Free Sample Hotel Forms

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					                                                                                                18-4 East Dundee Rd.
                                                                                                Suite 100
                                                                                                Barrington, IL 60010
                                                                                                Phone: 847-277-7343
                                                                                                FAX: 847-277-7383
                                                                                                jrhode@advancedarenas.com
                                         Team Contact Page
Tournament Date:                                                             Tournament Location: Holland, MI

Team Name:                                                            Age Group / Division:
Team Contact:                                                         Home Phone:
Work Phone:                                                           Cell Phone:
Email Address:

Hotel Preference
Please list Hotels in order of preference. Preferences are granted based on availability in the Advanced
Tournament block at the time your list is received. Please remember that the sizes of our blocks vary
from weekend to weekend and your first choice may not always be available. Some hotels require either
a two or three night minimum stay, refer to hotel list for specifics. Additional hotels may be added as
room blocks are filled.

Choice #1:                                                            Choice #2:
Choice #3:                                                            Choice #4:

IMPORTANT: The total number of rooms listed on the accompanying Rooming List is:

List the other team(s) you would like to be at the same hotel with:
Team Name:                                                            Age Group/Division:
Team Name:                                                            Age Group/Division:

Which is more important to your team, Hotel Preference or Staying with other teams?

These requests are not guaranteed but will be accommodated based on availability.

Team Contact Credit Card Information
Each team contact must supply a major credit card number. This credit card information will be used only
for the following purpose:
                     To Guarantee room reservations for any rooms in your group for which a major
                     credit card is not provided. At check-in, each individual guest will be required to
                     provide a major credit card or make cash payment. No additional room charges
                     will be made to the team contact's credit card.

Card Type:
Card Number:
Expiration Date:

I also acknowledge that I will provide copies of, or discuss, tournament hotel rules provided to me by
Advanced Tournaments, with members of my group.

Name:                                                    Signature:   0
                                                         Date:
                                                         2010/2011 Team Rooming List                                                                                                                             18-4 East Dundee Rd.
                                                                                                                                                                                                                              Suite 100
                                                                                                                                                                                                                  Barrington, IL 60010
                                      Form MUST be filled out using Computer or will not be accepted by hotels.                                                                                                  Phone: 847-277-7343
                                                         Fill out one(1) line for each room needed.                                                                                                               FAX: 847-277-7383
                                                                                                                                                                                                    Email: jrhode@advancedarenas.com

               Team Name: 0                                                                               Division / Level:     0                              Tournament Date:                                   0
              Contact Name: 0                                                     Cell #:      0                               Email Address:                                                   0
  #           Last Name                First Name          Number      Number      Smoking          Arrival Date      Departure Date           CC             Credit Card Number               CC Exp.
                                                          of Adults     of Kids      Pref          Month     Day      Month     Day           Type                                           Month  Year               Comments
            Sample - (Smith)                John              2           2         S / NS          07        21       07       23            MC              1234 5678 9012 3456             10    2012
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Individual cancellations must be confirmed, by calling the hotel directly, before 6:00pm (3) Three Days/(72 Hrs.) prior to arrival date. Late cancellations and "no shows" will be charged one room night plus
tax. Early Departures are subject to hotel charges. Teams cancelling more than 50% of their entire room block within one (1) week of the tournament start date will be subject to charges for one night's
room rate per room plus tax, for their entire block of rooms originally listed on the rooming list. Some hotels require a 2 or 3 night minimum stay. Room Types will be either 2 double beds or a King
bed with a pullout sofabed. There is no guarantee of room type, only that you will have one of these two types. Teams staying at the Hampton Inn will have a combination of rooms with either two
double beds or one king bed with a complimentary roll in bed. Each team will have both room types within their room block. If a team has a minimum of 15 paid guest rooms per night
the hotel will provide that team with a complimentary guest room for that night. (Pay for 15 get the 16th free per night per team.) If you meet the minimum, please indicate which room is free.
                                            Rooming List Information
              This page includes important information on hotel policies and procedures.
                        Please read and share this information with your team
1    As a condition of acceptance to the tournament, all out of town teams MUST reserve rooms through Advanced
     Tournaments and stay in an authorized hotel, at tournament rates. No other rates, discounts or hotel reward points, regardless
     of how obtainied will be honored. No exceptions. Failure to comply and/or attempts to circumvent procedures and obligations
      will result in expulsion from the tournament. In this situation, registration fees will not be refunded.

2    A minimum of 20 room nights is mandatory (i.e. an average of 10 rooms for 2 nights each is 20 room nights.) Teams with less
     than 20 total room nights will be ineligible for semi-final or championship play during the tournament. Teams with less than
     20 total room nights may have their eligibility for semi-final or championship play reinstated by paying a penalty totaling
     $30 multiplied by the difference between 20 and the total number of room nights used by that team.

3    Complete all sections of the rooming list forms including the team contact page. No substitute forms will be accepted.
     Hotel Forms will NOT be accepted without being typed. (use Microsoft Excel)

4    Lists should be completed and sent to Advanced Tournaments by email (jrhode@advancedarenas.com) or fax (847) 277-7383
     as soon as possible. Your list will then be forwarded to the first available tournament hotel, based on your preferences.

5    Information on your team’s hotel, hotel contact person and game schedule will be available at least 14 days prior to the start
     of the tournament. Changes to the rooming list should be coordinated directly with your team’s hotel contact at that time.

6    Room additions, deletions and special requests or instructions regarding your team’s room block should be coordinated
     through your hotel contact person. All hotels attempt to keep your team as close together as possible. However, keep in
     mind that special requests and rooming list changes may tend to fragment your block.

7    The hotel will accept individual cancellations until 6:00 pm 72 hours (3 days) prior to arrival for the listed party. Individuals
     not canceling more than 72 hours in advance will be considered a “no show” and will be charged for one room night plus tax.
     Early departures (parties checking out earlier than the departure date listed on the rooming list form) are subject to fees
     determined by the hotel (typically one nights room and tax).

8    Teams cancelling more than 50% of their entire room block within one (1) week of the tournament start date will be subject to
     charges for one night per room plus tax, for their entire block of rooms originally listed on the rooming list.

9    At check-in a representative of each room should leave a credit card imprint to cover incidental charges (i.e. phone calls,
     room service, movies, etc.) incurred throughout the weekend.

10   Teams and individuals may check in throughout the day or evening. List check-in times are 3:00pm. All rooms
     are guaranteed for late arrival.

11   Hotels will provide (1) one complimentary guest room per team per night for every 15 guest rooms occuppied and paid for
     each night over the tournament dates to be used for either the coach or manager. Maximum 1 comp room per team per night.
     (Pay for 15 get the 16th free per night per team.)

12   Room types will be either 2 double beds or a King bed with a pullout sofabed. There is no guarantee of room type, only that
     you will have one of these two types. Teams staying at the Hampton Inn will have a combination of rooms with either two
     double beds or one king bed with a complimentary roll in bed. Each team will have both room types within their room block.

13   Rollaways/cots are available at most hotels. Extra charges may apply (typically between $10-$20 per cot per night).

14   Teams requesting lodging at the same hotel with other teams should indicate this to Advanced Tournaments on the Team
     Contact page. It is best if teams requesting to stay together submit their lists on the same day. Advanced Tournaments will
     accommodate these requests whenever possible, but cannot guarantee that suitable blocks will be available when the
     rooming lists are submitted.
                                        Tournament Hotel Rules

Team Contact: Please provide a copy or discuss these rules with members of your group prior to arrival

Our hotels have asked us to provide you with guidelines for your stay during the tournament. Please remember
that you are ambassadors of your hometown and organization and your behavior is a direct reflection on the
community you represent.

To assure that all of our guests, and other guests in the hotel, enjoy their stay, please observe the following:

          No discounts, coupons or other hotel rates will apply to tournament guests.

          Tournament Room Rates may not be available before and/or after the tournament dates. The
           hotel’s current prevailing room rates would apply.

          Room types will be either 2 double beds or a King bed with a pullout sofabed. There is no guarantee of
           room type, only that you will have one of these two types. Teams staying at the Hampton Inn will have
           a combination of rooms with either two double beds or one king bed with a complimentary roll in bed.
           Each team will have both room types within their room block.

          Individual room reservations may be cancelled without charge by notifying the hotel directly prior to
           6:00 pm 3 days before check-in (72 hours notice). Cancellations after this time are subject to room
           night charges. Guests checking out earlier than their departure date are subject to hotel charges, up to
           and including a full room night charge.

          All children under the age of 15 must be in a guest room after 11:00 pm. After this time, children are
           not permitted in the hallways or common areas of the hotel.

          No hockey sticks of any kind (ice hockey, shinny hockey, etc.) are permitted in the hotels.

          “Hall Hockey” and “Shinny Stick Hockey” will not be permitted in the hotel. Please do
           not bring shinny hockey sticks into the hotel.

          Children must be accompanied at all times in the hotels, including common areas and swimming pools.

          In the event of any damage to hotel property, parents and/or the teams representative will be held
           responsible to compensate the hotel for any loss. (In the event of physical damage, the individual will be
           billed for the actual cost of the repairs and/or replacement of the damaged items and the related costs.)

          No running in the hotel hallways or common areas.

          Please use the telephone system responsibly. The hotels reserve the right to deactivate telephones
           if they are misused.

          Hotels will provide only one warning when violations of the rules, including misuse of elevators,
           excessive noise or unruly behavior are observed. Continued disruptive behavior will result in removal
           from the hotel premises. No refund of hotel or tournament registration fees will be made in this case.
                     Great Lakes Tournament Series 2010-2011
                                Hotel Information
                       (Please note dates of availability & rates for each hotel)
Do NOT contact hotels directly! Reservations must be done through Advanced Tournaments.
                          Hampton Inn & Suites Holland
                          $119.00/nt. plus tax - (2 Night Minimum Required)
                          12427 Felch Street, Holland, MI 49424
                          Room Type/Description:                    2 Queen Beds or 1 King bed w/a roll in bed
                          Swimming Pool:                            Indoor
                          Breakfast Included in Room Rate:          Yes
                          Restaurant on Property:                   Yes - serving lunch and dinner
                          Property has a Lounge/Bar:                Yes
                          Distance from hotel to Ice Arena:         2.7 miles
                          Number of Teams can accommodate: 6-9 teams per tournament date
                          Hampton Inn is remodeling. Some teams may be affected by this by not having rooms close
                          together. The hotel will do its best to accommodate location requests. However, room locations
                          will not be guaranteed.
                          Hotel requires ALL guests to provide a credit card at check-in.



                          Holiday Inn Express - Holland
                          $109.99/nt. plus tax - (2 Night Minimum Required)
                          12381 Felch Street, Holland, MI 49424
                          Room Type/Description:               2 Double Beds or 1 King bed w/pullout sofabed
                          Swimming Pool:                       Indoor
                          Breakfast Included in Room Rate:     Yes
                          Restaurant on Property:              No
                          Property has a Lounge/Bar:           No
                          Distance from hotel to Ice Arena:    2.7 miles
                          Number of Teams can accommodate: 2-4 teams per tournament date
                          Hotel requires ALL guests to provide a credit card at check-in.

				
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