After notification of the intent to award the bid is made, and under the supervision
34 of agency staff, copies of bids will be available for public inspection 8:30 a.m. to
35 4:00 PM at the Mendota Mental Health Business Office, 301 Troy Drive Room
36 109B, Madison WI 53704-1521. Vendors should schedule reviews with Lew
37 Bettinger at 608-301-1053 to ensure that space is available for the review.
40 4.0 SPECIFICATIONS:
42 SECTION 26 05 00
43 COMMON WORK RESULTS FOR ELECTRICAL
45 PART 1 - GENERAL
48 The work under this section includes basic electrical requirements, which are applicable to all
49 Division 26 and Division 27 sections. This section includes information common to two or more
50 technical specification sections or items that are of a general nature, not conveniently fitting into
51 other technical sections. Included are the following topics:
52 PART 1 - GENERAL
54 Related Work
55 Reference Standards
56 Regulatory Requirements
1 Quality Assurance
2 Continuity of Existing Services and Systems
3 Protection of Finished Surfaces
4 Approved Electrical Testing Laboratories
5 Sleeves and Openings
6 Sealing and Firestopping
7 State and/or User Agency Furnished Equipment
8 Work by State and/or User Agency
9 Provisions for Future Work
13 Project/Site Conditions
14 Asbestos Abatement
15 Work Sequence and Scheduling
16 Work by Other Trades
17 Offsite Storage
18 Request and Certificate for Payment
19 Salvage Materials
20 Certificates and Inspections
21 Operating and Maintenance Instructions
22 Training of User Agency Personnel
23 Record Drawings
24 PART 2 - PRODUCTS
25 Access Panels and Doors
26 Sealing and Firestopping
27 PART 3 - EXECUTION
28 Excavation and Backfill
29 Concrete Work
30 Cutting and Patching
31 Building Access
32 Equipment Access
35 Sealing and Firestopping
36 Housekeeping and Clean Up
38 RELATED WORK
39 Applicable provisions of Division 1 govern work under this Section.
41 REFERENCE STANDARDS
42 Abbreviations of standards organizations referenced in this and other sections are as follows:
43 ANSI American National Standards Institute
44 EPA Environmental Protection Agency
45 ETL Electrical Testing Laboratories, Inc.
46 IEEE Institute of Electrical and Electronics Engineers
47 ISA Instrument Society of America
48 NEC National Electric Code
49 NEMA National Electrical Manufacturers Association
50 NESC National Electrical Safety Code
51 NFPA National Fire Protection Association
52 UL Underwriters Laboratories Inc.
54 REGULATORY REQUIREMENTS
55 All work and materials are to conform in every detail to applicable rules and requirements of the Wisconsin
56 State Electrical Code Volumes 1 and 2, the National Electrical Code (ANSI/NFPA 70), other applicable
57 National Fire Protection Association codes, the National Electrical Safety Code, and present manufacturing
58 standards (including NEMA).
60 All Division 26 work shall be done under the direction of a currently certified State of Wisconsin Certified
61 Master Electrician.
63 QUALITY ASSURANCE
DSF Project No.
26 05 00 - 7
1 Where equipment or accessories are used which differ in arrangement, configuration, dimensions, ratings,
2 or engineering parameters from those indicated on the contract documents, the contractor is responsible for
3 all costs involved in integrating the equipment or accessories into the system and the assigned space and for
4 obtaining the performance from the system into which these items are placed.
6 Manufacturer references used herein are intended to establish a level of quality and performance
7 requirements unless more explicit restrictions are stated to apply.
9 All materials, except medium voltage equipment and components, shall be listed by and shall bear the label
10 of an approved electrical testing laboratory. If none of the approved electrical testing laboratories has
11 published standards for a particular item, then other national independent testing standards, if available,
12 applicable, and approved by DSF, shall apply and such items shall bear those labels. Where one of the
13 approved electrical testing laboratories has an applicable system listing and label, the entire system, except
14 for medium voltage equipment and components, shall be so labeled.
16 CONTINUITY OF EXISTING SERVICES AND SYSTEMS
17 No outages shall be permitted on existing systems except at the time and during the interval specified by the
18 user agency and by the DSF Project Representative. The institution may require written approval. Any
19 outage must be scheduled when the interruption causes the least interference with normal institutional
20 schedules and business routines. No extra costs will be paid to the Contractor for such outages which must
21 occur outside of regular weekly working hours.
23 This Contractor shall restore any circuit interrupted as a result of this work to proper operation as soon as
24 possible. Note that institutional operations are on a seven-day week schedule.
26 PROTECTION OF FINISHED SURFACES
27 Furnish one can of touch-up paint for each different color factory finish furnished by the Contractor.
28 Deliver touch-up paint with other "loose and detachable parts" as covered in the General Requirements.
30 APPROVED ELECTRICAL TESTING LABORATORIES
31 The following laboratories are approved for providing electrical product safety testing and listing services
32 as required in these specifications:
33 Underwriters Laboratories Inc.
34 Electrical Testing Laboratories, Inc.
36 SLEEVES AND OPENINGS
37 Openings that are required shall be the responsibility of the contractor requiring the opening. The
38 contractor shall install sleeves or cut openings as required. Each contractor shall be responsible for
39 coordinating locations of their sleeves and openings with work of other trades.
41 SEALING AND FIRESTOPPING
42 Sealing and firestopping of sleeves/openings between conduits, cable trays, wireways, troughs, cablebus,
43 busduct, etc. and the structural or partition opening shall be the responsibility of the contractor whose work
44 penetrates the opening. The contractor responsible shall hire individuals skilled in such work to do the
45 sealing and firestopping. These individuals hired shall normally and routinely be employed in the sealing
46 and fireproofing occupation.
49 STATE AND/OR USER AGENCY FURNISHED EQUIPMENT
52 WORK BY STATE AND/OR USER AGENCY
53 Asbestos abatement and PCB equipment (other than light fixture ballasts) removal and disposal, if required,
54 will be by the DSF under separate contract.
56 PROVISIONS FOR FUTURE WORK
60 The Contractor shall install all the necessary materials, apparatus, and devices to complete the electrical
61 equipment and systems installation herein specified, except such parts as are specifically exempted herein.
63 If an item is either called for in the specifications or shown on the plans, it shall be considered sufficient for
64 the inclusion of said item in this contract. If a conflict exists within the Specifications or exists within the
1 Drawings, the Contractor shall furnish the item, system, or workmanship, which is the highest quality,
2 largest, or most closely fits the DSF's intent (as determined by the DSF Project Manager).
4 It must be understood that the details and drawings are diagrammatic. The Contractor shall verify all
5 dimensions at the site and be responsible for their accuracy.
7 Materials and labor shall be new (unless noted or stated otherwise), first class, and workmanlike, and shall
8 be subject at all times to the DSF's and/or A/E's inspections, tests and approval from the commencement
9 until the acceptance of the completed work.
11 Whenever a particular manufacturer's product is named, it is intended to establish a level of quality and
12 performance requirements unless more explicit restrictions are stated to apply.
15 No later than ten (10) days before bid opening, the Contractor shall call the attention of the DSF to any
16 materials or apparatus the Contractor believes to be inadequate and to any necessary items of work omitted.
19 Submit for all equipment and systems as indicated in the respective specification sections, marking each
20 submittal with that specification section number. Mark general catalog sheets and drawings to indicate
21 specific items being submitted and proper identification of equipment by name and/or number, as indicated
22 in the contract documents. Failure to do this may result in the submittal(s) being returned to the Contractor
23 for correction and resubmission. Failing to follow these instructions does not relieve the Contractor from
24 the requirement of meeting the project schedule.
26 On request from the DSF, the successful bidder shall furnish additional drawings, illustrations, catalog data,
27 performance characteristics, etc.
29 Submittals shall be grouped to include complete submittals of related systems, products, and accessories in
30 a single submittal. Mark dimensions and values in units to match those specified. Include wiring diagrams
31 of electrically powered equipment.
33 The submittals must be approved before fabrication is authorized.
35 Submit sufficient quantities of submittals to allow the following distribution:
36 File Copy 2 copies
37 User agency 2 copies
38 A/E 2 copy
40 PROJECT/SITE CONDITIONS
41 Install Work in locations shown on Drawings, unless prevented by Project conditions.
43 Prepare drawings showing proposed rearrangement of Work to meet Project conditions, including changes
44 to Work specified in other Sections. Obtain permission of DSF before proceeding.
45 Tools, materials and equipment shall be confined to areas designated by the DSF and user agency.
47 ASBESTOS ABATEMENT
48 The State is responsible for identifying Asbestos Containing Materials (ACMs) in State buildings. The
49 Contractor is responsible for marking the extent of the identified ACMs that will be disturbed by the
50 Contractor’s work and coordination with an asbestos abatement contractor under a direct contract with the
51 State. The asbestos abatement contractor will require sole occupancy of the work space during asbestos
52 abatement work. Contractor shall communicate with the asbestos abatement contractor and make adequate
53 allowance for the asbestos abatement work in the work schedule. Contractor shall not supply or install any
54 materials that contain any amount of asbestos.
56 WORK SEQUENCE AND SCHEDULING
57 Install work in phases to accommodate user agency's occupancy requirements. During the construction
58 period coordinate electrical schedule and operations with DSF's Construction Representatives.
60 WORK BY OTHER TRADES
61 Every attempt has been made to indicate in this trade's specifications and drawings all work required of this
62 Contractor. However, there may be additional specific paragraphs in other trade specifications and
DSF Project No.
26 05 00 - 9
1 addenda, and additional notes on drawings for other trades which pertain to this Trade's work, and thus
2 those additional requirements are hereby made a part of these specifications and drawings.
4 Electrical details on drawings for equipment to be provided by others is based on preliminary design data
5 only. This Contractor shall lay out the electrical work and shall be responsible for its correctness to match
6 equipment actually provided by others.
8 OFFSITE STORAGE
9 If payment will be requested for approved offsite stored material, then the Contractor shall complete an
10 "Off-site Storage Agreement" which is available from the DSF. Prior approval by DSF personnel for offsite
11 storage will be needed. No material will be accepted for offsite storage unless submittals for the material
12 have been approved.
14 REQUEST AND CERTIFICATE FOR PAYMENT
15 Within 10 days after Notice to Proceed, the successful bidder will submit to the DSF in a form prescribed
16 below and by the General Conditions of the Contract, Scheduling and Coordination of Work, Reports,
17 Records and Data, and Payments to Contractor, a cost breakdown of the proposed values for work
18 performed which, if approved by the DSF, will become the basis for construction progress and monthly
19 payments. The cost breakdown items shall reflect actual work progress stages as closely as feasible.
21 In addition, if payment will be requested for approved off-site stored material, then that material shall be
22 listed as a line item and the Contractor shall complete an "Off-site Storage Agreement" which is available
23 from the DSF.
25 SALVAGE MATERIALS
26 No materials removed from this project shall be reused except as specifically noted below. All materials
27 removed shall become the property of and shall be disposed of by the Contractor.
29 CERTIFICATES AND INSPECTIONS
30 Obtain and pay for all required State installation inspections except those provided by the DSF in
31 accordance with Wis. Adm. Code Section Comm. 50.12. Deliver originals of these certificates to the DSF's
32 Project Representative. Include copies of the certificates in the Operating and Maintenance Instructions.
34 OPERATING AND MAINTENANCE INSTRUCTIONS
35 Assemble material in three-ring or post binders, using an index at the front of each volume and tabs for each
36 system or type of equipment. In addition to the data indicated in the General Requirements, include the
37 following information:
38 Copies of all approved submittals.
39 Manufacturer's wiring diagrams for electrically powered equipment
40 Records of tests performed to certify compliance with system requirements
41 Certificates of inspection by regulatory agencies
42 Parts lists for manufactured equipment
43 Preventive maintenance recommendations
45 Additional information as indicated in the technical specification sections
48 TRAINING OF USER AGENCY PERSONNEL
49 Instruct user agency's personnel in the proper operation and maintenance of systems and equipment
50 provided as part of this project; video tape all training sessions. Include not less than 16 hours of
51 instruction, using the Operating and Maintenance manuals during this instruction. Demonstrate startup and
52 shutdown procedures for all equipment. All training to be during normal working hours.
54 RECORD DRAWINGS
55 The Contractor shall maintain at least one copy each of the specifications and drawings on the job site at all
58 The DSF will provide the Contractor with a suitable set of contract drawings on which daily records of
59 changes and deviations from contract shall be recorded. Dimensions and elevations on the record drawings
60 shall locate all buried or concealed piping, conduit, or similar items.
62 The daily record of changes shall be the responsibility of Contractor's field superintendent. No arbitrary
63 mark-ups will be permitted.
1 At completion of the project, the Contractor shall submit the marked-up record drawings to the DSF prior to
2 final payment.
4 PART 2 – PRODUCTS
6 ACCESS PANELS AND DOORS
7 Lay-in Ceilings:
8 Removable lay-in ceiling tiles in 2 x 2 foot or 2 x 4 foot configuration provided under other divisions are
9 sufficient; no additional access provisions are required unless specifically indicated.
11 Concealed Spline Ceilings:
12 Removable sections of ceiling tile held in position with metal slats or tabs compatible with the ceiling
13 system used will be provided under other divisions.
15 Metal Pan Ceilings:
16 Removable sections of ceiling tile held in position by pressure fit will be provided under other divisions.
18 Plaster Walls and Ceilings:
19 16 gauge frame with not less than a 20 gauge hinged door panel, prime coated steel for general applications,
20 stainless steel for use in toilets, showers and similar wet areas, concealed hinges, screwdriver operated cam
21 latch for general application, key lock for use in public areas, UL listed for use in fire rated partitions if
22 required by the application. Use the largest size access opening possible, consistent with the space and the
23 equipment needing service; minimum size is 12" by 12".
25 SEALING AND FIRESTOPPING
26 FIRE AND/OR SMOKE RATED PENETRATIONS:
28 3M, STI/SpecSeal, Tremco, Hilti or approved equal.
30 All firestopping systems shall be by the same manufacturer.
33 Contractor shall submit product data for each firestop system. Submittals shall include product
34 characteristics, performance and limitation criteria, test data, MSDS sheets, installation details and
35 procedures for each method of installation applicable to this project. For non-standard conditions where no
36 UL tested system exists, submit manufacturer's drawings for UL system with known performance for which
37 an engineering judgement can be based upon.
40 Firestop systems shall be UL listed or tested by an independent testing laboratory approved by the
41 Department of Commerce.
43 Use a product that has a rating not less than the rating of the wall or floor being penetrated. Reference
44 architectural drawings for identification of fire and/or smoke rated walls and floors.
46 Contractor shall use firestop putty, caulk sealant, intumescent wrapstrips, intumescent firestop collars,
47 firestop mortar or a combination of these products to provide a UL listed system for each application
48 required for this project. Provide mineral wool backing where specified in manufacturer's application detail.
50 NON-RATED PENETRATIONS:
51 Conduit Penetrations Through Below Grade Walls:
52 In exterior wall openings below grade, use a modular mechanical type seal consisting of interlocking
53 synthetic rubber links shaped to continuously fill the annular space between the uninsulated conduit and the
54 cored opening or a water-stop type wall sleeve.
56 Conduit and Cable Tray Penetrations:
57 At conduit and cable tray penetrations of non-rated interior partitions, floors and exterior walls above grade,
58 use urethane caulk in annular space between conduit and sleeve, or the core drilled opening.
60 PART 3 – EXECUTION (If Applicable)
62 EXCAVATION AND BACKFILL
DSF Project No.
26 05 00 - 11
1 Perform all excavation and backfill work to accomplish indicated electrical systems installation. Grade and
2 landscaping shall be restored to its original state.
4 CONCRETE WORK
5 Contractor will perform all cast-in-place concrete unless noted otherwise elsewhere. Provide all layout
6 drawings, anchor bolts, metal shapes, and/or templates required to be cast into concrete or used to form
7 concrete for the support of electrical equipment.
9 CUTTING AND PATCHING
10 Cutting and patching required to access work in existing walls, in chases, above inaccessible ceilings, below
11 floors, etc., shall be by the Contractor who requires the access, unless shown on the bid documents
12 otherwise or noted otherwise.
14 The Contractor shall do all cutting, or fitting of the work as required to make its several parts fit together, or
15 to receive the work of others, as shown or reasonably implied by the drawings or specifications, or as may
16 be directed by DSF. Holes cut in exterior walls and/or roofs shall be waterproofed.
18 The Contractor who cuts shall also be responsible for patching. Where cutting and patching is required, the
19 Contractor shall hire individuals skilled in such work to do cutting and patching.
21 The Contractor who removes or relocates building components which leaves a remaining opening shall be
22 responsible for patching the opening.
24 Patching includes repairing openings to match adjacent construction and painting the surface to match
25 existing. Painting means covering the entire wall where patching is to be done to nearest break point or
26 corner unless indicated to be done by other trades.
28 Contractor shall not endanger any work by cutting, digging or otherwise and shall not cut or alter the work
29 of others without their consent.
31 Do not pierce beams or columns without permission of DSF and then only as directed in writing. If any
32 ductwork, piping, conduit, etc. is required through walls or floors where no sleeve has been provided, use a
33 core drill or saw cut to prevent damage and structural weakening.
35 Wherever any material, finish, or equipment, is damaged, the skilled trade shall accomplish the repair or
36 replacement, in that particular work and the cost shall be charged to the party responsible for the damage.
37 DSF reserves the right to disallow any means and/or methods that, in the opinion of DSF, are harmful to
38 and/or not in the best interest of preserving the improvements receiving the work.
40 BUILDING ACCESS
41 Arrange for the necessary openings in the building to allow for admittance of all apparatus. When the
42 building access was not previously arranged and must be provided by this contractor, restore any opening to
43 its original condition after the apparatus has been brought into the building.
47 EQUIPMENT ACCESS
48 Install all piping, conduit, ductwork, and accessories to permit access to equipment for maintenance.
49 Coordinate the exact location of wall and ceiling access panels and doors with the Contractor, making sure
50 that access is available for all equipment and specialties. Where access is required in plaster or drywall
51 walls or ceilings, furnish the access doors to the contractor and reimburse the contractor for installation of
52 those access doors.
55 The Contractor shall cooperate with other trades and DSF's personnel in locating work in a proper manner.
56 Should it be necessary to raise or lower or move longitudinally any part of the electrical work to better fit
57 the general installation, such work shall be done at no extra cost to the DSF, provided such decision is
58 reached prior to actual installation. The Contractor shall check location of electrical outlets with respect to
59 other installations before installing.
61 The Contractor shall verify that all devices are compatible for the surfaces on which they will be used. This
62 includes, but is not limited to light fixtures, panelboards, devices, etc. and recessed or semi-recessed heating
63 units installed in/on architectural surfaces.
1 Coordinate all work with other contractors prior to installation. Any installed work that is not coordinated
2 and that interferes with other contractor's work shall be removed or relocated at the installing contractor's
5 Cooperate with the testing consultant in ensuring specification Section 26 05 04 compliance. Verify system
6 completion to the testing consultant. Demonstrate the starting, interlocking and control features of each
7 system so the testing contractor can perform its work.
10 Pipe sleeves for conduits 6" in diameter and smaller, in new poured concrete construction, shall be schedule
11 40 steel pipe, plastic removable sleeve or sheet metal sleeve, all cast in place.
13 In wet area floor penetrations, top of sleeve to be 2 inches above the adjacent floor. In existing wet area
14 floor penetrations, core drill sleeve openings large enough to insert schedule 40 sleeve and grout the area
15 around the sleeve. If a pipe clamp resting on the sleeve supports the pipe penetrating the sleeve, weld a
16 collar or struts to the sleeve that will transfer weight to the existing floor structure. Wet areas for this
17 paragraph are rooms or spaces containing air handling unit coils, converters, pumps, chillers, boilers, and
18 similar waterside equipment.
20 Pipe penetrations in existing concrete floors that are not in wet areas may omit the use of schedule 40 sleeve
21 and use the core drilled opening as the sleeve.
23 SEALING AND FIRESTOPPING
24 Fire and/or Smoke Penetrations:
25 Install approved product in accordance with the manufacturer's instructions where a pipe (i.e. cable tray,
26 bus, cable bus, conduit, wireway, trough, etc.) penetrates a fire rated surface.
28 Where firestop mortar is used to infill large fire-rated floor openings that could be required to support
29 weight, provide permanent structural forming. Firestop mortar alone is not adequate to support any
30 substantial weight.
32 None-Rated Surfaces:
33 When the opening is through a non-fire rated wall, floor, ceiling or roof the opening must be sealed using an
34 approved type of material.
36 Use galvanized sheet metal sleeves in hollow wall penetrations to provide a backing for the sealant. Grout
37 area around sleeve in masonry construction.
39 Install escutcheons or floor/ceiling plates where conduit, penetrates non-fire rated surfaces in occupied
40 spaces. Occupied spaces for this paragraph include only those rooms with finished ceilings and the
41 penetration occurs below the ceiling.
43 In exterior wall openings below grade, assemble rubber links of mechanical seal to the proper size for the
44 conduit and tighten in place, in accordance with the manufacturer's instructions. Install so that the bolts used
45 to tighten the seal are accessible from the interior of the building or vault.
46 At interior partitions, conduit penetrations are required to be sealed for all clean rooms, laboratories, and
47 most hospital spaces, computer rooms, dormitory rooms, tele/data/com rooms and similar spaces where the
48 room pressure or odor transmission must be controlled. Apply sealant to both sides of the penetration in
49 such a manner that the annular space between the conduit sleeve and the conduit is completely filled.
51 HOUSEKEEPING AND CLEAN UP
52 The Contractor shall clean up and remove from the premises, on a daily basis, all debris and rubbish
53 resulting from its work and shall repair all damage to new and existing equipment resulting from its work.
54 When job is complete, this Contractor shall remove all tools, excess material and equipment from the site.
56 END OF SECTION
DSF Project No.
26 05 00 - 13
5.0 SITE DRAWINGS
Due to the size of the drawings please contact the Facilities Services Department (608) 301-1070 at
Mendota Mental Health Institute to view the site drawings.
6.0 COST INFORMATION
6.1 Vendors must fully complete the following cost sheet (Attachment A)
7.0 REQUIRED FORMS
The following forms must be completed and submitted with the bid in accordance with the instructions
given in Section 2.3. Blank forms are attached.
Vendor Information (DOA-3477)
Vendor Reference (DOA-3478)
Vendor Agreement (DOA-3333)
Cost Price Sheet Attachment A
Total Cost Bid #GMI-006 ____________________________________
*Cable, wiremold, wiremold boxes, raceway, F-connectors, splices, red head plug anchors and compression
connectors will be provided by MMHI and CWC.
DSF Project No.
26 05 00 - 15
STATE OF WISCONSIN Bid / Proposal #
Commodity / Service
1. BIDDING / PROPOSING COMPANY NAME
Phone ( ) Toll Free Phone ( )
FAX ( ) E-Mail Address
City State Zip + 4
2. Name the person to contact for questions concerning this bid / proposal.
Phone ( ) Toll Free Phone ( )
FAX ( ) E-Mail Address
City State Zip + 4
3. Any vendor awarded over $25,000 on this contract must submit affirmative action information to the
department. Please name the Personnel / Human Resource and Development or other person responsible
for affirmative action in the company to contact about this plan.
Phone ( ) Toll Free Phone ( )
FAX ( ) E-Mail Address
City State Zip + 4
4. Mailing address to which state purchase orders are mailed and person the department may contact
concerning orders and billings.
Phone ( ) Toll Free Phone ( )
FAX ( ) E-Mail Address
City State Zip + 4
5. CEO / President Name
This document can be made available in accessible formats to qualified individuals with disabilities.
STATE OF WISCONSIN Bid / Proposal #
Provide company name, address, contact person, telephone number, and appropriate information on the product(s)
and/or service(s) used for four (4) or more installations with requirements similar to those included in this solicitation
document. If vendor is proposing any arrangement involving a third party, the named references should also be
involved in a similar arrangement.
Address (include Zip + 4)
Contact Person Phone No.
Product(s) and/or Service(s) Used
Address (include Zip + 4)
Contact Person Phone No.
Product(s) and/or Service(s) Used
Address (include Zip + 4)
Contact Person Phone No
Product(s) and/or Service(s) Used
Address (include Zip + 4)
Contact Person Phone No.
Product(s) and/or Service(s) Used
This document can be made available in accessible formats to qualified individuals with disabilities.
State of Wisconsin Division of State Agency Services
Department of Administration State Bureau of Procurement
Wisconsin’s Cooperative Purchasing Service
Wisconsin statutes (s. 16.73, Wis. Stats.) establish authority to allow Wisconsin municipalities to purchase from state contracts.
Participating in the service gives vendors opportunities for additional sales without additional bidding. Municipalities use the
service to expedite purchases. A "municipality" is defined as any county, city, village, town, school district, board of school
directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the
authority to award public contracts (s. 16.70(8), Wis. Stats.). Federally recognized Indian tribes and bands in this state may
participate in cooperative purchasing with the state or any municipality under ss. 66.0301(1) and (2), Wis.Stats.
will contact the contractor directly to place orders referencing the state agency contract number; and
are responsible for receipt, acceptance, inspection of commodities directly from the contractor, and making payment directly
to the contractor.
The State of Wisconsin is not a party to these purchases or any dispute arising from these purchases and is not liable for
delivery or payment of any of these purchases.
The State of Wisconsin will determine the contractor’s participation by checking a box below.
MANDATORY: Bidders/Proposers must agree to furnish the commodities or services of this bid/proposal to Wisconsin
municipalities. Vendors should note any special conditions below.
OPTIONAL: Bidders/Proposers may or may not agree to furnish the commodities or services of this bid/proposal to
Wisconsin municipalities. A vendor’s decision on participating in this service has no effect on awarding this contract.
A vendor in the service may specify minimum order sizes by volume or dollar amount, additional charges beyond normal
delivery areas, or other minimal changes for municipalities.
Vendor: please check one of the following boxes in response.
I Agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities with any special
conditions noted below.
I Do Not Agree to furnish the commodities or services to Wisconsin municipalities.
Special Conditions (if applicable):
Signature Date (mm/dd/ccyy)
Name (Type or Print) Title
Address (Street) City State ZIP + 4
Commodity/Service Request for Bid/Proposal Number
9.0 TERMS AND CONDITIONS
The State of Wisconsin reserves the right to incorporate standard State contract provisions into any contract
negotiated with any proposal submitted responding to this RFB (Standard Terms and Conditions (DOA-3054)
and Supplemental Standard Terms and Conditions for Procurements for Services (DOA-3681)). Failure of the
successful proposer to accept these obligations in a contractual agreement may result in cancellation of the
SPECIAL TERMS AND CONDITIONS
9.1 Prime contractor and minority business subcontractors.
The prime contractor will be responsible for contract performance when subcontractors are used. However,
when subcontractors are used, they must abide by all terms and conditions of the contract. If subcontractors are
to be used, the proposer must clearly explain their participation.
The State of Wisconsin is committed to the promotion of minority business in the state’s purchasing program and
a goal of placing five (5) percent of its total purchasing dollars with certified minority businesses. Authority for
this program is found in Wisconsin Statutes 15.107(2), 16.75(4), and 16.75(5) and 560.036(2). The Department
of Administration is committed to the promotion of minority business in the department’s purchasing program.
The State of Wisconsin’s policy provides that minority owned business enterprises certified by the Wisconsin
Department of Commerce, Bureau of Minority Development should have the maximum opportunity to participate
in the performance of its contracts. The awarded vendor is strongly urged to use due diligence to further this
policy by awarding subcontracts to minority owned business enterprises, or by using such enterprises to provide
goods and services incidental to this requested service or contract, with a goal of awarding at least 5% of the
award amount of this request for bid/proposal to such enterprises.
Upon request the awarded vendor shall furnish a subcontracting plan of action indicating appropriate
information about its effort to achieve this goal, including identities of such enterprises certified by the
Wisconsin Department of Commerce and their subcontract amount. The Department of Administration will
require from the successful contractor a quarterly report of amounts spent with certified minority business
A listing of certified minority businesses, as well as the services and commodities they provide, is available from
the Department of Administration, Office of Minority Business Program, (608) 267-7806. The list is published
on the Internet at: http://www.doa.state.wi.us/deo/mbe/minority_search.asp
least fifteen (15) days, providing the discount terms
Wisconsin Department of Administration are deemed favorable. All payment terms must allow
DOA-3054 (R10/2005) the option of net thirty (30).
Ch. 16, 19, 51, Wis. Stats.
Page 1 of 3 7.0 UNFAIR SALES ACT: Prices quoted to the State of
Standard Terms And Conditions Wisconsin are not governed by the Unfair Sales Act.
(Request For Bids / Proposals)
8.0 ACCEPTANCE-REJECTION: The State of Wisconsin
SPECIFICATIONS: The specifications in this request are the reserves the right to accept or reject any or all
minimum acceptable. When specific manufacturer and bids/proposals, to waive any technicality in any bid/proposal
model numbers are used, they are to establish a design, submitted, and to accept any part of a bid/proposal as
type of construction, quality, functional capability and/or deemed to be in the best interests of the State of
performance level desired. When alternates are Wisconsin.
bid/proposed, they must be identified by manufacturer, stock
number, and such other information necessary to establish Bids/proposals MUST be date and time stamped by the
equivalency. The State of Wisconsin shall be the sole judge soliciting purchasing office on or before the date and time
of equivalency. Bidders/proposers are cautioned to avoid that the bid/proposal is due. Bids/proposals date and time
bidding alternates to the specifications which may result in stamped in another office will be rejected. Receipt of a
rejection of their bid/proposal. bid/proposal by the mail system does not constitute receipt
of a bid/proposal by the purchasing office.
2.0 DEVIATIONS AND EXCEPTIONS: Deviations and excep-
tions from original text, terms, conditions, or specifications 9.0 METHOD OF AWARD: Award shall be made to the lowest
shall be described fully, on the bidder's/proposer's letter- responsible, responsive bidder unless otherwise specified.
head, signed, and attached to the request. In the absence
of such statement, the bid/proposal shall be accepted as in 10.0 ORDERING: Purchase orders or releases via purchasing
strict compliance with all terms, conditions, and specifica- cards shall be placed directly to the contractor by an
tions and the bidders/proposers shall be held liable. authorized agency. No other purchase orders are
3.0 QUALITY: Unless otherwise indicated in the request, all
material shall be first quality. Items which are used, 11.0 PAYMENT TERMS AND INVOICING: The State of
demonstrators, obsolete, seconds, or which have been Wisconsin normally will pay properly submitted vendor
discontinued are unacceptable without prior written approval invoices within thirty (30) days of receipt providing goods
by the State of Wisconsin. and/or services have been delivered, installed (if required),
and accepted as specified.
4.0 QUANTITIES: The quantities shown on this request are
based on estimated needs. The state reserves the right to Invoices presented for payment must be submitted in
increase or decrease quantities to meet actual needs. accordance with instructions contained on the purchase
order including reference to purchase order number and
5.0 DELIVERY: Deliveries shall be F.O.B. destination freight submittal to the correct address for processing.
prepaid and included unless otherwise specified.
A good faith dispute creates an exception to prompt
6.0 PRICING AND DISCOUNT: The State of Wisconsin quali- payment.
fies for governmental discounts and its educational institu-
tions also qualify for educational discounts. Unit prices shall 12.0 TAXES: The State of Wisconsin and its agencies are
reflect these discounts. exempt from payment of all federal tax and Wisconsin state
and local taxes on its purchases except Wisconsin excise
6.1 Unit prices shown on the bid/proposal or contract taxes as described below.
shall be the price per unit of sale (e.g., gal., cs., doz.,
ea.) as stated on the request or contract. For any The State of Wisconsin, including all its agencies, is
given item, the quantity multiplied by the unit price required to pay the Wisconsin excise or occupation tax on
shall establish the extended price, the unit price shall its purchase of beer, liquor, wine, cigarettes, tobacco
govern in the bid/proposal evaluation and contract products, motor vehicle fuel and general aviation fuel.
administration. However, it is exempt from payment of Wisconsin sales or
use tax on its purchases. The State of Wisconsin may be
6.2 Prices established in continuing agreements and subject to other states' taxes on its purchases in that state
term contracts may be lowered due to general market depending on the laws of that state. Contractors perform-
conditions, but prices shall not be subject to increase ing construction activities are required to pay state use tax
for ninety (90) calendar days from the date of award. on the cost of materials.
Any increase proposed shall be submitted to the
contracting agency thirty (30) calendar days before 13.0 GUARANTEED DELIVERY: Failure of the contractor to
the proposed effective date of the price increase, and adhere to delivery schedules as specified or to promptly
shall be limited to fully documented cost increases to replace rejected materials shall render the contractor liable
the contractor which are demonstrated to be indus- for all costs in excess of the contract price when alternate
trywide. The conditions under which price increases procurement is necessary. Excess costs shall include the
may be granted shall be expressed in bid/proposal administrative costs.14.0 ENTIRE AGREEMENT:
documents and contracts or agreements. These Standard Terms and Conditions shall apply to any
contract or order awarded as a result of this request except
6.3 In determination of award, discounts for early where special requirements are stated elsewhere in the
payment will only be considered when all other con- request; in such cases, the special requirements shall
ditions are equal and when payment terms allow at apply. Further, the written contract and/or order with
Page 3 of 3
referenced parts and attachments shall constitute the entire
agreement and no other terms and conditions in any 19.2 The contractor agrees to post in conspicuous places,
document, acceptance, or acknowledgment shall be available for employees and applicants for employ-
effective or binding unless expressly agreed to in writing by ment, a notice to be provided by the contracting state
the contracting authority. agency that sets forth the provisions of the State of
Wisconsin's nondiscrimination law.
15.0 APPLICABLE LAW: This contract shall be governed under
the laws of the State of Wisconsin. The contractor shall at 19.3 Failure to comply with the conditions of this clause
all times comply with and observe all federal and state may result in the contractor's becoming declared an
laws, local laws, ordinances, and regulations which are in "ineligible" contractor, termination of the contract, or
effect during the period of this contract and which in any withholding of payment.
manner affect the work or its conduct. The State of
Wisconsin reserves the right to cancel this contract if the 20.0 PATENT INFRINGEMENT: The contractor selling to the
contractor fails to follow the requirements of s. 77.66, Wis. State of Wisconsin the articles described herein guarantees
Stats., and related statutes regarding certification for the articles were manufactured or produced in accordance
collection of sales and use tax. The State of Wisconsin with applicable federal labor laws. Further, that the sale or
also reserves the right to cancel this contract with any use of the articles described herein will not infringe any
federally debarred contractor or a contractor that is United States patent. The contractor covenants that it will
presently identified on the list of parties excluded from at its own expense defend every suit which shall be brought
federal procurement and non-procurement contracts. against the State of Wisconsin (provided that such
contractor is promptly notified of such suit, and all papers
16.0 ANTITRUST ASSIGNMENT: The contractor and the State therein are delivered to it) for any alleged infringement of
of Wisconsin recognize that in actual economic practice, any patent by reason of the sale or use of such articles, and
overcharges resulting from antitrust violations are in fact agrees that it will pay all costs, damages, and profits recov-
usually borne by the State of Wisconsin (purchaser). erable in any such suit.
Therefore, the contractor hereby assigns to the State of
Wisconsin any and all claims for such overcharges as to 21.0 SAFETY REQUIREMENTS: All materials, equipment, and
goods, materials or services purchased in connection with supplies provided to the State of Wisconsin must comply
this contract. fully with all safety requirements as set forth by the
Wisconsin Administrative Code and all applicable OSHA
17.0 ASSIGNMENT: No right or duty in whole or in part of the Standards.
contractor under this contract may be assigned or dele-
gated without the prior written consent of the State of 22.0 WARRANTY: Unless otherwise specifically stated by the
Wisconsin. bidder/proposer, equipment purchased as a result of this
request shall be warranted against defects by the
18.0 WORK CENTER CRITERIA: A work center must be certi- bidder/proposer for one (1) year from date of receipt. The
fied under s. 16.752, Wis. Stats., and must ensure that equipment manufacturer's standard warranty shall apply as
when engaged in the production of materials, supplies or a minimum and must be honored by the contractor.
equipment or the performance of contractual services, not
less than seventy-five percent (75%) of the total hours of 23.0 INSURANCE RESPONSIBILITY: The contractor perform-
direct labor are performed by severely handicapped ing services for the State of Wisconsin shall:
23.1 Maintain worker's compensation insurance as
19.0 NONDISCRIMINATION / AFFIRMATIVE ACTION: In required by Wisconsin Statutes, for all employees
connection with the performance of work under this engaged in the work.
contract, the contractor agrees not to discriminate against
any employee or applicant for employment because of age, 23.2 Maintain commercial liability, bodily injury and prop-
race, religion, color, handicap, sex, physical condition, erty damage insurance against any claim(s) which
developmental disability as defined in s. 51.01(5), Wis. might occur in carrying out this agreement/contract.
Stats., sexual orientation as defined in s. 111.32(13m), Wis. Minimum coverage shall be one million dollars
Stats., or national origin. This provision shall include, but ($1,000,000) liability for bodily injury and property
not be limited to, the following: employment, upgrading, damage including products liability and completed
demotion or transfer; recruitment or recruitment advertising; operations. Provide motor vehicle insurance for all
layoff or termination; rates of pay or other forms of owned, non-owned and hired vehicles that are used
compensation; and selection for training, including appren- in carrying out this contract. Minimum coverage shall
ticeship. Except with respect to sexual orientation, the be one million dollars ($1,000,000) per occurrence
contractor further agrees to take affirmative action to combined single limit for automobile liability and
ensure equal employment opportunities. property damage.
19.1 Contracts estimated to be over twenty-five thousand 23.3 The state reserves the right to require higher or lower
dollars ($25,000) require the submission of a written limits where warranted.
affirmative action plan by the contractor. An exemp-
tion occurs from this requirement if the contractor has
a workforce of less than twenty-five (25) employees.
Within fifteen (15) working days after the contract is
awarded, the contractor must submit the plan to the
contracting state agency for approval. Instructions
on preparing the plan and technical assistance
regarding this clause are available from the
contracting state agency.
24.0 CANCELLATION: The State of Wisconsin reserves the Bidders are encouraged to bid products with recycled
right to cancel any contract in whole or in part without content which meet specifications.
penalty due to nonappropriation of funds or for failure of the
contractor to comply with terms, conditions, and specifica- 30.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an
tions of this contract. order(s) resulting from this award(s) is a hazardous chemi-
25.0 VENDOR TAX DELINQUENCY: Vendors who have a cal, as defined under 29CFR 1910.1200, provide one (1)
delinquent Wisconsin tax liability may have their payments copy of a Material Safety Data Sheet for each item with the
offset by the State of Wisconsin. shipped container(s) and one (1) copy with the invoice(s).
26.0 PUBLIC RECORDS ACCESS: It is the intention of the 31.0 PROMOTIONAL ADVERTISING / NEWS RELEASES:
state to maintain an open and public process in the solicita- Reference to or use of the State of Wisconsin, any of its
tion, submission, review, and approval of procurement departments, agencies or other sub-units, or any state offi-
activities. cial or employee for commercial promotion is prohibited.
News releases pertaining to this procurement shall not be
Bid/proposal openings are public unless otherwise speci- made without prior approval of the State of Wisconsin.
fied. Records may not be available for public inspection Release of broadcast e-mails pertaining to this procurement
prior to issuance of the notice of intent to award or the shall not be made without prior written authorization of the
award of the contract. contracting agency.
27.0 PROPRIETARY INFORMATION: Any restrictions on the 32.0 HOLD HARMLESS: The contractor will indemnify and
use of data contained within a request, must be clearly save harmless the State of Wisconsin and all of its officers,
stated in the bid/proposal itself. Proprietary information agents and employees from all suits, actions, or claims of
submitted in response to a request will be handled in any character brought for or on account of any injuries or
accordance with applicable State of Wisconsin damages received by any persons or property resulting
procurement regulations and the Wisconsin public records from the operations of the contractor, or of any of its
law. Proprietary restrictions normally are not accepted. contractors, in prosecuting work under this agreement.
However, when accepted, it is the vendor's responsibility to
defend the determination in the event of an appeal or 33.0 FOREIGN CORPORATION: A foreign corporation (any
litigation. corporation other than a Wisconsin corporation) which
becomes a party to this Agreement is required to conform
27.1 Data contained in a bid/proposal, all documentation to all the requirements of Chapter 180, Wis. Stats., relating
provided therein, and innovations developed as a to a foreign corporation and must possess a certificate of
result of the contracted commodities or services authority from the Wisconsin Department of Financial
cannot be copyrighted or patented. All data, docu- Institutions, unless the corporation is transacting business
mentation, and innovations become the property of in interstate commerce or is otherwise exempt from the
the State of Wisconsin. requirement of obtaining a certificate of authority. Any
foreign corporation which desires to apply for a certificate of
27.2 Any material submitted by the vendor in response to authority should contact the Department of Financial
this request that the vendor considers confidential Institutions, Division of Corporation, P. O. Box 7846,
and proprietary information and which qualifies as a Madison, WI 53707-7846; telephone (608) 267-7577.
trade secret, as provided in s. 19.36(5), Wis. Stats.,
or material which can be kept confidential under the 34.0 WORK CENTER PROGRAM: The successful
Wisconsin public records law, must be identified on a bidder/proposer shall agree to implement processes that
Designation of Confidential and Proprietary Informa- allow the State agencies, including the University of
tion form (DOA-3027). Bidders/proposers may Wisconsin System, to satisfy the State's obligation to
request the form if it is not part of the Request for purchase goods and services produced by work centers
Bid/Request for Proposal package. Bid/proposal certified under the State Use Law, s.16.752, Wis. Stat.
prices cannot be held confidential. This shall result in requiring the successful bidder/proposer
to include products provided by work centers in its catalog
28.0 DISCLOSURE: If a state public official (s. 19.42, Wis. for State agencies and campuses or to block the sale of
Stats.), a member of a state public official's immediate comparable items to State agencies and campuses.
family, or any organization in which a state public official or
a member of the official's immediate family owns or controls 35.0 FORCE MAJEURE: Neither party shall be in default by
a ten percent (10%) interest, is a party to this agreement, reason of any failure in performance of this Agreement in
and if this agreement involves payment of more than three accordance with reasonable control and without fault or
thousand dollars ($3,000) within a twelve (12) month negligence on their part. Such causes may include, but are
period, this contract is voidable by the state unless appro- not restricted to, acts of nature or the public enemy, acts of
priate disclosure is made according to s. 19.45(6), Wis. the government in either its sovereign or contractual
Stats., before signing the contract. Disclosure must be capacity, fires, floods, epidemics, quarantine restrictions,
made to the State of Wisconsin Ethics Board, 44 East strikes, freight embargoes and unusually severe weather,
Mifflin Street, Suite 601, Madison, Wisconsin 53703 but in every case the failure to perform such must be
(Telephone 608-266-8123). beyond the reasonable control and without the fault or
negligence of the party.
State classified and former employees and certain
University of Wisconsin faculty/staff are subject to separate
disclosure requirements, s. 16.417, Wis. Stats.
29.0 RECYCLED MATERIALS: The State of Wisconsin is
required to purchase products incorporating recycled mate-
rials whenever technically and economically feasible.
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